HomeMy WebLinkAboutRESOLUTION NO. 2024-07RESOLUTION NO. 2024-07
A RESOLUTION TO APPROVE JOB DESCKIPTIONS
WHEREAS, the City of Fairfax, Iowa desires to have a personnel policy manual and job
descriptions which explain the currellt policies, procedures, and responsibilities; and
WHEREAS, the City of Fairfax, Iowa, has revised some of the job descriptions; and
WHEREAS, the City of Fairfax's employees desire to have a personnel policy inanual and
job descriptions to infoi�n thein of policies, procedures, and responsibilities.
NOW, THEREFORE, BE IT R�SOLVED, by the City Council of the City of Fairfax,
Fairfax, Iowa, that they adopt the revised job descriptions; and
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa,
that the City Clerk is directed to disti•ibute the job descriptions to the einployees and members of
manageir�ent and the Mayor and City Clerk/Treasurer are hereby directed to certify this resolution
of approval.
Passed and approved this 16`�' day of Jamiary 2024.
AYES: Nurre, Daly, Wozniak, Volk, and Wainwright
NAYS: None
_.; c�� C"�-��-- /���-'L
Jo Ann Beer, Mayor
ATTEST:
� . -,
�
,
Cy �thia K. Stimson, City Clerk/Treasurer
CI1'Y OF FAIRFAX
POSITION DESCI2IPTION
'I7TLE: Pai•l�s and Recreation Director
DrPAR'I'MLNTS: Parks, Facility Management, and Maintenance.
JOB P'UNCTIONS: Responsible for orgaiuzing and unple�nenting all park programs; �naintaining Ciry park
properry and buildings; supelvising park employees and volunteers.
JOB R�SPONSIBILITIES:
Pai�ks Pro �ag� ms:
]. Prepares the agenda and other official documents, and organizes, attends, and participates in
the Parks aild Beautification Board meetings.
2. Works with the Parks and Beautification Board to draft new or revised park ordinances or
policies for recominendation to the Ciry Council.
3. Attends regular City Council meetings and makes a Parks and Recreation report.
4. Prepare and submit for reconunendation to tbe'City Council Parks & 12ec Deparhilent policy
and procedure updates and other official documents when necessary.
5. Submit budget infonnation to the Ciry Clerk to be included in the City Coui7cil packet. This
includes proposals for the new fiscal year and budget amendinent requests during the year.
6. Supervises departmental purchasing, following the City of Fairfax Purchasing Policy.
7. Seeks grant, rental, or sponsorslup opportunities for park projects and then submits infonnation
and proceeds to the City Clerk's staff.
8. Arranges, attend, and supeivise deparhnent recreational programs and events. Develop
programs for t-esidents of all ages.
9. Conduct program evaluations to detennine the feasibility, participation level, and qualiry of
each pi-ogam and event.
10. Organizes, participates, and supervises (or airanges for such) the concession stand during
prop�ams and events. Tuin in all receipts '' `'� '" *'� '�"" ''"' pi'omptly to the
city clerk's office with any required paperwork.
11. Develop public infonnation regarding park programs and events. This inay include but not be
lunited to: flyers, posters, brochures, sign-up fonns, calendars, schedules, website posts,
Facebook posts, Nixle messages, and Twitter messages. Any social inedia posts shall follow
the City's Soci�l Media Policy.
12. Assists in implemei�ting the City of Fairfax hu-ing process far park deparhnent employees and
makes recommendations to the City Council regarding hi�7ng decisions. Recomrnends to the
Mayor and/oi- City council for employee dismissals.
. , �
. ,
, .
14. Receives and distributes all requit�ed employment or volunteer paperwork with the assistance
of the city cierk's staff.
15. Attends in-person or online continuing education classes that relate to job role.
16. Distribute, track, and ensure the return of equipment and keys needed for park progra�ns.
17. Directs, assigns, plans, and reviews work of parks department staff, both employees and
volunteers.
-1-
1�. Participates as the City's representative on the USA Days Committee, Fairfax Coalition, and
other appropriate civic groups as �nay be assi�ied.
l9. Participates as the City�s representative with meetings of other local Parlcs & Recreatio��
Directors, boards, and their representatives.
20. I'ollow OSHA regulations and see that all park staff and volunteeis do so.
21. Other duries as assig�ed by tlle Mayor or Council.
Grounds/Buildin�s:
1. At�-ange fol- tlie maintenance of the g��ounds and buildings on all City pat-ks property as needed.
These duties will include but ilot be limited to: emptying trash, sweeping floors, cleaning
i-estrooms, maintaining fields, and others as assigned.
2. An�avge for the trimming and/or removal of trees on the City park properry as needed.
3. Co���municate to the City's maintenance department about weed contcol on the City park
propet-Cy when needed. Assist if needed to obtain a quote for professional spr�aying.
4. Distribute and track keys for fields and par�k buildings.
5. Arrange for the maintenance of the City trails as needed.
6. Detei7nine if the weather and/or grounds are suitable for the planned activities. Coimnunicate
delays or cancellations as soon as possible to all those involved.
7. Close up the facilities (ot- arrange for such) after a program or event.
8. Organize wark days with volunteer groups.
Equipn7ent:
1. Operate job-requll-ed equipment on appropriate applications as needed.
2. Coimllunicate to the n�aiutenance staff about general inaintenance and repair work needed on
all Ciry equipment as needed.
3. Coirnnunicate to the maintenance staff about the operation and maintenance of the splash pad.
Work with the water department on this task as needed.
Miscellaneous:
1. Keep an accurate time card and submit it on the first business day of each week to the ciry
clerl<'s office. The Director is allowed to work a flex schedule due to park programs, events,
and meetings. Keep the city staff infonned of your weekly wark schedule.
2. Notify the city clerk's office if you find it necessaiy to leave work early.
3. Notify the city cle�i<'s office if you are unable to be present for work or unexpectedly detained.
4. Be aware of all city policies as listed in the City of Fairfax's Personnel Policy Manual or as
may be updated. 'I'his manual will be updated as needed. All updates becoine effective once
adopted by the Fairfax Ciry Council.
5. All other duties as may be needed or assigned.
CONTACTS: The incumbent in this position makes frequent contact with other City of Fairfax e�nployees and
the Mayor to exchange and inteipret infonnation. Contacts with residents are significant and regular
and usually involve the exchange and conveyance of infonnation. Contacts made with persons outside
the Ciry may be fi-equent and will involve progz-am participants, vendors, and contractors and involve
the exchange and interpretation of infot7nation regarding City projects programs or supplies/equipment
purchases.
EQUIPMENT USED: Computer, phone, copier/scanners, pick-up truck, inowing equipment, h�ail maintenance
equipment, as well as various hand and power tools.
-2-
QUALIF'ICATIONS:
A. Lducation — High Schoo] Graduate or equivalent required. Preference is given to an applicant witli
a college de�-ee in leisut-e se�vices or i-elated field or equivalent experience. Speak, read, and write
English fluently for communication with staff, residents, elected officials, and otl�ers.
B. License—valid lowa Driver's License
C. Cei�tification — Adult and Pediatric First Aid/CPR/AED and Food Protection Manager Cel-rifications
i�ec�uired within six (6) months of hire. Lmplo}�nent with the ciry is required two (2) years followuig
certification ar- the employee will rein�burse the City fot� all education-related expenses incui��ed.
D. Screening — A criminal back�n�ound histoiy check and sex offender registry search will be
perfoi7ned and the successful applicant must pass before beginning work.
�. Some knowledge and/or training in-office procedures, Microsoft Office applications, computer
skills, and sinartphones are prefetred.
F. Some knowledge and/or training in sports regulations including all levels of �*'�^" '�^��'�^" ^^a
, �
��- various youth and adult recreational spotts is preferred.
G. Experience — No experience required. Some experience in park administration and
building/grounds maintenance or related areas is prefe�red.
H. Special Abilities - Must have good oi-ganizational skills; must be a self-starter and have good
communication skills to interact with Ciry Council and citizens and manage nuinerous maintenance-
related projects in the City. Exe1-cise discretion and independent judgment in the day-to-day activities
oithe Park Depart�nent.
I. Physical Requirements — Must be able to lift objects weighing more than 50 pounds on an occasional
basis and carty, push, or pull them up to 10 feet unassisted, able to work in confined work areas and
occasionally from heights; must be able to stand, sit, listen, watch, crouch, stoop, kneel, bend, cliinb
and balance for extended periods in all weatl�er conditions.
J. Mental Requirements — Must have the abiliry to prioritize, plan, and schedule a variety of
maintenance-related activities by established deadlines; must be capable of perfonning under
moderately to highly stressful conditions created by the need to provide accurate solutions to problems
and meet citizens' expectations under time deadlines.
This job description is not intended to liinit the responsibilities of an employee assigned to tlus position
to those duties listed above. The employee is ex�ected to follow any other reasonable instructions and
perfonn any other reasonable duties requested by City management T`he level of involvement may
vary based on need and individua] capabilities.
-3-
DISCLAIMl.R
All duties and require�nents in this job description have been detern�ined by the employer to be
essential job functions that are consistent with ADA requirements and are representative of tlle
functions thaC are necessaiy for successful job perfoi7nance. They may not, however, reflect tl�e oi�ly
duties perfoi7ned. Employees in tivs job class will be expected to �erfoi7n other job-related duties
when it can be reasonably implied tl�at sucl� duties do not fundamentally ehange the basic requn-einents,
puzpose or intent of the position.
-4-
CI'I'Y OT FAII2I+A�
POSITION DLSCRIP`TION
TITLE: P�ut-time Pa�-ks & Rec Assistvit
DEPARTMENT: Parks and Recreation Department
JOB FUNCTIONS: Responsible far assisting the Parks & Rec Director in all aspects of the
department's day-to-day operations, including research for equip�nent and supply purchases, preparing
and providing input far repart outs of all projects to the Mayor and City Council, communicating and
working with all city staff, and providing input on cun-ent and new projects and objectives far the Parks
& Rec Department.
JOB RESPONSIBILITIES:
1. Attending department recreational programs and events as needed.
2. Assist in developing new projects and revamping current processes.
3. Be familiar with all park rules and regulations.
4. Direct grounds crew team members in their daily responsibilities as needed.
5. Overseehnaintain the cleanliness of all city parks and suirounding az-eas including all park buildings.
6. Prepare concession stand for all Parks & Rec events as needed.
7. Be fainiliar with all concession stand team inember protocols and train new einployees.
8. Assist with the concession stand during pro��ains and events as needed, including handling food,
handling cash, stocking inventory, and assisting customers.
9. Provide infonnation to residents and non-residents as it applies to all city parks and Parks & Rec
programs.
10. Report inaintenance needs on all city property structures within city parks and smrounding areas as
needed.
1 l. Assist in updating the City of Fairfax website as pertains to the Parks & Rec departinent.
12. Prepare articles for the newsletter, as instructed, for the Parks & Rec departinent.
13. Update the "Fai3�fax Iowa Par]< & Rec Dept" Facebook page and other FB pages with upcoming
events or reviews on past events.
14. Be able to hold exit interviews far the part-time summer crew as well as assist in hiring
interviews.
MISCELLANEOUS:
1. Keep an accurate tune card and sign off after your last shift of the work week (the work week is
Monday through Sunday). The wor�k schedule will be dictated by the supervisor and workload.
2. Notify your supervisor directly if you find it necessary to leave work early.
3. Notify your supervisor directly if you are unable to be present for work or are unexpectedly
detained. Upon your retum, report du-ectly to your supeivisor.
4. Be aware of all city policies as listed in the City of Fairfax's Pei�sonnel Policy Manual. This manual
will be updated as needed. All updates become effective once adopted by theFairfax City Council.
5. All other duties as may be needed or assigned.
CONTACTS:
The incumbents in this position make frequent contact with other City of I'airfax employees and the
Parks and Recreation Direct�or to exc}�ange and intet-pt-et infoi�nation. Contacts with residents and
non-residents are regula�- and may involve the exchange and conveyance of infonuation.
QUALIFICATIONS:
1. Education — High School Graduate or equivalent required. Speak, read, and write English fluenfly
for cominunication with staff, residents, elected officials, and others.
2. License — Valid Iowa Driver's License Class C.
3. Vehicles — Ability to operate city-owned vehicles and utility vehicles such as a Gator.
4. Screening — A criminal backgrowid history check and sex offender registiy search will be
perfonned and the successful applicant must pass before beginning work.
5. Knowledge - Soine knowledge and/or training in-office procedures, Microsoft Office
applications, computer skills, and smartphones are prefet�t�ed.
6. Experience — No experience required. Preference is given to an applicant with knowledge of fast
food, retail, or equivalent experience. Some experience in office protocol and customer service or
related areas is also a plus.
7. Special Abilities - Must have good organizational skills; �nust be a self-starter and have good
communication skills to interact with other City employees and citizens. Exercise discretion and
independent judginent in the day-to-day activities of the Parks & Rec Department.
8. Physical Requirements — Must be able to lift and carry objects weighing more than 50 pounds on
an occasional basis, push or pull them up to 10 feet unassisted, able to work in confined work
areas and occasionally fi•oin heights; must be able to stand, sit, listen, watch, crouch, stoop, kneel,
bend, climb and balance for extended periods in al] weather conditions.
9. Mental Requirements — Must have the ability to prioritize, plan, and schedule a variety of related
activities following established deadlines; lnust be capable of perfonning under inodez-ately
stressful conditions created by the need to provide accurate solutions to problems and meet
citizens' expectations under timely deadlines.
DISCLAIMER
All duties and requirements in this job descnption have been dete�7nined by the employer to be
essential job functioi7s, are consistent with ADA requirements, and are representative of the functions
that are necessary for a successful job perfonnance. 'I'hey �nay not, however, reflect the only duties
perfonned. Employees in this job class will be expected to perfonn other job-related duties when it
can be reasonably implied diat such duties do not funda�nentally change the basic requirements,
puipose or intent of the position.
crry or r�lurnx
POSITION DESCRIP'TI01�'
TITLE: As Needed Seasonal Part-Time Concession Sta��d Tea�n Member
D�PARTMENT: Parks and Recreation llepartment
JOB FUNCTIONS: Responsible for assisting customers at the concession stand.
JOB RESPONSIBILI'TIES:
Concession Stand:
l. Assist concession stand customers witl� multiplerequests.
2. Provide infonnation to residents and non-residents as it applies to the concession standand
surrounding area.
3. Follow all approved food handlingregulations.
4. Follow all approved cash handling requll-ements.
5. Stocking inventory as needed.
6. Maintain cleanliness of the concession stand and sur�-ounding areas. 1'hese duties will include:
einptying trash, sweeping floors, washing dishes, and other duties as assigned.
7. Report needs far additiorlal food and other products as needed.
8. Report maintena�lce on all ciry property structures within the concession stand and surrounding
area as needed.
Equipment:
1. Operate job-required equipment asneeded.
2. Report general maintenance and repair work on all concession stands and sun�ounding
area equipment as needed.
Miscellaneous:
1. Keep an accurate tune ca��d and sign-off card after your last shift of the work week (the
work week is Monday tlu-ough Sunday). Hours will be on an as-needed basis. The wark
schedule will be dictated Uy the supervisor and workload.
2. Notify your supervisor directly if you find it necessary to leave work early.
3. Notify your supervisor directly if you are unable to be present for work or unexpectedly
detained. Upon your retuin, repar-t d'u-ectly to your supeivisor.
4. Report to your supervisor any vehicles parked illegally on ciry property.
5. Be aware of all city policies as ]isted in the Ciry of Fairfax's Personnel Policy Manual. This
inanual will be updated as needed. Al] updates become effectiveonce adopted by theFairfax
City Council.
6. All other duties as may be needed or assigned.
CONTACTS: The incuinbents in this position make frequent contact with other City of Fairfax employees and
the Parks and Recreation Director to exchange and intetpret inforn7ation. Contacts with residents and
non-residents are regular and may involve the exchange and conveyance of infonnation.
-1-
EQiTIPMENT USED: Popcoi-n il�achine, cash i-egister, gai-bage disposal, microwave, refi-igerators and
fi-eezers, beverage eoolers, kitchen utensils, coffee maker.
CONC�SSION STAND T�AM MEMBEI2S OVER THE AGE OF 18: Will use all of the above
equipment ai�d the g�ill when necded.
QUALIFICATIONS:
A. All applicants must be at least 14 years of age.
B. �xperience — No experience required. Some experience in food service or retail is prefen�ed.
C. Special Abilities - Must have good organizational skills; must be a self-starter and have good
coirununication skills to interact with residents and non-residents and manage numerous tasks related to
the operation of aconcession sta��d. Must be able to foster a positive work enviromnent.
D. Physical Requirements — Must be able to work in a semi-confined work area; must be able to stand,
sit, listen, watch, crouch, stoop, kneel, bend, climb, and balance for extended pet7ods.
E. Mental Requirements — Must have the abiliry to prioritize, plan, and multi-task customer service-
related activity; must be capable of providing accurate and professional customer service.
This job description is not intended to limit the responsibilities of an employee assigned to this position
to those duties listed above. The employee is expected to follow any other reasonable instructions and
perfonn any other reasonable duties requested by City management. The level of involvement may
vary based on need and individual capabilities.
DISCLAIMER
All duties and requirements in this job description have been detennined by the employer to be essential
job functions and are consistent with ADA requirements and are representative of the functions that are
necessary to a successful job perfonnance. They may not however, reflect the only duties perfonned.
Employees in this job class will be expected to pei%i7n other job-related duties when it can be
reasonably implied that such duties do not funda�nentally change the basic requirements, purpose or
intent of the posihon.
2-
C1TY OF' FAIRFAX
POSITION DESCRIPTION
TITLE: As needed Seasonal Pa�t-Time Parlcs Grotuld Crew Team Me�nber
DEPARTMENT: Farks and Recreation Deparhnent
JOB P'UNCTIONS: Kesponsible for general cleaning of all city parks and game day preparations at the
sports facilities.
JOB RESPONSIBILITIES:
City Parks:
l. Regularly maintain all city parks including light lawn maintenance.
2. Provide infonnation to residents and non-residents as iC �pplies to all city parks and
sun-ounding areas.
3. Maintain cleanliness of all city parks and sun�ound'uig areas. These duties will include:
emptying trash, picking up litter, maintaining resh�ooms, and other duties as assig�ed.
4. Report maintenance on all city property structures within city parks and suirounding areas as
needed.
Sports Facilities:
1. Game day preparation and in-gaine inaintenance of sports facilities including baseball,
softball, and soccer facilities.
2. Maintenanee of sports facilities between games.
Equipment:
1. Operate job-required equip�nent asneeded.
2. Report general maintenance and repair work on all park and sun�ounding area equipment
as needed.
Miscellaneous:
1. Keep an accurate tnne card and sign-off card after your shift of tl�e work week (the work
week is Monday tlu�ough Sunday). Hours will be on an as-needed basis. The work
schedule will be dictated by the supeivisor and workload.
2. Notify your supervisor directly if you find it necessary to leave work early.
3. Notify your supervisor directly if you are unable to be present for work or a��e
unexpectedly detained. Upon your return, report directly to your supervisor.
4. Report to your supervisor any vehicles parked illegally on city property.
5. Be aware of all city policies as listed in the City of Fairfax's Personnel Policy Manual. This
manual will be updated as needed. All updates become eifective once adopted by theFairfax
City Council.
6. Must be willing to leaYn and help in the concession stand as needed.
7. All other duties as iY1ay be needed or assigned.
CONTACTS: The incumbents in this position make fi-equent contact with other City of Fairfax employees and
tl�e Parks and Recreation Director to exchange and inteipret infom�ation. Contacts with residents and
non-residents are regular and may involve the exchange and conveyance of infoimation.
-1-
EQUIPMENT USED: Noi7nal lawn equipment sucl� as rakes, shovels, measuring tapes, gas-powered weed
trimmel�s, line cl�alkers, manual field painters, field dt-ags, manual tampei-s, and othe�� l�and tools.
PARKS GROiJND CREW TEAM MEMBERS OV�R THE AGE OF 18: Will use all of the above
equipment, a gas ��ill, and a utility vehicle such as a gator. Candidate may also need to drive a city vehicle
from tin�e ro time.
QUALIFICATIONS:
A. All applicants must Ue at least 14 years of age.
B. Experience - No experience required.
C. Special Abilities - Must have good organizational skills; must be a self-starter and have good
co�nmunication skills to interact with residents and non-residents and manage numerous tasks related to
the upkeep of city parks.
D. Physical Requirements — Must be able to wot-k in a seini-confiued work area; must be aUle to sta�id,
sit, listen, watch, crouch, stoop, kneel, bend, climb, and balance for extended periods.
E. Mental Requirements — Must have the ability to prioritize, plan, and inulti-task light nlanitenance-
related activity; must be capable of perfonning and creating accurate and professional results within
a deadline.
This job description is not intended to liinit the responsibilities of an employee assigned to this position
to those duties listed above. The employee is expected to follow any other reasonable instructions and
perforni any other reasonable duties requested by City management. The level of involvemeut may
vary based on need and individual capabilities.
DISCLAIMER
All duties and requirements in this job description have been detennined by the employer to be essential
job functions and are consistent with ADA requirements and are representative of the functions that are
necessary for a successful job perfonnance. They inay not, however, reflect the only duties perfonned.
Employees in this job class will be expected to perfonn otherjob-related duties when it can be reasonably
implied that such duties do not funda�nentally change the basic requirements, purpose or intent of the
position.
-2-