HomeMy WebLinkAboutRESOLUTION NO. 2024-10RESOLUTION NO. 2024-10
RESOLUTION AUTHORIZING AMENDMENT NO. 2 TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
FAIRFAX AND HALL & HALL ENGINEERS, INC.
WHEREAS, the City Cou11ci1 of Fairfax, Iowa has a previously approved a Professional
Services Agree�nent (Resolution No. 2022-23) with Hall & Hall Engineers, Inc. to provide site
surveying, civil design engineering, public bidding, and construction engineering seivices for
the public water main extensions under the Union Pacific railroad tracks and under Prairie
Creek; and
WHEREAS, Hall & Hall Engineers, Inc. has submitted an Amendment to the
Professional Services Agreeinent for providing additional engineeril7g and adininistration
services for the water main crossings at the Union Pacific railroad tracks and Prairie Cl-eek.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax,
Iowa, to enter into this Ainendment of the Professional Services Agreeinent with Hall & Hall
Engineers, Inc. as attached.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax,
Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute
both this resolution and the amended Professional Services Agreement.
Passed and approved this 13t�' day of February, 2024.
AYES: Nurre, Wozniak,
NAYS: None
ABSENT: Daly
Volk, and Wainwright
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Jo Ann Beer, Mayor
ATTEST:
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thia Stiinson, City Clerk/Treasurer
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PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO. 2
Hall & Hall Project No. 6950-22-04
Water Main Exterrsion Project — Fairfax, lowa
This Amendment made on the 13th day of February, 2024 between the City of Fairfax (hereinafter referred to as "OWNER")
and Hall and Hall Engineers, Inc. (hereinafter referred to as "ENGINEER").
The OWNER and the ENGINEER agree to amend the scope of services as indicated in the originai Professional Services
Agreement and previousiy approved amendments, as follows:
Amend the engineering services agreement for additional woric associated with Union Pacific Railroad's
access permit requirements for utility potholing and soil borings.
a) Coordinate an amendment to the Access Permit with Union Pacifc.
b) Perform further administrative tasks and submittals required by Union Pacific's consultant
(RailPros) prior to work taking place.
c) Coordinate insurance coverage for the City and Geotechnical consultant meeting Union Pacific
insurance requirements.
d) Coordinate work scheduling with Union Pacific, RailPros, City, and Geotechnical consultant.
2. Amend the engineering services agreement for additional work resulting from coordination with the property
owner at 106 Prairie Ave and ensuing Plan of Improvements changes.
a) Coordinate with property owner's representatives regarding legal procedures for signing and
recording the easemeni document.
b) Coordinate with City staff and City Attorney on legal procedures for signing and recording the
easement document.
c) Re-design water main due to inability to finalize easement with property owner's representatives.
d) Revise and resubmit lowa DOT Right-of-Way permit application due to the revised water main
further encroaching into the Hwy 151 right-of-way.
e) Perform additional topographic survey in area of revised water main alignment,
3. Amend the engineering services agreement for additional work associated with dividing the project into two,
separate projects (Prairie Creek Crossing and Union Pacific Railroad Crossing) and completing a second
bid letting because of Union Pacific permitting delays.
a) Assemble a second set of contract documents, which includes the Plan of Improvements and
Project Manual.
b) Administer a second bid letting, bid opening, and contract award, including assembly of the various
documents associated with each such as addenda, bid tabulation, recommendation to award,
resolutions, and executed contract.
Additional work associated with Union Pacific Railroad's Access Permit
Additional work resultinq from coordination with property owner at 106 Prairie Ave.
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Additional work associated with dividina the proiect into two, separate projects
Proposed Additional Services Totat ( $14,500.00
The OWNER and the ENGINEER agree t� amend the compensation paid to the ENGINEER for providing the scope of
services as shown in the original agreement, and previously approved amendments, as foliows:
Original Agreement Total $129,000.00
Amendment No. 1 forAdditional Geotech Services (Approved 9/13/2022) $15,205.00
Current Agreement Total $144,205.00
Proposed Additional Services Total $14,500.00
Proposed Agreement Total $158,705.00
This Amendment is subject to all the terms and conditions of the original Professional Services Agreement. Upon execution
of this amendment, this document shall become part of the original Professional Services Agreement as if bound therein.
HALL AN HALI. ENGINEERS, IN�. ( GINEER)
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Shane R. Wicks, P.E, Date
CITY OF FAIRFAX (OWNER)
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Jo Ann Beer, Mayor Date