HomeMy WebLinkAboutRESOLUTION NO. 2023-15RE50LUTION NO. 2023-15
A RESOLUTION TO APPROVE THE
PERSONNEL POLICY MANUAL
WHEREAS, the City of Fairfax, Iowa desires to have a personnel policy manual and job
descriptions which explain the current policies, procedures, and responsibilities; and
WHEREAS, the City of Fairfax, Iowa, has revised some sections of the personnel policy;
and
WHEREAS, the City of Fairfax's employees desire to have a personnel policy manual and
job descriptions to inform them of policies, procedures, and responsibilities.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax,
Fairfax, Iowa, that they adopt a revised personnel policy manual; and
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa,
that the City Clerk is directed to distribute the personnel policy manual to all employees and
members of management and the Mayor Pro Tempore and City Clerk/Treasurer are hereby
directed to certify this resolution of approval.
Passed and approved this 14th day of February, 2023.
AYES: Nurre, Daly, Pacha, Volk, and Wainwright
NAYS: None
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Marianne Wain ght, Mayor Pro Tempore
ATTEST:
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thia K. Stimson, City C erk/Treasurer
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CHAPTER 4- EMPLOYEE BENEFITS AND SERVICES
4.1 Holidays:
4.1.1 Holidays Observed:
The City of Fairfax will observe the following holidays:
New Year's Day
Good Friday
Memorial Day
Fourth of July
Labor Day
Veterans' Day
Thanksgiving Day
The day after Thanksgiving Day
Christmas Eve Day
Christmas Day
4.1.2 Holiday Pay: All regular full-time employees will receive eight (8) hours of regular pay for each of these
observed holidays.
4.1.3 Holidays on Saturdays or Sundays: Holidays occurring on Saturday will be granted on the previous
Friday, and holidays occurring on Sunday will be granted on the following Monday. If the holiday occurs during
authorized paid leave, the day will be considered as a holiday and not as the authorized paid leave.
4.2 Vacations:
4.2.1 Full-time Eligibility: Regular full-time employees who are actively and continuously employed are eligible
for paid vacation, which will be awarded as a lump sum on the anniversary hire date, beginning 7-1-2016, as per the
following schedule, unless a different schedule is negotiated at the time of hire. Vacation does not accrue nor is it
awarded during unpaid leave.
a) Following the completion of one (1) year of employment, 40 hours of vacation will be awarded.
b) Following the completion of two (2) years of employment, 80 hours of vacation will be awarded.
c) Following the completion of seven (7) years of employment, an additiona140 hours of vacation will be awarded
to the employee's current annual amount, up to a maximum of 160 hours.
d) Following the completion of twelve (12) years of employment, an additiona140 hours of vacation will be
awarded to the employee's current annual amount, up to a maximum of160 hours.
4.2.2 Part-time Eligibility: All regular part-time employees will receive vacation time as outlined above but
based on the previous year's average work week, which will be accrued on the anniversary hire date,
beginning 7-1-2016, as per the following schedule:
a) 35 -40 Hours 40 Hours will be paid for each week of vacation awarded
b) 30 - 35 Hours 35 Hours will be paid for each week of vacation awarded
c) 25 -30 Hours 30 Hours will be paid for each week of vacation awarded
d) 20 - 25 Hours 25 Hours will be paid for each week of vacation awarded
4.2.3 Scheduling Vacation: Scheduled vacation requests must be requested at least one (1) week prior to the
proposed start of your vacation. Unscheduled vacation requests will be honored when possible by reason of workload
or staffing availability. Vacation preferences are subject to staffing requirements as determined by the City. Conflicts
in vacation dates will be resolved by preference to the employee with greater seniority in employment.
4.2.4 Carryover: Vacation time must be used within twelve (12) months of entitlement. Entitlement is determined
by the anniversary of the hire date. Vacation time may be carried over to the following year of employment with
approval from the Mayor, up to a maximum of 40 hours. Additional vacation awarded, but not used as of the
anniversary hire date will be forfeited.
4.2.5 Vacation Pay Upon Termination: If your employment is terminated for any reason, you will be paid for
unused awarded vacation.
4.3 Sick Leave:
4.3.1. Full-time Eligibility and Accrual: Regular full-time employees shall be awarded paid sick leave as a lump
sum on July 1 at the rate of four (4) days, which is thirty-two (32) hours, per fiscal year for a maximum accumulation
of thirty (30) days, which is two hundred and forty (240) hours. After an employee reaches 240 hours accumulated,
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