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Home My WebLink AboutRESOLUTION NO. 2023-71RESOLUTION NO. 2023-71 RESOLUTION TO APPROVE CHANGE ORDER NO. 3 FROM NELSON ELECTRIC CO. FOR THE 2023 CITY PARKS LIGHTING PROJECT WHEREAS, the City Council of Fairfax, Iowa has contracted with Nelson Electric Co. for the 2023 City Parks Lighting project; and WHEREAS, Hall & Hall Engineers has recommended approval of Change Order No. 3 for upgrading 17 Handholes to an in-stock alternative, with additional cost not to exceed $2,159.12. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 3 from Nelson Electric for an additional cost not to exceed $2,159.12. BE IT FURTHER RESOLVED, by the Fairfax City Council of the Ciry of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 11 th day of July, 2023. AYES: Nurre, Daly, Pacha, Volk, and Wainwright NAYS: None �` � G��Z-r/'_ '` j U!✓ Jo Ann Beer, Mayor ATTEST: � r ��C�, \� � , Cy thia Stimson, City Clerk/Treasurer z:t 1�.� _, �.. {� „ t '� � , .. q,.< li, HALL & HALL ENGINEERS, INC. PROJECT: DATE: CONTRACTOR: ORIGINAL CONTRACT AMOUNT: CONTRACT COMPLETION DATE: CHANGE ORDER NO. 3 2023 City Parks Lighting May 24th, 2023 Nelson Electric Co. $ 312, 320.00 August 11'h, 2023 — Final Completion C.O. ITEM: Upgrade 17 Handholes to in-stock alternative. The delivery of all handholes on the project was being delayed significantly. This delay would have halted work and setback the overall project schedule. In order to continue work and stay on schedule, Nelson Electric switched their order to a different supplier with in-stock handholes. Per the plans, there were 17 handholes required with dimensions 11"x18"x18". The new supplier did not have the 17 - 11"x18"x18" handholes in-stock, but did have several larger handholes in-stock with dimensions 17"x30"x24". Nelson Electric ordered 17 extra of these larger handholes to replace the smaller handholes. The new supplier waived the shipping fees for this order. Nelson Electric did not apply their price mark-up on these materials. Refer to attached Change Order Request received from Nelson Electric for detaiis of the cost increase associated with switching to a supplier with an in-stock alternative. The total Change Order 3 amount shall not exceed $2,159.12. Final amount shail be at the discretion of the Fairfax City Councii. Original Contract Amount: $ 312,320.00 C.O. #1 (Previously Approved) $8,265.40 C.O. #2 $1,525.30 C O #3 $2,159.12 Revised Contract Amount: Hall & Hall Engineers, Inc. �,,. By: (.� �.�..---_ Title: Proiect Manaqer Date: 7/7/23 To Be Determined (Not to Exceed $324,269.82) City of FairFax, lowa By: �� , /F.� C��-,�-- ��.20 , Title: ✓��y�d� Date: `��`�"� �'' � CIVIL kNGIN�ERI�IC " l Rl�l� SUf�V�Y1N� " LAIVt� I��V�LOF�I�iEP�T 6'LARIP�II�C � I_A,IVD�CAPE R�ZG;I-i1T�C1 UR� 1860 Boysan F�aad " hiiawa4ha, i�i 52233 � Ph: 319.36�.954�8 " FlaX: 319.362.i595 Change Order Request ELSON ELECTRIC C0. Project Name: City Park Lighting Project - Fairfax C.O.R.# 03 G.C. # 03 Date: 5/24/2023 Project #: 97687 To: City of Fairfax Attn: 300 80th St Ct Fairfax, IA 52228 Phone: (319) 846-2204 Fax: Phone: (319) 366-6257 Fax: (319) 366-6083 We hereby propose to make the following changes: Response of material procurement issues, and Milestone #1 If we did not switch to all in stock hand holes 70% of our hand holes would not ship until June 20th. This would have cause a project halt and remobiiization of our crew and ground crew. I sourced some hand holes out of ST louis and had them shipped up. Our supplier covered the shipping cost. The cost of switched hand holes to in stock ones was 2,159.12 no mark up. The original hand hole order still has not shown up as of 5/24. Change Order Price ($2,159.12) This price is good for 5 days. If conditions change, this price is void. We are requesting a time extension of 0 days in conjunction with this change. Justin Kress 5/24/2023 Author Date Sent � Accepted The above prices and specifications of this Change Order request are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise specified. Authorized Signature From: Nelson Electric Company Justin Kress PO Box 967 618 14th Avenue S.W. Cedar Rapids, IA, IA 52406 Date ofAcceptance Page 1 of 1 ��E��' i� ��; IIIIIIIIIIIIIIIIIIIIIIIIIIII111 QUOTATION � � � � � � � � � �' QUOTE DATE QUOTE # PAGE # � � �' p i �' � � � �' �+ ►� � `" 12/29/2022 S511014189 1 of 1 1225 26TH AVENUE CT SW CEDAR RAPIDS, IA 52404-3402 CUST #: 95975 P 319-363-8191 F 319-363-4068 � �� ' i ��r QUOTE TO: NELSON ELECTRIC MACY SCHILDROTH PO BOX 967 CEDAR RAPIDS, IA 52406-0967 REQUESTED BY JUSTIN KRESS QUOTED BY CHRISTOPHER J STONE ORDER QTY ` AVAILABLE 17 ea 17 ea 5 ea 5 ea 4 ea 4 ea C:��d�:T�.[�3� TERMS DESCRIPTION PG1118BB18 QUAZITE BOX OB 11X18X18/MH HH-1 PG1118CA0017 QUAZITE CVR BD 11X18X1.75/HW-ELECTRIC HH-1 PG1730BB18 QUAZITE BOX OB 17X30X18/MH HH-2 PG1730CA0017 QUAZITE CVR BD 17X30X2/HW-ELECTRIC HH-2 PG2436BB18 QUAZITE BOX OB 24X36X18/MH HH-3 PG2436CA0017 QUAZITE CVR BD 24X36X3/HW-ELECTRIC HH-3 SHIP TO: NELSON-SHOP ACCOUNT NELSON ELECTRIC 618 14TH AVE SW CEDAR RAPIDS, IA 52404-2626 ACCOUNT MANAGER VIC MCALLISTER FREIGHT TERMS FREIGHT IF APPLICABLE UNIT PRICE EXT PRICE - ` 379.776/ea 551.812/ea 921.800/ea Subtotal ------- PRICES SUBJECT TO CHANGE QUANTITIES AVAILABLE SUBJECT TO PRIOR SALE PLEASE SEE WWW.CESCO.COM FOR STANDARD TERMS AND CONDITIONS SUBTOTAL S&H CHARGES ` This line is taxable ESTIMATED TAX 6,456.19 2759.06 2765.40 11,980.65 11,980.65 0.00 0.00 AMOUNT DUE � 11,980.65 ° �� "' �J� ��, � ��.;�� ,A:-� " � ` � �%?�,t�'t' ��,+�i�ifti' "�Pxs }rv�ctia:� 5p�rx�s±, �ill Yo ', NELSON ELECTRIC COMPANY 618 14TH AVE SW PO BOX 967 CEDAR RAPIDS, IA 52406-0967 Cus4omer 36 ' 1736 Sh�p To NELSON ELECTRIC COMPANY 618 14TH AVE SW PO BOX 967 CEDAf2 RAPIDS, IA 52406-0967 U Oti� Order # 129319-00 hJ�1�l �U��LIER _ ' Entered Date 7aken By I Page #B 4!1/23 DM01 � PO S# Requesfed Sirip Da4e HH Quote 3/2/23 Correspondence'To TERRY-DURIN COMPANY 409 7TH AVE SE CEDAR RAPIDS, IA 52401 _ Insiructions ___ 3hip Poirrf Via CEDAR RAPIDS Shipped 7erms Net 30 Days TERRY-DURIN Pdotes Line Product and Descrip4ion Oeder _ Uni4 Price Price UNi .4enounY(Ne4) ; Quantity : 1 N111818PCT22 4-88 355.00000 E � i HH PC 11X18X18 TIER 22 BLANKINDENT 2 APC173024T22 _ 22 a--88 535.00000 each 11,7i0.00 � HH PC 17X30X24 TIER 22 j��7 as replaceinents ro� ; BLANK INDENT 9�x�ax�e� ** 54 IN STOCK, THIS IS CLOSEST SIZE AVAILABLE ' 3 APC243624T22 _ _ 4 _ 4-89 725.00000 E _ 2�900.00 _�_'. HH PC 24X36X24 TIER 22 ' BLANKINDENT *� 44 IN STOCK, THIS IS CLOSEST SIZE AVAILABLE ** 4 SNP0208-ELEC _ 26 _ 399 ' 8.33000 E _216.5$ _ nn,n� : NAMEPLATES FOR HANDHOLES ELECTRIC a L�ne� ro�a� s.00 su�to�� 1a,aa�.5a Yaxes iotal _ _ +QUOTATION AJt a�eemer�ts mac% cor�tir�g�erat upor3 strikes, f�r+es, accidents or cause beyor:d our cotatra� Stenogra�►ie ar cler�cal errors subject to correc�iorr. tDrder res�r�t�rag from t�a� quo#a�`ion subjeet ta �ccep#arrce by �ur Crec�rt De,partrraent. Quotataca�as subject to irrcreas� due to rrretad orrawrraateri�t escaiation ar�d rraay be withdWawra without r�otice. Terry-Durin Go. wift raat be held responsible for ti�e accc�racy nf tfais baJ� of r�ateria! ./t �s t�e resporasibJity of tl�e eorriractor ta erasure that ald rrrateriad � correet arad rraeets the specif'rcatior� of thelob berng quated. S�r� €��ri�l ��r f�� +�i� c��el�ial� �r fb�sn r��c�rn�61e 1 of 1