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Home My WebLink AboutRESOLUTION NO. 2023-89IZESOLUTION NO. 2023-89 RESOLUTION ESTABLISHING PARK FEES WHEREAS, the City of Fairfax has several park facilities that are available for use; and WHEREAS, the City of Fairfax needs to establish the park fee schedule and procedure for the collection of these fees; and WHEREAS, the Mayar or Parks and Recreation Director inay, at their discretion, reduce or waive the cost to use these facilities for civic or non-profit organizations; and NOW, THEREFORE, BE IT RESOLVED that the Fairfax City Council does hereby establish the following schedule of fees and procedures for reservations of the City of Fairfax Park facilities: Prairie Creek Park Pavilion —$50.00 per day for non-City of Fairfax residents, fi-ee of charge for City of Fairfax residents. Reservations can be made thi•ough the city clerk's office or online. Payment is due at the time of the reservation. Rental fee refunded only due to weather cancellations. Renter's nan�e, date, a��d tiine of the reservation will be posted prior to the date. City Park Pavilion -$75.00 per day for non- City of Fairfax residents, free of charge for City of Fairfax residents. Reservations can be made through the city clerk's office or online. Payinent is due at the tiine of the reservation. Rental fee i•efunded only due to weather cancellations. The FYS schedule will be consulted before the reservation is approved. The name, date, and tiine of the reservation will be posted prior to the date. All renters may choose to rent one of the diamonds at City Park (if available) when they reserve the pavilion. Rental rate is $40.00 for the duration of their pavilion reservation. Hawks Rid�e Park Pavilion -$90.00 per day for non- City of Fairfax residents, free of charge for City of Fairfax Residents. Reservations can be lnade through the city clerk's office or online. Payment is due at the tirne of the reservation. Rental fee refunded only due to weather cancellations. The renters name, date, and time of the resei•vation wi11 be posted prior to the date. Regional Sports and Park Complex Pavilion -$90.00 per day for non-City of Fairfax residents, free of charge for City of Fairfax residents. Reservations can be inade through the city clerk's office or online. Payment is due at the tiine of the reservation. Rental fee refunded only due to weather cancellations. The FYS schedule will be consulted before the reservation is approved. The renters name, date, and time of the reservation will be posted prior to the date. All renters may choose to rent one of the diamonds at The Complex (if available) when they reserve the pavilion. Rental rate is $40.00 for the duration of their pavilion reservation. Fetter Field at Cit�Park — Free use for FYS activities or the Faii-fax USA Day Committee. Park users inay use the diamond when not in use by a scheduled, organized activity, but there will be no field maintenance, equipinent, or support supplied. The reilters nalne, date, and time of the reservation will be posted prior to the date. The following schediile of rental fees shall be charged to all otl�er groups: $30.00 per practice $60.00 per game $200.00 per day for any use more than a double l�eader gaine Groups paying to use the diainond must provide a certificate of insurance prior to the use with the following provisions per diamond. Name the City of Fairfax as also insured on their liability insurance. 2. Provide liability insurance in amounts not less than $2,000,000 aggregate and $1,000,000 per occun•ence; products and completed operatioils insurance not less than $1,000,000; and medical expense insurance not less than $5,000. 3. Agrees to assume full and absolute responsibility for, and to defend, hold hai7nless and indernnify the City of Fairfax and Fairfax Youth Sports Association and its officers, volunteers, agents, and employees for any and all claims, damages, and losses to persons or property in any way resulting froin the care, operation, or use of the area and activities covered by this rental. Reservations must be made through Fairfax Parks & Rec Director. Any checks for rental fees will be rnade payable to the City of Fairfax and turned into the city clerk's office as soon as possible after receipt of the payment. Youth Baseball/Softball Diamonds at City Park and Fairfax Re iog nal Sports and Park Complex — free use for FYS or the Fairfax USA Day Committee. The following schedule of rental fees shall be charged to all other groups, per field: $40.00 per practice (or when renting the City Park or Complex pavilion) $60.00 per game $400.00 per day for any use inore than a double header gaine $25.00 per hour per field of field lights usage Groups paying to use the diainond inust provide a certificate of insurance prior to the use with the following provisions. Naine the City of Fairfax as also insured 2. Provide liability insurance in ainounts not less than $2,000,000 aggregate and $1,000,000 per occurrence; products and completed operations insurance not less than $1,000,000; and inedical expense insurance not less than $5,000. 3. Agrees to assume full and absolute responsibility for, and to defend, hold harmless and indemnify the City of Fairfax and its officers, volunteers, agents, and employees for any and all claims, damages, and losses to persons or propet-ty in any way resulting from the care, operation, or use of the area and activities covered by this rental. Reservations must be inade through Fairfax Parks & Recreation Director. Any checks for rental fees will be made payable to the City of Fairfax and turned into the city clerk's office as soon as possible after receipt of the payment. Soccer Fields at Fairfax Re�ional Sports and Park Colnplex — free use for FYS or the Fairfax USA Day Committee. Once the fields are well established and fully usable, park users may use the fields when not in use by an organized activity, but there will be no field maintenai7ce, equipment, or support supplied. The following schedule of rental fees shall be eharged to all other groups, per field: $30.00 per practiee $60.00 per ga�ne $250.00 per day for any use more than a double header gaine Groups paying to use a field lnust provide a certificate of insurance prior to the use with the following provisions or pay ail additional fee of $150.00 per reservation, per field. Narne the City of Fairfax as also insured on tlleir liability insurance. 2. Provide liability insurance in amounts not less than $2,000,000 aggregate and $1,000,000 per occurrence; products and coinpleted operations insurance not less than $1,000,000; and medical expense insurance not less than $5,000. 3. Agrees to assume full and absolute responsibility for, and to defend, hold harinless and indeinnify the City of Fairfax and its officers, volunteers, agents, and employees for any and all claims, damages, and losses to persons or property in any way resulting from the care, operation, or use of the area and activities covered by this rental. Reservations must be made through Fairfax Parks and Recreation Director. Any checks for rental fees will be made payable to the City of Fairfax and turned into the city clerk's office as soon as possible after receipt of the payment. Fairfax Cornmunity Gardens The following schedule of rental fees shall be applied: $20.00 '/ plot $25.00 'h plot $35.00 full plot BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this gtI' day of August 2023. AYES: Nurre, Daly, Pacha, and Wainwright NAYS: None ABSENT: Volk ATTEST: � � 1 iia Stimson, City Clerk/Treaslu-er �� (�-��-- �..P�-.c..� Jo Ann Beer, Mayor :<��_.,. , � $`�� 1