HomeMy WebLinkAboutRESOLUTION NO. 2023-108RESOLUTION NO. 2023-108
A RESOLUTION TO APPROVE A REVISED JOB DESCRIPTION
WHEREAS, the City of Fairfax, Iowa desires to have a personnel policy manual and job
descriptions which explain the cun-ent policies, procedures, and responsibilities; and
WHEREAS, the City of Fairfax, Iowa, has revised the job description for the Water and
Waste Water Supervisor before advei-tising to replace a retiring einployee; and
WHEREAS, the City of Fairfax's employees desire to have an accurate job description foi•
each position.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax,
Fairfax, Iowa, that they adopt a revised job description for the Water and Waste Water Supervisor;
and
BE IT FURTHER RESOLV�D, by the Fairfax City Council of the City of Fairfax, Iowa,
that the City Clerk is directed to distribute the z�evised job description to employees and ineinbers
of management and the Mayor and City Clerk/Treasurer are hereby directed to certify this
resolution of approval.
Passed and approved this 12t1' day of Septeinber, 2023.
AYES: Nurre, Daly, Pacha, Volk, and Wainwright
NAYS: None
�; c.�7 G.,��i�r—��z.�,rt.c-,`.
Jo Ann Beer, Mayor
ATTEST:
, � r � ��
C nthia K. Stiinson, City Clerk/Treasurer
y
C1TY OF FAIRI'AX
POSITION llL;SC12IPTION
TITLE: Water and Waste Water Super��isor
REPORTS TO: City Council and Mayor
DEPARTMEN'TS: Watet-, Waste Water, Streets, Parks, Facility Management, and Maintenance.
JOB FITNCTIONS: Responsible to operate, inaintain, and upgrade, as needed, all facets of the city water and
waste water systems. Assist wit11 the iY�aintenance of streets, parks, and all city properiy and also to
supervise the other public works etnployees as they perfotm these tasks.
JOB RESPONSIBILITIES:
Water:
1. Operate and maintain the water treatment and distribution systems according to all applicable
laws.
2. Test water for chlonne, iron, nitrates and any other element's levels as required by permit;
maintain records of all testing.
3. Perfomi necessary functions for the Ciry water system on holidays and weekends on a rotating
basis with othez- qualified public works employees.
4. Exercise valves on a regular schedule. Maintain records of this exercising.
5. �-range to have the pumps and any equipment in the water syste�n inspected and seiviced as
needed.
6. Place locate requests with Iowa One Call.
7. Post required notices and shut off water co property as needed.
8. Install or t-eplace water meters and remoCe reading equipment as needed.
9. Operate the remote water ineter system to capture t�he inouthly meter readin�s for the entire
City and capture specific address readings as needed during the month.
10. Maintain adequate levels of chemicals for water tc-eatYnent.
11. Drain water tower for inspection and/or painting as needed; inspect tower (or arrange far such)
for scratches or chipped paint.
12. Flush fire hydrants on seini-annual basis and repair or replace as needed.
13. Complete back washing.
14. Locate, repair, and/or replace (or a�-range for such) of water mains and service lines as needed.
15. Complete and file all water reports as needed or required.
16. Keep water plant in clean, organiz_ed condition.
17. Seivice and clean water utility pickup as needed.
18. Maintain water n7aps and UIS systein.
19. Communicate with the Building Department and City Clerk's office to ensure all Fairfax
residents and businesses submit alu�ual backflow prevention device inspection reports. Ensure
there is an annual inspection completed on any City of Fairfax owned backflow prevention
devices. These annual inspection reports will be kept at Fairfax Ciry Hall.
20. Attend h-aining sessions to acquii-e and/or maintain Water Dishibutiou System License II,
Water Treatment Certification Gr�de II through Iowa DNR. �
21. Evaluate and plan foi- fuh�re needs, expansions, and improveme�lt�s of the water systein.
-1-
22. Give input duiing design and ovei�see consnuction and maintenance projects of the water
system.
23. Respond to questions and complaints concerning the wat�er system.
24. Inspect, maintain, and/or repair watei- curb stops.
25. Evaluate, n�aintain, and improve the water sampling plan.
26. Lo� monflily infol7nation on all generatois. Ensure their maintenance and repau-.
27. F,valuate, maintain, update, and enforce all wat�r permits.
28. Coordinate Grant Wood Job Shadow Experience.
Waste Water:
1. Operate and maintain the Waste WaCer `I'reahl�ent Plant and the entire sanitary sewer system.
2. Perfonn necessary functions for the Ciry waste water systein on holidays and weekends on a
rotating Uasis with other qualified public works employees. Ensure the rotating of these
responsibilities and the proper shifting of�work houts to keep the employee's wor�k hours over
40 per week to a mini�num.
3. Take and submit sewer samples for testing as rcquu-ed by pennit. Maintain records of all
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Streets:
1.
2.
3.
4.
5.
6.
teshng.
Inspect lift stations as necessaiy; check flowchart and record usage.
Locate, and arrange for repair and/or replacement of sewer mains and manholes as needed.
�xercise valves on a regular schedule. Maintain records of this exercising.
Arrange to have the pumps and any equipment u� the sanitaty sewer system inspected and
serviced as needed.
Spray weeds when needed.
Oversee construction and maintenance of the sanitary sewer systein.
Maintain sewer maps and GIS systein.
Attend training sessions to acquire and/or uiaintain Waste Water Certification Grade III
through Iowa DNR.
Complete waste water reports as needed or required.
�valuate and plan for future needs, expansions, and improvements of the waste water system.
Log monthly infornlation on all generatois. �nsure their maintenance and repair.
Respond to questions and complaints concerning the waste water system.
Establish and maintain and maintenauce plan.
Evaluate, maintain, update, and enforce all waste water pennits.
Maintain all Ciry signs, signals, paint crosswalks and parking markings.
Maintaui, clean and repair sCorm sewers and catch basins as needed.
Spray weeds along roadways and Ciry maintained sidewalks when needed.
Remove snow, ice and ciebris fi-oin streets and sidewalks as needed.
Maintain street inaps, GIS inforination, and coordinate with Ciry staff:
Maintain, hang, remove, and store (or arrange for such) pole banne�s and holiday street
decorations
Grounds:
1. Maintain grounds on all Ciry pro�erty (en�pty trash, sweep floors, etc.)
2. Trim and/or remove (or arrange for suc}�) t�-ees on City property as needed.
3. Spray weeds (or ai�-ange for sucl�) when needed.
4. Trim, inow, and rake leaves.
5. Maintain (or an-ange for such) a]] ciry propei-ty str-uctures as needed.
6. Maintain retention basins.
-2-
7. Maintain CiTy Crails as �leeded.
Equipment:
1. Operate all Ciry equipment on appropiiate applications as needed.
2. Pet-fonn (or an-ange for such) geilei-al maintenance and repair work on all City equipment as
needed. Maintain accurate equipinent i-ecords.
3. An-ange for Che rental of equipment as needed.
4. Obtain and maintain tl�e appropiiate Commei-cial Driver's License (CDL).
Miscellaneous:
1. Supervise water and ��aste �vater public works employees which includes: assign work duties,
ensure all ciry procedures at-e being followed, receive leave requests, participate in employee
evaluations, cominurucate witl� tlie Mayor about any needed disciplinary action, and
participate in the discussioii regai-ding pay and benefits, and any other needed tasks to ensure
an effective public works workforce.
2. Work closely wit11 the Public Wot-ks Supeivisor in coordinating joint projects and other
activities that require multiple staff. 'The Public Works Supervisor is to assume the
responsibilities of the Water and Waste Water Supervisor in their absence.
3. Issue needed disciplinary actions - veT-bal and written warnings - as needed. Keep an accurate
record of such wainings showing at least: employee name, date, as well as details about the
incident and what was discussed if verbal and a copy of any written warnuig. Place a copy of
tl�is r�ecocd in the employee's personnel f le at the ciry clerk's office.
4. Contact the Mayor when verbal and wntten warnings have not proven to be effective and
when disciplinary actions need to be escalated.
5. Attend supeivisory training for the drug testing progcam as required for the City's CDL
program.
6. Ensure compliance with OSI�1 and other safety regulations including postings, equipment
use, and procedures.
7. Coordinate cross training of all public work employees' responsibilities to ensure continued
operation of all City functious.
8. Keep an accurate time card and submit it with a weekly spreadsheet showing areas of work
during the previous weel< on the first business day of each week to the city cler�k's office. Any
combination of hours over 40 how�s per week are to be pre-approved by your supervisor,
unless it is an emergency situation.
9. Notify your supervisor directly if you find it i7ecessary to leave work early.
10. Notify your supervisor directly if you are unable to be present for work or unexpectedly
detained. Upon your retum, report directly to your supeivisor.
1 L Help establish and keep up to date a City emergency response plan and participate in putting
the plan into action in case of an emergency.
12. Respond to einergencies and situations that cannot wait for a response during regular business
hours to ensure the operation of all City functions or preserve private property. This may
involve answenng your ciry cell phone during non-regularly scheduled work hours.
13. Dispose of dead animals and other disposable items as needed from city property.
14. �-range for locates of underground utilities prior to excavating projects and locate utilities as
requested by Iowa Onc Call.
15. Report to Che Linn Counry Slieiiff any vehicles parked illegally on city property.
16. Assist in compiling a listing of properties in violation of ciry code. (�xamples: mowing
ordinance, miisance ordin�nce, jwlk car ordinance, or parking ordinance.)
17. AtCend Ciry Council lneetii�gs as needed to i-eport acrivities, answer questions, and obCain
approval for projects when required.
3-
l 8. Ordei- parts and supplies for operations, projects, and equipment as needed.
19. Review all City propeity and equipment with the Ciry's insurance agent to ensure proper
coveragc.
20. Compile an annual list of projects/task to coinplete.
21. Compile an aru�ual list of needs for the budget plannin� process. This list should be conlpleted
by �nid-Deceml?er.
22. Be aware of all ciry policies as listed in the City of Fairl�ax's Personne( Policy Manual or as
may be updated. This manual ���ill be updated as needed. All updates become effeetive once
adopted by the Paii-�ax Ciry Council.
23. Keep the city clerl<'s office staff informed of any planned absences for �1�aintenance
depari7nent e�nployees. This is to ensure staff knows who to contact on a daily basis as well as
see that any paychecks are issued for missed paydays.
24. All other duties as may be needed or assigned.
CONTAC'TS: The incumbent in this position nlakes fi-equent contact with Ciry Clerk and Deputy City Clerk ro
exchange and intetpret infonnation. Also makes frequent contact with Mayor to exchange and
interpret infonnation and persuade to diffei-ent points of view. Also makes frequent contact with the
other public works employees to obseive and direct work, exchange and interpret infonnation, and
persuade to different points of view. Contacts with residents are significant and regular and usually
involve the exchange and conveyance of infonnation. Contaces made with persons outside the Ciry are
infrequent and are usually with vendors and/or contractors and involve the exchange and interpretation
of inforniation regarding Ciry projecCs or supplies/equipment purchases.
EQUIPNI�NT USED: Backhoe, tractar loader, ciucks, street sweeper, mowing equipment, various hand and
power tools, shoring and other equipment nceded to perforni duties. Most power equipment requires
specific operational ai�d maultenance training; perfonn minor maintenance activities on most power
equipment as needed.
QUAI,IFICATIONS:
A. Education — High School Graduate or equivalent required.
B. Driver's License - Must have a valid Iowa Coi��mercial Driver's License (CDL) Class B with Air
Brakes Endorsement.
C. Ceiiifications — Muse have Grade II Water Treahnent, Grade II Water Dishibution, and Grade III
Waste Water Treamzent Cereifications and be able to nlaintain current requirements. The Fairfax Ciry
Council may approve to obtain Grade III Water Treahnent, Grade TII Water Distribution, and Grade N
Water Treatment, and Grade IV Water Distribution Certifications. Employment with the city is
required for two (2) years following certification or employee will reimburse the City for all education
related expenses ivcun-ed.
D. Must participate in and be able to pass a drug and alcohol screening progra�n as part of the CDL
requirements. Some knowled�e and/or ti-aining in heavy equipment operation and maintenance
prefei7-ed.
E. L;xperience — Expenence operating municipal water and waste water systems required. Some
experience in heavy equipnlent, Pa�owlds maintenance, or related areas preferred.
�-
F. Special Abilities - Must have good or�anizational skills; inust be a self stat-ter and have good
coirununication skills to interact with Ciry Council and citizens and ���anage numerous inaintenance
related projects in the Cit�y; should have broad la�owledge of Ciry operations fio�n maintenance
perspective.
G. Physical Requu-ements — Must be able to lift objects weighing in excess of 90 pounds on an
occasional basis and carry, pusli or pull tl�em up to 10 feel unassisted, able to wark in conf ned work
areas and occasionally fi-om heights; must be able to stand, sit, listen, watch, crouch, stoop, lcneel, bend,
climb and balailce for extended peiiods of time in all weadier conditions.
H. Mental Requu-einents — Ivlust have the abiliry to priontize, plan and schedule a variety of
maintenance related activities in accordance with established deadlines; must Ue capable of perfonning
under moderately to highly sti-essful conditions created by the need to provide accurate solutions to
problen�s ai�d meet citizei�'s expectatioi�s under time deadli»es.
This job description is not intended to limit the responsibilities of an employee assigned to this position
to those duties listed above. The employee is expected to follow any other reasonable instructions and
perfonn any other reasonable duties requested by Ciry management. The level of involvement may
vary based on need and individual capabilities.
DISCLAIMER
All duties and requirement in this job description have been detennined by the employer to be essential
job functions and are consistent with ADA requirements and are representative of the functions that are
necessary to successful job perfonnance. They may not however, reflect the only duties perfonned.
Employees in this job class will be expected to perfoim other job-related duties when it can be
reasonably implied that such duties do not fundamentally change the basic requirements, purpose or
intent of the position.
�>-