HomeMy WebLinkAboutRESOLUTION NO. 2023-121RESOLUTION NO. 2023-121
RESOLUTION TO ACCEPT THE WORK PERFORMED BY NELSON
ELECTRIC CO., APPROVE T�IE BALANCING CHANGE ORDER, &
APPROVE THE FINAL RETAINAGE PAY APPLICATION FOR THE
2023 CITY PARK LIGHTING PROJECT
WHEREAS, the City Council of Fairfax, Iowa has conti•acted with Nelson Electric Co.
for the 2023 City Park Lighting project; and
WHEREAS, Hall & Hall Engineers has recommended acceptance of the work
performed by Nelson Electric Co.
WHEREAS, Hall & Hall Engineers has recommended approval of the Balancing
Change Order inaking the final contract ainount $328,925.56.
WHEREAS, Hall & Hall Engineers has recoinmended approval of the final Pay
Application paying the remaining retainage in the amount of $192.70.
NOW, THE�REFORE, BE IT RESOLVED, by tlie City Council of the City of Fairfax,
Iowa, to accept the work perforined by Nelson Electric Co.; approve the Balancing Change
Order; and approve the final retainage Pay Application and issue a check fol• $192.70.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax,
Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute
said resolution.
Passed and approved this 14°i day of November, 2023.
AYES: Nurre, Daly, Pacha, Volk, and Wainwright
NAYS: None
r --^ ,%'� %
��� ���C-d----A�..I..CC/./L'
Jo Ann Beer, Mayor
ATTEST:
`r � �
�, '" �° � .�—
C nthia Stimson, City Clerk/Treasurer
NELSON ELECTRIC CO.
618 14TH AVE S.W.
P.O. BOX 967
CEDAR RAPIDS, IA 52406
PHONE: 319-366-6257
EMAIL: info@nelsonelectric.com
WEBSITE: www.nelsonelectric.com
��� '
��.�c�rRic` �'�. :
�� „2ua�ifry '�zaed �tylt `
INVOICE TO:
CITY OF FAIRFAX
300 80TH STREET CT
FAIRFAX, IA 52228
INVOICE
Number: 181222-2
Date: 10/17/23
Terms NET 30 DAYS
CA97687
CITY OF FAIRFAX -PARK LTG
390 W PRAIRIE DR / 625 LINN ST
FAIRFAX, IA 52228
CUSTOMER PO#: 6950-22-03 PAYMENT APPLICATION #7-PARTIAL RETENTION
PAYMENT APP�ICATION #7-PARTIAL RETENTION
CURRENT DUE: �g2,7p
INDUSTRIAL / COMMERCIAL / SOLAR / POWER QUALITY MANAGEMENT / DATA & FIBER / NETWORKING
WE ACCEPT DISCOVER, VISA, MASTERCARD, AND AMERICAN EXPRESS (AN ADDITIONAL 3% CONVENIENCE CHARGE APPLIES)
When you provide a check as payment, you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the
payment as a check transaction.
�`�
i
� ' •
STANDARD PAYMENT APPLICATION
Nelson Electric Company Pay Request #. 7
PO Box 967 Date: 10/20/2023
618 14th Avenue S.W. Phone: (319) 366-6257
Cedar Rapids, IA, IA 52406 Fax:
(319) 366-6083
Project Name: City Park Lighting Project - Fairfax
Attn:
City of Fairfax
300 80th St Ct
Fairfax, IA 52228
Period From: 10/01/2023 To: 10/31/2023
Original Contract Amount
Approved Change Orders, # of CO's 7
Revised Contract Amount
Contract Completed to Date
Change orders Completed to Date
Materials Stored
Total Completed to Date
Total Amount of Retainage 0.00%
Total Complete �ess Retainage
Previous Requested
NET DRAW
Sincerely,
,
;
,: � �
€- ; r.r..�.. ,
; �� .� ���,,
�- ,
Justin Kress
Nelson Electric Company
Project #: 97687
$312,320.00
$16,605.56
$328,925.56
$312,320.00
$16,605.56
$0.00
$328,925.56
$0.00
$328, 925.56
$328,732.86
192.70
ENGINEER'S RECOMMENDATION:
In accordance with the provisions of the Contract Documents and based on the Engineer's on-site observations of the work included in this Application for Payment
and based on the Engineer's review of this Application for Payment including the accompanying supporting data, and to the best of the Engineer s knowledge,
information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by
the Owner is hereby recommended.
Engineer's Authorized Representative:
r l
By: �__.-�.. �. �---- Date: 11/8/23
PO Box 967 618 14th Avenue S.W. Cedar Rapids, IA, IA 52406
Phone (319)366-6257
Fax (319) 366-6083
�
W
�
�
Z
O
a
�
z
�
z
O
U
Z
�
Q
U
�^
I^..L
I..L
Q
�
Z
W
L
Q^
I..L
M
N
O
N
r
M
O
r
�
�
M
N
O
N
�
O
O
I� T
�
� �
d
� O
� �
d �
� Q
� �L
� �
� �
X
�
.�
�
�
�1�+
c.i
�
.O
L
a
�
_
�
J
Y
L
�
a
a
U
ti
�
CO
ti
�
�
.i-+
V
�
�O
i
a
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
��t»���<»F»v�u�E»�c�s�E»� � v> .� e» � � � v3 � � v�
0
�
�� o 0 0 0 0 0 0 o O o 0 0 0 0 0 0 o O '� o 0 0 0 0 0 0 0 0
�'� O O O O O O O O O O O O O O O O O O ���. O O O O O o o O O
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 `o 0 0 0 0 0 0 0 0
�.�.. e» E» �n <» �H t» v> u> v3 t» s9 E» H� �» cfl F» E» tH .�,'��Ea cn e» F» �t3 �13 F» F» vi
f
�� o 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 '�o 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' o 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ='o 0 0 0 0 0 0 0 0
�
0000000000000000 0 0 ;o o c� r v r� co co �n
� O O O O O O O O O O O O O O O O O O ::�. V' M I� N (O V' � �j
.���0000000000000000 O O ��:�.� � 6� N N O c`") N N
��. O O O O O O O O O O O O O O O O N N �� ��:: CO N � (O C7 V' O 6?
��� � O � N CO N CO O O N� O O O O O O � M ���. ����. N � (A f� O N cD �
�� N V N CO � N N V N(") (O o� oJ N(") N N `� � t— N � � N CO N
... H3 <� Efj tH ER EA � fA EA fR EA I� M 6� N � �. EA (A U3 H� EA c'7
ff3 E9 EA U3 EA EA EH M kR cA
V!
000aooa000000000 0 0 0 0 0 0 0 0 0 0 0
0000000000000000 0 0 0 0 0 0 0 0 0 0 0
00000000a0000000 0 0 0 0 0 0 0 0 0 0 0
���������������� � � � � � � � � � � �
0000000000000000 0 0 o a o 0 0 0 0 0 0
0000000000000000 0 0 0 0 0 0 0 0 0 0 0
0000000000000000 0 0 0 0 0 0 0 0 0 0 0
���������������� � � � � � � � � � � �
`0000000000000000 0 0 lo o cv t� v r co co cc
��� O O O O O O O O O O O O O O O O O O ;� V M f� CO CO V N �
�� � O O O O O O O O O O O O O O O O O O ��: � � O) 00 N O M N �f7
� O O O O O O O O O O O O O O O O N N �����.:'. (O N � CO M V O N
���. �. O� oJ o0 N oJ O O N� O O O O O O � M ��. `� N � �— fA t� O �J �O 6�
�� W'cY N CO � N N V N M CO N N N M N N � a0 N � N (O 00
�� K3 K3 64 Hd-3 c�Jj tH .— tfl 69 tA lA .— I� M� N � M � EA EA tfl 69 �A ER M
fA ER (a9 (i� EA ff3
EA �
�� � O O O O O O O O O O O O O O O O O O ���. O O N I� V I� (O lD l0
�.. O O O O O O O O O O O O O O O O O O ��...��. V C7 �— I� 00 CD 'd' N v1
���. O O O O O O O O O O O O O O O O O O �.���. �(7 � O) N N O M N N
�. O O O O O O O O O O O O O O O O N N �� ��� Cfl N � (O (`") V O N
�. �� O� o� W N CO O O N� � O O O O O LL� M ��� N � V� I� O o0 tD �
��. o� V N CO u7 N N d' N(�7 CO N o0 N M N N '�. N N � � N CO W
�� Hj Ff3 EA f� EA EA r U3 (fi (f3 fR � f� M O) N � ..... EA fA EA (A K3 N
(A EH 64 fA ER ER Ef) M fA M
� �
W
x � � o
W C� C� �� a� � a� a>
� - @ �
� � z Zdz � � �n
�.� �Y ��� � ���;CO cv fn � � E m
�
�o � om� m�O�QWz Q � a m °' a Q� ��
Qa m Q�o ������ o � � � �,a.X �-� Q �
� � a ,� � � o
_ �-o �zc��Q � a � � @ o � �
��� Z�OYu_ ZYu.Y�tiQ ZC� ��>:�..-a � E Nj'o QW � `n W
°� �� F�� 0�� W�ph oz h'w � �"`- � y� w� m o c7
� z Q J F J Q W Z J� W Z 2' W Z� U Z U.-� �. T � N c�i� .N ��'� �� Z
VOQiQQwQ�O� J�OUmQ�WOp W O n n3 aa� m—�a o.�La U
�"' N � j f- � Q � � N F- ~ � N � � d.' d' � �' � ��.��.��.C� � � � c � � _ � W O o � U �
�U J Z� z� z= J a Z= J� W W O F- O� w-O ....Z.p � 2' O d' � o Qd' F(� � o� O
JO.-__���OQQ�O�QQQXQO ;a 2c� XRao `Uwo=o U � ;°
W� m c/> cn � � C� � J J C� �(� �� ��� C� F'U C� :� U m CU Q.C7 3 CU � C� � C� S�
.— N M V� CO I� CO O� O � N c�"1 V�(O f� N M V' � CO i�
0000000ao������� � o 0 0 0 0 0 0
0
�
�
a
PROJECT: 2023 Fairfax City Park Lighting
DATE: 1 1 /7/2023
OWNER: City of Fairfax, IA
CONTRACTOR: Nelson Electric Co.
ENGINEER: Hall & Hall Engineers, inc. & Design Engineers
CHANGE ORDER NO. 8- BALANCING
ITEM
CHANGEORDER
1
2
3
4
5
6
7
DESCRIPTION
ADJUSTMENTS MADE TO ORIGINAL SCHEDULE OF VALUES - ALL LWE ITEMS WERE 100% COMPLETED
DESCRIPTION
Change bollard light type at Hawks Ridge Park
Pull lwo additional wires to Complex sign lights
Upgrade 17 handholes lo in-stock alternalive
Replace old breakers at Hawks Ridge Park
Repairing and rerouting existing storm pipe
Add frosted lenses and shields to Hawks Ridge Park bollard
Add dimming & timing conlrols to Hawks Ridge Park bollard & pa
OWNER: CITY OF FAIRFAX
BY i / / - ���L"' �' �.Q�°
TITLE: "����
DATE: �� /" ,�
CONTRACTOR: NELSON ELECTRIC C0.
,
:
��:,.�t;. �
t' .�C�La�'b�..���%ry/J�
BY:
i /' "°.a{i�J^'v
TITLE: Project Manager
DATE: 11/9/2023
ENGINEER: HALL & HALL ENGINEERS, INC.
' �� �
.- /
8Y: C./_.� .�..'--
TITLE: Project Manager
DATE: 11 /8/2023
SCHEDULE OF VALUES
UNIT QTY UNIT PRICE ADJ. AMOUNT
-�-� 1 Q _
NET ADJUSTMENT TO ORIGINAL CONTRACT 5 -
ORIGINAL CONTRACT AMOUNT $ 312,320.00
ORIGINAL CONTRACT WORK COMPLETED $ 312,320.00
SCHEDULE OF VAIUES
UNIT QTY UNIT PRICE �ADJ. AMOUNT
LS 1 $ 8,265.40 $ 8,265.40
LS 1 $ 1,525.30 $ 1,525.30
LS 1 $ 2,159.12 $ 2,159.12
LS 1 $ 68.77 $ 6877
LS 1 $ 732.84 $ 732.84
LS 1 $ 1,010.67 $ 1,010.67
LS 1 $ 2,843.46 $ 2,843.46
TOTAL NET ADJUSTMENT TO CONTRACT:
NET ADJUSTMENT TO ORIGINAL CONTRACT $ -
TOTAL CHANGE ORDER WORK $ 16,605.56
TOTAL CONTRACT AMENDMENT $ 16,605.56
CONTRACT SUMMARY:
ORIGINAL CONTRACT AMOUNT $ 312,320.00
TOTAL CONTRACT AMENDMENT - BALANCING $ 16,605.56
FINAL REVISED CONTRACT AMOUNT $ 328,925.56
HALL & HALL ENGINEERS, 1NC. --
City of Fairfax
Memo
Date: November 14, 2023
To: Honorable Mayor Beer and City Council
From: Jon Larson, P.E. — Project Manager
RE: 2023 Fairfax City Park Lighting Project — Recommendation to Accept
I hereby certify that the work performed by Nelson Electric Co. has been completed within
substantial conformance to the project plans and specifications, and recommend that the City of
Fairfax accept the work completed by Nelson Electric Co.
The final payment application for this project pays the remaining retainage amount. The amount
of the final payment is $192.70.
The final contract amount for this project is $328,925.56. Inc�uded with this memo to accept the
project is the final retainage payment application, balancing change order, and maintenance
bond.
Respectfully Submitted,
� �.. f��--�`_.
Jon Larson, P.E.
Project Manager - Hali and Hall Engineers, Inc.
CC: Cynthia Stimson, City Clerk / Treasurer
Shane Wicks, City Engineer
Cl�rl_ .�-i�,(�I�VI -RI�JC !'V�ii7 ,�1, �J'="II`vL� " L.%��7(� DEVEI. C)r'i,�EN' 'LAN��lIN:3' L. �.�,D..;Cf�('1. r-.hCh�' �L I:TURi=
'(?'v'�ll�,v���SC� r.�:�.�. Iii�.:,�..ViF3 IA.?21°3'Ph:31�i _,2- 5�''1=:,:?i�.�62.i5�'S