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Home My WebLink AboutRESOLUTION NO. 2022-04RESOLUTION NO. 2022-04 RESOLUTION TO ACCEPT THE WORK P�RFORMED BY EASTERN IOWA EXCAVATING & CONCRETE, LLC., APPROVE THE BALANCING CHANGE ORDER, AND APPROVE THE FINAL PAY APPLICATION FOR THE PRAIRIE AVENUE PAVEMENT RECONSTRUCTION PROJECT WHEREAS, the City Council of Fairfax, Iowa has contracted with Eastern Iowa Excavating & Concrete, LLC. for the Prairie Avenue Paveinent Reconstruction project; and WHEREAS, Hall & Hall Engineers has recommended acceptance of the woi•k perfonned by Eastern Iowa Excavating & Concrete, LLC. WHEREAS, Hall & Hall Engineers has recoinmended approval of the Balancing Change Order making the final contract amount $360,600.57. WHEREAS, Hall & Hall Engineers has recommended approval of the final Pay Application payiilg all retainage in the amount of $18,030.03. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to accept the work performed by Eastern Iowa Excavating & Concrete, LLC.; approve the Balancing Change Order; approve the final Pay Application and issue a check for $18,030.03. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 11 `�' day of January, 2022. AYES: Nurre, Daly, Pacha, Volk, and Wainwright NAYS: None ;�� '.:�.:� ��_. Burnell G. Frieden, Mayor ATTEST: �__. Cy thia Stimson, City Clerk/Treasurer ;r� � ��£�r. PtiA1R1E AVE PAVEMENT RECONSTRUCTION ��.�; Oeiobcr 2k. 3�721 �0�,1��; Gity�aiFnirlax;l�wa CONTRACTOR: Eastem lowa Excava[ing and Concrete, ILC. ENGINEER: Halt and Hai! Engineers, Inc. ORIGINALCONTRACTAMOUNT $ 373,067.SD NETADJUSTMENTTOORiGINALCON7RACT S (13,496.46)_ ORIGINALCONTRACTWORKCOMPLETED S 359,591.04 CONTRACT SUMMARY: OR�GINAL CONTRACT AMOUNT S 371,087.50 CONTRACTAMENOMENT2•BALANCWG .�... �12�466.93) FINALREVISEDCONTRACTAMOIJNT 5 360,600.57 OWNER: CITY FFAIRFAX i /�,, r ;. BY: ��..�,�..,......��An_��%� � . _.. .. 71TLE: __..._ _.1 '..��, !>` � . ��,,1 ..-- _ __., v ___._. :. ______. _ . OATE: f"'� ..- � � �_ 1 _._._.—. CONTRACTOR �,�ASTERN i4Wli EXCAVATING AND CONCRETE, LLC. BY: ( _ � i '' `:^a� �,., � __ - _. ,__ ,,,,,, .....M.,.,a.,.,.._. s—._._ 7� .. ..,...�,:.,. .. _ . . . . . „ ...._„� � TITLE: L,J�1�'�t.,I �� DATE: LCiP i�,� . "�,\ .. .._ ... ENGINEER: HALL B HALL ENGINEERS BY: ' ' TITLE: Projsct�En�linesr DATE: 10-20-2021 . . . . _.. . . Page t of 7 CHANGE ORDER NO. 2- BALANCING TOTALNETADJUS7MENTTOCONTRACT: NETADJUSTMENTTOORIGINALCONTRACT S (13,496.46) TOTALCHANGEORbERWORK � 1,009.53 TOTAL CONTRACT AMENDMENT �S- � -(12,d86.93) HAL.L & HALL ENGINEER a, INC. ' _ --, City of Fairfax Memo Date: January 11, 2022 To: Honorable Mayor Frieden and City Council From: Josh Feldmann, P.E. — Project Engineer RE: Prairie Avenue Pavement Reconstruction — Recommendation to Accept I hereby certify that the work performed by Eastern lowa Excavating & Concrete LLC. has been completed within substantial conformance to the project plans and specifications, and recommend that the City of Fairfax accept the work completed by Eastern lowa Excavating & Concrete LLC. The final payment application for this project pays all retainage. The amount of the final payment is $18,030.03. The final contract amount for this project is $360,600.57, which includes all Change Orders (2 total, which includes the Balancing Change Order). Included with this memo to accept the project is the final payment application, balancing change order, and project lien waivers. Respectfully Submitted, fr;;f�:;,�'_/.-'G., �;��'�G,,� _. _.. r„ .% Josh Feldmann, P.E. Project Engineer - Hall and Hall Engineers, Inc. CC: Cynthia Stimson, City Clerk / Treasurer Shane Wicks, City Engineer CIVIL ENGINEERING ` LAND SURVEYING " LAND DEVELOPMENT PLANNING ' LANDSCAPE ARCHITECTURE 1860 Boyson Road ` Hiawatha, IA 52233 ' Ph: 319.362.9548 ' Fx: 319.362.7595 408 15' Avenue " Coralville, IA 52241 ' Ph: 319.338.2240 ' Fx: 319.362.7595 U J J W F W K U 2 V O z U a � � z � a � a � u 01 x E w > a " a �� c � t� � w �.. a ,n M O.�r � � d N � � F V F:: � W w a x Z Z p m � O a � � � � o o a e\ o �< e � o° o 0 0 o e a a 0 0 o u� w rn cv rn a m o 0 0 0o u� 'c� o 0 0 0: o o� � o 0 o m O� rn O� Oa a. ro o 0 o m o p G o o q W o 0. o U 7 � O a" 0 0 p 0 o a p- v; o 0 o ca o�o 0 0 0 0. o o� r� �-o o� .m r� o 0 o t� v�i� u? o iY O m p' ar. 0 4 O o o t� o U O o�� o o � � N o o u'y �n o 0 o N y� � �.C:i. Orys t�t (7 O h- t� o Vi o Ci M� O O O O�. u'i o � �� Ri O: Q si> o o O O o O.s�i lyl N lII O tn O � O N O D O M m CJ p� ro O�. Oi m N� tA fJ O K3 (R w c.7 f� � c7 � �t� tD (C OO N � M c"l U� Q. 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U � U o - � o ' � � v' �. � :� a SY� c y m a �. . 3 q 4 Q �n m V � •� � ' � o O U � � V •� � .� � � � w c o c�c � c��. a� o. u � u, 2� p 4 u3 o x-� � � 1° � �°1 g m E � 0. �i �e " 'm '� � . aEr � � � . c � � o � . `s � o � p .l4�" � � � '�' �' � � � w ' � � � y o `o �i y � m a N = � � ~ b y �e b . V � � . o � c 'S ? � �� N � O 4 � � = y W .��. o n o v: m� .� w � o m. -� � i� �: E � -.O o��'� a3i c Q aEi : n o o-� � 9 2. i"� c r' �. . F; 7` �0 w � Q a v� Q a 2 . E m U U �' > m— > E E o n� ��v, �� c' c # � m w 1- � N iri � •tt3 ' �. � �n m a > �. _ ro o m o '� 'm a ' O �'. � .dJ O u�i m uai � `" ,Q .{� . r vi sUz. a�. � O c7 �s !i �.F a 2 LL v� w�� U� '. F. t5 �. �t•°. r � 7-, z � m '.`. � �} n r. m rn o � cv i v � E; �- m o: <:.t � � v. �� ! :�� M c� r� v v v v v v a v -r �n �r; �.!> �n a� ��z QS� . � ��. u`� _ _. . i.�;l FINAL RECEZPT AND WAIVER OF MECHANIC'S LIEN RxGHTS It is important that ihe follawing directions be closely followed as otherwise the receipt WII�i, NOT BE ACC�.PTED. ]. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and partners of co-partnerships. 2. It is iznportant that ALL the bl�nks be completed and that the AMOUNT PAID BE SH�WN. 3. If payment is not in full to date, so state. 4. NO ERASLTRES OR AI,TERATIONS MUST BE MADE. The undersigned acknowledges having received payment of $ 6�.i�5.Z8' from EASTERN IOWA EXCAVATING & CONCRETE LLC in fuil (less retention held) _ (Name of Payer) by the undersigned for delivered or furnished Pipe (Kind of Material or Labor) to {or performed at) k'airfax — Prairie Avenue Pavement Reconstruction �nd for value hereby waives all rights which may have been acquired by the undersigned to £'zle mechanic's liens against said premises for labor, skill or material fumished to said prernises prior to the date hereof. Company Cciunfv.lti�aferials � %� L�-�----.-. Title ��-� � � �tcJ 7'✓`� � �i , BY %--�,._ . . � - . Date _1 � L r Plense si,�n and_return ASAP Eastern Iowa Excavating & Concrete, LLC P.O. Box 189 Cascade, IA 52033-0189 Phone: 563-852-5120 Fax: 563-852-6020 of�ce@easterniowaexcavating.com 11/1/21 at 12:15:25.32 Page: 1 EASTERN I�WA EXCAVATING 8� C(JNCRETE l.LC Find Transactions Report For the Period From Jart 1, 2421 to Dec 31, 2021 Filter Criteria includes: 1) All Transaction Types; 2) Vendor fD's from Cq645 to C0645; 3) Job I D's from 21-875,Q2 to 21-875,Q5_ Report order is by Date. Date Type i2eference ID Name Amount . _ ___ _.. 8/4l21 Purchase 3628989-00 C0645 COUNIY MATERIALS CORP 942.72 8/26/21 Purchase 3640755-00 C0645 COUNTY MATERIALS CORP 5;�122:5& RepoR Total: �..�5a:28. Number of iransactions: 2 3�iN�L �2��EIPT �1N1� W.�I'4TlGR t}� MEGI-I�NIC'� Ltk;t� R�Gk�T� it is in�pnrt�zit that the I'oli�tivin� direc�ia��s b� closely fiallu�,v�d �s ather�vise ti�e r�eeipt ��it>I, NU"I' i3E t1CC;�P'I`�T�. 1. This is a L��e1L INSTRUMEN"T t�nd must b� executed accordin�;Iy by af�cers �fcncparatio�ts and partners uf co-}��irtnerships. 2, lt is iin�orta��t tha�t ALI> !he �lank� be �ornpleted and th�t the f�l`�IbiJNT P.�iD }3F SI�IOI�VN. � 3. lf �ayinerat is i�ot in full to dal�, so siate, �. NO �TLt1.SUI�.�.S C�S� AL'T'I�R..A`T1t�NS MtJS"C �E Iv�ADE. T`l�e u��d�rsi�t��d acl:rlowl�dges havin� reczived payment nf � 2 7,_,,,,,�37�Ui frorn Er'�STFRiV ICi�VA �XCA'VATING ,�i COIVCktETk I.Y,C in fuil (iess retentian }�eld) {Narnc af Payet} by the i�nd�rsigned far dclivered or furnished ,Seed !�ertilizsr jKind of Materiad or Labor) � tc� {or performed at) FairfHx — Prairie Avenue Pavement R�cans#ruc#iott And for vaiue hereby �uaives all rights �rhich n�ay have been acquired by the w�dersigr�ed to �!e mecha��ic's liens a�ainst said �remises far Iabor, skil! flr niateriat furnishe� to said premiscs prior to the date hsreof: Company 1Vf�ite E� ront ��,��,,YO.�'1 �t � t4�'lA.n � � I`itle ��i (s! �'tG�a�q, ..�.. (�� ____ � 6 r�� Plerrse s%�n and retttrr� �1S��' Eastern Io�+va T�xcavating & Concrefe, LLC P.t}, Box l $9 CaSCiICTC, IA S�O3�-0189 Phone: 5b3-$52-512t� �'ax: 563-852-6024 office rc�,ensternio��ae�teav�tin�.cnm I�INAL RECFIPT AND WAIVER OF MECHANIC'S LICN RIGHTS It is important that the Iollowing directions be closely follo�+��ed as other�vise the rccei�t VViT.i_, NO'1� BF, fLC'CrPTF.D. 1. 'I'his is a L�;GAL 1NSTRUMEl�iT and ►nust bc executed accorc(in�(y hv ufficers of corporations and parin�rs of co-parinerships. �. It is importaill tha[ AI_.L the blanks be complcted and �hat. the a!�901 INT P�ID BC SHOWN. 3. li'payment is nol in full to date. so state. 4. N() i:FtASI)!Z�'S ()IZ AI,"1'F:RA7'IONS MU5"I� 13I� MAI)L:. �]'he undersigned acknowledges having received paymcnt of $ 11,�22.70 from CAS'I'N KN IOWA EXCAVATING & CONCR�TE LLC in full ("Iess rMention held) (Name of Payer) by the tindersigned for delivered or fiirnished Sunplies (Kind of'Material or Labor) to (or performcd at) Fairfax — Nrairic Avcauc Pavemcnt Rcconstruction And !or valuc hcreby waivcs all rights which may have been acquired by the undersigned to #ile mechanic's liens against said premiscs for labor, skill or material fiirnished to said prcmises prior to the dzte hereof. �� : ��%'"�%.�=� -,,! /�'" � � Please sign and retrmt� AS�P L:astern [owa Excavating & Concrete, L1LC I'.O. Box 189 Cascade, lA 52033-0189 Yhone: 563-852-5124 Fax: 563-852-6020 officr,(a�castcrniowaeYcavating.com 11/1/21 at 12:13:38.11 Page: 1 EASI"ERfd IOWA EXCAVATING & CONCRETE LLC Find Transactions Report For the Period From Jan 1, 2021 to Dec 31, 2021 Filter Criteria includes: 1) All Transaction Types; 2) Vendor 1D's from C0600 to C06Q0; 3) Job ID's from 21-875,02 to 21-875.05 Report order is by Date Date Type Reference ID Name Amount 8/5/21 Purchase Q210319-IN C0600 CONSTRUCTION MATERIALS, IN 3,440.Q0 8/6/21 Purchase 0210377-IN C0600 CONSTRUCTION MATERIALS, IN 25920 8/10121 Purchase 0210508-IN C0600 CONSTRUCTION MATERIALS, IN 7,057.68 8/19l21 Purchase 0210952-M C0600 CONSTRUCTION MATERIALS, IN 39.40 9I9/21 Purchase 0211801-IN C0600 CONSTRUCTION MRTERIALS, iN 1,885.92 9/20/27 Purchase 0212299-IN C0600 CONSTRUCTION MATERIALS, IN 266.47 9/24/21 Purchase 0212656-CM C0600 CONS7RUCTION MATERIALS, IN -1,605.04 9/27l21 Purchase 0212678-lN C0600 CONSTRUCTION MATERIALS, 1N 56.42 9/30/21 Purchase 0212937-IN C0600 CONSiRUCTION MATERIALS, IN 22.65 Report Tota�: 11,422.70 Number of Transactions: 9 F'INAL RECEIPT AND �'A[VER OF NIECHANIC'S LIEN RiGHTS lt is important kha[ the follu�ving directions bc closely followed as othcrwise the receipt LV(i.L. N()�' BE AC'C[�PTE;D, t, I'his is a i,F,GAI, I�IS�TRUM�;�IT and must he exeeuted ��cordinbly by officcrs of corporations and partners of co-partnerships. 2, ft is impc�rtant that nLL the blar�ks be completcd and that thc ;�MUt)\T' PA[U F3F SHOWTi. _3. If paytnc��t is �Zot in tull to date, so state. �4, N() ERASC�E2�:S OR AL"I'FRATIONS MUST E3E 1��rLDF.. `Che undersi�ne� ackno�vlcd�;es having received rayment ��f ��C�,-1'fil �:� 1't-um ��'��'I`�;l;a'� I.t)1��.�� i��?�,� �f�V��`�"i�i(x � C�i)�r'L�'�t�: �'�+��T��'- in full (less retentinn Il�ld) �yame of Payer) by the undersi�ned for delivered or fi�rnished Rock (ftiind of Ma�erial or I.abor) to (or perforn�ed at) Fairfax — Prairie Avenue i'sivement Reconstruction Anc! for value hereby tivaives all righ�s �vhich may have been acquired by the ur�dersigned to file mechanic's liens a�ain5t saic� premises for labor, skill ar material ftimishec� to said premiscs priar t« the dat� hereot: C�'c� �� z�j �1'�c�� . �3 �' � �• ll,ate �..) i [� � �� _ � � Please si�n and return ASAP Eastern Iowa Excavating & Concrete, LLC P.O. Box 189 Cascade, 1A 52033-0189 Yhone: 563-852-5120 Fax: 5(3-852-6020 office�;easterniowaexcavating.com C'I�fi�L Y��C'��'r�' A.1�I� '��t-i��T�'F� �J� 14��'',��l��C.'� I..�I'.,1�+' I��T�'�'� .�...��.._._....m�..M M,.,....r_ ,�.,�.. __ . .�..,...:.__._._,..�._.�.�,,,.�.�..�._.�.,,..�,��..M.m.�,,,..��,w�._u..�.,,,� It is i�rnpo��tant that lli� following cilrecti��s bc clos�ly follo4ved as�t�i:l�e��vise Che ri;ct�ipt V�`Il,l, NO"I� 13t; AC'Cl:l''I�EI.�. 1. 'l'l�is is a[,I:;{:r,�i., INSTR CIMi;N']� ai�d n��sc be e:�e�uced accc�rdin�l,y b}� of'ficeE-s of �orporations and }�su�t��.ei-s �{'co-p4�rtnersiii��s. �. ft is ia7��rtant chat AL,I� tlae bfa�lks i7� c��mpleled a�lcj t(1<lt the AMOL).t�']" I'�1rT.) I3E? ST-JC_)WN. 3. lt�payr�xie.nt is nnt in �till to date, s� state. 4. NO �RASC)CZ�:� C).R ,�L'I�L,J'tA'I�CONS MUST BE NIf1DE. The unc�ersi�i��cl aek��cyr�vfiec��es i�avin�; rceeived p��yrz�et�t �f$ t�:�,(i.�1�,��;� %rom �;�5'C°i+;I2.IV 1��4�A, ��k(:f�l��,"�'INi� �.�i.C�I�CIZ�7'E �.I.,C iaa full (less a•eiez�tao�3 held) _ �. (Ntti�e of Fayer) __ b;y� the �indez�signcd for delivered ��r fua-��i4lx�d �(llflCt�ete (Kind of M<�teria} or l.,nbor) to (or perfo�7ned stt} Ts�i�i'�dx -- I'i•�airie ,�venue �'��c�enicn� $�.�constc•uc�itf�� Ai�cl .kor va(ue hea'eby w��ives �}I ri�Eat� 4�r}�icl1 n��y h��vc be�n acc�uireci l�y ihe iindersi�ned ta �'ile mec[�anic's li�ns a�ai��st saicl pre��is�s t<�r labi�r, skilt or z�7ai�z•ial furnished to saici premi�es prior to th�. date I�erec>f. t'c�ir��any C oell .C��zi�l ��l�lix - .�... � E3Y ._...... :.�..__ ._.._..��W"�"..".,W�� . 1 itle:. , ... �J!_�-li t � -�. . Cia�i��",,, �� .__ _. _� 1., �-z _�_.___,__ _ ,.. _ ___� � __......_. �l�(as'c�' ��'i�68 cc61d r'e88dr'`r ,��`i�l' I?;��#ex��x �o�wa �xc�vati{t� �� ur�c��•�tc�, �,�1C P.(?. I�o� 1�9 C:ascade, �/� ��i1;�3�01�9 1?izone: 563-�52-�1'�0 �':�s: �6:3-fi�2-G020 �►1'fice(trle,a�;te►•aiit��vaexcavatiax�;.cca�n� FINAL RECEIPT AND WAIVER OF MECHANIC'S LI�N RIGHTS It is importanl that the following directious be closely followed as otherwise the ceceipt WILL N�T BE ACCEPTED, 1, This is a LEGAL INSTRiJMEN1� and must bc cxecuted accordingly by officers of corporations and pat�tners of co-partnerships, 2. It is important that AI,L the blanks be completed and tl�at the AMOiTNT PAID BE SHOWN, 3. If payment is not in full to date, so state. 4, NO ERASURES OR ALTERATIONS MUST BE MADE. The undersigned acknowledges having ceceived payment of $ 2,=442.09 � fronn �;AST��P�i t(lV4'r� �XC,A,V�.TIt'+i� �c +�fJ�t'+�teRE`�'�: �;Xi,+� in full (less retention held) (Name of Payer) by the undersigned for delivered or furnished :iu�t�% (Kind of Material or Labor) to (or performed at) Fairfax — Prairie Avenue Pavement Reeonstruction And for value hereby waives all rights which may have been acquired by the undersigned to file mechanic's liens against said premises for tabor, skill or material fiirnished to said premises prior to the date hereof. Company �Sc�1��xitl��r"r. BY �...:� `' � �, � < Tiile � ��i �-�'L� Date � $ � Z..�, P/eus•c� �%,�I� ari�l r�c�lu��r AS�1P Eastern Iowa Excavating & Concrete, I,LC P.O. Box 189 Cascade,IA 52033-0189 Phone: 563-852-5120 Fax: 563-852-6020 office@eas terniorvacxca vating.com A' S111-�L Ai.A'iCH'+�7C X li!`i L i'Y AA Y�Fi �.a� lYAL` �i�i�l'i A�9�,7 .l..iiH�l�i i�d�� 3� It is iznpartanf that the foltowing directior►s be clasely followed as otherurise the receipf WILL NflT BE ACCEPTEA l. This is � LEGAL INSTRUMEtVT and must be executed accordin�;iy by officers of corporations and partners of co-partners�iips. 2. It is imporcant that ALL the blanks be campleted and that #he AIv14LiNT PAID BE SH(JWN. , 3. If payment is noi in fiill to date, so state. 4. NO ER�SIIRES C)RALTERA,TTOPdS MUST BE MADE. The undersigned acknowtedges having received payrnent of $'�,1�9'�i70 fro.tn EASTEFN i0'i7YA EXCAV,A.TING &+�'CINCRETE LLC in full (less re#ention held� (Name af Paysr) by the undersigned for detivsred or fur,nished Su 1ies. (Kind of Material or Labor) to �Qz perfox�med at) Fairfax — Prairie r�.ve�ue Pavemeni R�cansiructxon And for value her�by waives a.tl ri�hts which may have been acquired by the undersigned tn file mechanic.'s liens against said premises for labor, skili or m�teri�l fiunished-to said premises prior ta the date herenf. Coznpany .5#e#son.� ii�iliri :I'r�iii�icts, i $Y Title ��-�f�.[-�'��-G.I�v`� Date ( Please si,�ra .and return .AS�I �' E�stern Iowa Excavaiing & Concrete, LLC P.O. Bux 189 Cascade, IA 52033-0189 Phone: 563-852-5120 Fax: 5G3-852-6020 offic�@easterniorvaexcavating.com F"il1�r%�., i��i"i�'�' �.�;� �'4':�I�'�I� {��°'iti�t;�i�:'�i�C°��s �;�Ei'� ��i��i3`�« tt i� �;�ia��i�rii t�a�ai titc �`esl�en��,��u �f�r��:�is;��; �:; c,tu��.,• i%i1[.�5��c:c� �� rrst.�r��;i g�c $� ��>€ i�tti.,�:: 'a°°�t;3�` }�I:; ��f'F,�*�s1�. .,. 7�.a� i�; a�'.£s��i i�'�'!"�t ��E'_�;� I` a�sJ r�cr�t �. �.��i;ut�i �t�.r�r�i��lt� 2�� £�r:�:.s4 �rf�;��r#��atir;.� ; ��aci ��rtr;� r:; ��i`a ra��-� �r�,P:;ip;�-;. 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