HomeMy WebLinkAboutRESOLUTION NO. 2022-42RESOLUTION NO. 2022-42
RESOLUTION TO APPROVE CHANGE ORDER NO. 4 FROM
SCHRADER EXCAVATING & GRADING CO. FOR THE 2021
SANITARY SEWER & WATER 1VIAIN EXTENSIONS PROJECT
WHEREAS, the City Council of Fairfax, Iowa has conh-acted with Schrader
Excavating & Grading Co. for the 2021 Sanitary Sewer & Water Main Extensions project; and
WHEREAS, Hall & Hall Engineers has recoininended approval of Change Order No.
4 as described below.
Milestone Incentives.
Original Contract Amount: � 1,829,2Q3.65
C.C�. #1 (Previously Approved} �7,000.00
C.O. #2 (Previously Approved) ���`�$2���
C.�. #3 {PreviauslyApproved) $�0;783.39
� p �. $30,000.00
Revised Contract Amount.
51,879,469.54
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax,
Iowa, to approve Change Or-der No. 4 from Schrader Excavating & Grading Co. for an
additional $30,000.00 making the contract amount $1,879,469.54.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax,
Iowa, that the Mayor and City Clerk/Treasurer are hereby authorizcd and directed to execute
said resolution.
Passed and approved this l Oti' day of May, 2022.
AYES: Nune, Daly, Pacha, Volk, and Wainwright
NAYS: None
ATTEST:
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Cy 11ia Stimson, City Clerk/Treasurer
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Bun1e11 G. Frieden, Mayoi�
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HALL & HALL ENGINEERS, INC. -
CHANGE ORDER NO. 4
PROJECT: 2021 Sanitary Sewer & Water Main Extensions
DATE: May 4, 2022
CONTRACTOR: Schrader Excavating & Grading Co.
ORIGINAL
CONTRACT AMOUNT: $ 1,829,203.65
CONTRACT
COMPLETION DATE: April 29, 2022
ITEM #1: Milestone Incentives.
Article 4, Section 4.03, of the Contract specified milestones by which certain work items must be completed.
There are four milestones total. Milestone #'s 2— 4 have associated incentive/disincentive payments.
Milestone #1 does not have an associated incentive/disincentive payment. Milestone #'s 2— 4 as written in
the Contract, as well as the Contractor's completion dates for each Milestone, are summarized below. The
completion dates were documented on-site by Hall & Hall Engineers and City Staff.
Milestone 2. Both of the Sanitary Sewer and Water Main Extensions brought to the Logistics Park
and connected to the Logistics Park's sanitary sewer service no later than August 30,
2021 and connected to the Logistics Park's two water main services by August 23,
2021, such that the Logistics Park is able to use both of these newly constructed
sanitary sewer and water main facilities by August 31, 2021.
Motivation: An incentive of $1,500.00 per calendar day with a maximum incentive
payment of $18,000.00 shall be applied per the requirements provided here under
Milestone 2 and per Article 4.04. A No Excuse Completion Disincentive of $1,500.00
per calendar day shall be charged to the Contractor for failure to complete both the
sanitary sewer extension and water man extension per the requirements provided
here under Milestone 2 and per Article 4.04.
The water main facilities that are necessary to service the Logistics Park's two water
services must be completely installed and all required testing completed and passed
by August 23, 2021. This allows the Logistics Park one full week to fill the water
mains on their site, and test their water main facilities in preparation for use by August
31, 2021.
If the sanitary sewer facilities are completely installed and all of the pressure testing
has been completed and passed by August 30, 2021, but the 30-day mandrel testing
has not yet been completed and passed, then the $1,500.00 per calendar day
disincentive shall not be applied to the Contractor. The $1,500.00 per calendar day
incentive shall only be applied to the Contractor if the 30-day mandrel testing has
been completed and passed on all sanitary sewer facilities by August 30, 2021.
Water main completion date:
August 6, 2021 (17 calendar days in advance of the water main milestone date)
Sanitary sewer completion date including mandrel testing:
August 11, 2029 (19 calendar days in advance of the sewer milestone date)
Incentive Achieved: $98,000.00
CIVIL ENGINEERING ' �AND SURVEYING ' I_AND DEVELOPMENT PLANNING " LANDSCAPE ARCf IITECTURE
1860 Boyson Road ' Hiawatha, IA 52233 � Ph: 319.362.9548 � FAX: 319.362.7595
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Milestone 3. The completion of all of the street seal coat improvements along Fairfax Road and E.
Southview Road, as well as all of the granular shoulder construction along Fairfax
Road north of E. Southview Road by September 17, 2021.
Motivation: An incentive / disincentive of $600.00 per calendar day; with a maximum
incentive payment of $6,000.00, shall be applied per Article 4.04.
Completion date:
September 2, 2021 (15 calendar days in advance of the milestone date)
Incentive Achieved: $6,000.00
Milestone 4. All of the remaining water main facilities installed and all driveways reconstructed by
November 12. 2021.
Motivation: An incentive / disincentive of $600.00 per calendar day; with a maximum
incentive payment of $6,000.00, shall be applied per Article 4.04.
Remaining water main completion date:
September 20, 2021 (53 calendar days in advance of the milestone date)
Remaining driveway completion date:
September 28, 2021 (45 calendar days in advance of the milestone date)
Incentive Achieved: $6,000.00
TOTAL INCENTIVES ACHIEVED (MILESTONES 2— 4): $30,000.00
The total Change Order 4 amount is $30,000.00.
Original ContractAmount: $ 1,829,203.65
C.O. #1 (Previously Approved) $7,000.00
C.O. #2 (Previously Approved) $2,482.50
C.O. #3 (Previously Approved) $10,783.39
C O #4 $30,000.00
Revised Contract Amount:
Hall & Hall Engineers, Inc.
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$1,879,469.54
City of airfax, lowa
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Title: Prolect Enqineer Title: �"d�'�n .�
Date: 5/4/22 Date: ��""%� � 2
CIVIL ENGINEERING " LAND SURVEYWG ' LANU DEVELOPMENT P�ANNING " LANDSCAPE ARCHITEC7URE
1860 Boyson Road ` Hiawatha. IA 52233 ' Ph: 319.362.9548 ' Fx: 319.362.7,595 " w�vw.halleng.com