HomeMy WebLinkAboutRESOLUTION NO. 2020-110 RESOLUTION NO. 2020-110
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL AND
HALL ENGINEERS, INC.
WHEREAS, Hall and Hall Engineers, Inc. submitted a Professional Services Agreement
to do planning, design, bidding and construction engineering of a potable water ground storage
tank, pump stations, and site improvements. The scope of work assumes the project will be SRF
funded and proposed improvements will be designed and bid in two bid packages. Hall and Hall
engineers, Inc. shall utilize Veenstra and Kimm, Inc. and Terracon Consultants, Inc. as sub-
consultants on this project and this was approved by Resolution 2019-04; and
WHEREAS, Hall and Hall Engineers has submitted an Amendment No. 1 to add
$7,377.00 in fees to cover additional expenses from Terracon.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax,
Iowa, to approve Amendment No. 1 to this Professional Services Agreement with Hall and Hall
Engineers, Inc.
BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that
the Mayor and City Clerk are hereby authorized and directed to execute both this Resolution and
the Amendment No. 1 to the Professional Services Agreement.
Passed and approved this 8th day of December, 2020.
AYES: Daly, Pacha, and Wainwright
NAYS: None
ABSENT: Otto and Volk
4urnell G. Frieden, Mayor
ATTEST:
C; nthia Stimson, City Clerk/Treasurer
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO. 1
Hall &Hall Engineers, Inc. Project No. 6950-19-03
At-Grade Water Storage Tank and Pump House/Site Improvement Project
This Amendment made on the 8th day of December,2020 between the City of Fairfax(hereinafter referred to as"OWNER")
and Hall and Hall Engineers,Inc.(hereinafter referred to as"ENGINEER").
The OWNER and the ENGINEER agree to amend the scope of services as indicated in the original Professional Services
Agreement and previously approved amendments,as follows:
SERVICE AMOUNT
1 Additional Construction Services for Geotechnical/Materials $2,149.25
Testing Services for the At-Grade Water Storage Tank Project
2 Additional Construction Services for Geotechnical/Materials $5,227.75
Testing Services for the Pump House and Site Improvements
Project
Total $7,377.00
The OWNER and the ENGINEER agree to amend the compensation paid to the ENGINEER for providing the scope of
services as shown In the original agreement,and previously approved amendments,as follows:
Amendment No.1 =$7,377.00
This Amendment is subject to all the terms and conditions of the original Professional Services Agreement. Upon execution
of this amendment,this document shall become part of the original Professional Services Agreement as if bound therein.
HALL AND ALL ENGINEERS,INC.NGINEER)
Shane R.Wicks,P.E. Date
iurnell
ClttYvof Fairfax(OWNER)
�.. www._G.Frieden,Mayor Date
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GENERAL OBSERVATION REPORT ON
Report Number: 06191001.003.5 ierracon
Service Date: 12/01/20 2640 12th St SW
Report Date: 12/02/20 Cedar Rapids,IA 52404-3440
Task: 20-Project Management 319-366-8321
Client Project
Hall&Hall Engineers lnc Ground Storage Tank
Attn:Shane Wicks,P.E. Linn County Parcel No.20161-51001-00000
1860 Boyson Rd future Williams Boulevard and U.S. Highway 151
Hiawatha,IA 52233-2316 Fairfax,IA
Project Number: 06191001
As requested by Hall and Hall this is a summary report for the budgets of both the Ground Storage Tank project
(0619100 1) and the Ground Storage Tank Pump House(06201 115).
The cost estimate of the Ground Storage Tank was$7,271.50 and the final cost was$9,420.75.The estimate was
based on projects of similar nature and magnitude. The largest contributing factor to going over budget was the fact
that we anticipated 6 concrete pours but due to the contractors scheduling we ended up at 15 concrete pours. With
the increase in the concrete pours this also means an increase in cylinders cast and more sample pickups.
The cost estimate of the Ground Storage Tank Pump House was $4,069 and the final cost was$9,296.75.The
estimate was based on discussions between Terracon and Hall and Hall. On the soil side we conducted 8 more trips
than anticipated for compaction testing and had to run 4 more proctors than anticipated. Of those 8 extra trips .3
were due to the contractor failing compaction which resulted in retesting. As for the concrete we planned on 20
cylinders to be brought in and broke, but the final number came to 50.
-Services: ---- _ ---- -
Terracon Rep.: "Phomas Shockley
Reported To:
Contractor:
Report Distribution:
(1)Hall&,Hall f.nginecls Inc,Shane (1)Hall&Ball rilginecrs Inc,,Ion Larson � J
Wicks,11.1: - //
(I)Preload I.LC,Chris I.ocI hau Reviewed(3y: / 1P- � '�`,.`� -..
� � .
T'honta-s ockley
Project Manager
The tests were performed in general accordance with applicable ASTM,AASHT0,or DOT test methods. This report is exclusively for the use of the client
indicated above and shall not be reproduced except in full without the written consent of our company. pest results transmitted herein are only applicable to
the actual samples tested at the location(s)referenced and are not necessarily indicative of the properties of other apparently similar or identical materials.
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