HomeMy WebLinkAboutRESOLUTION NO. 02-11-12-2 RESOLUTION l�r
iCITY CREDIT CARD POLICY
WHEREAS, the City of Fairfax has discussed the benefits of the purchasing card
program which is to provide an efficient, cost-effective method of purchasing, reserving,
guaranteeing and purchasing; and,
WHEREAS, having three (3) City Charge Cards (City Clerk and two (2) Maintenance
Men)with Elan Visa at a credit limit of$6,000.00; and,
WHEREAS,in the best interest of all is to implement a'credit card policy which follows:
Policy
1,When not in use, cards will be kept in a secure location;
2.A written logbook will be kept indicating who has possession of the cards, date/time taken,
date/time returned, and acknowledgement of employee responsibility;
3.Each transaction can be no more than five hundred dollars ($500,00),Any exceptions to this
limit shall be made in writing and approved in advance by the Mayor;
4.Employee use of the card will require that all detailed transaction receipts and documentation
be returned to the City Clerk for payment;
5.Employee will be responsible for all activities of the card when it is in their control.No
personal items shall be charged on the card.No exceptions to the policy will be allowed for
purchases made for lost or stolen cards that have not been reported to the financial institution
issuing the card;
6. The use of the card when away on City business...there will be no charging of liquor expenses;,
7. Any misuse or variance from the procedures established for use of the card will not be allowed,
and if proven,may result in disciplinary action including termination; and,
NOW THEREFORE BE IT RESOLVED,by the City Council of Fairfax, Iowa that the
Mayor and the City Clerk are hereby authorized and directed to execute said Resolution.
Passed this day of t� ` , ,2002.
AYE, l�ee&/ �7°li 1 Cdr/ Qi,�?orl� f
NAY 0 00/6
ABSENT :&Cr
B11 Voss,Mayor
ATTEST:
5
I
Mary ach ity Clerk