HomeMy WebLinkAboutRESOLUTION NO. 47 RESOLUTION NO. 2010-47
RESOLUTION SETTING THE PROCEDURE AND CHARGES FOR
A SPECIAL CITY COUNCIL MEETING
WHEREAS, the City of Fairfax occasionally receives a request to hold a special
City Council meeting; and
WHEREAS,the City of Fairfax incurs expenses to hold a special City Council
meeting.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRFAX, IOWA that any request to hold a special meeting shall follow the procedure
listed below:
I. A request for a special city council meeting,shall be submitted to the
Mayor or City Clerk/Treasurer. This request shall state clearly the purpose of the
meeting, why action on this topic cannot wait until the next regularly scheduled city
council meeting, and who will be responsible for all incurred costs.
2. The Mayor shall make the decision whether a special meeting is necessary
and direct staff whether to contact the City Council to schedule a special city council
meeting.
3. Unless in the case of an emergency situation, an agenda shall be posted for
any special city council meeting at least 24 hours in advance as required by Iowa Code.
4. A quorum of the City Council will be required to hold a special city
council meeting.
5. Unless the special city council meeting has been requested to conduct
regular City of Fairfax business by an elected official for the City of Fairfax, city staff, or
an authorized member of a board, committee or commission all costs will be paid by
the responsible party noted in the initial request. These costs shall be calculated after the
meeting using the following cost schedule:
a. $50.00 per member of the city council in attendance(minimum of
$150.00)
b. $110.00,per hour for city engineer time,plus travel expenses
C. $150.00 per hour for city attorney time,plus travel expenses
d. $45.00 per hour for each city employee required to attend
(minimum of three hours per employee
e. Publication costs to publish the minutes of the special meeting in
the Cedar Rapids Gazette
6. The City Clerk/Treasurer will issue an invoice for all costs, which will be
payable within 30 days after issued.
Passed and approved this l2th day of October, 2010,
AYES: Beer, Frieden, Otter„ Magers, and Wainwright
NAYS: None
ABSENT: None
Ja§Adn Rabe,Mayor
ATTEST:
C hia Stimson, City Clerk