HomeMy WebLinkAboutRESOLUTION NO. 2004-40 RESOLUTION
CITY DEBIT CARD POLICY
WHEREAS, the City of Fairfax has discussed the benefits of the debit card program
which is to provide an efficient method of purchasing postage only,; and,
WHEREAS,having one(1) City Debit Card; and,
WHEREAS,in the best interest of all is to implement a debit card policy which follows:
Policy
1.When not in use,the card will be kept in a secure location;
2.Each transaction can be no more than five hundred dollars($500.00).Any exceptions to this
limit shall be made in writing.and approved in advance by the Mayor;
3. Employee use of the card will require that all detailed transaction receipts and documentation
be returned to the City Cleric for payment;
4.Employee will be responsible for all activities of the card when it is in their control.No
personal items shall be charged on the card.No exceptions to the policy will be allowed for
purchases made for lost or stolen cards that have not been reported to the financial institution
issuing the card;
S. The debit card will only be used for postage for utility bills and the newsletter;
b.Any misuse or variance from the procedures established for use of the card will not be allowed,
and if proven,may result in disciplinary action including termination; and,
WHEREAS,All Resolutions or parts of Resolutions in conflict with the provisions of
this Resolution are hereby repealed; and,
NOW THEREFORE BE IT RESOLVED,by the City Council of Fairfax,Iowa that the
Mayor and the City Cleric are hereby authorized and directed to execute said Resolution.
Passed this day of /) a/-)
AYE e e C�. f C �r 4�
NAY
ABSENT
Bi 'Nass,Mayor
ATT
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Connie Frame, City Clerk