HomeMy WebLinkAboutRESOLUTION NO. 2004-44 RESOLUTION NO.
RESOLUTION APPROVING THE CITY OF FAIRFAX TO ENTER INTO A
MEMORANDUM OF UNDERSTANDING WITH THE UNITED STATES OF
AMERICA,DEPARTMENT OF COMMERCE,BUREAU OF THE CENSUS
WHEREAS, The City of Fairfax has requested that a special census be taken
under the authority of Title 13,United States Code, Section 196; and,
WHEREAS, Section 196 of Title 13 authorizes the Secretary of Commerce to
take a special census for a state, local, or tribal government upon payment of the actual or
estimated costs; and,
WHEREAS, The estimated total cost of the special census of the City of Fairfax,
based on the population estimate of 1,415 persons, is $47,591.00. Of this amount,
$34,428 is paid to the Census Bureau in advance and $13,163.00 is held by the City to
pay local persons who work on the special census; and,
BE IT RESOLVED, The City of Fairfax is willing to pay all costs of taking the
special census including, but not limited to, appropriately furnished office quarters, total
compensation of all field enumeration and supervisory personnel, compensation of
Census Bureau headquarters and regional office personnel for time allocated -to the
special census, overhead for headquarters and regional offices, processing and tabulation.
of data, and all other costs attributable to taking the special census; and,
BE IT FURTHER RESOLVED,In taking the special census, the City of Fairfax.
is directly responsible for recruiting and compensating all field personnel determined
necessary by the Census Bureau for taking the special census. Notwithstanding the City
of Fairfax's responsibility for recruitment and compensation, such field personnel shall
be and remain employees of the Census Bureau, subject to all appropriate Federal laws,
and under its direct supervision. In this regard, the Census Bureau reserves the right to
reject persons recommended by the City of Fairfax if such persons fail to meet
employment criteria; and,
BE IT FURTHER RESOLVED, The City Clerk is hereby directed to issue
payment from the UPRR Fund in the amount of$34,428,00 to Commerce-Census with
$13,163.00 to be held by the City to pay local persons who work on the special census;
and,
NOW, THEREFORE, BE IT RESOLVED By the City Council of the City of
Fairfax, Iowa, the Mayor and the City Clerk are hereby authorized and directed to
execute said Resolution and the Mayor is authorized to sign the Memorandum of
Understanding between the United States of America, Department of Commerce, Bureau
of the Census and the City of Fairfax,Linn County, Iowa.
Passed and approved this day of � � �� � 2004.
AYES:
NAYS:
ABSENT: Akwiro-___tel
Bill Voss,Mayor
ATTEST:
A
Connie Frame, City Ie
elOgYap to%fi UNITED STATES DEPARTMENT OF COMMERCE
Am Economics and Statistics Administration
U.S. Census Bureau
ewe Washington, IDC 20233-0001
'pr4TES df P
October 21, 2004
City of Fairfax
Attn: Connie Frame
P.O. Box 337
525 Vanderbilt Street
Fairfax,Iowa 52228-0337
Dear Ms. Frame:
This will acknowledge receipt of your check in the amount of$200 for a cost estimate for a special
census of the City of Fairfax, Iowa.
The estimated total cost of the special census of the City of Fairfax,based on your population estimate of
1,415 persons, is $47,591. Of this amount, $34,428 is paid to the Census Bureau in advance, and
$13,163 is held by the city to pay local persons who work on the special census.
We are enclosing two copies of the Memorandum of,Understanding(MOU)for the special census.
Please read the MOU carefully,giving particular attention to the Texans sections, so you are aware of the
responsibilities of all the parties involved.
As indicated in Terms item B(3)(a;),the cost of the special census could increase significantly if
sufficient applicants are not provided due to the additional time the Census Bureau supervisor would
have to spend in recruiting additional applicants.
It will be necessary to have an authorized local official sign and complete both copies of the MOU in the -
section designated"FOR THE GOVERNMENTAL UNIT." If you wish to have us begin work on the
special census,please forward a check for$34,428,payable to Commerce-Census, along with bath
signed copies of the MOU to the following address:
Bureau of the Census
P.O. Box 277943
Atlanta, GA 30384
Attn: Special Censuses
Approximately three weeks after we receive your payment and signed MOU,you will receive another set
of census maps for your jurisdiction with specific instructions to provide updates for current corporate
boundaries. It is important that you review these maps and delineate the current boundaries of your
jurisdiction and return them within one week. Ordinances and plats are required for annexations,
Information received from you regarding updated corporate limits will be used in the preparation of all.
maps and geographic products required to conduct your special census,Questions regarding corporate
limits must be resolved before the special census begins.
Total time needed to complete your,'Special Census and provide certified data is approximately
6-7 months from the time we receive the MOU and partial payment.Preparatory work.takes
approximately 3 months, enumeration averages about one month,and processing and certification takes
USC ENSUSBUREU
Helping You Make Informed Decisions+d902-2002 wwwxensus.gov
2
about 3 months. Providing certified data within 6-7 months from a signed MOU assumes that all
mapping updates from you are returned within the requested time frame.
We cannot guarantee delivery of certified data to you on a specific date,However,we will make every
effort to deliver the data as soon as possible after enumeration is complete. If you require certified data
on or before a specific date,please contact us before signing the MOU so that we can discuss together the
feasability of meeting this deadline.
Please note that the Census Bureau will provide the data to any Federal,state, or local official, or.other
individual upon receipt of a written request. If you have questions or require further information,please
:all the Office of Special Censuses at 301-763-1429 or fax 301-457-8329-
Sincerely,
Brian ona a
Chief,FieldDivi ion
Bureau of the ensus
Enclosures
Fairfax Revenue
Current Population Count
vs.
Special Census Population Count
Revenue With Current Population Revenue With Special Census and
Incirle ed Population Count
Fiscal Population X Total l Fiscal Estimated X Total Revenue.
Year Estimated Revenue Year Population Estimated Revenue increase
Rate Rate P census
20015 889 $84.50 $75,,"1'21 2005 1500 $84.50 $126,750 $51„629
20016 889 $85.50 $76,010 2006 1500, $85.50 $128,250
2007 889 $86.75 $77,121 2007 1500 $86.75 $130,125 $ 3,004. ._.
2008 889 $88.00 $78,232 2008 1500 $88.00 $132,000 3,768
t_ .0
2009 889 $89.50 $79,566 2009 1500 $89.50 $134,250 :54:684
Revenue at 889 Population $386,050 Revenue at 1500 Population $651,375
Incbeased ;6stirnated71Revenues , X265,325