HomeMy WebLinkAboutRESOLUTION NO. 2006-57 RESOLUTION No. 4
A RESOLUTION APPROVING IDOT PRE-CONSTRUCTION
AGREEMENT NO. 2006-6-153 FOR IMPROVEMENTS TO U.S.
HIGHWAY 1511 -IMPROVEMENTS TO BEVERLY ROAD
WHEREAS, The IDOT proposes to establish or improve an extension of U.S.
Primary Highway 151 within Linn County, Iowa; and
WHEREAS, The IDOT and the City of Fairfax, Iowa, are willing to jointly
participate in said project, in the manner provided hereinafter in the attached agreement;
and
WHEREAS, The attached agreement reflects the current concept of this project
which is subject to modification by mutual agreement between the Recipient and the
IDOT.
BE IT RESOLVED, The attached Agreement is made and entered into by and.
between the Iowa Department of Transportation and the City of Fairfax, Iowa, in
accordance with provisions of the Iowa Administrative Riles 761 - Chapter 150 (IAC)
and sections 28E.12 and 306A of the Iowa Code.
BE IT RESOLVED, By the Fairfax City Council that the Mayor is hereby
authorized to sign the Pre-construction Agreement No. 2006-6153 for Improvements to
U.S. Highway 151 in Fairfax for improvements to Beverly Road.
NOW, THEREFORE, BE IT FURTHER RESOLVED, By the Fairfax City
Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized.
and directed to execute said]resolution.
Passed and approved this day of da.4.`
006.
AYES: _)K
NAYS: --
ABSENT:
Bill Voss,Mayor
ATTEST:
G�
Connie Frame, City Cleric
The foregoing Resolution No.c ? having been approved this date by the
Fairfax City Council, I hereby approve the same by affixing my signature as City Clerk.
ons
etw day of
Connie Frame, City Clerk
HALL & HALL ENGINEERS,
T e�deis in [-,o d Developiwnt S;mc 1953
July 20, 2006 ss �
Honorable Mayor Voss and City Council
City of Fairfax, Iowa
525 Vanderbilt Street
P.O. Box 337
Fairfax, IA 52228-0337
Re: Iowa DOT Agreements for Hwy 151 and signal installation at
Stoney Point Road
Honorable Mayor Voss and City Council,
We have reviewed the 2 agreements submitted by the Iowa DOT for the Hwy.
151 widening and resurfacing project and for the traffic signal installation at the
Stoney Point Road 1 Beverly Road intersection. The agreements are consistent
with earlier plans and cost estimates we have reviewed previously.
The City of Fairfax cost responsibility outlined in the agreements are as follows:
Agreement 2006-6-153: (Improvements to Beverly Road: $21,000.00 (25% of a
total cost of $84,000.00)
Agreement 2006-17-156: Installation of traffic signal: $40,000.00 (25% of a total
of$160,000-00)
Approval of the two agreements is recommended.
Respectfully Submitted,
Richard C. Ransom, P.E.
City Engineer
CIVIL LNGINEERING LANL) SURVEYING ro LAND OUP.1_OPMEN i P1_,l-°wNINIING LANDSC:APi-ARCHITECTURE
I T860 3oyson Road Nlawa6hn,[A 52233 n Ph:3'1''.A)35481 Fx:J 19.362.7525 - www.hallonb.com
Iowa Department of Transportation
C82District 6 Office
319-364-0235
430 Sixteenth Avenue Sly FAX: 315.364-9614
P.O. Box 3150, Cedar Rapids,iA 52406-3150
July 6, 2006 Ret: STPN-151-3(120)-2J-57
Linn County
City of Fairfax
Agreement 2006-6-153
The Honorable William Voss, Mayor
525 Vanderbilt Street
P.D. Box 337
Fairfax, IA 52228-0337
:SUBJECT: Improvements to U.S. 151 in Fairfax
Dear Mayor Voss:
Attached are two (2) copies of an agreement between the city of Fairfax and the Iowa Department of
Transportation for the above referenced project. The agreement reflects the current concept for
improvements to U.S. 151 in Fairfax.
Please secure the necessary approvals and signatures of the appropriate city officials and return both
signed copies of the agreement to this office for further processing. An original of the fally executed
agreement will be forwarded to the city after final signature by our department.
If you have any questions concerning this agreement, please contact me at the above listed phone
number.
Very truly yours,
Richard E. Kautz, P.E.
District Engineer
REK1jh
Attachments
cc: Connie Frame, Fairfax•City Clerk
Iowa Department of Transportation
District 6 Office OFFICE: 319-364-0235
430 Sixteenth Avenue SW FAX: 319-364-9614
P.O. Box 3150, Cedar Rapids,IA 52406-3150
.August 28, 2006 Ref. STPN-151-3(120)--2J-57
Linn County
City of Fairfax
Agreement 2006-6-153
The Honorable William Voss,Mayor
525 Vanderbilt Street
P.O. Box 337
Fairfax, LA 52228-0337
SUBJECT: Improvements to U.S. 151 in Fairfax
Dear Mayor Voss:
Attached is your original of the fully executed agreement between the City of Fairfax and the Iowa
Department of Transportation for the above referenced project. The agreement reflects the current
concept for improvements to L.S. 151 in Fairfax.
Thank you for your cooperation in the processing of this agreement.
Very truly yours,
/aa& � 3
Richard E. Kautz,P.E.
District Engineer
REKljh
Attachment
cc: Jim Schnoebelen,P.E. Assistant District Engineer, Iowa DOT, Cedar Rapids, IA 52406-31.50
Bruce Kuehl,P.E., District Construction Engineer, Iowa DOT, Cedar Rapids, IA 52406-3150
Gretchen Gresslin, District Maintenance Manager, Iowa DOT, Cedar Rapids, IA 52404
Torn Storey, P.E., District Staff Engineer, Iowa DOT, Cedar Rapids, IA 52404
STAFF ACTION NO: S-2007-0161.
PRECONSTRUCTION AGREEMENT
County Linn
City Fairfax
Project No. STPN-151-3(120)--2J-57
Iowa DOT
Agreement No. 2006-6-153
his Agreement, is entered into by and between the Iow°a Department of Transportation,
hereinafter designated the ''`DOT", and the City of Fairfax, Iowa, hereafter designated the
"CITY" in accordance with 761 Iowa Administrative Code Chapter 1.50 and Iowa Code sections
28E.12 and 306A;
WITNESSETH; that
WHEREAS, the DOT proposes to establish or improve an extension of U.S. Primary
Highway No. 151 within Linn.County, Iowa; and
WHEREAS, the DOT and the CITY are willing to jointly participate in said project, in the
manner hereinafter provided; and.
WHEREAS, this Agreement reflects the current concept of this project which is subject to
modification by mutual agreement between the Recipient and the DOT; and
NOW, THEREFORE, IT IS AGREED as follows:
1. The DOT will design, let and inspect construction of the following described project in
accordance with the project plans and DOT standard specifications:
U.S. 151 will be Hot Mix Asphalt(HMA)resurfaced from Church Street in Fairfax
northeasterly to the junction with U.S. 30. (See Exhibit B for the project location.)
The pavement will be widened to provide a 16-foot wide painted median with left-
turn bays from 80`h Street to U.S. 30. Right-turn lanes will also be constructed at
intersecting side roads from 80"' Street to U.S. 30. Beverly Road south will be
widened and HMA resurfaced at the intersection with U.S. 151. Stoney Point Road
will be reconstructed from U.S. 151 to Palmetto Circle. The project also includes
bridge backwall repair at Prairie Creek and construction of new bridge barrier ends at
two other bridges. The project also includes Portland Cement Concrete (PCC)
patching, installation of longitudinal subdrains, culvert extensions, and guardrail
updates.
1
This project will be constructed in seven(7)divisions.This agreement covers work
in Division 3 for Beverly Road, Sta. 9$0$+00.00 to Sta.9813+32.72 and is to be paid
50% by the DOT, 25% by the CITY, and 25%, by Linn County. The total cost is
estimated at $54,000 ($42,000 DOT; $21,000 CITY; $21,000 Linn County). (See
Exhibit A for an estimate of the costs.)
2. CITY reimbursement estimated at $21,000 will be made upon completion of construction
and proper billing by the DOT and will be determined by the actual quantities in place and
the accepted bid at the contract letting.
3. Upon completion of construction,the CITY agrees to accept ownership and jurisdiction of
the following referenced side street improvements located within CITY jurisdiction as well
as any drainage structures located outside of the primary highway right of way limits and
which were constructed as part of said improvement if any). The CITY shall also assume
responsibility for all future maintenance operations associated therewith, all at no additional
expense or obligation to the DOT:
Beverly Road will be widened from 2-lanes of pavement to 3 lanes at the intersection
with U.S. 151 to provide a center left-turn lane. The existing pavement will be
widened and overlaid with HMA to a distance of approximately 500 feet from U.S.
151. The roadway will retain a rural cross section. The work will include
reconstruction of one residential entrance and one joint farm entrance.
Special Provisions
4. The CITY and DOT have previously entered into Agreement No. 2006-1-023 for right of
way acquisition on the above referenced project.The Agreement was signed by the CITY and
DOT on September 13, 2005 and September 19, 2005 respectively.
5. U.S. 151 through-traffic will be maintained during the construction period
6. If the CITY has completed a Flood Insurance Study(FIS)for an area which is affected by the
proposed Primary Highway project and the FIS is modified, amended or revised in an area
affected by the project after the date of this Agreement, the CITY shall promptly provide
notice of the modification, amendment or revision to the DOT.If the CITY does not have a
detailed Flood Insurance Study(FIS) for an area which is affected by the proposed Primary
Highway project and the CITY does adopt an FIS in an area affected by the project after the
date of this Agreement,the CITY shall promptly provide notice of the FTS to the DOT
2
General Provisions
7. The DOT will bear all costs except those allocated to the CITY under other terms of this
Agreement.
8. The CITY,in cooperation with the DOT,will take whatever steps maybe required to legally
establish the grade lines of the new highway facilities constructed under the project in
accordance with Iowa Code sections 313.21 and 364.15.
9. Upon completion of the project, no changes in the physical features thereof will be
undertaken or permitted without the prior written approval of the DOT.
10. Also as part of the project, it may be necessary to temporarily close various local CITY
streets and/or alleys during portions of said project.If temporary closures are necessary,the
DOT will furnish and install the required road closure barricades and signing at project cost
and shall remove same upon completion of the project also at no expense or obligation to the
CITY. The DOT will work in close cooperation with the CITY and the contractor to
accommodate fire protection and local access across the project during construction.
11. In the event this project is financed with federal funds„the CITY will take whatever action
may be necessary to comply with applicable federal laws and regulations which includes but
is not limited to Title 23 CFR(Code of Federal Regulations).
12. Future maintenance of the primary highway within the project area will be carried out in
accordance with the terms and conditions contained in 761 Iowa Administrative Code
Chapter 150.
13. New lighting construction which may be accomplished within this proj ect area as part of or
incident to this project shall be provided under guidelines established in 761 Iowa
Administrative Code Chapter 150.Lighting installations will not be constructed as part ofthe
proj ect unless specifically requested by the CITY. Lighting which is requested by the CITY
will also be paid for entirely by the CITY at no cost to the DOT or project.If constructed,the
CITY shall accept ownership of and responsibility for future energy and maintenance costs of
those lighting and/or traffic signal units which lie within the CITY'S corporate boundaries.
Those lighting units located outside of the CITY at corporation line primary highway
junctions shall be owned and operated by the DOT.
Those lighting units located within the CITY shall be owned and operated by the CITY. In
the event that more land is annexed in to the CITY in the future,those lighting units situated
on the land to be annexed that are not integral with the traffic signal poles shall be owned and
operated by the CITY after the annexation is final.
3
14. Any costs incurred by the CITY in performing its obligations hereunder will be borne
exclusively by the CITY without reimbursement by the DOT.
15. Subject to the provisions hereof,the CITY in accordance with 761 Iowa Administrative Code
sections 150.3(1)c and 150.4(2) will remove or cause to be removed (within the CITY
project limits) all encroachments or obstructions in the existing primary highway right of
way. The CITY will also prevent the erection and/or placement of any structure or
obstruction on said right of way or any additional right of way which is acquired for this
project including but not limited to private signs,buildings,pumps,wells,and parking areas.
16. Subject to the approval of and without expense to the DOT,the CITY agrees to perform or
cause to be performed all relocations,alterations,adjustments or removals of existing utility
facilities within the CITY, including but are not limited to power, telephone lines, fiber
optics lines, natural gas pipelines, water mains and hydrants, curb boxes, utility accesses,
storm water intakes, sanitary sewers, and related poles, installations and appurtenances,
whether privately or publicly owned, and all parking meters, traffic signals and other
facilities or obstructions which are located within the limits of an established street or alley
and which will interfere with construction of the project and the clear zone, as provided in
Chapter 761 Iowa Administrative Code section 150.4(5)and in accordance with the Utility
Accommodation Policy of the DOT referenced therein.
17. With the exception of service connections no new or fixture utility occupancy of project right
of way, nor any future relocations of or alterations to existing utilities within said right of
way,will be permitted or undertaken by the CITY without the prior written approval of the
DOT.All work will be performed in accordance with the Utility Accommodation Policy and
other applicable requirements of the DOT.
18. All storm sewers constructed by the DOT, within the jurisdiction of CITY, as a part of the
project will become the property of the CITY, which will be responsible-for their
maintenance and operations.The CITY will not make any connections to said storm sewers
without the prior written approval of the DOT. The CITY will prevent use of such storm
sewers as a sanitary sewer.
19. The CITY will comply with all provisions of the equal employment opportunity requirements
prohibiting discrimination and requiring affirmative action to assure equal employment
opportunity as required by Iowa Code Chapter 216.No person will, on the grounds of age,
race,creed, sex,color,national origin,religion or disability,be excluded from participation
in,be denied the benefits of,or be otherwise subjected to discrimination under any program
or activity for which State funds are used.
4
Miscellaneous Provisions
20. All previously executed agreements (see section 3 herein) will remain in effect except as
amended herein.
21. It is the intent of both (all) parties that no third party beneficiaries be created by this
Agreement.
22. If any section, provision, or part of this Agreement shall be found to be invalid or
unconstitutional,such finding shall not affect the validity of the Agreement as a whole or,any
section, provision, or part thereof not found to be invalid or unconstitutional, except to the
extent that the original intent of the Agreement cannot be fulfilled.
23. This Agreement may be executed in two counterparts, each of which so executed will be
deemed to be an original.
4. This document; as well as the unaffected provisions of any previous agreement(s),
addendum(s),and/or amendment(s);represents the entire Agreement between the CITY and
DOT regarding this project. Any subsequent change or modification to the terms of this
Agreement will be in the form of a duly executed amendment to this document.
5
IN ''FITNESS WHEREOF, each of the parties hereto has executed Preconstraction Agreement
No. 2006-6-153 as of the date shown opposite its signature below.
CITY OF FAIRFAX:
By: Date 200a.
Title Mayor
I, certify that I am the Clerk of the CITY, and that
who signed said Agreement for and on behalf of the CITY was
duly authorized to execute sato on the day of 200 •
Signed:
City Clerk of Fair owa.
IOWA DEPARTMENT OF TRANSPORTATION:
BY: KaDate F-21 200 G .
Richard Kautz
District Engineer
District 6.
6
EXHIBIT
Estimate of Costs
Division 3
STPN-151-31i20)--2.1.57,Cast IFFatlmats'
1 momUj ti s1 s3 IDDi{y' fi j�`! �IJh 4�nµ�� L�ni[Pr�aec Ib71„ tihcy(;
ti ,'71., .�r r'fr�,
,.CL.110, i '
2102.271EXCAVATION, ,CY � 371.30! $4.371',y $1.62C i
,2108.8425005€03 iTOPSOIL,FURN+SPREAD Cy 140.00 $13061 $1,8271 '
I
121164100000 03 �MOO1FIED SUBBASE ,CY 289,00€ 534.911! $8„9931 1
--3
'212 742502 03 :GRANULAR.SHLD,TYRE B jTON 190,001 $15.93 $3.026'
2212.0476096 103 jCLEAN•PREPAR'ATION OF BASE yIMILE 0.10 $575.211 $581 '
1 2214-61 4 5 1 60'03 '.P AVT.SCARIF'IUCAMON jTON 1 15.00 511221. 5168
,
;2303.0001000 X03 'HMA WEDGEILEVELISTRENGTH !TON i 160.00 66600 PDA00.
�2303-0041750!03 HMA(3M ESAIJ BASE,314' 1TON 1 491.00' $25.971 $12»7531 ...__._.j
C� j
2303-0043503 03 13 TON 310.001 $32.24j1 S9,1994�
2303.0246425;03 ASPH BINDER,PG 64.28 ITON 1 58.001 $312.401 S118,11W--
�. J_-1
.2303-0911000,03 �HMAPAVT'SAMPLE _ .• LS W[ 0.10[ 52.620421 52621
1WabFCONCIFOOTiNGOF .. '�'.._........._�.'.��. . �,...-. ,,.'233- !
�--.°IJGFrC
23155275055 03 SURF DRIVEWAY 65,00 $1697 S1
24018744 6356 03 EACH 1.40' $298.84 '$'2991 '
12401.6745765103 �RMVL OF LIGHT"PO'LH EACH !-_-T.,1.001 -5360_651-.--S3e11, -
2422-17220ta�03 CMV,UNCLIEIN'TPIPE,IW . —LF—� 88.00! SWA9y $2,794: J
1261641745600 03 -RMVL OF PAVED DRIVEWAY SY 148.001 $7983 51 1851
25IM910000:03 SAFETYCLOSLIIRE EACH ! 2.00. $179711 53591
2820.3360015;03 'FIELD OFFICE 'EACH I - 0.10 FA 199'001 S420i i
12924.9130011'03 .400 NOE MARKS&dkEVRON EACH 400 $270,54 51.0821
--
41.8.(SPECIALl I.�._..__... .-1—F -
- -- WOOD POST-TYPE AM SIGN, � — F 1
12524-9275100!03 54'X4' IF ; 60.00_ $9.561 5573�---.,
;2 6-a2B5000T03 !CONSTRUCTION SURVEY ILS ! 0.101 $11,135.51 $1,114
{`
i :PAINTED PAWT(MARK. ---�.— I—
�W-9283109.03 , STA 1 GIAD3� $11.021 $6791 €
WATER91C3ANIBFSOLY!Et-.(F '
'PAINTED�5Y9�w'VBOL+LEGE#�4f 0. ' 1
2527-0263137,03 €EACH f 3.001 $119 13
N£d5357
WAIERBORSPLVNT
,2529-8445110103 ,TRAFFICCONTIROL 11S 1 0.101 $6,633.251
i2533A980005.03' :'MOBILIZAT&ON -'LB �- 0.10_ $2T,15S.94I�- 52,719{ —
i2501.2632110;,13 !ACRE_----- �ACR0.60 $353.28& $177
.2901.2833100103
-MOWING 'ACRE 0.50[ $35.851 $18i
12501-2634100103 MULCH ....;ACRE 1 .... 0.501 5466.00,.1— $2281
€ STABIUZINGOROP- . ......_ ; 1
12601-2612420 X03 ACRE j D.60� $549.48'.1 $276;
1��,� TTT SEER+FERTILIZERBANI��...j___ ----------
{
°2602-0000020103 .SILT FENCE LF 460.001 $2.48; $1.1421 $91,3001
7
EXHIBIT
Project Location
End Project
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