HomeMy WebLinkAboutRESOLUTION NO. 2011-59 & 60
MINUTES OF MEETING TO APPROVE
PLANS AND SPECIFICATIONS, FORM
OF CONTRACT AND ESTIMATE OF
COST AND TO RECEIVE BIDS
419915-17 (L)
Fairfax, Iowa
August 30, 2011
The City Council of the City of Fairfax, Iowa, met at the Council Chambers, at 525
Vanderbilt Street, in Fairfax, Iowa, at 6:00 o’clock p.m., on August 30, 2011, pursuant to
previous resolution and published notice. The meeting was called to order, the Mayor presided
and the roll being called, the following named Council Members were present and absent:
Present: Beer, Frieden, Otto, Wainwright, and Magers
Absent: None
The Mayor announced this was the time and place set for hearing and inspection of bids
for the proposed Phase III Water Main Replacement and Improvements Project.
Upon investigation, it was found that no persons had appeared and filed objections to the
proposed plans, specifications, form of contract and estimate of cost of such Phase III Water
Main Replacement and Improvements Project as follows:
Councilmember JoAnn Beer asked a question about the granular parking lot
improvements. City Engineer Shane Wicks and Mayor Jason Rabe answered Ms.
Beer’s question about location and material used.
The Council heard said objectors and evidence for or against the proposed Phase III
Water Main Replacement and Improvements Project; whereupon, the Mayor declared the
hearing closed.
Council Member Frieden, introduced the following resolution and moved its adoption,
seconded by Council Member Otto; and after due consideration thereof by the Council, the
Mayor put the question upon the motion and the roll being called, the following named Council
Members voted:
Ayes: Beer, Frieden, Otto, Wainwright, and Magers
Nays: None.
Whereupon, the Mayor declared the said motion duly carried and the resolution adopted
as follows:
RESOLUTION NO. 2011-59
FINALLY APPROVING AND CONFIRMING PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST
FOR THE PHASE III WATER MAIN REPLACEMENT AND
IMPROVEMENTS PROJECT
WHEREAS, the City Council of the City of Fairfax, Iowa, has heretofore given
preliminary approval to the plans, specifications, form of contract and estimate of cost (the
“Contract Documents”) for the proposed Phase III Water Main Replacement and Improvements
Project (the “Project”), as described in the resolution providing for a notice of hearing on the
Contract Documents for the Project and the taking of bids therefor; and
WHEREAS, a hearing has been held on the Contract Documents;
NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Fairfax,
Iowa, as follows:
Section 1. The Contract Documents referred to in the preamble hereof are hereby
finally approved, and the prior action of the Council giving preliminary approval is hereby
finally confirmed, and the Project, as provided for in the Contract Documents, is necessary and
desirable.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Passed and approved August 30, 2011.
Jason Rabe
Mayor
Attest:
Cynthia Stimson
City Clerk/Treasurer
The Mayor announced that bids for the construction of the Phase III Water Main
Replacement and Improvements Project had been received, opened and read by the City Clerk at
10:00 o’clock a.m., at the office of the City Clerk, on August 25, 2011, and that this was the time
and place set for the consideration of such bids.
Thereupon, the City Clerk reported the results of the bidding, and the Project Engineers
made their recommendations thereon to the Council. The bids received for the construction of
the Phase III Water Main Replacement and Improvements Project are as follows:
Name and Address of Bidder Amount of Bid
Vieth Construction Corp. $336,805.00
6419 Nordic Drive
Cedar Falls, IA 50313
Schrader Excavating and Grading Company $296,712.74
PO Box 270
Walford, IA 52351
Dave Schmitt Construction Company, Inc. $266,714.80
th
250 50 Avenue SW
Cedar Rapids, IA 52404
MINUTES OF MEETING TO AWARD
CONTRACT
419915-17
Fairfax, Iowa
August 30, 2011
The City Council of the City of Fairfax, Iowa, met at the Council Chambers at 525
Vanderbilt Street in Fairfax, Iowa, at 6:00 o’clock p.m., on August 30, 2011, pursuant to
adjournment and the rules of this Council. The meeting was called to order by the Mayor and
the roll being called, there were present the following named Council Members:
Present: Beer, Frieden, Otto, Wainwright, and Magers
Absent: None.
The Council further considered proposals received for the proposed Phase III Water Main
Replacement and Improvements Project and embodied its findings in the resolution next
hereinafter referred to.
Council Member Beer introduced the resolution next hereinafter set out, and moved that
the said resolution be adopted; seconded by Council Member Magers; and after due
consideration thereof by the Council, the Mayor put the question upon the motion and the roll
being called, the following named Council Members voted:
Ayes: Beer, Frieden, Otto, Wainwright, and Magers
Nays: None.
Whereupon, the Mayor declared the said motion duly carried and the said resolution duly
adopted.
RESOLUTION NO. 2011-60
AWARDING CONTRACT FOR THE PHASE III WATER MAIN
REPLACEMENT AND IMPROVEMENTS PROJECT
WHEREAS, pursuant to notice duly published in the manner and form prescribed by
resolution of the City Council of the City of Fairfax, Iowa, and as required by law, bids and
proposals were received by the City Clerk and reported to this Council for the Phase III Water
Main Replacement and Improvements Project (the “Project”); and
WHEREAS, all of the said bids and proposals have been carefully considered, and it is
necessary and advisable that provision be made for the award of the contract for the Project;
NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Fairfax,
Iowa, as follows:
Section 1. The bid for the Project submitted by the following contractor is fully
responsive to the plans and specifications for the Project, heretofore approved by the Council,
and is the lowest responsible bid received, such bid being as follows:
Name and Address of Contractor Amount of Bid
Dave Schmitt Construction Company, Inc. $266,714.80
th
250 50 Avenue SW
Cedar Rapids, IA 52404
Section 2. The contract for the Project is hereby awarded to such contractor at the
total estimated cost set out above, the final settlement to be made on the basis of the unit prices
therein set out and the actual final quantities of each class of materials furnished, the said
contract to be subject to the terms of the aforementioned resolution, the notice of hearing and
letting, the plans and specifications and the terms of the bidder’s written proposal.
Section 3. The Mayor and City Clerk are hereby authorized and ordered to enter into
a written contract with said contractor for the Project, said contract not to be binding until
approved by resolution of this Council.
Section 4. The amount of the contractor’s performance and/or payment bonds is
hereby fixed and determined to be 100% of the amount of the contract.
Section 5. All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
th
Passed and approved 30 day of August, 2011.
Jason Rabe
Mayor
Attest:
Cynthia Stimson
City Clerk/Treasurer
• • • •
On motion and vote, the meeting adjourned.
Jason Rabe
Mayor
Attest:
Cynthia Stimson
City Clerk/Treasurer