HomeMy WebLinkAboutRESOLUTION NO. 2012-53 RESOLUTION NO. 2012-53
RESOLUTION TO APPROVE CHANGE ORDER NO. 4 FROM
• DAVE SCHMITT CONSTRUCTION COMPANY, INC.
FOR THE FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX
WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt
Construction Company, Inc. for the Fairfax City Park and Athletic Fields Complex
Project, within the corporate limits; and
WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of
Change Order No. 4 from Dave Schmitt Construction Company, Inc. The current
contract amount is $1,335,530.17. This Change Order No. 4 is making the following
listed changes in the contract for no change in the contract amount.
ITEM A: Due to the hot, dry weather, the Contractor has requested to extend the
seeding dates as part of Milestone No. 2:
For the Contractor to receive full incentive for Milestone No. 2, they had to have the two ball fields
and the two soccer fields finalized and seeded before August 6, 2012. Because of the hot dry
weather, it is not in the best interest of the Contractor or the City to seed the two ball fields and
the two soccer fields before August 6, 2012. Therefore, this change order is for revising
Milestone 2 so that the seeding portion of Milestone 2 is extended to a time that is more suitable
for seeding and the establishment of a healthy stand of grass. Revise Milestone 2 as follows
(Separate Milestone 2 into Milestone 2A and Milestone 2B):
Milestone 2A— (August 17, 2012): Completion of the two ball fields, two soccer fields, all utilities
• in and around these fields, including the entire water supply system on-site.
Milestone 2B—(Date to be Determined): Completion of the seeding for the two ball fields and the
two soccer fields. The Milestone Date shall be 5 working days after the City of Fairfax and their
Engineer sends notice to the Contractor to proceed with the seeding of the two ball fields and the
two soccer fields. The City and their Engineer shall consider the conditions for seeding, and upon
determination that the conditions are favorable for seeding of the two ball fields and the two
soccer fields, shall send notice to the Contractor to proceed with this seeding. The Initial
consideration by the City and their Engineer of the conditions for seeding shall be on August 10,
2012. If the conditions are not yet favorable for seeding of the two ball fields and the two soccer
fields at this time, than the City and their Engineer shall determine when to review the seeding
conditions again.
Incentive/Disincentive Daily Rate for Milestone No. 2 completion. The incentive/disincentive daily
rate is the incentive or disincentive dollar amount per day specified below that will be applied to
the contract for incentive payment or disincentive assessment. A total incentive/disincentive daily
rate of $500 per working day for Milestone 2A and Milestone 2B combined will be applied to
determine an incentive payment of up to a maximum of $5,000 for the completion of both
Milestone No. 2A and Milestone No. 2B. To earn the full incentive of$500 per day, Milestone 2A
and Milestone 2B must be completed as specified below. The disincentive assessment rate of
$500 per calendar day shall be applied to Milestone No. 2A and to Milestone No. 2B as specified
below. Incentive will be paid at the time of final payment.
To receive the $500 per day incentive, the Contractor shall have Milestone 2A completed prior to
August 17, 2012, and the Contractor shall also have Milestone 2B completed within 5 working
days after receiving notice from the City and their Engineer to proceed with the seeding of the two
• ball fields and the two soccer fields. The$500 disincentive shall begin accruing if Milestone 2A is
not completed by August 17, 2012, or if the seeding of the two ball fields and the two soccer fields
is not completed within 5 working days after the contractor has received notice from the City and
their Engineer to proceed with this seeding.
Original Contract Amount: $1,329,859.87
• Revised Contract Amount (After Change Order No. 3): $1,335,530.17
Total Adjustment (with Change Order No. 4): $0.00
Revised Contract Amount (after change Order No. 4): $1,335,530.17
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Fairfax, Iowa, to approve Change Order No. 4 Dave Schmitt Construction Company, Inc.
for the Fairfax City Park and Athletic Fields Complex Project.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of
Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and
directed to execute said resolution.
Passed and approved this 14th day of August, 2012.
AYES: Beer, Frieden, Otto, Magers, and Wainwright
NAYS: None
• Jaso Rabe, Mayor
ATTEST:
Cynthia Stimson, City Clerk/Treasurer
•