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HomeMy WebLinkAboutRESOLUTION NO. 2013-12RESOLUTION NO. 2013-12 RESOLUTION ESTABLISHING PARK FEES WHEREAS, the City of Fairfax has several park facilities that are available for use; and WHEREAS, some local groups will be allowed to have free use of some of the park facilities and other groups will be charged rental fees for the use of some of the park facilities; and WHEREAS, the City of Fairfax needs to establish the park fee schedule and procedure for collection of these fees; and WHEREAS, the Fairfax Youth Sports Association (FYSA) has agreed to participate in this process. NOW, THEREFORE, BE IT RESOLVED that the Fairfax City Council does hereby establish the following schedule of fees and procedure for reservations of the City of Fairfax park facilities: Prairie Creek Park Pavilion — free use. Reservations can be made through the city clerk's office. The name, date, and time of the reservation will be posted prior to the date. Hawks Ridge Park Pavilion - free use. Reservations can be made through the city clerk's office. The name, date, and time of the reservation will be posted prior to the date. City Park Pavilion - free use. Reservations can be made through the city clerk's office. The FYSA schedule will be consulted before the reservation is made. The name, date, and time of the reservation will be posted prior to the date. Fairfax Regional Sports and Park Complex Pavilion - free use. Reservations can be made through the city clerk's office. The FYSA schedule will be consulted before the reservation is made. The name, date, and time of the reservation will be posted prior to the date. Baseball Diamond at City Park — free use for the Fairfax Men's League, FYSA, and the Fairfax USA Day Committee. Park users may use the diamond when not in use by a scheduled, organized activity, but there will be no field maintenance, equipment, or support supplied. The following schedule of rental fees shall be charged to all other groups: $20.00 per practice $100.00 per game $750.00 per day for any use more than a double header game Groups paying to use the diamond must provide a certificate of insurance prior to the use with the following provisions or pay an additional fee of $150.00 per reservation, per diamond. 1. Name the City of Fairfax and Fairfax Youth Sports Association as also insured on their liability insurance. 2. Provide liability insurance in amounts not less than $2,000,000 aggregate and $1,000,000 per occurrence; products and completed operations insurance not less than $1,000,000; and medical expense insurance not less than $5,000. 3. Agrees to assume full and absolute responsibility for, and to defend, hold harmless and indemnify the City of Fairfax and Fairfax Youth Sports Association and its officers, volunteers, agents, and employees for any and all claims, damages, and losses to persons or property in any way resulting from the care, operation, or use of the area and activities covered by this rental. Reservations must be made through FYSA. Any checks for rental fees will be made payable to the City of Fairfax and turned into the city clerk's office as soon as possible after receipt of the payment. FYSA shall monitor the use and collect the appropriate charge. Youth Baseball/Softball Diamonds at City Park and Fairfax Regional Sports and Park Complex — free use for FYSA and the Fairfax USA Day Committee. Once the fields are well established and fully usable, park users may use a diamond when not in use by a scheduled, organized activity, but there will be no field maintenance, equipment, or support supplied. The following schedule of rental fees shall be charged to all other groups, per field: $20.00 per practice $100.00 per game $750.00 per day for any use more than a double header game $25.00 per hour of field lights usage Groups paying to use the diamond must provide a certificate of insurance prior to the use with the following provisions or pay an additional fee of $150.00 per reservation, per diamond. 1. Name the City of Fairfax and Fairfax Youth Sports Association as also insured on their liability insurance. 2. Provide liability insurance in amounts not less than $2,000,000 aggregate and $1,000,000 per occurrence; products and completed operations insurance not less than $1,000,000; and medical expense insurance not less than $5,000. 3. Agrees to assume full and absolute responsibility for, and to defend, hold harmless and indemnify the City of Fairfax and Fairfax Youth Sports Association and its officers, volunteers, agents, and employees for any and all claims, damages, and losses to persons or property in any way resulting from the care, operation, or use of the area and activities covered by this rental. Reservations must be made through FYSA. Any checks for rental fees will be made payable to the City of Fairfax and turned into the city clerk's office as soon as possible after receipt of the payment. FYSA shall monitor the use and collect the appropriate charge. Soccer Fields at Fairfax Regional� Sports and Park Complex — free use for FYSA and the Fairfax USA Day Committee. Once the fields are well established and fully usable, park users may use the fields when not in use by an organized activity, but there will be no field maintenance, equipment, or support supplied. The following schedule of rental fees shall be charged to all other groups, per field: $10.00 per practice $50.00 per game $250.00 per day for any use more than a double header game Groups paying to use a field must provide a certificate of insurance prior to the use with the following provisions or pay an additional fee of $150.00 per reservation, per field. 1. Name the City of Fairfax and Fairfax Youth Sports Association as also insured on their liability insurance. 2. Provide liability insurance in amounts not less than $2,000,000 aggregate and $1,000,000 per occurrence; products and completed operations insurance not less than $1,000,000; and medical expense insurance not less than $5,000. 3. Agrees to assume full and absolute responsibility for, and to defend, hold harmless and indemnify the City of Fairfax and Fairfax Youth Sports Association and its officers, volunteers, agents, and employees for any and all claims, damages, and losses to persons or property in any way resulting from the care, operation, or use of the area and activities covered by this rental. Reservations must be made through FYSA. Any checks for rental fees will be made payable to the City of Fairfax and turned into the city clerk's office as soon as possible after receipt of the payment. FYSA shall monitor the use and collect the appropriate charge. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 9th day of April, 2013 AYES: Wainwright, Magers, Otto, Frieden, and Beer NAYS: None ATTEST: Cynt is Stimson, City Clerk/Treasurer Ja n Rabe, Mayor ,.:. z NOTICE OF PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON AMENDMENTS TO THE FAIRFAX COMPREHENSIVE PLAN AND FAIRFAX'S FUTURE LAND USE MAP OF THE CITY OF FAIRFAX, IOWA The City Council of the City of Fairfax, Iowa, will hold a public hearing on April 9, 2013, at 7:00 p.m. at Fairfax City Hall, 525 Vanderbilt Street, Fairfax, Iowa, concerning amendments to the Fairfax Comprehensive Plan and Fairfax's Future Land Use Map. The meeting will be a public meeting. At the public hearing, a resident or tax payer or other interested party may present objections to, or arguments in favor of, these proposed amendments. Following the public hearing the City Council will consider whether to approve the amendments to the Fairfax Comprehensive Plan and Fairfax's Future Land Use Map. All interested persons may appear at the public hearing and at such time and place the Fairfax City Council will consider any comments to the proposed action described above and give all interested persons an opportunity to be heard. This notice is given by order of the City Council of the City of Fairfax, Iowa. Dated this 27th day of March, 2013. Cynthia Stimson City Clerk/Treasurer Published in the Cedar Rapids Gazette on March 27, 2013