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HomeMy WebLinkAboutRESOLUTION NO. 2013-22RESOLUTION NO. 2013-22 RESOLUTION TO APPROVE THE PRELIMINARY PLAT FOR SOBASKI' S ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY, IOWA WHEREAS, a Preliminary Plat of Sobaski's Addition to the City of Fairfax, Linn County, Iowa, containing three (3) lots, Lot 1, Lot 2, and Outlot A, from Thomas and Patricia Arp in association with Eastern Iowa Buildings, Inc. and Brain Engineering, Inc., has been filed with the City of Fairfax, Iowa and after consideration of the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa, and the ordinances of the City of Fairfax, in relation to plats and additions to cities; and WHEREAS, Hall and Hall Engineers, Inc. has reviewed said Preliminary Plat of Sobaski's Addition to the City of Fairfax, Linn County, Iowa dated April 18, 2013 and has recommended approval of this Preliminary Plat with the following conditions: If the CITY extends public sewer and water main to this property prior to occupancy on this site, the PROPERTY OWNER shall connect to the public sewer and water main, and shall pay a connection fee for each as determined by the CITY, and outlined within the CITY's ordinances. 2. If the CITY does not extend public sewer and water main to this property prior to occupancy on this site, the PROPERTY OWNER shall install and maintain private well(s), including the necessary water supply system, and septic system(s) as approved by the Linn County Public Health Department. 3. The storm water detention pond shall be privately owned and maintained by the PROPERTY OWNER. 4. The storm water detention pond shall be designed for storm water mitigation and storm water quality per the Cedar Rapids Metropolitan Area Design Standards or Iowa SUDAS. PRIOR TO THE ISSUANCE OF A FINAL CERTIFICATE OF OCCUPANCY on this site, the PROPERTY OWNER shall provide certification from a licensed engineer in the State of Iowa that the storm water detention pond has been constructed per the approved storm water drainage report and the approved plan of improvements. Once the storm water detention pond has been constructed and certification submitted to the CITY that this detention pond has been constructed per the approved drainage report and the approved plan of improvements, the storm water detention pond shall no longer be allowed to be used as a construction sediment basin, and all erosion and sediment must be kept out of the detention pond during any future construction activities. 6. If fill is to be placed on Lot 2 without a site plan of Improvements, than the PROPERTY OWNER shall complete a fill permit and site grading and erosion control plan for review and approval by the CITY. This Grading plan shall include a NPDES permit and the associated SWPPP, which shall be maintained by the PROPERTY OWNER until all grading and filling activities are completed and final ground cover established. 7. The private street shall be privately owned and maintained by the PROPERTY OWNER. 8. Vehicle access is restricted to Highway 151 for this site. Access control and design standards are therefore permitted through the Iowa DOT. PRIOR TO ANY CONSTRUCTION ACTIVITIES ON this site, the PROPERTY OWNER shall provide the CITY with a copy of the approved Iowa DOT Access Connection/Entrance Permit; along with the entrance type approved by the Iowa DOT. 9. PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY, the PROPERTY OWNER shall be responsible to construct 4' wide concrete sidewalks along the private street adjacent to the Lot they are seeking occupancy for. The PROPERTY OWNER shall construct the sidewalk improvements in accordance with City Standards, ADA requirements, and improvement plans accepted by the CITY. 10. If Lot 2, or any future subdivision of Lot 2 develops in a manner that attracts people to and from the proposed trail adjacent to and east of this site, than the PROPERTY OWNER shall extend a concrete widened sidewalk / shared use path from the private street located on this site to the east property line of this site. This widened sidewalk / shared use path shall be a minimum of 8 feet in width, and shall be constructed PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY on Lot 2 or any future subdivision of Lot 2. 11. The PROPERTY OWNER shall complete and record a final plat of this proposed subdivision per the CITY's Subdivision Ordinance and Iowa's State Code. 12. If Lot 2 is further subdivided, a revised preliminary plat shall be submitted for the CITY's review and approval. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Preliminary Plat of Sobaski's Addition to the City of Fairfax, Linn County, Iowa, is hereby acknowledged and approved on the part of the City of Fairfax, Linn County, Iowa with the following conditions: 1. If the CITY extends public sewer and water main to this property prior to occupancy on this site, the PROPERTY OWNER shall connect to the public sewer and water main, and shall pay a connection fee for each as determined by the CITY, and outlined within the CITY's ordinances. 2. If the CITY does not extend public sewer and water main to this property prior to occupancy on this site, the PROPERTY OWNER shall install and maintain private well(s), including the necessary water supply system, and septic system(s) as approved by the Linn County Public Health Department. 3. The storm water detention pond shall be privately owned and maintained by the PROPERTY OWNER. 4. The storm water detention pond shall be designed for storm water mitigation and storm water quality per the Cedar Rapids Metropolitan Area Design Standards or Iowa SUDAS. 5. PRIOR TO THE ISSUANCE OF A FINAL CERTIFICATE OF OCCUPANCY on this site, the PROPERTY OWNER shall provide certification from a licensed engineer in the State of Iowa that the storm water detention pond has been constructed per the approved storm water drainage report and the approved plan of improvements. Once the storm water detention pond has been constructed and certification submitted to the CITY that this detention pond has been constructed per the approved drainage report and the approved plan of improvements, the storm water detention pond shall no longer be allowed to be used as a construction sediment basin, and all erosion and sediment must be kept out of the detention pond during any future construction activities. 6. If fill is to be placed on Lot 2 without a site plan of Improvements, than the PROPERTY OWNER shall complete a fill permit and site grading and erosion control plan for review and approval by the CITY. This Grading plan shall include a NPDES permit and the associated SWPPP, which shall be maintained by the PROPERTY OWNER until all grading and filling activities are completed and final ground cover established. 7. The private street shall be privately owned and maintained by the PROPERTY OWNER. 8. Vehicle access is restricted to Highway 151 for this site. Access control and design standards are therefore permitted through the Iowa DOT. PRIOR TO ANY CONSTRUCTION ACTIVITIES ON this site, the PROPERTY OWNER shall provide the CITY with a copy of the approved Iowa DOT Access Connection/Entrance Permit; along with the entrance type approved by the Iowa DOT. 9. PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY, the PROPERTY OWNER shall be responsible to construct 4' wide concrete sidewalks along the private street adjacent to the Lot they are seeking occupancy for. The PROPERTY OWNER shall construct the sidewalk improvements in accordance with City Standards, ADA requirements, and improvement plans accepted by the CITY. 10. If Lot 2, or any future subdivision of Lot 2 develops in a manner that attracts people to and from the proposed trail adjacent to and east of this site, than the PROPERTY OWNER shall extend a concrete widened sidewalk / shared use path from the private street located on this site to the east property line of this site. This widened sidewalk / shared use path shall be a minimum of 8 feet in width, and shall be constructed PRIOR TO THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY on Lot 2 or any future subdivision of Lot 2. 11. The PROPERTY OWNER shall complete and record a final plat of this proposed subdivision per the CITY's Subdivision Ordinance and Iowa's State Code. 12. If Lot 2 is further subdivided, a revised preliminary plat shall be submitted for the CITY's review and approval. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that Thomas J. Arp and Patricia A. Arp shall sign the Preliminary Plat Acceptance of Conditions document as drafted by Hall and Hall Engineers. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Passed and approved this 14th day of May, 2013. AYES: Wainwright, Magers, Otto, and Beer NAYS: None ABSENT: Frieden Jason �'abe, Mayor ATTEST: LA4 La — Cy hia Stimson, City Clerk/Treasurer HALL & HALL ENGINEERS, INC. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL ENGINEERS, INC. E. Cemetery Road and 80th Street Sanitary Sewer, Water Main, Drainage and Street Improvements TO: Mayor Jason Rabe and City Council Members City of Fairfax, Iowa FROM: - 5, ixzw /' � J Shane R. Wicks, P.E. City Engineer DATE: May 14, 2013 Mike Dufoe, P.E. Project Manager SUBJECT: Civil Engineering and Land Surveying Professional Services for the design and construction administration for sanitary sewer, water main, drainage and street paving improvements along the general alignments of E. Cemetery Road between Highway 151 and Driftwood Lane, 80th Street from E. Cemetery Road to Creekside Drive, and south through the Arp's properties. 1 OVERVIEW The City of Fairfax, (CITY) would like to complete the following project: Extend sanitary sewer and water main to properties along E. Cemetery Road and the south side of Highway 151, and south along Highway 151 to serve the proposed EIB site; Extend a sanitary sewer trunk line west from the Arp's lift station to serve the EIB property, existing properties to the west, and future developments to the north-northwest of Fairfax (including a new lift station wet -well); Complete drainage improvements along E. Cemetery Road and south; Improve E. Cemetery Road (from Highway 151 to Driftwood Lane) to a P.C.C. street (rural section) with widened shoulders to accommodate pedestrian and bike traffic; and Improve 80th Street (from E. Cemetery Road to Creekside Drive) to a P.C.C. street (rural section) with widened shoulders to accommodate pedestrian and bike traffic; Street Light Improvements along E. Cemetery Road and the south side of 80th Street; and erosion repairs to the existing drainage swale along the west side of the Harold McCormick property. The CONSULTANT shall also assist the CITY with the Public Bidding process that is required for this project. The CONSULTANT will also provide surveying, observation, and administration services during construction of the site improvements. This agreement between the City of Fairfax and Hall & Hall Engineers, Inc. is effective as of April 10th 2013. CIVIL ENGINEERING F LAND SURVEYING" LAND DEVELOPMENT PLANNING' LANDSCAPE ARCHITECTURE 1860 Boyson Road, Hiawatha, IA 52233 " Ph: 319.362.9548 " Fx: 319.362.7595 * www.halleng.com Page 2 2 SCOPE OF SERVICES A. Design Services 2.A.1 Site Topographic Survey & Surface: The CONSULTANT shall perform a topographic survey and prepare base map with a surface of the existing site conditions, including locations of all existing paving, utilities, and structures for all portions of the site where work is proposed. 2.A.2 Boundary Survey with Right -of -Way (R.O.W.) and Easement Exhibits: The CONSULTANT shall perform a boundary survey and prepare R.O.W. and easement exhibits necessary to complete this project. 2.A.3 Sub -Consultant Services: The CONSULTANT shall obtain and coordinate work with the necessary sub -consultants to construct this project. We anticipate sub - consultant services will be necessary to perform geotechnical/sub-surface exploration for the sanitary sewer; wetlands delineation for possible disturbances from construction activities at the south end of the two proposed drainage swales (see 4.3 below); and possible pot -holing of private utilities. We also have JCG lined up to complete an appraisal for the Tom and Patricia Arp property for the City acquisition of the west drainage way and existing utility easement. 2.A.4 Plan of Improvements: The CONSULTANT shall prepare Plan of Improvements for this proposed project. We anticipate completing this work in two phases, so we will prepare two separate plan of improvements — one for the sanitary sewer, water main, and drainage, and a second for the street paving improvements. As part of the Plan of Improvements, the CONSULTANT shall also design the street lights for E. Cemetery Road and 80th Street within the project limits. The CONSULTANT shall prepare and submit a NPDES Permit Application and gain NPDES Permit Authorization from the IDNR for the CITY. The SWPPP will also be completed by the CONSULTANT as part of the NPDES Permit Authorization for the CITY. We also anticipate that Iowa DNR permits will be required for the sanitary sewer and water main improvements, and an Iowa DOT work in the R.O.W. permit will also be required for project. (THE CONSULTANT SHALL PAY ALL PERMIT FEES AND PASS THESE FEES DIRECTLY TO THE CITY FOR REIMBURSEMENT). 2.A.5 Construction Bid Documents: The CONSULTANT shall prepare Contract Documents (Project Manual) necessary to competitively bid this project. We anticipate two phases for this work, so we will prepare two project manuals (one for each phase). We will utilize Rapids Reproductions for printing the plans and specifications. B. Bidding Services We anticipate bidding this work in two phases — the first phase will be in 2013 to construct the sanitary sewer, water main and drainage improvements; the second phase will be in 2014 to complete the street paving portion of this project. 2.13.1 Solicit Bids: The CONSULTANT shall submit construction documents to local contractors and construction bidding services in an effort to generate several competitive bidders. 2.13.2 Contractor Questions: The CONSULTANT shall correspond with contractors regarding any questions or comments they may have with the construction documents. I:\projects\6900\6950\FY-12\6950-12-02\Admin\Project Management\Engineering Agreement\HHE Engineering Services Agreement Incl. Street Lighting 5-13-2013 (6950 12-02).doc Page 3 2.13.3 Addendums: The CONSULTANT shall issue addendums as necessary during bidding process. 2.13.4 Pre -Construction Meeting: The CONSULTANT shall oversee a pre -construction meeting with the CITY and the Contractor that is selected to construct the project. C. Construction Services 2.C.1 Construction Surveys: The CONSULTANT shall provide construction staking as necessary to complete the project. Staking shall be provided one time at the request of the CONTRACTOR. Re -staking shall be additional, and shall be the responsibility of the CONTRACTOR. 2.C.2 Construction Observation: The CONSULTANT shall provide part time, on-site construction observation as necessary to observe the improvements as they are completed relative to the construction documents, and to monitor the progress of construction during the construction phase of this project. 2.C.3 Construction Administration: The CONSULTANT shall provide construction Administration, including processing pay applications and change orders during the construction of this project. 3. FEES The fees for SCOPE OF SERVICES provided shall be billed as follows: The Total Project Fee shall be billed as a Cost Plus to a Maximum of $320,000.00. SCOPE OF SERVICE FEES SEVICES A Design Services $203,000.00 B Bidding Services $8,000.00 C Construction Services $94,000.00 Sub -Consultants and Expenses (passed through with no $15,000.00 Mark-up): Total Project Fee: $320,000.00 I:\projects\6900\6950\FY-12\6950-12-02\Admin\Project Management\Engineering Agreement\HHE Engineering Services Agreement Incl. Street Lighting 5-13-2013 (6950-12-02).doc Page 4 4. ASSUMPTIONS The professional services that Hall and Hall will provide under this Proposal include, and are limited to, those described above. All other services are specifically excluded. Listed below are assumptions related to this proposal. 4.1 CITY shall pay all permit fees and expenses necessary for the project. 4.2 The CITY shall be the Permittee for the NPDES Permit Authorization, with the construction CONTRACTOR responsible for overseeing and maintaining the SWPPP. The CONSULTANT is responsible for assisting the City with obtaining the permit authorization, if necessary, and assisting the CITY with continuing or discontinuing the permit as needed. 4.3 The services in this agreement to be provided by Hall and Hall Engineers, Inc. and their Wetlands sub -consultant is only for the purposes of delineating wetlands (determining whether or not there are wetlands within the proposed limits of this project, where they are located if there is, and determining what type of wetlands they are). If it is determined that wetlands are located on part of this project site, and we are unable to avoid disturbing them with these improvements, Hall and Hall Engineers will work with our Wetlands sub -consultant to determine how much wetlands will need to be mitigated, and if desired by the CITY, coordinate with a wetlands bank for the CITY to purchase the necessary wetlands credits required to offset any disturbance of existing wetlands. Not included as part of this project scope is the design of any new wetlands that may be required to offset the disturbance of existing wetlands, or the purchase of any wetland credits. 4.4 Expenses include sub -consulting fees, permit fees, printing costs, mileage and postage. 5. ACCEPTANCE AND AUTHORIZATION TO PROCEED If this Proposal/Agreement satisfactorily sets forth Client's entire understanding of the agreement, please sign this agreement in the space provided, initial the attached terms and conditions form in the space provided and return it to Hall and Hall Engineers, Inc. as authorization to proceed with the work. Accepted this 15 —day of 2013. fik i — n Jasonbe, Mayor City of Flairfax, Iowa ATTEST: yn hia Stimson, City Clerk Cit of Fairfax, Iowa Encl.: Standard Business Terms I:\projects\6900\6950\FY-12\6950-12-02\Admin\Project Management\Engineering Agreement\HHE Engineering Services Agreement Incl. 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Z $ S ^P xe O y was 9 a t O_ Z a3' 88........ 888888 — 6 6 ....Lj O S B . 9o� e, O LIj Cr I , J \\ 0 ,a ^L a O ~O W - N i C S 5 iy I \\�\� I� \ Z . W i .. w Lu W ....... w jl Q._., O O F— 1 O 1: FINAL PLAT SOBASKI'S ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY, IOWA LEGAL DE5CRIPTION LOT 1 • ARPS MEADOW5 FIR5T ADDITION TO THE CIN Of FAIRFAX, LINN COUNTY, IOWA, MANION I I / 1 I / / I / LOT 3 In IsrwwrFrso/.o ._s p f 19i i 1 A -10I 5.R I , 1 5 A a 5 • i JA'IN'•I<N3i �. 3r9 n 1e 2a 33 90 5i e 6 / / \ 319294-9424 [o \ \\ N rc I LOT2 OUTLOiA 229190 50 FTV \ 5.2G ACRES 57631 50 PT Av 1.32 ACRfS \ I 1 I ogF Fro irN2AF.L III �rL M aaT�A A � n O 50 100 200 CIN OF FAIRFAX INOTE: ALL MEA6UR.F--MENT5 IN FEET ANO DECIMALS THEREOF. I hereby certify that this land su ying document LAND ---- SL and the related s r y work was performed by me r under y direct Te—,al up-4sion and mot I ARP5 MEADOWS dul IicenseanSurveyor under the laws f°the State of Iowa. 7 STEPHEN W irn c1� MICHAEL 1< Signed Data E BRAIN 10 Stephen M choel Groin, L.S. / pR_ rr,A.'.,,:_• / F-IR5T ADDITION �- - - - - My License Renewal Data Is December 31, 2014 LOCATION MAP iCII,N501N'S <s I 5CALE: "=500' IST 7 W I a \ YARDEETEACFNPOUIREMEM5: C2 CE—N5NOT5Y(VNFORCUSJtt PURPOSES) YARD: 25 FEET FROM I / IL/.R3YARD: b FEEL // 3�5' -5ET&.CrS MEASURED FROM —15 FAEEWNT V.•nERE AFFUCAPJ,i. Y I k N :TES: Z / \ 2 E`9 1) A CCE5 TOTHE DEVELOPMENT FROM D.5. n1G1'.WAY 151 N•1LL RE FROM A 5N:GI£ 1.CCE55 D I J ` —TION AND A FFRVATE AC -5 DPJVE THROUGHOUT THE DEVELOFM.EM. MCGINNEss / / :dm 2) EUILONG 5— WLL RE MEASURED FROM TIE FRO—tf PRIVATE ACCE55—TIN m Ute A•lo 3) OUTLOT A 15 AN J11-11—.—AND 15 3 -11N -E. FOR C-1-112 I / f LOT I -EMENT FOR THE ENTIRE ED-OFMENT, THE ETORMWATER vuIAGEMENT &Stu 511AIL BE e= I 13262250 FT \\ 3.04 ACRES IUE A -:hTLY PrJ. EOV.NED AND MAINTAINED. I S 3c 1 IST �lcionrn�e_FnsFMen- se _ Aoortla: / TOT s / V C\4NER: ITOMA5 J AND PATRICIA ARP / Fiv5T ADortA,.: 811 HIGH POINT DRIVE 5W w� =s. CEDAR RAPIDS. IN, 52404 CONTRACT PURCHASER EASTERN A 50ILp1NG, INC. - A \ 5 1 ITN 50SOREBASRI ITIISTET 5W J MA K4 05, 1A. 52464 � 3 319©G3-3841 319.8 J SURVEYOR- BRAIN ENGINEERING• INC. N s \ 1540 N11DIA11D —KT NE CEDAR RAPID5 IOWA 52402 319294-9424 [o \ \\ N rc I LOT2 OUTLOiA 229190 50 FTV \ 5.2G ACRES 57631 50 PT Av 1.32 ACRfS \ I 1 I ogF Fro irN2AF.L III �rL M aaT�A A � n O 50 100 200 CIN OF FAIRFAX INOTE: ALL MEA6UR.F--MENT5 IN FEET ANO DECIMALS THEREOF. FINAL PLAT onA10 DFB 4/26/13 321 u m t„ z areace: U o k: -- L SOBASKI'S ADDITION E N G I N E E R I o ua. 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