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Home My WebLink AboutRESOLUTION NO. 2014-09 RESOLUTION NO. 2014-09 RESOLUTION SETTING PUBLIC HEARING FOR PLANS AND SPECIFICATIONS FORM OF CONTRACT,AND 'ESTIMATED COST AND SETTING THE DATE AND I TIME TO RECEIVE BIDS FOR PHASE 2—EAST CEMETERY ROAD STREET RECONSTRUCTION,TRAIL,AND DRAINAGE IMPROVEMENTS PROJECT WHEREAS, the City of Fairfax has nearly completed Phase 1 of the East Cemetery Road Improvements Project; and WHEREAS, the City of Fairfax wishes to complete the planned improvements to this area,which include street reconstruction, a recreational trail, and drainage improvements; and WHEREAS, the City of Fairfax has instructed hall and 11all Engineers, Inc. to proceed with the plans for the Phase 2 Vast Cemetery Road Street Reconstruction, Trail, and Drainage Improvements Project; and WHEREAS, the City of Fairfax is required to have a public hearing on the plans and specifications, form of contract, .and opinion of estimated cost of the Phase 2 East Cemetery Road Street Reconstruction,Trail,and Drainage Improvements Project. NOW, THEREFORE, DE IT RESOLVED that the public hearing for the plans and specifications, form of contract, and estimated cost for the Phase 2 East Cemetery Road Street Reconstruction, Trail, and Drainage Improvements Project shall be held at the city council meeting on `Tuesday, February 11, 2014, at 7:00 PM at the Fairfax City Hall at 525 'V'anderbilt St,:rect. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that bids shall be received on Thursday, February 6, 2014, at 10:00 AM in the office of the City Clerk for the Phase 2 East Cemetery Road Street Reconstruction, Trail, and Drainage Improvements Project; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that. the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Passed and approved this 14`4 day of January, 2014. AWES: Beer, Frieden, Magers, and Wainwright NAYS: None .ABSENT: Otto Jason Rabe, Mayor ATTEST: .... Cy r�t a Stimson,, City Cl.erl(/Treasurer r A' °" It I 0 , S, a� �°'•.eaaai 00100 NOTICE OF HEARING AND LETTING FOR PHASE 2 EAST CEMETERY ROAD STREET RECONSTRUCTION, TRAIL, AND DRAINAGE IMPROVEMENTS NOTICE OF HEARING At 7:00 PM, local time, on the 11th day of February, 2014 at the City of Fairfax City Hall, 525 Vanderbilt Street, Fairfax, Iowa, a hearing will be conducted by the Fairfax City Council on the proposed plans, specifications, form of contract, opinion of probable cost and the proposed improvements described thereby for the Phase 2 East Cemetery Road Street Reconstruction, Trail, and Drainage Improvements project. The Fairfax City Council has previously filed these documents with the City Clerk of the City of Fairfax, Iowa. The City Engineer's opinion of probable construction cost for the Work is $1,050,000. The proceedings of the City Council referring to the proposed plans, specifications, form of contract, and cost opinion are also made part of this notice. At this hearing, any interested person may file written and/or oral objections to these documents and the proposed improvements. NOTICE OF LETTING Description of Work The Work generally consists of reconstruction of approximately 2,300 LF of roadway to new PCC pavement (or HMA if alternate bid selected) with attached multipurpose trail, new storm sewer, and other associated work items. Type of Bid Bids shall be on a unit price basis. The estimated quantities are not guaranteed, but are solely for the purpose of comparison of units. Final payment will be based on actual quantities constructed, unless otherwise noted in the contract documents Contract Time Information Early State Date: March 17, 20,14 Late Start Date: April 14, 2014 Milestones: NONE Final Completion: 75 Working Days Bid Opening Time, Date and Location Sealed bids will be received at the Office of the City Clerk, 525 Vanderbilt Street, Fairfax, Iowa before 10:00 AM on February 6, 2014. Bids that are not received before this time will not be opened. The time a bid is submitted shall be determined by the time stamp machine maintained in the City Clerk's office. The bids will be opened and read aloud at 10:00 AM on February 6, 2014, at City Hall, 525 Vanderbilt Street, in the City of Fairfax, Iowa. Contract Terms Cedar Rapids Metropolitan Area Standard Specifications and Details, current version, are applicable to this project and are available for purchase at the City of Cedar Rapids Public Works Department, on the City of Cedar Rapids' website (www,.cedar-rapids.org) and the City of Marion Engineering Department. Items included in the Project are exempt from State of Iowa and Local Option Sales and Use Taxes. Contractor is responsible for obtaining the exemption or for applying for reimbursement for such taxes paid. Sales and Use taxes shall not be included in the Bid. ➢ire-Bid Conference A pre-Bid conference has not been scheduled for this Project. Examination and Procurement of Documents Copies of the Bidding Documents may be obtained only through Rapids Reproductions via their website at http://dfs.rapidsrepro.com (select Hall & Hall Engineers Plan Room), by phone at 319-364-2474, or in 00100-1 January 14, 2014 ! person at 6015 Huntington Ct NE, Cedar Rapids |A 52402. in accordance with the Instructions to | Bidders, Nodeposit will berequired for the documents, ! B�idDocuments may beexamined atthe following locations: City of Fairfax Rapids Reproductions Office ofthe City Clerk 0015Huntington CtNE � 52SVanderbilt Street Cedar Rapids, |A 52402 � Fairfax |A 522JD . � B�id Security and Other Bonds � Bid security, as defined in Section 20.8 of the Iowa Code' in the amount of FIVE percent of the Bid must accompany each Bid. The successful bidder shall be required to provide performance and payment bonds, each inthe amount of100 percent ofthe Contract Price. Applicable Laws and Regulations By virtue of statutory muthohty, preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required under State Sbatutee, providing that award ofcontract will be made to � the bidder submitting the lowest responsible bid. | In all contracts to be awarded for a public improvement, which shall include building or construction Work to be paid for in whole or in part by the use of funds of the municipality, resident bidders nho|| be allowed a preference against nonresident bidders from a state or foreign country which gives or requires a preference to bidders from that state orforeign country. The preference imequal to the preference given or required by the state or foreign country with which the nonresident bidder is u resident. "Resident bidder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa atwhich |tis and had conducted business for adleast six months prior to the first advertisement for the publiic improvement and inthe case ofa corporation, atleast fifty percent of the common stock is owned by residents of this state. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable ostobidders from that state Vrforeign country. The Successful Bidder shall submit a written affirmative action program to the City unless already having amapproved Affirmative Action program onfile with the City. The City will not process payment requests until the affirmative action program is approved by the City. Failure 8ocomply with this requirement may bedeemed cause for contract termination. OWNER's Right to Reject Bids The City Council of the City of Fairfax reserves the right to reject any and all bids, to waive informalities and technicalities, and to enter such contracts as it deems in the best interest of the City. The City reserves the right to defer acceptance of any proposal for 45 calendar days after the bids have been received and opened. Byorder nfthe City Council, City cf Fa|hax, Dated this 14thday ofJanuary, 2O14. Cy'6tlila Stimson, City Clerk Published |nthe Cedar Rapids Gazette onthe 18th day ofJanuary, 2�14. OO1DO-2 January 14. 2014