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Home My WebLink AboutRESOLUTION NO. 2014-20 RESOLUTION NO. 2014-20 A RESOLUTION APPROVING AND MAKING AWARD OF CONTRAC T ,FOIL,THE PHASE 2®,LAST CEMETERY ROAD S'i REET RECONSTRIJC"r11ON, TRAIT,/,AND DRAINAGE IMPROVEMENTS PROJECT WHEREAS, the City Council of the City of Fairfax, Iowa, did receive bids on Thursday, February 6, 2014, at 10:00 AM for the Phase 2 — East Cemetery Road Street Reconstruction, Trail, and Drainage Improvements Project; and WHEREAS, the City Council of the City of Fairfax., Iowa, did approve the plans, specifications, form of contract, and estimated cost for the Phase 2 — East Cemetery Road Street Reconstruction, Trail, and Drainage Improvements Project on February 11, 2014. NOW, THERE BE IT RESOLVED, by the City Council of the City, of Fairfax,, that the quote from Rathje Construction Company in the amount of$973,267.26 for the Phase 2 —East Cemetery Road Street Reconstruction, Trail, and Drainage Improvements Project, be and is hereby accepted, as the lowest responsible quote received, and a contract is hereby awarded; and BE IT FURTHER RESOLVED, that the contractor is hereby instructed to promptly execute the construction contract and return the same to the Mayor along with all the supporting documents required therein, including surety bond covering work to be performed and proof of satisfactory insurance coverage; and BE IT FURTHER RESOLVED, that the Mayor, with the assistance of the City j Engineer is thereafter directed to examine the contract for proper execution and all supporting documents, including surety, bond and proof of insurance coverage to determine satisfactory compliance with contract specifications. If all documents are in order, the Mayor shall approve the same in writing and place written approval on file in the office of the City Clerk/Treasurer; and BE IT FURTHER RESOLVED, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute the contract for and on behalf of the City and upon execution the contract shall be in full force and effect; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax., Iowa, that the Mayor aiid. City Clerk/Treasurer are hereby authorized and directed to execute said. Resolution. AYES: Beer, Frieden, Otto,and Magers NAYS: None ABSENT: Wainwright. Passed and approved this 11$x' day of February, 2014. k 0. j a las n Rabe, Mayor . 1 ATTEST: ""° I • y AI f C + Cythia Stimson, City Clerk/Treasurer RESOLUTION NO. 2014-20 A RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE PHASE 2 LAST CEMETERY ROAD STREET 10,CONS`IRUCTION, 'TRAIL, AND DRAINAGE.IMPROVEMENTS PROJECT WHEREAS, the City Council of the City of Fairfax, Iowa, did receive bids on Thursday, February 6, 2014, at 10:00 AM for the Phase 2 — East Cemetery Road Street Reconstruction, Trail, and Drainage Improvements Project; and WHEREAS, the City Council of the City of Fairfax, Iowa, did approve the plans, specifications, Porn, of contract, and.estimated cost for the Phase 2— East Cemetery Road Street. Reconstruction, Trail.., and Drainage Improvements Project on February 11, 2014. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, that the quote from Rathje Construction Company in the amount of$973,267.26 for the Phase 2 —East Cemetery Road Street Reconstruction, Trail, and Drainage Improvements Project, be and is hereby accepted, as the lowest responsible quote received, and a contract is hereby awarded.; and BE IT FURTHER RESOLVED, that the contractor is hereby instructed to promptly execute the construction contract and return the same to the Mayor along with all the supporting documents required therein, including surety bond covering work to be performed and proof of satisfactory insurance coverage, and. BE IT FURTHER RESOLVED, that the Mayor, with the assistance of the City Engineer is thereafter directed to examine the contract forp roper execution and all supporting documents, including surety bond and proof of insurance coverage to determine satisfactory compliance with contract specifications. If all documents are in order, the Mayor shall approve the same in writing and place written approval on file in the office of the City Clerk/Treasurer; and BE IT FURTHER RESOLVED, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute the contract for and on behalf of the City and upon execution the contract shall be in full force and effect; and BE IT FURTHER ,SOLVED, by the City Council of the; City of Fairfax, Iowa, that the Mayor and City C,lerkJ"treasurer are hereby authorized and directed to execute said Resolution. AYES: Beer, Frieden, Otto, and Magers NAYS: None ABSENT: Wainwright Passed and approved this 11th day of February, 2014. NX Jaso Labe, Mayor ATTEST. : e�° CL f 4 01: . Stimson, City Clerk/Treasurer RESOLUTION NO. 2014-21 RESOLUTION TO APPROVE PAY APPLICATION NO. 4 FROM RICKLEFS EXCAVATING,LTD FOR PHASE 1 EAST."CE +'TERY ROAD RECONSTRUCTION,DRAINAGE, STORM SEWER,WATER MAIN,AND SANITARY SEWER PROJECT IN FAIRFAX,LINN COUNTY, IOWA WHEREAS, the City Council of Fairfax, Iowa has contracted with Ricklefs Excavating, LTD, for the Phase 1 East Cemetery Road Reconstruction, Drainage, Storm Sewer, Water Main, and Sanitary Sewer Project within the corporate limits; and WHEREAS, Hall and Hall Engineers, Inc., has recommended approval of Pay Application No. 4 from Ricklefs Excavating, LTD. for a current payment dueof $96,718.93. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve Pay Application No. 4 from Ricklefs Excavating, LTD. for the Phase l East Cemetery Road Reconstruction, Drainage, Storm Sewer, Water Main, and Sanitary Sewer Project and issue a check for$96,718.93. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this 11th day of February, 2014. AYES: Beer, Frieden, Otto,,and Magers NAYS: None ABSENT: Wainwright Jason/,kabe,Mayor ATTEST: Cyythia Stimson, City Clerk/Treasurer a : lid �- . `IaBgy®N@8®& | i / AGREEMENT FOR SANITARY SEWER CONNECTION FEE it is he[8h« agreed between the City of Fairfax, Iowa (hereinafter referred to as the City) and Joseph and 0oxane Blood (hereinafter referred to as the Owner) titleholder nfthe property described asfollows: Lot '3~" �Kamei'yFirst Addition to Fairfax, Iowa WHEREAS, the Owner hereby agrees to pay the City a sanitary sewer connection fee | ! associated with the 2013 Phase l East Cemetery Road Reconstruction, Drainage, Storm | Sewer, Water Main, and Sanitary Sewer Project; and WHEREAS, the City has established the sanitary sewer connection fee for the 2013 Phase 1 East Cemetery Road Reconstruction, Drainage, Storm Sewer, Water Main, and Sanitary Sewer Project vvithReso|ut(onNo. ZOl4-03; ond WHEREAS, the sanitary sewer connection fee for the above mentioned property shall be � $O. � The following conditions are a part of this agreement, and shall be applicable to this property: 1. This connection fee shall b8@one-time fee and shall befor one service connection to the City's public sanitary sewer system for the property identified above. 2. This connection fee does not replace or diminish the [itysmastmvvmter (sewer) usage fee for this property. The Owner, ortheir tenants, renters, etc. shall be responsible to pay their wastewater usage fee in a prompt and timely manner. 3. The Owner shall be fully responsible for extending their sanitary sewer service t0the City's public sanitary sewer system and for connecting to the City's public sanitary sewer system. 4. The Owner shall coordinate with the City's maintenance/building department prior tnconnecting the City's public sanitary sewer system. 5. The Owner shall follow the Cit«'sre�u|mtionsforc�nn��i��twthe City's public � ' � sanitary sewer system. � 6This successors, �n� ass��nsoft�eOvvner � ^ ~ , , . � \ � � � � Joseph and Roxane Blood :sem. r Jct eph glood, Husband Came w„ @; T Roxane od, Wife [Date CITY OF FAIRFAX, IOWA Recommended for Approval Jasqf Rabe Mayor ATTEST: +Cynic Stimson �' r 1 b City Clerk � " APPLICATION FOR PAYMENT APPLICATION NO, 04 Project: Phase 1 East Cemetery Road Reconstruction, Drainage, Storm Sewer, Water Main, and Sanitary Sewer Project in Fairfax, Linn County, Iowa Contractor: Ricklefs Excavating, LTD 12536 Buffalo Road Anamosa, Iowa 52205 Owner: City of Fairfax, Iowa Original Contract Amount: $1,411,555.00 Revised Contract Amount: $1,317,174.10 Date: February 6, 2014 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 1,125,982.90 Materials Stored On Site $ Change Orders: Change Order�No. Date Approved Amount No. 1 August 13, 2013 $ (94,380.90) Total Change In Contract Amount from Change OrdersL$.,.,, (94,380.90) Total Change Order Work Completed $ 82,702.60 Total Complete and Stored to Date $ 1,208,685.50 Retainage 6% $ 60,434.28 Total Complete and Stored to Date Less Retainage $ 1,148,251.23 Less Previous Payments $ 1,051,532.30 Current Payment Due $ 96,718.93 Distribution; Owner Engineer Contractor Other Page 1 of 4 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies, to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents, that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized Represen tivie- By: Date: ENGINEER'S/ARCHITECT'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on- site observations of the work included in this Application for Payment and based on the Engineer's/Architect's review of this Application for Payment including the accompanying supporting data, and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantiallly in conformance with the Contract Documents and payment by the Owner is hereby recommended, Engineer's/Architect's Authorized Representative: By: Date: Ie Lf V CITY OF FAIRFAX PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's/Architect's recommendation, City of Fairfax Authorized Representative: By: Date: ATTACHMENTS REQUIRED: 1. Line Item Schedule of Contract Values Summary, Amounts Completed This Period, and Amounts Completed To Date. Recommend use of AIA Document G703. 2. Line Item Schedule of Contract Materials Stored and Values (if applicable). ACCOUNTING USE ONLY: Page 2 of 4