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HomeMy WebLinkAboutRESOLUTION NO. 2014-65 RESOLUTION NO. 2014-65 RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM RATHJEE CONSTRUCTION, CO. FOR THEPHASE 2 EAST CEMETERY ROAD STREET RECONSTRUCTION, TRAIL,AND DRAINAGE IMPROVEMENTS PROJECT IN THE CITY OF FAIRFAX,LINN COUNTY,IOWA WHEREAS, the City Council of Fairfax, Iowa has contracted with Rathje Construction Co. for the Phase 2 East Cemetery Road Street Reconstruction, Trial, and Drainage Improvements Project within the corporate limits; and. WHEREAS, Hall and. Hall Engineers, Inc., has rccoznmended approval of Change Order#1 t'or a contract increase of$1,173.34, as described below: CHANGES IN SCHEDULE: Done at this time. CHANGES IN CONTRACT AMOUNT: ITEM #1.1: ADD NEW BID —PCC Trail, 7" There was a concern expressed by City Maintenance staff that the trail pavement thickness on the south side of the road would need to be thicker to accommodate possible vehicular traffic. This bid item is to increase the trail pavement thickness on the south side of the road from 6" to 7" thick. This item is to be measured on an area basis and paid at $2.911SY (in addition to the unit cost of Bid Item No. 67), Total estimated increase in cost $797.34.. ITEM #1.2: ADD NEW BID—Additional Traffic Control Sign There was concern expressed by Royale Pools that customers did not know how to access their business if they turned on to East Cemetery Road off Highway 151. An additional sign was added stating "Royale Pools Open, Access From East End." This item is a Lump Sum item in the amount of$200.00. ITEM #1.3: ADD NEW BID Additional Staging at Commercial Entrance As discussed in a Neighborhood Meeting prior to the project, the pavement in front of Royale Storage Garages was to be installed in one stage closing access for approximately one week. It was later requested by the property owner to stage the construction such that the entrance would be open at all times requiring the drive be poured half at a time. This iitem is a Lump Sum item in the amount of$500.00 due to the additional effort and time required for constructing the drive one half at a time. ITEM #1.4: ADD NEW IBID— Removal of Headwall and Culvert at Pace Supplies Easterly Derive The original plan was to keep the headwall and culvert in place at the easterly drive of face Supplies. After removing the gravel and inspecting the pipe, there was a mixture of different pipe materials (HDPE and RCP) in poor condition. It was determined the entire 60' long culvert would need to be removed and replaced. This also required removal of the headwall which was not in the original bid. This item is a Lump Sum item in the amount of$1,176,00. ITEM #1.5: CREDIT- Pollution Insurance At the time of the bid, an additional Pollution Insurance was specified. This insurance was not needed and it was included in the Contractor's mobilization costs. It is a credit to the project in the amount of$1,500. SUMMARY OF CONTRACT'ADJUSTMENTS NO. Description Unit Total Unit Price Total Quantity #1.1 PCC Trail, 7" Increase from 6" SY 274.00 $2.91 $79734 C.O. #1.2 Additional Traffic Control Sign LS 1.00 $200.00 $200.00 C.O. #13 Additional�Staing Staging Commercial Entrance ILS 1.00 $500.00 $500.00 C.O. #1.4 Removal of Headwall and Culvert at Pace ILS 1.00 $1,176.00 $1,176-00 Supplies Easterly Drive C.O. #1.5 CREDIT-Pollution Ilinsurance ILS 1.00 ($1,500,00)- ($1,500.010) TOTALS $1,173.34 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, to approve Change Order No. 1. from Rathje Construction Co. for the Phase 2 East Cemetery Road Street Reconstruction, Trial, and Drainage lm�provmnents Project for an increase of$1,173.34, making the new contract amount $974,440.60. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said resolution. Passed and approved this I Otb day of June, 2014. AYES: Beer, Otto, Magers, and Wainwright NAYS: None ABSENT: Frieden Jason/Rabe,Mayor ATTEST: CyntTa Stimson, City Clerk/Treasurer I C (L CHANGE ORDER NO. 1 PROJECT: PHASE 2 EAST CEMETERY ROAD RECONSTRUCTION, TRAIL AND DRAINAGE IMPROVEMENTS DATE: June 5, 2014 CONTRACTOR: Rathje Construction Co. Marion, Iowa ORIGINAL CONTRACT AMOUNT: $ 973,267.26 REVISED CONTRACT AMOUNT (C.O. #11): $ 974,440.60 ORIGINAL CONTRACT COMPLETION DATE: 75 Working Days from April 14, 2014 ,CHANGES IN SCHEDULE: None at this time. CHANGES IN CONTRACT AMOUNT: ITEM #11.11: ADD NEW BID—PCC Trail, 7" There was a concern expressed by City Maintenance staff that the trail pavement thickness on the south side of the road would need to be thicker to accommodate possible vehicular traffic. This bid item is to increase the trail pavement thickness on the south side of the road from 6" to 7"thick. This item is to be measured on an area basis and paid at$2.91/SY (in addition to the unit cost of Bid Item No. 67). Total estimated increase in cost $797.34. ITEM #1.2: ADD NEW BID—Additional Traffic Control Sign There was concern expressed by Royale Pools that customers did not know how to access their business if they turned on to East Cemetery Road off Highway 151. An additional sign was added stating "Royale Pools Open, Access From East End." This item is a Lump Sum item in the amount of $200.00, ITEM#1.3: ADD NEW BID—Additional Staging at Commercial Entrance As discussed in a Neighborhood Meeting prior to the project, the pavement in front of Royale Storage Garages was to be installed in one stage closing access for approximately one week. It was later requested by the property owner to stage, the construction such that the entrance would be open at all times requiring the drive be poured half at a time. This item is a Lump Sum item in the amount of $500.00 due to the additional effort and time required for constructing the drive one half at a time. Page 1 of 2 ITEM #1.4: ADD NEW BID- Removal of Headwall and Culvert at Pace Supplies Easterly Drive The original plan was to keep the headwall and culvert in place at the easterly drive of Pace Supplies. After removing the gravel and inspecting the pipe, there was a mixture of different pipe materials (HDPE and RCP) in poor condition. It was determined the entire 60' long culvert would need to be removed and replaced. This also required removal of the headwall which was not in the original bid. This item is a Lump Sum item in the amount of $1,176.00. ITEM #1.5: CREDIT- Pollution Insurance At the time of the bid, an additional Pollution Insurance was specified. This insurance was not needed and it was included in the Contractor's mobilization costs. It is a credit to the project in the amount of$1,500. SUMMARY OF CONTRACT ADJUSTMENTS NO. Description Unit Total Unit Price Total Quantity C.O. #11.1 PCC Trail, 7" Increase from 6" SY 274.00 $2.91 $797.34 C.O. #11.2 Additional Traffic Control Sign LS 1.00 $200.00 $200.00, C.O. #11.3 Additional Staging at Commercial Entrance LS 1.00 $500.00 $500.00, C.O. #1.4 Removal of Headwall and Culvert at Pace LS 1.00 $1,176M $1,176-00 Supplies Easterly Drive C.O. #1.5 CREDIT-Pollution Insurance LS T T 1.00 ($1,500.00) ($1,500.00) ITOTALS $1,173.34 Rat1hjeConstru . n Co. R Hall & Hall Engineers, Inc. By: By: Title: dnLirer Aw,,o 6 v- Title: Date: 14V_ Date: to] City of Fa#f ax, Iowa By: Title: Date: Page 2 of 2 CHANGE ORDER NO. 1 PROJECT: PHASE 2 EAST CEMETERY ROAD RECONSTRUCTION, TRAIL AND DRAINAGE IMPROVEMENTS DATE: June 5, 2014 CONTRACTOR: R,athje Construction Co. Marion, Iowa ORIGINAL CONTRACT AMOUNT: $ 973,267.26 REVISED CONTRACT AMOUNT (C.O.#11): $ 974,440.60 ,ORIGINAL CONTRACT COMPLETION DATE: 75'Working Days from April 14, 2014 CHANGES IN SCHEDULE: None at this time. CHANGES IN CONTRACT AMOUNT: ITEM #11.11: ADD NEW BID— PCC Trail, 7" There was a concern expressed by City Maintenance staff that the trail pavement thickness on the south side of the road would need to be thicker to accommodate possible vehicular traffic. This bid item is to increase the trail pavement thickness on the south side of the road from 6"to 7"thick. This item is to be measured on an area basis and paid at$2.91/SY (in addition to the unit cost of Bid Item No. 67). Total estimated increase in cost $797.34. ITEM #1.2: ADD NEW BID—Additional Traffic Control Sign There was concern expressed by Royale Pools that customers did not know how to access their business if they turned on to East Cemetery Road off Highway 151. An additional sign was added stating "Royale Pools Open, Access From East End."This item is a Lump Sum item in the amount of $200.00. ITEM#1.3: ADD NEW BID—Additional Staging at Commercial Entrance As discussed in a Neighborhood Meeting prior to the project, the pavement in front of Royale Storage Garages was to be installed in one stage closing access for approximately one week. It was later requested by the property owner to stagethe construction such that the entrance would be open at all times requiring the drive be poured halt at a time. This item is a Lump Sum item in the amount of $500.00 due to the additional effort and time required for constructing the drive one half at a time. Page 1 of 2 ITEM #1.4: ADD NEW BID— Removal of Headwall and Culvert at Pace Supplies Easterly Drive The original plan was to keep the headwall and culvert in place at the easterly drive of Pace Supplies. After removing the gravel and inspecting the pipe, there was a mixture of different pipe materials i(HDPE and RCP) in poor condition. It was determined the entire 60' long culvert would need to be removed and replaced. This also required removal of the headwall which was not in the original bid. This item is a Lump Sum item in the amount of $1,176.00. ITEM #1.5, CREDIT— Pollution Insurance At the time of the bid, an additional Pollution Insurance was specified. This insurance was not needed and it was included in the Contractor's mobilization costs. It is a credit to the project in the amount of$1,500. SUMMARY OF CONTRACT ADJUSTMENTS NO. Description Unit Total Unit Price Total Quantity C.O. #1.1 PCC Trail, 7" Increase from 6" SY 274.00 $2.91 $797-34 C.O. #1.2 Additional Traffic Control Sign LS 1.00 $200,00 $200.001 C.O. #1.3 Additional Staging at Commercial Entrance LS 1.00 $500,00 $500.00 ............. C.O. #1.4 Removal of Headwall and Culvert at Pace LS 1M $1,176.00 $1,176.00 Supplies Easterly Drive - C.O. #1.5 CREDIT-Pollution Insurance LS I M ($1,500.00) ($1,500.001) TOTALS $1,173.34 Rathje Constru, ion Co. Hall & Hall Engineers, Inc. By: By: Title: Title: Date: r. Date: City of Fairfax, Iowa By: Title: Date: Xfi Page 2 of 2