HomeMy WebLinkAboutRESOLUTION NO. 2014-88 RESOLUTION NO. 2014-88
RESOLUTION TO APPROVE CHANGE ORDER NO. 4 FROM
RATun CONSTRUCTION, CO. FOR THE PHASE 2 EAST CEMETERY ROAD
STREET RECONSTRUCTION, TRAIL,AND DRAINAGE IMPROVEMENTS
PROJECT IN THIS CITY OF FAIRFAX, LINN COUNTY,IOWA
WHEREAS, the City Council of Fairfax, Iowa has contracted with Rathje
Construction Co. for the Phase 2 East Cemetery Road Street Reconstruction, Trial, and
Drainage Improvements Project within the corporate limits; and
WHEREAS, Hall and Hall. Engineers, Inc., has recoinmended approval of
Change Order#4 for a contract decrease of$6,748.00, as described below:
CHANGES IN SCHEDULE:
Due to the need to final seed some remaining areas in spring 2015, the Contractor
agrees to complete any necessary final seeding by May 18, 2015, Otherwise the City
may complete the seeding by other means.
CHANGES IN CONTRACT AMOUNT:
ITEM #4.1 ADD NEW BID ITEM Retaining Wall Design Only
The improvement plans included construction of a retaining wall at the
southwest corner of the project. Upon further review and coordination with
the property owner, it has been decided to eliminate the wall and place
additional fill at the location. This option is less costly and eliminates future
maintenance needs of a retaining wall. The retaining wall quantity of 160
SF included in the bid items will be removed in its entirety.
The Contractor incurred a cost associated with a structural design for the
retaining wall as part of the submittal review process. This item will be
measured as a Lump Sum in the amount of$1,950 to compensate for the
design of the wall.
ITEM #4.2: REVISE UNIT PRICE—Asphalt Cement Concrete Pavement, 8"
The original improvement plans included an ACC transition from the east
end of the proposed East Cemetery Road ICC pavement to the existing
seal coat pavement. The Contractor requested paving this as PCC leaving
the remaining 20-foot to be an ACC transition. The change in ACC quantity
was a reduction greater than 25% and Cedar Rapids Metro Specifications
allows the Contractor to negotiate a change of unit price due to the
decrease in quantity. This item is to be paid by the Ton with a unit price of
$8.00 per ton. Even with the increase in unit price there was an overall
cost savings by changing to PCC pavement.
ADJUSTMENT OF PLAN QUANTITY:
Portland Cement Concrete Driveway, 6 In. on 4" Granular Subbase
At the request of the property owner, the driveway at 85 East Cemetery
Road was removed from the construction contract to be paved by others.
The quantity for 6" PCC Driveway on 4" Granular Subbase is being
reduced by 90 SY.
SUMMARY OF CONTRACT ADJUSTMENTS
_.-._...m _
---—....-- _ ...�
NO. Description Unit Quantity Unit Price Total
C.O. #4.1 Retaining Wall Design Only LS 1 $1,950.00 $1,950.00
C.O. #4.2 Revise Unit P'irice-Asphalt Ton 82.75 $8.00 $662.00
Cement Concrete Pavement, 8"
Adjustment Removal of RetainingWall SF 160 $36.00
in Quantities } ($5,760.00)
Adjustment PCC Driveway, 6 in. on 4"
in Quantities Granular Subbase SY (90} $40.00 ($3,600.00)
TOTALS {$6,74$.00}
NOW, THEREFORE, BE IT RESOLVED, by the City Couuczl of the City of
Fairfax, Iowa, to approve Change Order No. 4 from Rathje Construction Co. for the
Phase 2 East Cemetery Road Street Reconstruction, Trial, and. Drainage Improvements
Project for a decrease of$6„748.00, making the new contract amount $968,642.88.
BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of
Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and
directed to execute said resolution.
Passed and approved this 14th day of October, 2014.
AYES: Beer, Frieden, Otto, and.Magers
NAYS: None
ABSTAIN: Wainwright
Ja-J n 'abe,Mayor
ATTEST: i
t { t`et668
,e
Cy4thia Stimson, City Clerk/Treasurer 4
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|
CHANGE ORDER NO. 4
PROJECT: PHASE 2EAST CEMETERY ROAD RECOWSTRUCT|ON TRAIL �
. �
DRAINAGE IMPROVEMENTS
DATE: October 13. 2O14 �
RathjeConstruction Co.
Marion, Iowa
ORIGINAL
CONTRACTAMOuNT: $973'ZS7.2G
REVISED CONTRACT �
AMOUNT(C.O'#4): $9O8.W42.88
ORIGINAL CONTRACT |
COMPLETION DATE: 75 Working Days from April 14. 20:14 �
CHANGES IN SCHEDULE:
Due tothe need tofinal seed some remaining areas kmspring 2076.the Contractor agrees&o
complete any final seeding byMay 18. 2O15. Otherwise the City may complete the
seeding byother means.
CHANGES |NCONTRACT AMOUNT:
ITEM#4.1: ADD NEW BID ITEM—Retaining Wall Design Only
The improvement plans included construction of a retaining wall at the southwest
corner ofthe project. Upon further review and coordination with the property �
owner,khas,been decided toeliminate the wall and place additional fill otthe
|nomdon. This option imless costly and eliminates future maintenance needs ofo �
retaining waif. The retaining vva||quantity of 160 SF in�dudedinthe bid items will be �
removed in its,entirety. �
The Contractor incurred mcost associated with astructural design for the retaining
wall aspart«fthe submittal review process, This item will bemeasured asmLump
Sum inthe amount of$1'Q5Otocompensate for the design ofthe wall.
ITEM#4.2: REVISE UNIT PR|CE—AspMa|tCennentConcmmte Pavement,8"
The original improvement plans included onACC transition from the east end of
the proposed East Cemetery Road PCC pavement tothe existing oam| onet �
pavement. The Contractor requested paving this as PCC leaving the remaining �
20-foothobeaoACC transition. The change inACC quantity was oreduction
greater than 25% and Cedar Rapids Metro Specifications allows the Contractor to
negotiate achange ufunit price due tnthe decrease hnquantity. This item iotobe
paid bythe Ton with aunit price of$8.00per ton. Even with the increase inunit
price there was an overall cost savings bychanging to PCC pavement,
Page 1nf1
ADJUSTMENT OF PLAN QUANTITY.
Portland Cement Concrete Driveway,6 In.on 4"Granular Subbase
At the request of the property owner,the driveway at 85 East Cemetery Road was
removed from the construction contract to be paved by others. The quantity for 6"
PCC Driveway on 4"Granular Subbase is being reduced by 90 SY.
SUMMARY OF CONTRACT ADJUSTMENTS
NO. Description Unit Quantity Unit Price Total
C.O. #4,1 Retainin Wali Design and L5 1 $1,950.00 $1,950.00
C.O. #4.2 Revise Unit Price-Asphalt Ton 8215 $8.00 $662.00
Cement Concrete Pavement,8"
Adjustment Removal of RetainingWall SF 160 $36.00
in Quantities { ) ($5,760,00)
Adjustment PCC Driveway,6 in.on 4"
in Quantities Granular Subbase SY (90) $40.00 ($3,600.D0)
TOTALS ($6,748.00)
Rathje ConstrugUon Co. Hall& Hall Engineers, inc.
Title: Title: PA- x- 4-A-
Date: i0 -3 Z,V Date: 2 01 Y'
City of Fairfax, Iowa
Title:
Date.
r
Page 2of2
CHANGE ORDER NO. 4
PROJECT: PHASE 2 EAST CEMETERY ROAD RECONSTRUCTION, TRAIL AND
DRAINAGE IMPROVEMENTS
DATE: October 13, 2014
CONTRACTOR: Rathje Construction Co.
Marion, Iowa
ORIGINAL
CONTRACT AMOUNT: $973,267.26
REVISED CONTRACT
AMOUNT(C.O.#4): $968,642.88
ORIGINAL CONTRACT
COMPLETION DATE: 75 Working Days from April 14, 2014
CHANGES IN SCHEDULE:'
Due to the need to final seed some remaining areas in spring 2015, the Contractor agrees to
complete any necessary final)seeding by May 1$, 2015. Otherwise the City may complete the
seeding by other means.
CHANGES IN CONTRACT AMOUNT:
ITEM#4.1: ADD NEW BID ITEM—Retaining Wall Design Only
The improvement plans included construction of a retaining wall at the southwest
corner of the project. Upon further review and coordination with the property
owner,it has been decided to eliminate the wall and place additional fill at the
location. This option is less costly and eliminates future maintenance needs of a
retaining wall.The retaining wall quantity of 160 SF)included in the bid items will be
removed in its entirety.
The Contractor incurred a cost associated with a structural design for the retaining
wall as part of the submittal review process. This item will be measured as a Lump
Sum in the amount of$1,950 to compensate for the design of the wall.
ITEM #4.2: REVISE UNIT PRICE--Asphalt Cement Concrete Pavement,8"
The original iimprovement plans included an ACC transition from the east end of
the proposed(East Cemetery Road PCC pavement to the existing seal coat
pavement. The Contractor requested paving this as PGC leaving the remaining
20-foot to be an ACC transition. The change in ACC quantity was a reduction
greater than 25%and Cedar Rapids Metro Specifications allows the Contractor to
negotiate a change of unit price due to the decrease in quantity. This item is to be
paid by the Ton with a unit price of$8.00 per ton. (Even with the increase in unit
price there was an overall cost savings by changing to PCC pavement.
Page 1 of 1
ADJUSTMENT OF PLAN QUANTITY:
Portland Cement Concrete Driveway, 61n.on 4"Granular Subbase
At the request of the property owner,the driveway at 85 East Cemetery Road was
removed from the construction contract to be paved by others. The quantity for 6"
PCC Driveway on 4"Granular Subbase is being reduced by 90 SY.
SUMMARY OF CONTRACT ADJUSTMENTS
NO. Description Unit Quantity Unit Price Total
1 Retaining Wall Des!9n Only L S 1 $1,950,00 $1,950.00
C.o. #4.2 Revise Unit Price-Asphalt Ton 82,75 $8,00 $662.00
Cement Concrete Pavement, 8"
Adjustment Removal of Retaining Wall SF (160) $36.00 ($5,760.00)
in Quantities
Adjustment PCC Driveway,6 in. on 4" SY (90) $40.00 ($3,600.00)
in Quantities Granular Subbase
, TOTALS ($6,748.00)
Rathje Construpfion Co. Hall& Hall Engineers, Inc.
................................
By° M. By:
Title: /4'g4LfTitle:—4--V T��r
Date: 10zt-3z1'-1 Date: 0 311�
City of Fairfax, Iowa
By:
Title:
Date:
Page 2 of 2
APPLICATION FOR PAYMENT
APPUCATION NO. 06
Project: Phase 2 East Cemetery Road Street Reconstruction, Trail,
and Drainage Improvements in Fairfax, Linn County, Iowa
Contractor: Rathje Construction Co.
P.O. Box 408
Marion: Iowa 52302
Owner: City of Fa0ax, bwa
Original Contract
Amount: $973,267.26
Revised Contract
Amount: $968,192.88
Date: October 8,2014
The Contractor noted above, In accordance with the provisions of the contract documents,hereby
requests approval of this application for payment on the following estimates of contract work completed.
Original Contract Work Completed $ 854,580.89
Materials Stored On Site $
Change Orders: Change Order No4 Date Approved Amount
No. I June In, 7014 $ 1,173.34
2, 201
No. 2 August 1,t4 $ 280.28
No,3 r 0
Se 9,2014 $ 670.00
o.4 October 1 4, 201 4 $ (7,28.2L
Total Change In Contract Amount from Change Orders $ (5,074.38)
Total Change Order Work Completed $ 4,126.97
Total Complete and Stored to Date $ 858,707.86
Retainage Sale $ 42,93U9
Total Complete and Stored to Date Less Retainage $ 815,772.47
Less Previous Payments $ 416,433.22
Current Payment Due $ 399,339.25
Distribution: Owner Engineer Contractor-Other
Page 1 of 2
CONTRACTOR'S CERTIFICATION:
APPLICATION NO. 06
Contractor's Ai.Ahori ed Re ro t tine,
By: __Date:- �� /✓
ENGINEER'SIARCHITECT'S RECOMMENDATION:
In accordance with the provisions of the Contract Documents and based on the Engineer's/Architect's on-
site observations of the work included in this Application for Payment and based on the
Engineer's/Architect's review of this Application for Payment including the accompanying supporting data,
and to the best of the Engineer's knowledge, information and belief,the work included in this Application
for Payment is completed substantially in conformance with the Contract Documents and payment by the
Owner is hereby recommended.
En i eer's/A�chitecfs Authorized Representative:
v
By: Date: 10L &0 t
CITY OF FAIRFAX PAYMENT RECOMMENDATION:
Payment to the Contractor is hereby recommended based on the Application for Payment submitted by
the Contractor and the Engineer's/Architect's recommendation.
'lity of Fairfax Authorized Re^ res€.nfa ivp;
By: Date:
ATTACHMENTS REQUIRED:
1. Line Item Schedule of Contract Values Summary,Amounts Completed This Period, and Amounts
Completed To Date, Recommend) use of AIA Document G703.
, Line Item Schedule of Contract(Materials Stored and Values (if applicable).
ACCOUNTING USE ONLY;
Page 1 of 1
CHANGE ORDER NO. 4
PROJECT: PHASE 2 EAST CEMETERY ROAD RECONSTRUCTION, TRAIL AND
DRAINAGE IMPROVEMENTS
DATE: October 13, 2014
CONTRACTOR: Rathje Construction Co.
Marion, Iowa
ORIGINAL
CONTRACT AMOUNT: $ 973,267.26
REVISED CONTRACT
AMOUNT (C.O. #4): $ 968,642.88
ORIGINAL CONTRACT
COMPLETION DATE: 75 Working Days from April 14, 2014
CHANGES IN SCHEDULE:
Due to the need to final seed some remaining areas in spring 2015, the Contractor agrees to
complete any necessary final seeding by May 18, 2015. Otherwise the City may complete the
seeding by other means.
CHANGES IN CONTRACT AMOUNT:
ITEM #4.1: ADD NEW BID ITEM — Retaining Wall Design Only
The improvement plans included construction of a retaining wall at the southwest
corner of the project. Upon further review and coordination with the property
owner, it has been decided to eliminate the wall and place additional fill at the
location. This option is less costly and eliminates future maintenance needs of a
retaining wall. The retaining wall quantity of 160 SF included in the bid items will be
removed in its entirety.
The Contractor incurred a cost associated with a structural design for the retaining
wall as part of the submittal review process. This item will be measured as a Lump
Sum in the amount of $1,950 to compensate for the design of the wall.
ITEM #4.2: REVISE UNIT PRICE — Asphalt Cement Concrete Pavement, 8"
The original improvement plans included an ACC transition from the east end of
the proposed East Cemetery Road PCC pavement to the existing seal coat
pavement. The Contractor requested paving this as PCC leaving the remaining
20 -foot to be an ACC transition. The change in ACC quantity was a reduction
greater than 25% and Cedar Rapids Metro Specifications allows the Contractor to
negotiate a change of unit price due to the decrease in quantity. This item is to be
paid by the Ton with a unit price of $8.00 per ton. Even with the increase in unit
price there was an overall cost savings by changing to PCC pavement.
Page 1 of 1
ADJUSTMENT OF PLAN QUANTITY:
Portland Cement Concrete Driveway, 6 In. on 4" Granular Subbase
At the request of the property owner, the driveway at 85 East Cemetery Road was
removed from the construction contract to be paved by others. The quantity for 6"
PCC Driveway on 4" Granular Subbase is being reduced by 90 SY.
SUMMARY OF CONTRACT ADJUSTMENTS
NO.
Description
Unit
Quantity
Unit Price
Total
C.O. #4.1
Retaining Wall Design Only
LS
1
$1,950.00
$1,950.00
C.O. #4.2
Revise Unit Price - Asphalt
Ton
82.75
$8.00
$662.00
Cement Concrete Pavement, 8"
Adjustment
in Quantities
Removal of RetainingWall
SF
160
( )
$36.00
($5,760.00)
Adjustment
PCC Driveway, 6 in. on 4"
SY
(90)
$40.00
($3,600.00)
in Quantities
Granular Subbase
TOTALS
($6,748.00)
Rathje Construc ' n Co. Hall & Hall Engineers, Inc.
Title: P�at&� df- Title: &'-rz'/ 14)"
Date:IOZ/3zl `-1 Date: /a/ '( 3 / / V
City of Fairfax, Iowa
Title:
Date: le) / .2, t
Page 2 of 2