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Home My WebLink AboutRESOLUTION NO. 2015-17 RESOLUTION NO. 2015-17 RESOLUTION APPROVING A SHARED ROAD MAINTENANCE AND WINTER SNOW & ICE CONTROL AGREEMENT BETWEEN THE CITY OF FAIRFAX AND LINN COUNTY SECONDARY ROAD DEPARTMENT WHEREAS, the City Council of Fairfax, Iowa desires to enter into a Shared Road Maintenance and Winter Snow & Ice Control Agreement with Linn County Secondary Road Department; and WHEREAS, the Linn County Secondary Road Department has supplied an agreement which is attached. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the City of Fairfax agrees to enter into the Shared Road Maintenance and Winter Snow & Ice Control Agreement with Linn County Secondary Road Department which is attached hereto. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute this resolution of approval and the Mayor is authorized to sign the Shared Road Maintenance and Winter Snow& Ice Control Agreement. Passed and approved this 10th day of March, 2015. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None Jaso abe, Mayor ATTEST: , ; Cy thia Stimson, City Clerk/Treasurer 0 < pc . o d to 0 • U )," Prepared By:Linn County Secondary Road Dept., 1888 County Home Rd,Marion,IA 52302,(319)892-6400 Return To: Linn County Auditor,935 2nd Street SE,Cedar Rapids,IA 52404,(319)892-5300 SHARED ROAD MAINTENANCE AND WINTER SNOW & ICE CONTROL AGREEMENT CITY OF FAIRFAX AND LINN COUNTY SECONDARY ROAD DEPARTMENT WHEREAS, for the benefit of the traveling public and the mutual benefit of the City of Fairfax, Iowa and Linn County, Iowa, and WHEREAS, to effectively deal with common street and road maintenance problems which occur on shared portions and are considered to be of a normal and routine nature, to enhance consistency of related traffic control measures and to provide a more cost effective maintenance program, and WHEREAS, to effectively deal with the common problem of snow removal and ice control on road surfaces and to promote the safer flow of traffic; NOW THEREFORE, the City of Fairfax, Iowa (City) and Linn County, Iowa (County) herewith enter into agreement for maintenance and upkeep of roads and for winter snow and ice control on those roads as listed and shown on attached Exhibits and under the provisions hereinafter stated. The City shall provide normal and routine maintenance on County portions of roads indicated. The County shall provide normal and routine maintenance on City portions of roads indicated. For the purpose of this agreement normal and routine maintenance shall include the following work items as needed: minor ditch cleaning, granular surface grading, shoulder repair, mowing, brush-cutting, tree-trimming, minor surface repairs such as crack sealing or pothole repair, debris removal, pavement markings, sweeping, sign repairs, illegal dumping clean up and dead animal disposal. Each party shall control their maintenance operations as required by their respective policies and employees are to be covered by their own employer's insurance. It is the intent of this agreement that both parties shall act responsibly and promptly, taking into account its own rules and tempering its response according to type and severity of the maintenance issues that arise. Normal and routine maintenance does not include the following work items: paving, sign replacement, seal coating, rock surfacing, patching and grading. These work items are to be completed by project agreement negotiated separately prior to work being performed. Rock surface roads shall have 1,000 tons of class A crushed stone surfacing meeting Iowa DOT specifications applied with this agreement and at 5 year intervals during the life of this agreement. This may be owner jurisdiction or by paying actual cost to jurisdiction in charge. Trees shall be removed from the clear zone, 10' from the edge of the road and trees shall be trimmed to minimum of 16' vertical and 16' horizontal from the centerline of the road by owner jurisdiction on shared roads. Shared Road&Winter Agreement-Fairfax.docx Page 1 of 3 The County and City as deemed necessary shall provide snow and ice control on the other's portion of the routes as listed and as shown on the attached. Each party shall control their operations as directed by their individual winter maintenance policies. It is the intent of this agreement that both parties shall act responsibly and promptly, taking into account their policy and the type, severity, and duration of the storm. Requests for additional winter snow and ice control on roads within the incorporated area may be considered by the County, and the County shall be reimbursed from the City for the reasonable cost of this service. The requested additional work may be performed after the County has completed its regularly scheduled work outside of the incorporated area. The routes listed in this agreement may be reviewed periodically by the County and City. Requests for additional winter snow and ice control on roads within the unincorporated area may be considered by the City, and the City shall be reimbursed from the County for the reasonable cost of this service. The requested additional work may be performed after the City has completed its regularly scheduled work inside the incorporated area. The routes listed in this agreement may be reviewed periodically by the County and City. The City and County agree to save and indemnify and keep harmless, each other against all liabilities, judgments, costs, and expenses which may in any way come against the County or City or which in any way result from carelessness or neglect of either party or its agents, employees, or workmen in any respect whatsoever. The City and County agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims, demands, or suits by any person or persons arising out of any acts or omissions by the City or County, its agents, servants or employees in the course of any work done in connection with any of the matters set forth in this agreement. This agreement shall supercede any previous shared road maintenance and snow & ice control agreements and be in effect from the date of approval by the City Council and the Linn County Board of Supervisors and shall remain in effect until 30 days following either party providing a written notice for termination. Shared Road&Winter Agreement-Fairfax.docx Page 2 of 3 This agreement as hereby entered into by both parties is executed in two copies, either of which constitutes the original. For the City of Fairfax, Iowa dated this / ' day of MV,C/ , 20/S. For Linn County, Iowa dated this day of , 20_ Reviewed by Linn County Engineer Steven M. Gannon, P.E. CITY OF FAIRFAX, IOWA LINN COUNTY BOARD OF SUPERVISORS Mayor r(---- Chairperson Vice Chairperson �,�� Supervisor . ATTEST: /y 641. ` fid 1'i��Z City lerk Supervisor oa J�.. 41it 4 Supervisor i d AU mu P t'l 0 ATTEST: . ' PI ,- y,. Linn County Auditor 7a4. I .0 Shared Road&Winter Agreement-Fairfax.docx Page 3 of 3 N ,NN \ Snow & Maintenance 28E Agreement W `, E Linn County & City of Fairfax us s <- ,inch•2,430 feet „ • IININ . Ii Cedar Rapids 41 f 0.1 i'i 1 1't . .- i ' 1 \\\ ..'/ ' ".r: 4 i 80th Str SW � _ Beverly Rd Cedar Rapids 1.- . ._,,opvt,1,10.---ii- 1 lip P ,,........ ...,, „.....„..., 1„..., ,„,..„.,:,..., , L F Longview Dr a y ,r " S qT mum, III 'fir ,:j. 4a Sunset Dr k,`^� ,4 ' ,. . u E Cemetery Rd s W Cemetery Rd • 1111 Southview Rd , -«r '1 j .14 ".1:,.....--,,, i — ?• ' Williams Blvd&76th Ave SW J ` I1 • :4. - 'ii Responsible Jurisdiction Snow Removal&Maintenance - City of Fairfax - Linn County Document Path J:\Engineer\Pro,ects\28E Agreements\Snow&Maint Agreements\Fairfax\Snow&Maintenance 28E-Fairfax.mxd Date Saved:7/22/2014 10:17:44 AM H N IINN Snow & Maintenance 28E Agreement W4 E Linn County & City of Fairfax s 1 inch-2.430 feet ' 41 1 :� ! Cedar Ra pids- >41111111.." i 180th Str SW 'G Beverly Rd I — — _ i Cedar Rapids r i p I 1 . .• ! t __ i Longview Dr ____ L___ JiliNii 1 t : I Sunset Dr E Cemetery Rd W Cemetery Rd { { �t — I 1 —.7.71::==..::=7:L f I i 4 Southview Rd 1 r i L t pplp / i r t 1 L Williams Blvd&76th Ave SW Mg w Responsible Jurisdiction Snow Removal&Maintenance - City of Fairfax - Linn County Document Path:J:\Engineer\Projects\28E Agreements\Snow 8 Maint Agreements\Fairfax\Snow&Maintenance 28E-Fair'ax.mxd Date Saved:7/22/2014 10:17:44 AM Prepared By:Linn County Secondary Road Dept., 1888 County Home Rd,Marion,IA 52302,(319)892-6400 Return To: Linn County Auditor,935 2nd Street SE,Cedar Rapids,IA 52404,(319)892-5300 SHARED ROAD MAINTENANCE AND WINTER SNOW & ICE CONTROL AGREEMENT CITY OF FAIRFAX AND LINN COUNTY SECONDARY ROAD DEPARTMENT WHEREAS, for the benefit of the traveling public and the mutual benefit of the City of Fairfax, Iowa and Linn County, Iowa, and WHEREAS, to effectively deal with common street and road maintenance problems which occur on shared portions and are considered to be of a normal and routine nature, to enhance consistency of related traffic control measures and to provide a more cost effective maintenance program, and WHEREAS, to effectively deal with the common problem of snow removal and ice control on road surfaces and to promote the safer flow of traffic; NOW THEREFORE, the City of Fairfax, Iowa (City) and Linn County, Iowa (County) herewith enter into agreement for maintenance and upkeep of roads and for winter snow and ice control on those roads as listed and shown on attached Exhibits and under the provisions hereinafter stated. The City shall provide normal and routine maintenance on County portions of roads indicated. The County shall provide normal and routine maintenance on City portions of roads indicated. For the purpose of this agreement normal and routine maintenance shall include the following work items as needed: minor ditch cleaning, granular surface grading, shoulder repair, mowing, brush-cutting, tree-trimming, minor surface repairs such as crack sealing or pothole repair, debris removal, pavement markings, sweeping, sign repairs, illegal dumping clean up and dead animal disposal. Each party shall control their maintenance operations as required by their respective policies and employees are to be covered by their own employer's insurance. It is the intent of this agreement that both parties shall act responsibly and promptly, taking into account its own rules and tempering its response according to type and severity of the maintenance issues that arise. Normal and routine maintenance does not include the following work items: paving, sign replacement, seal coating, rock surfacing, patching and grading. These work items are to be completed by project agreement negotiated separately prior to work being performed. Rock surface roads shall have 1,000 tons of class A crushed stone surfacing meeting Iowa DOT specifications applied with this agreement and at 5 year intervals during the life of this agreement. This may be owner jurisdiction or by paying actual cost to jurisdiction in charge. Trees shall be removed from the clear zone, 10' from the edge of the road and trees shall be trimmed to minimum of 16' vertical and 16' horizontal from the centerline of the road by owner jurisdiction on shared roads. Shared Road&Winter Agreement-Fairfax.docx Page 1 of 3 The County and City as deemed necessary shall provide snow and ice control on the other's portion of the routes as listed and as shown on the attached. Each party shall control their operations as directed by their individual winter maintenance policies. It is the intent of this agreement that both parties shall act responsibly and promptly, taking into account their policy and the type, severity, and duration of the storm. Requests for additional winter snow and ice control on roads within the incorporated area may be considered by the County, and the County shall be reimbursed from the City for the reasonable cost of this service. The requested additional work may be performed after the County has completed its regularly scheduled work outside of the incorporated area. The routes listed in this agreement may be reviewed periodically by the County and City. Requests for additional winter snow and ice control on roads within the unincorporated area may be considered by the City, and the City shall be reimbursed from the County for the reasonable cost of this service. The requested additional work may be performed after the City has completed its regularly scheduled work inside the incorporated area. The routes listed in this agreement may be reviewed periodically by the County and City. The City and County agree to save and indemnify and keep harmless, each other against all liabilities, judgments, costs, and expenses which may in any way come against the County or City or which in any way result from carelessness or neglect of either party or its agents, employees, or workmen in any respect whatsoever. The City and County agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims, demands, or suits by any person or persons arising out of any acts or omissions by the City or County, its agents, servants or employees in the course of any work done in connection with any of the matters set forth in this agreement. This agreement shall supercede any previous shared road maintenance and snow & ice control agreements and be in effect from the date of approval by the City Council and the Linn County Board of Supervisors and shall remain in effect until 30 days following either party providing a written notice for termination. Shared Road&Winter Agreement-Fairfax.docx Page 2 of 3 This agreement as hereby entered into by both parties is executed in two copies, either of which constitutes the original. For the City of Fairfax, Iowa dated this (h7g day of z44- .-A , 20 /z` For Linn County, Iowa dated this day of , 20_ Reviewed by Linn County Engineer Steven M. Gannon, P.E. CITY OF FAIRFAX, IOWA LINN COUNTY BOARD OF SUPERVISORS Mayor Chairperson Vice Chairperson Supervisor ATTEST: / /' r -(__ City lerk Supervisor Supervisor �+�itrj:`))�.-'' ��'a\ ATTEST: - y .r, • Linn County Auditor Shared Road&Winter Agreement-Fairfax.docx Page 3 of 3 N it Snow & Maintenance 28E Agreement W ��E f Linn County & City of Fairfax s i \ z aso tees s: J ` ,� x 1 - — r . _. - ', " *, r . Iii Cedar Rapids _„.40010_ . ,,,. ii i - _. 411/1 .f , x ` S P d ; 80th Str SW � > Beverly Rd Cedar Rapids "-ill,illiot____All i Longview Dr d kg .w . , .; !,... I - f iTll'�1.4191- i'_'!1.1— c... I i l_ „t; — .;; ,i. Sunset Dr j ..a.: E cemetery Rd'P• / ter''.'” '„''fa W Cemetery Rd ■ Southview Rd .1+ � .— t r t n �• I I i • ,: m.. Via. it fit'. 3 I-e- 1 Williams Blvd&76th Ave SW ' yy E. �r."C ''''''''''•'' . _ I_ • ■ F. i AIM - _ Responsible Jurisdiction Snow Removal&Maintenance City of Fairfax Linn County Date Saved:7/22/2014 10:17:44 AM Document Path:J:\Engineer\Projects\28E Agreements\Snow&Maint Agreements\Fairfax\Snow&Maintenance 28E-Fairtax.mxtl ti'41 N Snow & Maintenance 28E Agreement W E ft Linn County & City of Fairfax 2, 1 inch_2,430 feet i Cedar Rapids- /, _ i 7.--- f l 80th Str SWL\ �•' ' Beverly Rd j - - - �' pi :1°. Cedar Rapids i •• , 14 i Longview Dr — --•—•----- . — i.— ` — .7-- , irMilliki _— A. ` Sunset Dr 1 — — 1 'I W Cemetery Rd —,._..—_-I ` i E Cemetery Rd 1 �1 1 i 1 t Southview Rd 1 1 IPJIPJJ!IL_ ci)' i 1 1 Williams Blvd&76th Ave SW all ■ Responsible Jurisdiction Snow Removal&Maintenance - City of Fairfax - Linn County Document Path:J:1Engineer1Pmjects128E Agreements/Snow&Maint Agreements/Fairtax\Snow&Maintenance 28E-Fairtax.mxo Date Saved:7/22/2014 10:17:44 AM