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Home My WebLink AboutRESOLUTION NO. 2015-19 RESOLUTION NO. 2015-19 A RESOLUTION TO ENTER INTO AN AGREEMENT WITH ADVANCED SYSTEMS, INC. TO IMPLEMENT LASERFICHE FORMS, FORMS PORTAL, AND WEB ACCESS WHEREAS, the City of Fairfax has purchased the Laserfiche document management system and now wishes to add the forms and web access software applications to this system; and WHEREAS, Advanced Systems, Inc. has agreed to provide the software and labor to make these desired upgrades for a cost of$8,300 for software and an estimate of$1,680 for labor to set-up and design forms, all payable by July 15, 2015. NOW, THEREFORE, BE IT RESOLVED, that the City of Fairfax agrees to enter into an agreement with Advanced Systems, Inc. for Laserfiche Forms. Form Portal, and Web Access. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby directed to certify this resolution of approval and the Mayor and City Clerk are authorized to sign the agreement from Advanced Systems, Inc. for the Laserfiche Forms. Form Portal, and Web Access. Passed and approved this 10th day of March 2015. AYES: Beer, Frieden, Otto, Magers, and Wainwright NAYS: None a, Jaso f abe, Mayor ATTEST:/g(C ( r/l91'ae& Zit t" , 44..,y Chia Stimson, City Clerk/Treasurer �, ti,o, �. �� 2945 Airport Blvd. X0,0:4 P.O.Box 57 Invoice No. Waterloo,IA 50704 Waterloo-Fort Dodge-Mason City Ar NCED 319-232-6621 Cedar Rapids-Dubuque-Davenport i t I it L >E r 800 274-2047 Terms: Net 10 Days SYSTEMS,INC. Fax 319-232-6624 &mess soa,.an,one nM ff,sondTurn i Emp# Date Model Number Serial Number Meter Customer Order# 1183 2.9.15 Bill To: City of Fairfax Ship To: 525 Vanderbilt Street Fairfax, IA 52228 Phone: 319-846-2204 Fax: 319-846-3480 Phone: Fax: Email: fairfax(ksouthslope_net Email: Qty Ordered Model/Description/Meter(s) Serial#/Part#/Size B O Q�P Unit Price Amount 1 LF Full Name User $500.00 $500.00 1 LF Forms $100.00 $100.00 1 Forms Portal Add-on $8,000.00 $8,000.00 1 LF Web Access $300.00 $300.00 1 12 hours Pro Service $1,680.00 $1,680.00 1 Credit ($600.00) ($600.00) Salesman Written By Filled By Deliv'd By Date Ship Employee Name Total MR MR MR Mark Rice Hardware/Part/Supplies $9,980.00 Comments: Miscellaneous Payment Due on July 15, 2015 Technical Time Zone Subtotal $9,980.00 Sales Tax Ordered By: X //,‘JYtalVt Transportation&Hdlg. Print Name: X evdm,,_ e y Total Amount Due $9,980.00 . Received By: Print Name: Time Block Usage Form date: 1/3/11 ANNUAL SOFTWARE ASSURANCE AND SUPPORT AGREEMENT This Agreement may be modified only by written agreement Headquarters: Sales Offices re/.°;IX 2945 Airport Blvd./Po Box 57 Waterloo,Fort Dodge,Cedar Rapids ADWAINICED Waterloo,IA 50703 Dubuque,Mason City,Davenport Phone:319-232-6621/800-274-2047 &Spencer,IA and Sioux Falls,SD SYS- /FEdG Fax:319-232-6624 www.asewa.com Business Solutions and the Personal Touch Customer Name City of Fairfax Software License# Address 525 Vanderbilt Street Fairfax, IA 52228 • Contact Name Phone Number 319-846-2204 Fax Number 319-846-3480 Special Conditions Customer Name Print Payment due date July 15,2015 1 of ; -f-4x �44� Sf� SG� Customer Signature/Date U C1 ir16/Tectsu'reV X 4-6 4,�/ Software Assurance&Phone Support A.S.I.Si' nature/Date Amount Due: S3,004 (plus applicable taxes) Anniversary Date (for office use only) All conditions as stated on the reverse hereof apply Revision Date:1111/2011 ADVANCED SYSTEMS,INC.AGREES TO: *Guarantee the performance,according to the manufacturer's specifications of the software placed under this agreement and specified on reverse side for as long as this agreement is kept continuously in force,except for accidental damage,electrical current fluctuation,carlessness or abuse(including abuse as described below). *Provide upgrades as they become available *Provide service at Client's site as listed between the hours of 8:00 AM and 5:00 P.M.,Monday through Friday,except for Advanced Systems'holidays if on-site maintenance is purchased,without any limitations on the number of calls necessary to meet the above performance guarantee,except for those repairs necessitated by accidental damage,electrical current fluctuation,carlessness,oa abuse(including the abuse as described below). CLIENT AGREES TO: *Cooperate fully with ASPs support staff and follow ASI's recommended instructions and procedures in order to diagnose and resolve any problems. Failure to do so is considered abuse. *Payment is due before service is provided. *A one-year contract agreement,that automatically renews in one-year increments.Price increases necessitated by increased service costs are accepted by the customer without prior notice. Customer may cancel this contract with written notification up to the due date of the first invoice showing the price increase. If written notice is not received during the period stated above,this contract will automatically renew and be in effect for the annual term. *Pay for labor outside of normal business hours when customer requests such labor. Cost of labor will be at Advanced Systems,Inc.standard rate in effect. * Pay the balance of the annual contract agreement if the customer requires early cancellation. * Be Solely responsible to perform all necessary backups on the PC or network prior to service or installation. Advanced Systems,Inc.bears no responsibility for any damages done to or information lost from said PC or network. CONSENT TO LAW,JURISDICTION,AND VENUE:This Agreement shall be deemed fully executed and performed in the State of Iowa and shall be governed by and construed in accordance with its laws. If Advanced Systems,Inc.shall bring any judicial proceeding in relation to any matter arising under this Agreement,the Customer irrevocably agrees that any such matter may be adjusted or determined in any court or courts in the State of Iowa,or in any court or courts in Customer's state of residence,or in any court having jurisdiction over the Customer or assets of the Customer,all at the sole election of Advanced Systems,Inc. The Customer herby irrevocably submits generally and unconditionally to the jurisdiction of any such court so elected by Advanced Systems,Inc.in relation to such matters. You waive trial by jury in any action between us. Disclaimer of Warranties and Limitations Of Liability: *Advanced Systems,Inc.shall not be liable for any loss of profits,damage to or loss of software,data files or other information resulting from any equipment failure or service of equipment.The Client is solely responsible for backups and archival copies of all software, data and other information.THE ABOVE ARE THE ONLY WARRANTIES OF ANY KIND,EITHER EXPRESSED OR IMPLIED,INCLUDING IMPLIED WARRANTIES OF THE MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE THAT ADVANCED SYSTEMS,INC. MAKES.IN NO EVENT SHALL ADVANCED SYSTEMS,INC.BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES,EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.CLIENT RIGHT TO RECOVER ANY DAMAGES FROM ADVANCED SYSTEMS,INC. SHALL BE LIMITED TO THE AMOUNTS THAT THE CLIENT HAS PAID TO ADVANCED SYSTEMS UNDER THIS AGREEMENT Complete Agreement * This is the complete agreement of the parties.No oral representation or warranty shall be binding.This Agreement may not be modified except in writing.If any of the provisions of the Agreement are declared to be invalid or unenforceable,such provisions shall be severed from this Agreement and the remaining provisions shall remain in full force and effect. /11 Da � te: �� 5 Signature: 441- a- //a,/� i ff' �( rG��>°{t