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HomeMy WebLinkAboutRESOLUTION NO. 2015-39RESOLUTION NO. 2016-39 A RESOLUTION APPROVING AN IDOT AGREEMENT FOR MAINTENANCE & REPAIR OF PRIMARY ROADS WHEREAS, the City of Fairfax has some roadways within the corporate city limits that the City of Fairfax, the State of Iowa, and Linn County share in the maintenance and repair cost; and WHEREAS, the Iowa Department of Transportation requests that the City of Fairfax enter into an agreement for this maintenance and repair and they have drafted such an agreement. NOW, THEREFORE, BE IT RESOLVED, in accord with provisions of Chapter 28E, Sections 306.3, 306.4, 313.3-5, 313.21-23, 313.27, 313.36, 314.5, 321.348 and 384.76 of the Code of Iowa and the Iowa Administrative Rules 761 - Chapter 150 (IAC) the City of Fairfax and the Iowa Department of Transportation enter into the attached Agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries of the City of Fairfax for the period of July 1, 2016 through June 30, 2021. BE IT FURTHER RESOLVED, by the Fairfax City Council that the Mayor is hereby authorized to sign the Agreement for Maintenance and Repair of Primary Roads in Municipalities. BE IT FURTHER RESOLVED, by the Fairfax City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Passed and approved this 10th day of May, 2016. AYES: Beer, Daly, Kell, Volk, and Wainwright NAYS: None ATTEST: y thia Stimson, City Clerk/Treasurer Burnell G. Frieden, Mayor 11 C .4jiUWA SMARTER I SIMPLER 1 CUSTOMER DRIVEN www.iowadot.gov District 6 Office / Highway Division 5455 Kirkwood Blvd SW I Cedar Rapids, IA 52404 Phone: (319) 364-0235 1 Fax: (319) 730-1564 1 Email: Jeffrey.Tjaden@dot.iowa.gov September 20, 2016 Bernie Frieden, Mayor City of Fairfax PO Box 337 Fairfax, IA 52228-0337 Dear Mayor: Ref: 832 City of Fairfax Enclosed you will find your copy of the approved five-year Agreement for Maintenance and Repair of Primary Roads between the City of Fairfax and the Iowa Department of Transportation for the period of July 1, 2016 through June 30, 2021. Sincerely, Jeff Tjaden District Maintenance Manager Enclosure Cc: Cynthia Stimson, City Clerk, City of Fairfax Sheri Harris, ERMS, Records Management Services, Iowa Department of Transportation Tom Storey, Area Engineer, Iowa Department of Transportation Johnny Shanahan, Cedar Rapids/Newhall Areas Supervisor, Iowa Department of Transportation Form 810034Wd 05-11 iCiwa Department of Transportation Agreement for Maintenance and Repair of Primary Roads in Municipalities This Agreement made and entered into by and between the Municipality of Fairfax , Linn County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter referred to as the Department. AGREEMENT: In accord with Provisions of Chapter 28E, Sections 306.3, 306.4, 313.3-5, 313.21-.23, 313.27, 313.36, 314.5, 321.348 and 384.76 of the Code of Iowa and the Iowa Administrative Rules 761 — Chapter 150 (iAC) the Municipality and Department enter into the following agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries of the Municipality. I. The Department shall maintain and repair- A. epair A. Freeways (functionally classified and constructed) 1. Maintain highway features including ramps and repairs to bridges. 2. Provide bridge inspection. 3. Highway lighting. B. Primary Highways — Urban Cross -Section (curbed) (See Sec, ILA) 1. Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding parking lanes, drainage structures, intakes, manholes, public or private utilities, sanitary sewers and storm sewers). 2. Traffic Services: Provide primary road signing for moving traffic, pavement marking for traffic lanes, guardrail, and stop signs at intersecting streets. 3. Drainage: Maintain surface drainage within the limits of pavement maintenance described in 1.13.1 above. 4. Snow and Ice Removal. Plow traffic lanes of pavement and bridges and treat pursuant to the Department's policy. 5. Vehicular Bridges: Structural maintenance and painting as necessary. 6. Provide bridge inspection. C. Primary Highways — Rural Cross -Section (uncurbed) (See I1,B) 1. Maintain, to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to utility construction and maintenance. D. City Streets Crossing Freeway Rights of Way (See II.C) 1. Roadsides within the limits of the freeway fence_ 2. Surface drainage of right of way. 3, Traffic signs and pavement markings required for freeway operation. 4. Guardrail at piers and bridge approaches. 5. Bddges including deck repair, structural repair, berm slope protection and painting. 6. Pavement expansion relief joints and leveling of bridge approach panels, If. The Municipality shall maintain and repair. A. Primary Highways -- Urban Cross -Section (curbed) (See Sec. LB) Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state pavement maintenance; curbs used to contain drainage; and repairs to all pavement due to utility construction, maintenance and repair. 2. Traffic Services: Paint parking stalls, stop lines and crosswalks. Maintain, repair and provide energy to traffic signals and street lighting. 3. Drainage: Maintain storm sewers, manholes, intakes, catch basins and culverts used for collection and disposal of surface drainage. 4. Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and ice from all areas outside the traffic lanes and load or haul snow which the Municipality considers necessary. Remove snow and ice from sidewalks on bridges used for pedestrian traffic. 5. Maintain sidewalks, retaining walls and all areas between curb and right-of-way line. This includes the removal of trees as necessary and the trimming of tree branches as necessary. _ 6. Clean, sweep and wash streets when considered necessary by the Municipality. 7. Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and structural repairs. B. Primary Highways — Rural Cross -Section (uncurbed) (See Sec. l.C) 9. Maintain and repair highway facilities due to utility construction and maintenance. 2. Removal of trees as necessary and the trimming of tree branches as necessary. 3. Maintain sidewalks. C. City Streets Crossing Freeway Rights of Way (See I.D) 1. All pavement, subgrade and shoulder maintenance on cross streets except expansion relief joints and bridge approach panel leveling. 2. Mark traffic lanes on the cross street. 3. Remove snow on the cross street, including bridges over the freeway_ 4. Clean and sweep bridge decks on streets crossing over freeway. 5. Maintain all roadside areas outside the freeway fence. 6. Maintain pedestrian overpasses and underpasses including snow removal, painting, lighting and structural repair. 111. The Municipality further agrees: A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways." B. To prevent encroachment or obstruction within the right of way, the erection of any private signs on the right of way, or on private property which may overhang the right of way and which could obstruct the view of any portion of the road or the traffic signs or traffic control devices contrary to Section 318.11 of the Code of Iowa. C. To comply with all current statutes and regulations pertaining to overiength and overweight vehicles using the primary roads, and to issue special permits for overlength and overweight vehicles only with approval of the Department. D. To comply with the current Utility Accommodation Policy of the Department. E. To comply with the access control policy of the Department by obtaining prior approval of the Department for any changes to existing entrances or for the construction of new entrances. 1V. Drainage district assessments levied against the primary road within the Municipality shall be shared equally by the Department and the Municipality. V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by separate agreements. VI. The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the responsibilities covered in Section l of this agreement. VII. This Agreement shall be in effect for a five year period from July 1, 2016 to June 30, 2021 IN WITNESS WHEREOF, The Parties hereto have set their hands, for the purposes herein expressed, on the dates indicated below. City of Fairfax MUNICIPALITY [OWA DEPARTMENT OHRANSPORTATION Byr f' BY nn �>< District Engineer Date -5-1-16)-46 Date 9 l ( ('1 ((o Fairfax419915-21/2015AmdmtUR Plan RESOLUTION NO. 2015-39 A RESOLUTION TO APPROVE 2015 URBAN RENEWAL PLAN AMENDMENT FOR THE FAIRFAX URBAN RENEWAL AREA WHEREAS, the City Council of the City of Fairfax, Iowa (the "City") has created the Fairfax Urban Renewal Area (the "Urban Renewal Area") and has approved an urban renewal plan for the Urban Renewal Area; and WHEREAS, Chapter 403 of the Code of Iowa requires that, before a city approves any new urban renewal project, a city must amend the existing urban renewal plan to include that new project; and WHEREAS, an amendment to the urban renewal plan for the Urban Renewal Area has been prepared which describes the use of incremental property tax revenues for new urban projects related to certain infrastructure improvements in the Urban Renewal Area and costs related to planning and design in connection with the addition of property to the Urban Renewal Area; and WHEREAS, notice of a public hearing by the City Council on the proposed urban renewal plan amendment was heretofore given in strict compliance with the provisions of Chapter 403 of the Code of Iowa, and the Council has conducted the hearing; and WHEREAS, copies of the urban renewal plan amendment, notice of public hearing and notice of a consultation meeting with respect to the urban renewal plan amendment were sent to Linn County and the College Community School District and the consultation meeting was held on April 28, 2015; NOW, THEREFORE, It Is Resolved by the City Council of the City of Fairfax, Iowa, as follows: Section 1. It is hereby determined by this City Council as follows: A. The 2015 Amendment to the Urban Renewal Plan for the Fairfax Urban Renewal Area conforms to the general plan of the City. B. The proposed projects described in the 2015 Amendment to the Urban Renewal Plan for the Fairfax Urban Renewal Area are necessary and appropriate to facilitate the proper growth and development of the City in accordance with sound planning standards and local community objectives. Section 2. The 2015 Amendment to the Urban Renewal Plan for the Fairfax Urban Renewal Area, attached hereto and made a part hereof, is hereby in all respects approved, and the proposed projects included in such amendment are hereby in all respects approved. -3- DORSEY &WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax419915-21/2015AmdmtUR Plan Section 3. All resolutions or parts thereof in conflict herewith are hereby repealed, to the extent of such conflict. Passed and approved May 12, 2015. Jason Rabe, Mayor Attest: si,te Cy hia Stimson, City Clerk/Treasurer : or a Ut d �� U t 1' -4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax419915-21/2015AmdmtUR Plan CITY OF FAIRFAX, IOWA FAIRFAX URBAN RENEWAL AREA 2015 AMENDMENT URBAN RENEWAL PLAN The Urban Renewal Plan for the Fairfax Urban Renewal Area (the "Urban Renewal Area") is hereby amended in accordance with the provisions of Chapter 403 of the Code of Iowa to give information about new urban renewal projects that are proposed to be undertaken in the Urban Renewal Area. The projects include certain street, street lighting, storm sewer, water main/water main facilities and municipal trail system improvements along Vanderbilt Street from approximately 400 feet north of the Union Pacific Railroad to S. Front Street; and water main/water main facilities improvements along Prairie Avenue from Losey Avenue to Vanderbilt Street, along Nickolet Street between Losey Avenue and S. Front Street, along S. Front Street from Nickolet Street to Park Street, along Park Street from S. Front Street to Quarry Drive and along Railroad Street from Vanderbilt Street to approximately 100 feet of Reynolds Street. The projects also include replacement of warning sirens located at 910 2nd Street and 305 Main Street, the installation of an additional treatment facility at the sewage treatment plant and planning and design in connection with the addition of property to the Urban Renewal Area. The following information is provided in accordance with the requirements of Section 403.17 of the Code of Iowa: Outstanding general obligation debt of the City $6,045,000 Constitutional debt limit of the City: $9,650,000 Proposed debt to be incurred in Urban Renewal Area: $1,500,000 -5- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax419915-21/2015AmdmtUR Plan Upon motion and vote, the meeting adjourned. Jason abe, Mayor Attest: 00i RX ^. Cynt 'a Stimson, City Clerk/Treasurer v t�1 �' Ne -6- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax419915-21/2015AmdmtUR Plan STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX I, the undersigned, do hereby certify that I am the duly appointed, qualified and acting City Clerk of the City of Fairfax, and that as such I have in my possession or have access to the complete corporate records of the City and of its officers; and that I have carefully compared the transcript hereto attached with those records and that the attached is a true, correct and complete copy of the corporate records relating to the action taken by the City Council preliminary to and in connection with approving the 2015 Amendment to the urban renewal plan for the Fairfax Urban Renewal Area. WITNESS MY HAND this//411 day of d 't v , 2015. Y-614--''R4\010-1L- Cynt a Stimson, City Clerk/Treasurer -7- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA May 7, 2015 Cynthia Stimson City Clerk/City Hall PO Box 337 Fairfax, Iowa 52228-0337 Re: 2015 Amendment to the Fairfax Urban Renewal Area Plan Our File No. 419915-21 Dear Cynthia: Enclosed are proceedings for use by your City Council at their meeting on May 21 to hold a public hearing and adopt a resolution to approve the 2015 Amendment to the urban renewal plan for the Fairfax Urban Renewal Area. We will appreciate receiving executed copies of these proceedings as soon as they are available. Please contact me if you have any questions. Sincerely, Robert E. Josten cc by email: Maggie Burger