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Home My WebLink AboutRESOLUTION NO. 2016-22 RESOLUTION NO. 2016-22 RESOLUTION SETTING PUBLIC HEARING FOR PLANS AND SPECIFICATIONS FORM OF CONTRACT, AND ESTIMATED COST AND SETTING THE DATE AND TIME TO RECEIVE BIDS FOR UV DISINFECTION SYSTEM PROJECT WHEREAS, the City of Fairfax wishes to install a UV disinfection system at our waste water treatment plan; and WHEREAS, the City of Fairfax has instructed Hall and Hall Engineers, Inc. to proceed with the plans for the UV Disinfection System Project; and WHEREAS, the City of Fairfax is required to have a public hearing on the plans and specifications, form of contract, and opinion of estimated cost of the UV Disinfection System Project. NOW, THEREFORE, BE IT RESOLVED that the public hearing for the plans and specifications, form of contract, and estimated cost for the UV Disinfection System Project shall be held at the city council meeting on Tuesday,April 12, 2016, at 6:00 PM at the Fairfax City Hall at 525 Vanderbilt Street. BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that bids shall be received on Wednesday, April 6, 2016, at 10:00 AM in the office of the City Clerk for the UV Disinfection System Project; and BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute said Resolution. Passed and approved this 8th day of March, 2016. AYES: Beer, Daly, Kell, Volk, and Wainwright NAYS: None Burnell G. Frieden, Mayor ATTEST: t . � �•��44 i•ww1111V 1.4 Cynthia Stimson, City Clerk/Treasurer ��.••'% FF • • " � .. ,•••• r ?• � a. L:) 00100 NOTICE OF HEARING AND LETTING FOR UV DISINFECTION SYSTEM Contract No. 6950-15-04 NOTICE OF HEARING At 6:00 PM, local time, on the 12th day of April, 2016 at the Council Chambers, 525 Vanderbilt Street, Fairfax, Iowa, a hearing will be conducted by the Fairfax City Council on the proposed plans, specifications, form of contract, opinion of probable cost and the proposed improvements described thereby for the UV Disinfection System project. The Fairfax City Council has previously filed these documents with the City Clerk of Fairfax, Iowa. The City Engineer's opinion of probable construction cost for the Work is$188,000. The proceedings of the City Council referring to the proposed plans, specifications, form of contract, and cost opinion are also made part of this notice. At this hearing, any interested person may file written and/or oral objections to these documents and the proposed improvements. NOTICE OF LETTING Description of Work The Work generally consists of provide and install UV Disinfection Equipment on existing chamber, provide materials for and construct a 20' x 30' UV Building, provide electrical service to new UV Building and UV System, provide and install (as applicable) samplers and monitors as noted in the plans and specifications, final grade and seed site as specified. Type of Bid Bids shall be on a unit price basis. Contract Time Information Early Start Date: May 2, 2016 Late Start Date: May 16, 2016 Milestones: None Final Completion: July 22, 2016 Bid Opening Time, Date and Location Sealed bids will be received at the Office of the City Clerk, 525 Vanderbilt Street, Fairfax, Iowa before 10:00 a.m. on April 6, 2016. Bids that are not received before this time will not be opened. The time a bid is submitted shall be determined by the time stamp machine maintained in the City Clerk's office. The bids will be opened and read aloud at 10:00 a.m. on April 6, 2016, at 525 Vanderbilt Street, in the City of Fairfax, Iowa. Contract Terms Cedar Rapids Metropolitan Area Standard Specifications and Details, current version, are applicable to this project and are available for purchase at the City of Cedar Rapids Public Works Department, on the City of Cedar Rapids' website (www.cedar-rapids.orq) and the City of Marion Engineering Department. Items included in the Project are exempt from State of Iowa and Local Option Sales and Use Taxes. Contractor is responsible for obtaining the exemption or for applying for reimbursement for such taxes paid. Sales and Use taxes shall not be included in the Bid. Pre-Bid Conference A pre-bid conference has been scheduled for 10:00 AM on Thursday, March 24, 2016 at Fairfax City Hall, 525 Vanderbilt Street, Fairfax, Iowa. All prospective Bidders are highly encouraged, but not required to attend. 00100-1 Examination and Procurement of Documents Copies of the Bidding Documents may be obtained only through Rapids Reproductions via their website at http://dfs.rapidsrepro.com (select "Hall and Hall Engineers Plan Room"); by phone at 319-364-2473; or in person at 6015 Huntington Ct NE, Cedar Rapids IA 52402, in accordance with the Instructions to Bidders. No deposit will be required for the documents. Bid Documents may be examined at the following locations: City of Fairfax Rapids Reproductions Office of the City Clerk 6015 Huntington Ct. NE 525 Vanderbilt Street Cedar Rapids, IA 52402 Fairfax, IA 52228 Bid Security and Other Bonds Bid security, as defined in Section 26.8 of the Iowa Code, in the amount of TEN percent of the Bid must accompany each Bid. The successful bidder shall be required to provide performance and payment bonds, each in the amount of 100 percent of the Contract Price. Applicable Laws and Regulations By virtue of statutory authority, preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required under State Statutes, providing that award of contract will be made to the bidder submitting the lowest responsible bid. In all contracts to be awarded for a public improvement, which shall include building or construction Work to be paid for in whole or in part by the use of funds of the municipality, resident bidders shall be allowed a preference against nonresident bidders from a state or foreign country which gives or requires a preference to bidders from that state or foreign country. The preference is equal to the preference given or required by the state or foreign country with which the nonresident bidder is a resident. "Resident bidder" means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at which it is and had conducted business for at least six months prior to the first advertisement for the public improvement and in the case of a corporation, at least fifty percent of the common stock is owned by residents of this state. If another state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country. The Successful Bidder shall submit a written affirmative action program to the City unless already having an approved Affirmative Action program on file with the City. The City will not process payment requests until the affirmative action program is approved by the City. Failure to comply with this requirement may be deemed cause for contract termination. OWNER's Right to Reject Bids The City Council of the City of Fairfax reserves the right to reject any and all bids, to waive informalities and technicalities, and to enter such contracts as it deems in the best interest of the City. The City reserves the right to defer acceptance of any proposal for 45 calendar days after the bids have been received and opened. By order of the City Council, City of Fairfax. Dated this 8th day of March, 2016. Cynthia Stimson, City Clerk/Treasurer Published in the Cedar Rapids Gazette on the 12th day of March, 2016. 00100-2