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HomeMy WebLinkAboutRESOLUTION NO. 2016-116 Fairfbx/419915-25/2016Least/PurchCopiers—Hrg/Appry Hearing/Approval/Lease Purchase Copiers 419915-25 Fairfax, Iowa November 9, 2016 The City Council of the City of Fairfax, Iowa, met on November 9, 2016, at 6:00 O'clock p.m,, at the City Hall, Fairfax, Iowa. The meeting was called to order by the Mayor, and the toll was called, showing the following Council Members present and absent: Present: JoAnn Beer, Michael Daly, Joe Kell, and Nick Volk Absent: Marianne Wainwri This being the time and place specified for taking action on the proposal to enter into a Lease Purchase Agreement related to the acquisition of copiers, the Mayor called for any written or oral objections. Written objections were filed by the following: None Oral objections were made by the following: None Whereupon, the Mayor declared the hearing closed. DORSEY&WHITNEY LLP,ATTORNEYS,DES mOINES,IOWA Fairfax/419915-25/2016Lcase/PurchCopiers—Hrg/Appry After due consideration and discussion, Council Member Beer introduced the resolution next hereinafter set out and moved its adoption, seconded by Council Member Daly. The Mayor put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted: Ayes: Beer, Daly, Kell and Volk Nays: None Absent: Wainwright. Whereupon, the Mayor declared the resolution duly adopted as hereinafter set out. -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA I 1 airfax/419915-25/2016Lease/PurchCopicrs—Hr /Appry 'RESOLUTION NO. 201.6-116 APPROVING AND AUTHORIZING A LEASE PURCHASE AGREEMENT WHEREAS, the City of Fairfax (the "City"), in the County of Linn, State of Iowa, has heretofore proposed to enter into a lease-purchase agreement (the '`Lease Purchase Agreement") in the principal amount not to exceed $26,880, pursuant to the provisions of Section 364.4 of the Code of Iowa,for the purpose of acquiring copiers,and has published notice of the proposed action and has held a hearing thereon, and the Council may now authorize the Lease Purchase Agreement in the amount as published; 'NOW, THERE FORE, Be It:Resolved.by the City Council of the City of Fairfax, Iowa, as follows: Section 1. The City Council hereby determines to enter into the Lease Purchase Agreement with Canon Financial. Services, Inc. as lessor (the "Lessor"), in substantially the form that has been placed on file with the City Clerk, providing for a lease to the City in the principal amount of$26,880 for the purpose set forth in the preamble hereof. Section 2. The Lease Purchase Agreement is hereby approved,and the Mayor and City Clerk are hereby authorized to execute the Lease Purchase Agreement on behalf of the City and also to execute all related documents. Section 3. It is the intention of the City that interest payable under the Lease Purchase .Agreement be and remain excluded from gross income for federal income tax purposes pursuant to the appropriate provisions of the Internal Revenue Code of 1986,as amended, and the Treasury Regulations in effect with respect thereto (all of the foregoing herein referred to as the "Internal (Revenue Code"). In furtherance thereof, the City covenants to comply with the provisions of the Internal Revenue Code as they may from time to time be in effect or amended and further covenants to comply with the applicable fixture laws, regulations, published rulings and court decisions as may be necessary to insure that the interest payable under the Lease Purchase Agreement will remain excluded from gross income for federal income tax purposes. Any and all of the officers of the City are hereby authorized and directed to take any and all actions as may be necessary to comply with the covenants herein contained. The City hereby designates the Lease Purchase Agreement as a "Qualified Tax Exempt Obligation" as that term is used in Section 265(b)(3)(B) of the Internal Revenue Code. -3- DORSEY &WIHTNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax]419915-2512616Lease/PurchCopiers Hr `Appry i Section 4. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved November 9, 2016. urnell G. Frieden, Mayor Attest: a Cyi�thia Kr Stimson, City Clerk/Treasurer On motion and vote,the meeting adjourned. V-i�iell G. Frieden, Mayor Attest: ,., � sie►roPe. C nth a Kr Stimson, City Clerk/Treasurer 4. Qkr/.aw Yrry+bYYM3A'. _4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA F:airfax/419915-25/2016Lease/PurchCopiers—Hrg/Appry STAT171.OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX 1, the undersigned, City Clerk of the City of Fairfax, Iowa, do hereby certify that as such City Clerk I have in my possession or have access to the complete corporate records of the City and of its Council and officers and that I have carefully compared the transcript hereto attached With the aforesaid corporate records and that the transcript hereto attached is a true, correct and complete copy of all the corporate:records in relation to the authorization and approval of a certain Lease Purchase Agreement, and that the transcript hereto attached contains a true, correct and complete statement of all the measures adopted and, proceedings, acts and things had, done and performed up to the present time with respect thereto. I further certify that no appeal has been taken to the District Court from the decision of the City Council to enter into the Lease Purchase Agreement. WITNESS MY HAND this 10'h day of November, 2016. J'Z? Cynthia K. Stimson, City Clerk/Treasurer -5- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA November 2, 2016 Cynthia Stimson City Clerk/City Hall PC Box 337 Fairfax, Iowa 52228-0337 Re: Lease Purchase Agreement/Copiers Our File'No. 419915-25 Dear Cynthia: We have prepared and enclose proceedings to be used at the Council meeting on November 9 to hold the hearing and to adopt the resolution approving the Lease Purchase Agreement for the copiers. The proceedings include the following items: 1. Minutes of the Council meeting covering the hearing, followed by the resolution approving the Lease Purchase Agreement and authorizing you and the Mayor to sign all docurnents. 2. Certificate attesting the transcript. As these proceedings are completed, please return one fully executed copy to our office. If you have any questions, please contact me. Very truly yours, Robert E. Josten Enclosures calno-H CANON FINANCIAL.SERVICES,INC. �.. Remittance address;14904CollecllonsCenter Drive -EASE AGREEMENT Cf6AGRL-I FE Chicago,Illinois 80693 Phone:(800)220-02.00 Ona=Paga Agftsamenl far Transactions Under X150 D110,wCFS-112!2 P 96 NUMBCR COMPANY LEGAL NAME OBA PHONE Fairfax City of ("Customer") (319)84 -2204 BILLING ADDRESS CiTY COUNTY STATE ZIP 300 80th Street Court Fairfax Linn IA 52228 EQUIPMENT ADDRESS CITY COUNTY STATE ZIP Same EQUIPMENTINFORMATION NUMBER AND AMOUNT OF PAYMENTS Quantity Serial Number Make/Model/Description Number of Payments Pa meat Amount' 1 Canon ImageRUNNER ADVANCE 6575i 60 $448.00 1 HP DesignJet T2530 1 HP LaserJet M426fdn Term in months: 60 Payment Frequency: 10 Monthly ❑Quarterly Other: Number of Payments in Advance: Q End of Term Purchase Option'. 66 Fair Market Value [1$1,00 ®Other,($or%) Total Amount Due At Signing PlusApplcableTaxes (egumated) THIS AGREEMENT IS NON-CANCELABLE BY CUSTOMER,CUSTOMER REPRESENTS THAT ALL ACTION REQUIRED TO AUTHORIZE EXECUTION OF THIS AGREEMENT ON BEHALF OF CUSTOMER BY THF FOLLOWING SIGNATORIES HAS BEEN TAKEN, THE UNDERSIGNED I IAS READ UNDERSTANDS AND HEREBY AGREES''fQ ALL OFTHE TERMS AND CONDITIONS SET FORTH IN THIS AGREEMENT. ACCEPTED BY CANON FINANCIAL SERVICES,INC, 1 AUTHORIZED CUSTOMER SIGNATURE E 1 By: Dyf aJfYIPlG? � � ? �� �Tt#a Tito: 'fntedJlak>sfet y f�i/IIf�-r�r:+ �. 717�v1}�i+'� Emalladdress; 1�cii7Sty Date: Tax Irl#: I if propflDtor,IVDOa: Date: To:Canon Financial Services,Inc.('CFS'q ACCEPTANCE CERTIFICATE Customer certifies that(a)the Equipment referred to In this Agreementhas been resolved,(b)installation has been completed,(c)the Equipment has been examined by Customer and Is in good operating order and condition and Is, in all respects,satisfactory to Customer,and(d)the Equipment Is irrevocably accepted lbyCustomer for all purposes under th€sAgreement Accordingly,Customer hereby authorizes biling under this AgreemeriL Signature: Pdnted Name:: Tide gf nny)r Ante' TERMS AND CONDITIONS 1.AGREEMENT':CFS lasses to Customer,a organizedunderthe laws of the State of Remaining Lease Balance.Custhmershall reimburse CFS For its out-of-pocket costs and expenses incurred in with b chief executive office at enforcing this Agreement and exercising its remedies,including reasonable fees and expenses of adamays and. collection agencies.Any other default hereunder shall on6tlo CFS to all remedies available at law and equity.Failure and Customer leases from CFS with Its place of business at 158 Gaither Drive,Suite 200,Mt Laurel,Now Jersey 08054, to exercise any remedy that Cl may have shall not constitute a waiver of any obligation with respect to which ail the equipment described above('Equipment),This Agreement shall be effeative on the date the Equipment Is Customer is in default Cualomer will also pay for CFS'reasonable collection and other coals which,in the,case of a delivered toCustomer(*Commencement®atel,provided Customer exeeutesCFS'formofaccoptanca{'Acceptance court anion,2h%ofttictoritamount sought shall hedoomodreasonable. Certificate')or provides to CPS other writer confirmallonofits acceptance ofthe Equipment,wlflnhshaIconclusively 7.ASSIGNMENT:CUSTOMERSHALL NOTASSIGN OR PLEDGE THIS AGREEMENT,NOR SHALL CUSTOMER establish that the Equipment has been delivered to and accepted by Customer for all purposes of the Agreement.The SUBLET OR LEND ANY ITEM OF EQUIPMENT,CFS may pledge or assign this Agreement INNS asolgre this term of this Agreement begins on the date accepted by CFS or any later dsto OFS designates('Agreement Dole')and Agreement,the assignee will have the same rights and bonehts that CFS has now and will not have to perform any of onall consist of the(payment period spoeiUod above,any Interim Padod,and any renewal periods.If Customer has not, OFS'obligallons,and Bre rights of the assignee will not be subject to any claims,defenses,ar,setoffs that Customer within 10 days after delivery of the Equipment,doilvered to CFS wriflen notice of non-acceptance of any Wile may have against CFS. Equipment,speclyBng the reasons therefor and speolfically referencing this Agreement Customor shall be deemed to 8,PURCHASE OPTION;(A)END OF TERM PURCHASE OPTION,At the end of any term,customer shall ggrive CFS 00 have Irrevocably accepted the Equipment.After accaplance of the Equipment,Customer shall have no right to cancel days'irrevocable prior written notice(unless the Purchase Option is$1.00)that it will purchase all the Foe�lpment at this Agreement,revoke acceptance or return the Equipment to CFS prior to the end of the scheduled term of this the Purchase Option plus any Costs.(B)PRIOR TO MATURiTY PJROHASE.Customer may,at any Enna,upon 60 days' Agreement for any reason whatsoever, €rrevocableprior wr Oen notice,purchase At the Equlpmenlat a price equal to the sum of all remaining Payments plus 2.PAYMENTS:Customer shall pay CFS the payments specified under'Number and Amount of Payments'above and the Fair Markel Value plus Costs.TalrMarket Value'shall be CFS'retail price when Custamer purchases the such other amounts permitted hereunder as invoiced by OFS('Paymentsl.Customer shall slsopay OFSaninterim Equipment Equipment purchases sha8ba'AS-18 WHERE-I5'witheutwarranty,exceplforfile. Zmentln an amount equal to 1l30rh of the monthly the Payment multiplied by the number of days between g,RENEWAL;RETURN:This Agraementautomaticaly renews under the same terms and Gond€ens on amorrUr-lo- Effective Date and the Commencement Date('Intadm Period'),as determined by CFS..A late payment fee equal to month basis if Customer faits to,give CFS 60 days'prior written notice of its intent to purchase or return the Equipment the greater of 1r>?1.of the late amount or$25 will be due if a Payment Is Iats.Thlslease Is anetiease,Payments shall before the end of any term.Uniess Ibis Agreement automatically renews or Customer purchases the Equipment, be made withomostoffordeduction,even IT the Equipment malfunctions.Customer authorizes CPS to adjust the CustomershallreturntheEquipmentonthadaytheAgreementterminatesingoodoperatingcondition,ordinarywear Payment and End afTerm Purchase Option('Purchase Option')herein by up to 115%iftoo actual total cost of the and tear resulting from proper use excepted,at Customer's sole cosland expense to a location specified by CPS,and Equipment,including any sales or use tax,is more orless than originally estimated.Custamsr(a)shall pay an$85 shall reimburse CFS for any costs Incurred to place the Equipment in good operating condition.CFS may charge documentation fee,and(b)agrees topay any applicable taxes(inch udingporsanaipropar6ytac)),expenses,Charges and Customer a return fee equal to the groalero€one Paymenlor$254for the processing ofreturned Equipment fees Imposed upcn CFS or Customer with respeclto the Equipment,the Payments,or Customers performance or non- performance on- 10,DATA Customer acknowledges dtatfhe hard drive{s}on the Equipment,Including attached devices,may retain agrees that CPS may In as solend shall reimburse pp but l not bsame e us processingtopply,an 'Costs'),aid in advance to a images,content or other data thatCustomer may store for purposes of normal operator of the Equipment("Data') agrees that CFS mec In Its sole discretion apply,but shall n hall obligated to apply,any nc eeat paid r advance le any Customer acknowledges that CFS is not storing Data on behalf of Customer and that exposure or access 10 the Data amount due or to become due hereunder,and n no event shall any amount paid in advance earn interest except where by CFS,If any,Is purely Incidental to the serAcea performed by CFS.Neither CFS nor any of its affiliates has an required by applicable law, obligation to erase or overwrite Data a an Customers return of the Equipment to CFS.Customer is solely)responsible 3,NAME;OFFICES:Customers legal name(as set forth in its constituent documents),chief executive oflce address F j for;(A}Its compliance with ap Eicable UF and legal requirements perthining to data pfvacy,storage,security, and jurisdiction of organizailon areas set forth herein,Customer shall provide CFS written notice at least 30 days prior referN,n and protection;and{08}all decisions related to oras€ng or overwri ng Oata,Without Ilmitng the foregoing,if y al name,chief executive office address or its form of organization(Including INjurlsdlctlon of applicable,Custarnor should,(u)enable the Hard Disk Drive(H DI data erase functionality that is a standard feature loan often a of ds log d q j pp p c 4 I I P organlzatonUj,and sh l execute and deliver to GFS such documents as required or a ro riaUr, on certain Equi nrent and/or II prior to return or other dts osition of the Equ€pment,utlllxe Lha Hard DVsk Drnra(HDD) 4,WARRANTIES:CUSTOMER ACKNOWLEDGES THAI CFS IS NOTA MANUFACTURER,DEALER,OR SUPPLIER(orcompamble forrna d a Our c oro lwhaclr maybe retarred to as'Inlidallzed All Datah3atUngs'functor fffound on Aha OF THE EQUIPMENT,AND AGREES THAT THE EQUIPMENT IS LEASEWAS IS'AND IS OFA SIZE,DESIGN,AND Equipmenito perforin a ono pass overwruta of Data or,if Customer has tilaher aocuriry requirements, ustornof may CAPACITY SELECTED BY CUSTOMER,CFS HAS MADE NO REPRESENTATION OR WARRANTY OF ANY KIND, ppurchase rrum its Canon dealer at currantrates an appropriate option forihe Equlprnerst,which may inulude(a)an EXPRESS OR WPLIED„WITH RESPECT TO THE EQUIPMENT,INCLUDING SPECIFICALLYANY IMPLIED HDp Uafa Eno yptlon Kht opticn whlcll ding uisoa fntmmaUon Safare itis written io the hard drive nsing oncrypUon WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,CPS shall not be liable for algorithms,(b)an Hpp pate Erase Krttlra&can perform up to a 3-pass eve write of Doha(far EquipmontnotoonWrong consequential,special,Indirect or punitive damages.Anywarranty related to the Equipment made by Ilia manufacturer, data erase functionality es a standand faahrre),or(c)a replacementhartl drNe fin which Wase Customer should dealer,or supplier Is separate from,and Is nota padof,this Agreement,and CFS assigns to Customer any warranties grope ty destroy the replaced hard drive}.Custamershail indemnify CFS,its subsidiaries,dlrectom,cffioers, agreed between Customer and the manufacturer,dealer,orsuppl[er.Customer acknowledges and agrees that the employees and agents from and egainstarsy and alt toss,expenses,liablllties,claims,damages,loases,y'udgmants supplier or dealer is not an agentof CPS and is not authorized to waive orallerany term of the Agreement,or make any or fees(mcluding reasonable agamays fops)arsing or related to he storage,l ansmission er desWctton o'f the Data, representation orwarranty with respect to this Agreemenlor the Equipment on behalf of CPS.Customer warrants that This section survives termination orexpiretoa of this Agreement The terms of this section shall solelygovam as to the Equipmentswil notba used for personal,family or housshotd purposes. Data,notwithstanding that any revisions of this Agreement or any separate cordIdentiaiity or data security or other 5.LIENS;MAINTENANCE;ALTERATIONS;LOSS:Customer shall keep the Equipnentirea and clear of all claims agreement now or hereafter er,erad Into between Customer and CFS applies,or could be construed to apply to Data, and pens other than those in favor of CFS,Customer shall keep and maintain to Equipment in goad wnrking order and t1.UCC:Customer authorixzes CFS to lite any form of financing or corldruation statements and amendments thereto. shall,at IN expense,supply and Install replacement parts and accessories when required to maintain the Equipment THIS AGREEMENT IS INTENDED ASA`FINANCELEASE'ASTHAT TERM ISDEFINED INARTICLE 2AOFTHE Any such changes or substitutions shall be the pmpo of CFS and shall be deemed Equipment Effective upon delivery UNIFORM COMMERCIAL CODE('UCC 2AAND CFS IS ENTITLED TO ALL BENEFITS,PRIVILEGES AND to Customer,Customer shall(a)bear the entire risk of any loss,thafl of,or damage to the Equipmentand @)during the PROTECTIONS OF A LESSOR UNDERA F NANCE LEASE.CUSTOMER WAIVES ITS RIGHTS AS A LESSEE term hereof,including renewals and extensions,keep the Equipment insured with CFS salloss payee.If Customerfalls UNDER UCC 2A SECTIONS 508-522,While Agreement Is determined not to be a true lease,Customer grants OFS a to provide proof of insurance,CFS may,but is not required to,obtain insurance covering)CFS'Interests,and charge security Interestln the Equipment, Customer for the coats of such Insurance,and an administradve fee.CFS and any affiliate may make a profit on the t2.MISCELLANEOUS:THIS AGREEMENT SHALL BE GOVERNED BY NEW JERSEY LAW.ANY ACTION foregoing,No such loss,theft„or damage shall relieve Costumer of any obligation hereunder, BETVVFEN CUSTOMER AND CFS SHALL BE BROUGHT IN A COURT LOCATED IN THE COUNTY OF 8,DEFAULT:If Customer(ails to pay any amount due to CFS,CFS will have the right to exercise any one or all of the BURLINGTON OR CAMDEN,NEWJERSEY,PROVIDED THAT CFS AT ITS SOLE OPTION MAY BRINGANY following remedies In any order.(a)require Customer to immediately pay all unpaid'Psymnents hereunder{whether or SUCH ACTION IN A COURT WHERE CUSTOMER OR THE EQUIPMENT IS LOCATED,CUSTOMER AND CFS oat tiren due),U e Purohaae Option amount and any other Costa""N""' 01 aft Lease Balance'(,Ib) IRREVOCABLY WAIVE ANY RIGHT TOA JURY TRIAL IN ANY SUCH PROCEEDINGS,CFS may accept a facsimile terminate any and ail agroomenth with Cuslornor,(o}roper arras tiro Equlprpegrt(d)sole Ura Equppment and reccver the or other electronic transmission of thlsAgreementand Acceptance Certificate as an original,Customer shelf amountby wk loft Ito Remaining Lease Ba Once exceeds Ilia oat amount CFS received hem se Salo,andlor a reimburse CFS for and defend CFS against any claim for losses or Injury caused by Bre Equipment,hot before and pursue any other remedy permrdad ai lace or In equly.CFS(I}may still Ilia Equipment after preparing rf or net�ti may after termination of this Agreement CHS may insert missing or correct other information,including the Equipment's disclaim warrantloso of 8tio and the like,and{Ili)mny uan'Ply with apptlurrblo law,and these actions shall ba doomed description,serial number,and location,and oerractions to Customers legal name:otherwise this Agreement comme"Jelly roasonahis,in Ura event Ute Equipmont is notavailable for aaia,U a Customer st sit bo liable for the embodies the en jre agreement PERSONAE_GUARANTY The undersigned absolutely,irrevocably and unconditionally,jointly and sovotally,guarantee to CFS all payments and other obligations under this Agreement This Is an absolute and continuing guaranty.SECTION 12 ABOVE SHALL APPLY TO THIS PERSONAL GUARANTY.The undersigned waive any rightle require awry action against Costumer or any other party before enforcing fns Personal Guaranty. PrintadName: Signature: (no IW) Date: Address: Phone: CFS-1122(06116) ADVANCED Advanced Businem Systetlls,Inc, BUSINESS XXINTENA.NCE 463140 street SYSTEMS AGREEMENT Moline,IL 61265 CUSTOMER: Fairfax, City of MODEL: Callon iR6575i, HP M426fd11, M475mf ADDRESS: 300 80th Street Court SERM-L NUMBER: CITY: Fairfax S'T'ATE: IIA EQUIPMENT ID: ZIP CODE: 52228 PHONE,': 319 8462204 B/W START METER; EQUIPMENT LOCATION: COLOR,START METER: HUMS&CONDITIONS This agreement protects the customer with respect to machines sold and/or serviced by Advanced Business Systems,Inc.(,ABS)and identified by serial numbers listed on this contract against,added empease for labor or parts replacement necessaryto obtain satisfactory machine operation.AB$will provide the following maintenance service: from the effective date shown,following acceptance of this agreement upon the terms and conditions below.. 1. ABS will provide all necessary scheduled service and emergency service as reasonable requested by the customer, z.. There will be no additional charge for normal replacement parts andlabor.Staples are chargeable..Shipping charges(LIPS or other carrier)are chargeable. 3. Service is to be performed during normal working hours.Normal working hours are defined to mean 8 a.m.to g p.m.,Monday through Friday,exclusive of holidays. 4• ABS shall not be responsible for delays or inability to provide service due to strikes,accidents,embargoes,acts of God,or any event beyond its control. 5. This agreement is not assignable or transferable and does not include ABS personnel replacing toner„toner collection containers,accessories,or overhauls.Any loss or damage due to abuse,accident,misuse,neglect,theft,vandalism,electrical power surge,spikes,fluctuations of or power failure,acts of third parties,or Rom fires,casualty or any natural force is specifically exclnded from this agreement. 6... This agme h a., e a Ruginegs Systems Eaay inerease the pEiee ef subsequent renewals of this agreemen6 °a. This agreement shall be considered in effect for the term listed below before this agreement is eligible for cancellation by the purchaser.Cancellationis required by a written notice within 3o days of the eligible date.ABS may cancel this agreement without notice if the customer's account owing to ABS is past due or customer declares bankruptcy or otherwise fails to complywith the terms of this agreement.If the customer caneels this agreement,any consumable items,not limited to but including toner,developer,drums and beater rollers,that have bcen replaced and their yields riot met billed for in the contract charges will be pro-rated and billed,to the customer. S. The use of paper arid,supplies riot recommended by or meeting manufacturer specifications may create problems requiring fiequent servicing.ABS cannot guarantee to provide service under these circumstances and they reserve the right to cancel this Full Service Maintenance Agreement with a refund for the remaining contract pea od.The customer is also responsible to provide proper electricity that meets equipment specifications.. 9. Customer shall pay an sales taxes or any other tax unposed by any government authority based our the charges raider this agreement, in. Customer agrees to provide the equipment's meter reading to ABS on a monthlybasis at such time and manner as ABS may reasonable request.Customer agrees to paythe total meter charge per copy multiplied by the number of copies made during the monthly period,but not less than the minimum monthly billing shown below,if any. 11. Service contracts that apply to connected digital equipment,cover internal parallel and network cards_This contract excludes maintenance and troubleshooting of external cabling,phone lines,printer drivers,and software compatibility problems. 12. Customer agrees to pay supply delivery freight charges. LIMITED REPLACEMENT WARRANTY >. If during the initial term of this agreementthe Company,in its sole judgment,cannot maintain the equipment in good working order,the Company shall replace the equipment with another unit in good working order of the same general product designation subject to substitution according to the product availability,If areplacement unit of the same designation is,for any reason no longer available,the replacement unit may be a product of substantially similar capabilities as the original equipment. u. The above mentioned replacement warranty shall be considered void if the equipment has been operated at any time utilizing toner,developer,or fusing oil which has not been obtained from Advanced Business Systems,or which has not been approved by the company,in writing as suitable for usage with this E ni. Ment. Contract Start Date: 10/16 Contract End Date: 10/21 BCW $ 128.00 includes 40000 copies with additional copies at$•0032 CLR $0 Includes 0 copies with additional copies at$,08 Per Month X Quarter Semi-Annual Annual The account shown above has chosen to accept the MAINTENANCE AGREEMEN r.The agreement includes all parts,labor,tourer,developer,& drum units,DOES NOT INCLUDE PAPER.OR STAPLES. n -141'10106 a ABS MANAGER EFFECTrVE DATE OF CONTRACT City of Fairfax From: Dan Shrader <ShraderD@absqc,com> Sent: Thursday,August 11, 2016 4:15 PIVI To: fairfax@southslope.net Subject: ABS- revised copy system proposal Attachments: Proposal- R6575i (revl).docx Hi Cynthia, Attached is, the revised copy proposal. The lease or the purchase prices include the remaining seven monthly lease payments of$523.85. ABS will send a check to the city for $3,596,95 to cover these payments. ABS will also store the equipment at our office and send it back to the lease company at the end of the lease. Cynthia remember the Canon copy system will allow the city to have 1,100 sheet of 11 x1 7 ledger paper in the system at one time Please let me know if you have any additional questions. Thank you for allowing ABS to offer the solution to the city. Dan Dan Shrader Advanced Business Systems 4631 44th Street — Moline, IL 61265 Office - 309-797-1231 Ext 259 Cell . 563-349-8466 shraderd@absqc.com 0�5&6 DVA,NCED BUSINESS SYSTEMS E �,,. �" Dan Shrader Office o Made Easy . �� 1. .... 8/12/2016 4. tax t 4J Proposal Far: ity of Fairfax Canon imageRUNNER ADVANCE 6575i Features Prints 75 pages per minute b/w ■ 300-sheet Single Pass Document Feeder Dual 3000-sheet Paper Drawers (2)550-sheet Paper Cassettes „" ° Booklet Finisher Faxing :F7 Network Printing Scan to email/network fold e rs/sea ircha ble PDF/MS Word/TIFF Pre+cr0 � 60/mo Lease $302 Purchase $17,559 19 "Includes HP LaserJet M426fdn Service Pricing Includes parts, labor, supplies, and all service calls. Service contract written at$.0032 per b/w print and includes 40,000 b/w prints each month ($128/mo). All color prints are$.08. ABS utilizes imageWABE Remote to capture meter read and toner levels automatically. in a4dlition,ASS tnaonitors consumab1,0 Part inforrnition,'error todesi and jarn codes;to determine when`'a machine requires maintenance. DVANCED BUSINESST Dan Shrader SP ce AutomationMade sly 8/10/2016 k Proposal For: City of Fairfax HP DesignJet T2530 t ,Features 36" multifunction printer Prints D size drawings in 21 second's 2400 x 1200 optimized dpi Dual Roll Output stacking Copy and Scan ISP Mobile Printing Prcng 60/mo Lease $146 ioi Purchase $7800 Vi ., Service Pricin Includes parts, labor, and all service calls. Available upon request.