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RESOLUTION NO. 2017-06
RESOLUTION NO. 2017-06 RESOLUTION APPROVING CITY OF FAIRFAX'S ANNUAL BUDGET FOR FISCAL YEAR 2017-2018 WHEREAS, The Code of Iowa, Chapter 384, Section 16, requires that all cities prepare and adopt an annual budget of expenditures and receipts for at least the next fiscal year; and WHEREAS, The Clerk shall certify the necessary tax levy for the next fiscal year to the County Auditor; and WHEREAS, the Notice of Public Hearing Budget Estimate was published on March 1, 2017; and WHEREAS, the Fairfax City Council did hold a public hearing concerning the budget for the 2017-2018 fiscal year on March 14, 2017; and WHEREAS, the Fairfax City Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed budget and any modifications proposed at the hearing. NOW, THEREFORE, BE IT HEREBY RESOLVED, by the City Council of the City of Fairfax, Iowa that they do hereby approve the budget for the 2017-2018 fiscal year as attached in the budget forms. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa that the Mayor and the City Clerk are hereby authorized and directed to execute this resolution. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa that the City Clerk is directed to submit these forms to the Linn County Auditor on or before March 15, 2017. Passed and adopted this 14`x' day of March, 2017. AYES: Beer, Daly, Kell, and Volk NAYS: None ABSENT: Wainwright d , fv�rr� Burnell G. Frieden, Mayor ATTEST: Cyn hia Stimson, City Clerk/Treasurer ,... w A,us Form 635.1Deparlmenl of Management i. T Y �'} Jip��f Budget and Certification of City Taxes 57 =544 L E` C j�IS&YEAR BEGINNING JULY 1,2017-ENDING JUNE 30,2018 Resolution No.: 2017-06 The Ci.. f:f Cfai 1 1: I County Name: LINN Date Budget Adopted: 3/1412017 (Dale)xxAyMx The below-signed ce a fy I,on d to fated above,lawfully approved the named resolution adopting a budget for next fiscal year,as Summar on This and the supporting pages. Attached is Longer t cl d grr7(.i wlicr� and all of the debt service obligations of the City. 319-846-2204 ""'6 .`,._. Tekpbone Number S�gnarure ..... ............................. ..... ...................................................... ................. .................. 1111 ... County Auditor Date Stamp January 1,2016 Property Valuations With Gas&Electric Without Gas&Electric Last official Census -----------'-----------------"-..111....1 --------------------------------............ Regular 2a 92,628,905 2b 91,453,988 2,123 DEBT SERVICE 3. 128,220,785 31, 127,045,868 Ag Land 4a 1,477,664 ........... ......................................... .............................. .............................................. TAXES LEVIED (A) BI (c) Code Dollar Request with Property Taxes Sec. Limit Purpose Utility Replacement Levied Rate ..... ..................... ............. ............. ....................................................I...................... .................................. ................... ......................................................... ..1111............ ..... ................................. .............. .................... ...............I..... .......................1..11.1.... ........................... ...... ............................................................ ........ ......... .................. ................................. ..... ....................................................... ........ .......................... 384.1 8.101000 Regular General levy s 750,294 740,777 43 (3.10000 .................................................... ........................................................................... .................................. ................... ......................................................... ............... ... ............................................ ................................................................................... ................................................................................................................................ ................................. ................... ......................................... ...............................I .. .......... (384) Non-Voted Other Permissible Levies z(a) 087800 Contract for use of Bridge s.... 0'ii:iii 44 0 2(10) 0.88000 Opr&Maint publicly owned Transit 7 0 - 45 0 2(11) AmtNec Rent,Ins.Maint of Civic Center a 0::::..: 46 0 12(12) 0.13500 Opr&Maint of City owned Civic Center s 0: 47 0 2(13) 0.08780 Planning a Sanitary Disposal Project 10 0: 48 0 12(14) 0.27000 Aviation Authority(under sec.330A.15) a 49 0 2(15) 0.06780 Levee Impr.fund in special charter city 13 0 12(17) AmtNec Liability,property&self insurance costs 14 0.i;�;i 52 0 12(21) Amt Neo Support of a Local Emerg.Mgmt.Comm. 462 0 465 0 (384) Voted Other Permissible Levies 12(1) 0.13500 Instrumental/Vocal Music Groups 15 0: [j: 53 0 12(2) 0.81000 Memorial Building 16 54 0 12(3) 0.13500 Symphony Orchestra n 0 : 55 0 z(a) 0.27000 Cultural&Scientific Facilities 18 0 56 0 12(5) As Voted County Bridge 19 0.::: 57 0 12(6) 1.35000 Missi or Missouri River Bridge Const. 2a se 0 12(g) 0.03375 Aid to a Transit Company 21 0:::1 59 0 12(16) 0.20500 Maintain Institution received by gift/devise 22 0::: so 0 12(18) 1.00000 City Emergency Medical District 468 0 ::: ass 0 12(20) 0.27000 Support Public Library 23 0:: s, 0 28E.22 1.50000 Unified Law Enforcement 24 0 : 62 0 Total General Fund Regular Levies(5 thru 24) zs 750,294::;:;: ::: 740,777::::::::::::: : 384.1 3.00375 Ag Land 26 4,439: 4,439::.:::: 63 3.00375 Total General Fund Tax Levies (25+26) 27 754,733:;: 745,216:::;:::::;: Do Not Add Special Revenue Levies 384.8 0.27000 Emergency(if general fund at levy limit) 28 0 ::: 64 0 384.6 Amt Nec Police&Fire Retirement zs 0 0 AmtNec FICA&IPERS(if general fund at levy limit) 300 Rues Amt Nei, Other Employee Benefits 31 0 0 Total Employee Bene/it Levies (29,30,31) 32 0:: 0::::: 65 0 Sub Total Special Revenue Levies (28+32) 33 00 ...... .................... . Valuation 386 As Req With Gas&Elec Without Gas&Elec ...... .......................:.::........:...:.:.:.....:........ ............:................... . SSMID 1 (A) (01 34 0 ii 66 0 SSMID 2 (A) (a) 35 0:: 67 0 SSMID 3 (A) (a7 360:;`:i 68 0 SSMID 4 (A) (a) 37 0:: ss 0 SSMID 5 (A) (m 555 0 565 0 SSMID 6 (A) (e) 556 0: :;:566 0 SSMID 7 (A) (s) 17n 0: usa 0 SSMID 8 (A) On 1185 0:;�::;:uutt 0 Total Special Revenue Levies as 0': 0: 384.4 Amt Nec Debt Service Levy 76.10(6) 40 0 40 0 : 70 0 384.7 0.67500 Capital Projects (Capital Improv.Reserve) 41 41 0 71 0 Total Property Taxes (27+39+40+41) 42 754,733 42 745,216:: :: 72 8.10000 COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant&must be returned to the city for correction. 1) The prescribed Notice of Public Hearing Budget Estimate(Form 631.1)was lawfully published,or posted i(applicable,and notarized,filed proof was evidenced. 2) Budget hearing notices were published or posted not less than 10 days.nor more than 20 days,prior to the budget hearing. 3) Adopted property taxes do not exceed published or posted amounts. 4) Adopted expenditures do not exceed published or posted amounts in each of the nine program areas,or in total. 5) Number of the resolution adopting the budget has been included at the lop of this form. 6) The budget file uploaded to the SUBMIT Area matched the paper copy certified by the city to this office. (coimrynoodor) 7) The long term debt schedule(Form 703)shows sufficient payment amounts to pay the G.O.debt certified by the city to this office. Iowa Department of Management Local Budget Submissions Page 1 of 1 Agencies Online Services aeard) All of lowr.90V... ............. _ Upload Process: Step 4 - Confirmation Congratulations! You have successfully submitted your budget file. An email message has been sent to the control county auditor and to the email address you provided. You may print a copy of the submittal confirmation for your records by clicking on the Print button below. The confirmation contains all property tax rates plus the time and date the budget file was submitted. Print You certified on 8:24:30 AM on Wednesday, March 15, 2017 Budget Year: IFY18 City Name: 1544 - Fairfax Submitter's Name: Cynthia Stimson Submitter's E-Mail Address: cstimson@cityoffairfax.org Control County: Linn Total Requested Dollars: 1$754,733 Total Property Tax Dollars: 1$745,216 Total Property Tax Rate: 18.10000 Agricultural Tax Rate: 13.00375 I Close Window https://www.iowaonline.state.ia.us/dombudget/controller.aspx?cmd=confirmation 3/15/2017 d d W O [�D h~. d M d N a tp C) M, O C tCl: q 4 M V N h tfi SA �i} tYT �o M to d q�_ M tY] d W lying,, tp c0 h M d N r t..' M i. -;3 tl .V.. d dMi N M N d N ,6fli 4hi n cY h CNO:' N CO; tNp' CCi 91 m - O n o o vdi ' rn o . ' dM c � .` � owc5cnm ivu� u� '. uj:M W p ` '.d .:N r .II :d N d <f W < h M d'.. O W'. M v 3r o ro a ui rn h t: � r � w z' ', .►{,. �` � O m O p d dSMCS d > So Cl� coO, q : to s d > ai mm - :vim+E .- A TOM lop m�W � LL @ C p� p ❑ O �`,, �y ..N N � N N N N N ;M M t ro G.; aMIT Y PAIR � > c��`2„}j v-. p. •C Ll W Q p.,O ? _ � �, � g€,f,.N 'O 0, slog ass in E E M€t" s '� 'V:O 'iY ".• j O' Sk .,�. 0 +L.E s= f t'�q,•N �" N '^7' "^-� C ��.. N �„'..rN G ,L`. tU p C f'tx to d O W a m o n p v o to AS u V ; to i? p (- @ ;n. Y. N 'N .'� ?x,• ,v, � '� d".: C �,' 'm,:C �� �A � ty '� '� » p ti L � � � �' .� ' � tl! stn d 'G :.� tOe (6mrttt thegazette.com INVOICE DATE ACCOUNT# ACCOUNTNAME LINES TIMES 3/1/17 2698 CITY OF FAIRFAX 3.00 x 8.0000 1 DESCRIPTION legals-Form 631.1 Bgt Est PROOF OF PUBLICATION I, Chris Edwards,do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn and Johnson, in Iowa. The notice, a printed copy of which is attached,was inserted and published in THE GAZETTE in the issue(s)of 3/1/2017 The reasonable fee for publishing said notice is $117.14 I� STATE OF IOWA, Counties of Linn and Johnson E This instrument was acknowledged by Chris Edwards before me this 1st day of March,2017 W ''b'1`J`J-j '1j d YA Z16 Notary Public in and for the State of Iowa Sandra K.Smith * * Commission Number 753223 My Commission Expires: /owP June 11,2017 City Budget Help To return to the budget forms,click on the appropriate worksheet tab(CERT,Re-Est Revenues,etc.) Click on any of the following links to obtain the information you need Administrative Rules (Amendments,Fund Transfers,Employee Benefits,Etc.J Amendments (When is an amendment required?) Amendment Filing Requirements (Timelines&required forms,etc.) Budget Instructions (An overview of how to prepare the city budget,fund types,etc.) Budget Instructions For Beginners (Definitions,Forms,and How they are completed) Order of Completion (Which BUDGET forms to fill out first) City Chart of Accounts (August 22,2014) Local Emergency Management Commission(EMC)Support (Iowa Code 29C.17(5)) EXCEL Macro Security Level (Why doesn't the CERT page compute rates?Change Macro security level) Fund Types (Funds types under which a city budgets) Filing Requirements BUDGET (Timelines&required forms,etc.) Internal Service Funds (Budgeting options for Internal Service Funds) Iowa Code 384.16 as amended July 2007(Statutory Instructions for City Budgets Process,publishing,etc.) Notice of Public Hearing Notice BUDGET (Preparation,publishing orposting requirements) Problems Printing the BLUE Numbers (The FIX A few printers won't print the blue numbers.) TIF Budgeting (New TIF budgeting and changes to the forms) Homestead,Elderly,Military Credits (How credit are calculated and affect of reduced funding on city) Property Tax Reform&the Replacement Claim Estimation Tabs (SF 295 and the changes to the Budget process) Municipal Oversight Information (Annual and Periodic Examinations) @ C v O -C a` U @ a) O N rn rn a) � N r (n ~ r r p O E p N E @— a E o o@ N 3 g m w a E > —76E :° o @ E - C N 0 N T ) V m C > �52 -,OD@ E Q .0 > a) a1 LL O E 7 — ro rn Ea L a N cD N O `O N E Y _ N im M 9 O N N 0 O O@ U ZO @ O G N 3 U C N @ m a) N �-+ @ @ N N r T E O 7 N Ln L_. R T O N N @ O NV .D E d > K N w OC >. 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Form 631.1 Department of Management NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1, 2017- ENDING JUNE 30, 2018 City of Fairfax , Iowa The City Council will conduct a public hearing on the proposed Budget at 300 80th Street Court, Fairfax on 3/14/2017 at 6:00 (Date)xx/xx/xx (hour) The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per$1000 valuation on regular property . . . . . . . . . . $ 8.10000 The estimated tax levy rate per$1000 valuation on Agricultural land is . . . . . . . . . . . $ 3.00375 At the public hearing, any resident or taxpayer may present objections to,or arguments in favor of, any part of the proposed budget. 319-846-2204 Cynthia Stimson phone number City Clerk/Finance Officer's NAME Budget FY Re-estimated FY Actual FY 2018 2017 2016 ................ .................................. (a) . (b) (C) Revenues&Other Financing Sources .. Taxes Levied on Property 1 745,216 657,195 634,974 Less:Uncollected Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 745,216 657,195 634,974 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 950,000 1,010,000 981,277 Other City Taxes 6 275,917 276,000 276,415 Licenses&Permits 7 54,000 2,500 37,286 Use of Money and Property 8 1 38,020 34,800 23,707 Intergovernmental 9 423,409 613,914 450,589 Charges for Fees&Service 10 982,130 998,650 822,977 Special Assessments 11 0 0 0 Miscellaneous 12 65,750 142,500 61,533 Other Financing Sources 13 0 2,765,900 0 Transfers In 14 1,224,100 4,715,405 1,227,368 Total Revenues and Other Sources 15 4,758,542 11,216,864 4,516,126 Expenditures&Other Financing Uses Public Safety 16 401,546 575,752 905,607 Public Works 17 306,100 883,800 669,450 Health and Social Services 18 0 0 0 Culture and Recreation 19 580,360 410,093 381,983 Community and Economic Development 20 66,200 137,000 97,650 General Government 21 511,668 501,800 275,804 Debt Service 22 1,223,479 1,295,508 1,241,485 Capital Projects 23 0 0 0 Total Government Activities Expenditures 24 3,089,353 3,803,953 3,571,979 Business Type/Enterprises 25 1,475,010 3,154,984 1,362,415 Total ALL Expenditures 26 4,564,363 6,958,937 4,934,394 Transfers Out 27 1,224,100 4,715,405 1,227,368 Total ALL Expenditures/Transfers Out 28 5,788,463 11,674,342 6,161,762 Excess Revenues&Other Sources Over (Under)Expenditures/Transfers Out 29 -1,029,921 -457,478 -1,645,636 Beginning Fund Balance July 1 30 1,358,989 1,816,4671 31462,103 Ending Fund Balance June 30 311 329,068 1,358,9891 1,816,467 PUBLICATION DATE CALCULATOR Earliest Publication Date 2/22/2017 Latest Publication Date 3/4/2017 Proposed Hearing Date 3/14/2017 <_= Enter Date Form 631.1 NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1,2017-ENDING JUNE 30,2018 City of Fairfax ,Iowa The City Council will conduct a public hearing on the proposed Budget at 300 80th Street Court,Fairfax on 3/14/2017 at 600 The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk,and at the Library. The estimated Total tax levy rate per$1000 valuation on regular property .. 8.10000 The estimated tax levy rate per$1000 valuation on Agricultural land is .... 3.00375 At the public hearing,any resident or taxpayer may present objections to,or arguments in favor of, any part of the proposed budget. 319-846-2204 Cynthia Stimson phone number City Clerk/Finance Officer's NAME Budget FY Re-est.FY Actual FY 2018 2017 2016 .... ..................... ..... ............ (a) (b) (c) Revenues&Other Financing Sources Taxes Levied on Property 1 745,216 657,195 634,974 Less:Uncollected Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 1 745,216 657,195 634,974 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 950,000 1,010,000 981,277 Other City Taxes 6 275,917 276,000 276,415 Licenses&Permits 7 54,000 2,500 37,286 Use of Money and Property 8 38,020 34,800 23,707 Intergovernmental 9 423,409 613,914 450,589 Charges for Services 10 1 982,130 998,650 822,977 Special Assessments 11 0 0 0 Miscellaneous 12 65,750 142,500 61,533 Other Financing Sources 13 0 2,765,900 0 Transfers In 14 1,224,100 4,715,405 1,227,368 Total Revenues and Other Sources 15 4,758,542 11,216,864 4,516,126 . ...................................... ....................................... ............................. ............. ........... ........... ........... ....................................... ....................................... .......................................... ........... ........... ........... ....................................... ....................................... ......... ................................. ........... ........... ........... ....................................... ....................................... .......................................... ........... ........... ........... .................................... Expenditures&Other Financing Uses Public Safety 16 . ..401,546 575,752 905,607 Public Works 17 306,100 883,800 669,450 Health and Social Services 18 0 0 0 Culture and Recreation 19 580,360 410,093 381,983 Community and Economic Development 20 66,200 137,000 97,650 General Government 21 511,668 501,800 275,804 Debt Service 22 1,223,479 1,295,508 1,241,485 Capital Projects 23 0 0 0 Total Government Activities Expenditures 24 3,089,353 3,803,953 3,571,979 Business Type/Enterprises 25 1,475,010 3,154,984 1,362,415 Total ALL Expenditures 26 4,564,363 6,958,937 4,934,394 Transfers Out 27 1,224,100 4,715,405 1,227,368 Total Expenditures/Transfers Out 28 5,788,463 11,674,342 6,161,762 ....................................... ... ........... ........... ........... Excess Revenues&Other Sources Over (Under)Expenditures/Transfers Out _29- -1,029,921 457,478 1,645,636 Beginning Fund Balance July 1 30 1,358,989 1,816,4671 3,462,103 Ending Fund Balance June 30 31 329,0681 1,358,9891 1,816,467 TO t (ba3rttr thegazette.com INVOICE DATE ACCOUNT# ACCOUNT NAME LINES TIMES 3/1/17 2698 CITY OF FAIRFAX 3.00 x 8.0000 1 DESCRIPTION Iegals-Form 631.1 Bgt Est _ N Form 631.1 NOTICE OF PUBLIC HEARING BUDGET ESTIMATE ,spaper of general circulation in Linn and FISCAL YEAR BEGINNING JULY 1,2017•ENDING JUNE 30,2018 and published in THE GAZETTE in the City of Fairfax ,Iowa i The City Council will conduct a public hearing on the proposed Budget at 300 80th Street Court,Fairfax on 3/14/2017 of 6:00 I Estimate Summar of proposed receipts and expenditures is shown below. The Budget Y Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, --- City Clerk,and at the Library. The estimated Total tax levy rate per$1000 valuation on regular property .. 8.10000 'E OF IOWA The estimated tax levy rate per$1000 valuation on Agricultural land is 37- 00375 }ties of Linn and Johnson SS: At the public hearing,any resident or taxpayer may present objections to,or arguments In favor of; any part of the proposed budget. istrument was acknowledged b Chris Edwards 319-846-2204 Cynthia Stimson g y phonenumber city Clerk/Finance Officers NAME 'me this 1st day of March,2017 Budget FY Re-est.FY Actual FY 2018 2017 2016 1 (a) (b)77 (c) Revenues& flier Fi ancin ources = . Taxes.Levied on Property 1 745,216 657 195 634,974 T xes,Le Year ?2 0 0 0 Less:Uncollected Rraperty a vy e urren 914 rope axes6�4 93 [Delinquent Property Taxes 4 0 ' 710,000 981,277 TIF Revenues 5 -950,000- Public in and for the State of Iowa Other Ci Taxes 6 275,917 276,000 276,415 Licenses&Permits 7 54,000 2,500 37=286 Use of Money.and ro P ert Y 8 38,020 34,800 23,707 p. Intergovernmental 9 423,409 613,914 450,589 Charges forServices 1Q 982,130 998,65Q 822,977 ISpeoiaf Assessments 11 0 0 0 Miscellaneous 12 65,750 142,500 61,533 Other Financing Sources 13 0 2,765,900 0 Transfers in 14 1,224,100 4,715,405 1,227,368 'Total evenues an er ources Ex'e ditures&Other Financin Uses `Public Safety 16 401,546 575,752 9Q5,607 0 883,800 ,` 669,450 'Public Works 17 306,10 I Health and cial Services So18 0 0 ' 0 aiA( 19 5803$0 410093 381963 'S, Sandra K.Smith Culture and Recreation , , COmmiSSW NUMber 753223 Community and Economic Development 20 66,200 137,000 57,650 ., M Genera[Government 21 511,668 501,80Q 275,804 A Y Commission Expires; Debt Service 22 1,223,479 1;295,5081,241,48 June 112017 Capital Projects 23 0 0 0 Expenditures 24 3 089 353 3,803,953 3,571,979 n Acrivtttes Ex III Total Government fi Business Type 7-Enterprises 25 1,475,010 3,154,984 < 1,362,415 Sgm Total, XpeT. n TWOS 937 ' 934,394 Transfers Out 27 1,224,160 4,715,405 1,227,368 Total Expenditures/Transfers Out 28 5,788,463 11,674,342 61161,762 Excess Renues 7 Other Sources Over ,(Under)ExpenditurestTransfers Out ;; ve Beginning Fund Balance July 1 ,, 301 1,358,989 1,816,467 3,462,103 329,Q1,358,989 1,816,467 Ending Fund Balance June 30 31 68 i''