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Home My WebLink AboutRESOLUTION NO. 2017-84 Cynthia Stimson From: Iowa DOT <no-reply@StreetFinanceReport.com> Sent: Monday, September 18, 2017 2:40 PM To: Cynthia Stimson Cc: Tammi.Bell@dot.iowa.gov;Tammi.Bell@iowadot.us;Teona.Jerman@iowadot.us; Rubi.Perezontiveros@iowadot.us Subject: SFR Approved Attachments: FAIRFAX-2017.pdf Your SFR has been approved. Please find in attachment a copy of the SFR you submitted. :C 9`C%'3s"XSC.ro'�rC<S:iC'X '7C 7C ei"7`e"7C 7e 7C 7C>e'7`C X'd'v"tiC'}6+S 7CX:b X7e"s'7: THIS IS A SYSTEM M GENERATE EMAIL PLEASE DO NOT REPLY ks:h^n•z:zcdcxck�:rx>eacae•x�°e�>rxXxic��:'9•A<x'aE '•r.'�ck',c Please Note: SFR form (City Name: FAIRFAX and Fiscal Year: 2017) is attached for your Records. Visit our website shown in this note. To access the SFR information, instructions, Trouble Shooting Tips and more information available at the following website. http://www.iowadot.gov/local_systems/publications/sfr/sfrsystem.aspx For assistance with the user id and password please contact the Help desk at 800-532-1174 or 515-281-5703. Your cooperation in completing this report is appreciated. Thank You, Tammi Bell Office of Local Systems 515-239-1529 tammi.bell@iowadot.us i RESOLUTION NO. 2017-84 RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2016-2017 WHEREAS, the Code of Iowa, Chapter 312, Section 14, requires that all cities prepare and submit an Annual Street Finance Report of expenditures and receipts to the Iowa Department of Transportation. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa: Section 1. The Council has reviewed all fornns required by this report and found them to be in compliance with the requirements of the Iowa Code. Section 2. The City Clerk is directed to submit these forms to the Iowa Department of Transportation before September 30, 2017. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 12"'day of September, 2017. AYES: Beer, Kell, Volk, and Wainwright NAYS: None ABSENT: Daly Burnell G. Frieden, Mayor ATTEST: $f, �,• ,' Cy thia Stimson, City Clerk/Treasurer ' z tiff's. "�ra� �' ,`•ay +p��&aa W dRJ Wy$1f$ a DOTCity Street Financial Report Forth 517007 {5-2017} 9/13/2017 5:03 PM Office of Local Systems Fiscal Year Ames,IA 50010 2017 City Name_ FAIRFAX 1 of 8 Cover Sheet Now therefore let it be resolved that the city council FAIRFAX Iowa (City Name) On 09/12/2017 did hereby approve and adopt the annual (month/day/Year) City Street Financial Report from July 1, 2016 to June 30, 2017 (Year) (Year) Contact Information Name ' E-mail Address IStrect Address Icity ZIP Code Cynthia Stimson cstimson o cityoffairfax.org 1300 80th Street Court Fairfax 52228 Hours jPhorie ExtensionPhone(Altenative) 7:30 AM-4:00 PM 1319-846-2204 319-310-1978 Preparer Information Name E-mail Address 111hone Extension Cynthia Stimson cstiIII son cr cityoITairPax.org 1319-846-2204 Mayor Information Name E-mail Address IStrect Address city ZIP Code Burnell G.Frieden mayor a cityoffairfax.org 1706 Linn Street Fairfax 52228 Phone Extension 319-350-9537 Resolution Number 2017-84 Burnell G. Frieden Cynthia K.Stimson Signature Mayor Signature City Clerk i� a °i-0 OT City Street Financial Report Form 517007 k'5-2017,1 9/13/2017 5:03 PM Office of Local Systems Fiscal Year Ames,IA 50010 2017 City Name FAIRFAX 2 of 8 Summary Statement Sheet Column 1 Column 2 Column 3 Column 4 Column 1 Column 2 Column 3 Column 4 Road use Other Steeet Street Debt Totals Road use Other Steeet Street Debt Totals Tax Fund Monies Tax Fund Monies Round Figures to Nearest Dollars Round Figures to Nearest Dollars A.BEGINNING BALANCE EXPENSES 1.July 1 Balance $87,490 $0 $353,155 $440,645 D.Maintenance 2.Adjustments $0 $0 $0 $0 1.RoadWay Maintenancel $245,446 $48,368 $0 $293,814 (Note on Explanation 2.Snow and Ice Removal $7,079 $0 $0 $7,079 Sheet) 3.Adjusted Balance $87,490 $0 $353,155 $440,645 E.Construction, Reconstruction and Improvements B. REVENUES 1.Engineering $0 $0 $0 $0 1. Road Use Tax $263;557 $263,557 2.Right of Way $0 $0 $0 $0 Purchased 2. Property Taxes $2,334 $0 $2,334 3.Street/Bridge $0 $0 $284,849 $284,849 3.Special $0 $0 $0 Construction Assessments 4.Traffic Services $15,869 $0 $0 $15,869 4.Miscellaneous $48,368 ' `$141,908 $190,2761 F.Administration $0 $0 $0 $0 5.Proceeds from $0 $19,100 $19,100 G.Equipment $2,993 $2,334 $0 $5,327 Bonds,Notes,and Loans 6. Interest Earned $0 $0 $0 H.Miscellaneous $0 $0 $0 7.Total Revenues $263,557 $50,702 $161,008 $475,267 J.street Debt (Lines B1 thru 66) 1.Bonds,Notes and $0 $0 $112,000 $112,000 Loans-Principal Paid C.Total Funds $351,047 $50,702 $514,163 $915,912 2.Bonds,Notes and $0 $0 $29,908 $29,908 Available Loans-Interest Paid (Line A3+Line B7) TOTALS K.Total Expenses $271,387 $50,702 $426,757 ` '$748,846 (Lines D thru J) L.Ending Balance $79,660 $0 -$87,406 $167,066 (Line C-K) M.Total Funds $351,047 $50,702 $514,163 $915,912 Accounted For(K+L=C) "MOT City Street Financial Report I'Oi'n1 517007 (5-2017) 9/13/2017 5:03 PM Office of Local Systems Fiscal Year Ames,IA 50010 2017 City Name FAIRFAX 3 of 8 Miscellaneous Revenues and Expenses Sheet Code Number and Itemization of Miscellaneous Revenues(Line B4 on the Summary Column 2 Column 3 Statement Sheet)(See Instructions) Other Street Monies Street Debt 174---Sales Tax/Local Option $48,368.00 $0.00 195---Tax Increment Financing(TIP) $0.00 $141,908.00 Line B4 Totals $48,368.001 $141,908.00 Code Number and Itemization of Miscellaneous Expenses(Line H on the Summary "Column 2 Column 3 Statement Sheet)"On street"parking expenses,street maintenance,buildings,insurance, Other Street Monies Street Debt administrative costs for printing,legal fees,bond fees etc.(See Instructions) Line H Totals City Street Financial Report Form 517007 {5-2017} 9/13/20175:03 PM Office of Local Systems Fiscal Year Ames,IA 50010 2017 City Name FAIRFAX 4 of 8 Bonds, Notes and Loans Sheet New- Debt Type Debt Purpose DOT Issue Issue %Related Year, Principal Total Total Principal Interest Principal Bond? Use Only Date Amount to Street Due Balance Principal Interest Roads Roads Balance as as of 7/1 Paid Paid of 6/30 ❑✓ General Obligation Street 101 '` 06/27/2017 $955,000 2 2029 $955,000 $0 $0 $0 $0 $955,000 Improvements ❑ General Obligation Paving& 301 04/08/2014 $1,330,000 94 2027 $1,230,000 $100,000 $27,728 $94,000 $26,064 $1,130,000 Construction ❑ General Obligation Paving& 302 ``06/10/2015 $2,080,000 10 2028 $2,015,000 $180,000 $38,435 $1.8,000 $3,844 $1,835,000 Construction New Bond Totals $955,000 $19,100 Totals $4,200,0001 $280,000 '$66,163 $112,000 $29,908 '$3,920,000 DOT City Street Financial Report Form 517007 {5-2017} 9/13/2017.5;03 PM Office of Local Systems Fiscal Year Ames,IA 500_10 2017 City Name FAIRFAX 5 U8 Project Final Costs Sheet Por construction,reconstruction,and improvement projects with costs equal to or greater than 90%of the bid threshold in effect as the beginning of the fiscal year. Check here if there are no entities for this year ❑ Project Final Costs Sheet (Section A) 1.Project Number 2.Estimated Cost 3.Project Type 4, Public Letting? 5, Location/Project Description(limits,length,size of structure) Vanderbilt $400,000 RDWY Yes remove and replace 2420 SY of concrete street with trail along new street and installing storm sewer E Cemetery Road Phase 1 $1,250,000 RDWY Yes tear out and install new concrete street on East Cemetery Road from Highway 151 to city limits,adding storm sewer,trail along side,and street lights E Cemetery Road Phase 2 $1,070,000 RDWY Yes tear out and rebuild E Cemetery Road add trail,lights,and storm sewer Project Final Costs Sheet (Section B) 1.Project Number 6.Contractor Name 7,Contract 8.Additions/ 9. Labor 10.Equipment 11.Materials 12.Overhead 13.Total Price Deductions Vanderbilt Rathje Construction $306,780 $0 $0 $0 $0 $0 '.'$306,780 E Cemetery Road Phase 1 Ricklefs Excavating $1,257,876 $0 $0 $0 $0 $0 ':$1,257,876 E Cemetery Road Phase 2 Rathje Construction $955,230 $0 $0 $0 $0 $0 ': >$955,230 iWiuADOT City Street Financial Report Form 517007 (5-2017) 9/13/2017 5:03 PM Office of Local Systems Fiscal Year Ames,IA 50010 2017 City Name FAIRFAX 6 of 8 Road/Street Equipment Inventory Sheet 1. 2. 3. 4. 5. 6. 7.Used On 8. Local Class Model Description Purchase Lease /Unit Rental /Unit Project Status I.D.# Year Cost Cost Cost this FY? 2016 Caterpillar Mini-Excavator $0 $98,025 $0 No NOCH 2011 International Model 7400 SBA 6x4 $142,430 $0 $0 No NOCH 1991 Athey Mobile Sweeps $6,000 $0 $0 No SOLD 1996 Chevy C-20 $10,000 $0 $0 No NOCH 1974 JD 2240 tractor with mowers $24,000 $0 $0 No NOCH 2008 Caterpillar 430E IT Backhoe Loader $87,951 $0 $0 No NOCH 2007 Chevrolet C1500 Silverado Pickup $14,671 $0 $0 No NOCH 2007 Chevrolet K250OHD Silverado Pickup $23,867 $0 $0 No NOCH 2014 International Model 7400 $139,365 $0 $0 No NOCH 2014 Chevrolet Silverado Pickup $31,403 $0 $0 No NOCH 2015 Caterpillar Skid Loader $0 $50,043 $0 No NOCH 1979 Chevrolet Truck $5,000 $0 $0 No NOCH $ uo DO T City Street Financial Report 1 orm 517007 f5-201711 9/13/2017 5:03 I'm Office of Local Systems Fiscal Year Ames,IA 50010 2017 City Name FAIRFAX 7 of 8 Explanation Sheet Comments DOTCity Street Financial Report Form 517007 {5-2017} 9/13/20175:03 PM Office of Local Systems Fiscal Year Ames,IA 50010 2017 City Name FAIRFAX 8 Of 8 Monthly Payment Sheet Month Road Use tax Payments July $19,757.89 August $29,033.49 September $27,379.22 October $21,105.44 November $23,683.79 December $19,630.71 January $23,690.90 February $24,784.75 March $20,923.88 April $14,870.02 May $16,693.62 June $22,003.32 Totals $263,557.03