The URL can be used to link to this page

Home My WebLink AboutRESOLUTION NO. 2018-50 RESOLUTION NO. 2018-50 RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2017-2018 WHEREAS, the Code of Iowa, Chapter 312, Section 14, requires that all cities prepare and submit an Annual Street Finance Report of expenditures and receipts to the Iowa Department of Transportation. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa: Section 1. The Council has reviewed all forms required by this report and found them to be in compliance with the requirements of the Iowa Code. Section 2. The City Clerk is directed to submit these forms to the Iowa Department of Transportation before September 30, 2018. BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 14th day of August, 2018. AYES: Daly, Kell, Volk, and Wainwright NAYS: none ABSENT: Otto ,` i°�tlda 6py d Burnell G. Frieden, Mayor f ATTEST: s N i"';h ( a�� , crV fFf'',LG Cynthia Stimson, City Clerk/Treasurer 4 IUWADOT City Street Financial Report ens/2018 8:36 AM 517007 {5-2018} Office of Local Systems Meal Year Ames,IA 50010 2018 City Name FAIRFAX 1 of 8 Cover Sheet Now therefore let it be resolved that the city council FAIRFAX ,Iowa (City Name) On 08/14/2018 did hereby approve and adopt the annual (month/day/year) City Street Financial Report from July 1, 2017 to June 30, 2018 (Year) (Year) Contact Information Name E-mail Address Street Address city ZIP Code Cynthia Stimson icstimson@cityoffairfax.org 300 80th Street Court Fairfax 52228 Hours lPhoneme Extension Phone(Altenative) 7:30 AM-4:00 PM 319-846-2204 319-310-1978 Preparer Information Name E-mail Address Phone, Extension Cynthia Stimson cstimson@cityoffairfax.org 319-846-2204 Mavor Information Name E=mail Address Street Address ',. city ZIP Code Burnell G.Frieden mayor@,cityoffaufax.org 706 Linn Street Fairfax 52228 Phone Extension 319-350-9537 Resolution Number 2018-50 Burnell G.Frieden Cynthia Stimson Signature Mayor Signature City Clerk IUWA DOT City Street Financial Report sitsixots s:s6 am Foran 517007 {5-2018} Office of Local Systems Fiscal Year Ames,IA 50010 2018 City Name FAIRFAX 2 of 8 Summary Statement Sheet Column 1 Column 2 Column 3 Column 4 Column 1 Column 2 Column 3 Column 4 Road use Other Steeet Street Debt Totals Road use Other Steeet Street Debt Totals Tax Fund Monies Tax Fund Monies Round Figures to Nearest Dollars Round Figures to Nearest Dollars A.BEGINNING BALANCE EXPENSES 1.July 1 Balance $78,660' $9 $87,406 $167,966 D.Maintenance 2.Adjustments. $0 $0 $0' $0 1.�RoadlWayMaintenance $207,355 $2,779 $0 , ,.,$ 10;134 (Note on Explanation 2.Snow aril Ice Removal' $10,846 $0 $0 $10846 Sheet) 3.Adjusted Balance $79,660; $9 $8?;496 $16?,,966' n and lmpro vements B,REVENUES 1.Engineering $0 $13,880 $0 $13,880 1.Road Use Tax $279,874 $279,874 2 Right of Way' $0 $0 $0 $9 2.Property Taxes. $19,273 $0 Purchased° rty 619,273 3.Street/Bndge $0 $0 $0 $0 3.Special $0 $0 .$Q Construction, Assessments 4.Traf(icServices $12,147 $0 $0 °$12,147 4,Miscellaneous $0 $54,949 ` 54,949 F.Administration- $14,189 $0 $0 5.Proceeds from,_ $0 $0- $0 O,Equipment $20,257 $2,614 $0 22,871 Bonds,'Notes,and Loans) 6.Interest Earned $0 $0 $o H.Miscellaneous $0 $0 $0 7.Total Revenues $270,874 $19,273 $54,.649 $345,996 J.street Debt (Lines'81 thru 66) 1.Bonds,Notes and $0 $0 $114,200:, =$114,200 Loans-Principal Paid C.Total Funds $350 534 . $19,273 $142,355 $512,162 2.Bonds;Notes and $0 $0 $28,155 $28'155 Available Loans-Interest Paid (Line A3+Line B7) ' TOTALS` K_:Total Expenses $264,794 $19,2?3 ` $142,355 $426,422 (Lines D thru J) L.Ending Balance $65,749 $9 : :$9 $85 740 (Line C-K) M.Tatat Funds $350,534 $19 273 $142;355 `,$512,162 Accounted For(K+L=C) I UWA DOT City Street Financial Report B,Is,zotsss��AM Form 517007 (5-2018) Office of Local Systems Fiscal Year Alves,IA 50010 2018 City Name FAIRFAX 3 of 8 Miscellaneous Revenues and Expenses Sheet Code Number and Itemization of Miscellaneous Revenues(Line B4 on the Summary . Column 2Column 3 Statement Sheet)(See Instructions) Other Street Monies Street Debt 195---Tax Increment Financing(TIF) $0.00 $54,949.00 Line B4 Totals 777777 00 $54;949:AQ Code Number and Itemization of Miscellaneous Expenses(Line.H on the Summary Column 2' Column 3 Statement Sheet)"On street"parking expenses,street maintenance,buildngs,'inaurance, Other Street Monies Street Debt administrative costs for printing,legal fees,bond fees etc,(See Instructions)', Line H Totals DOT City Street Financial Report si>Sizot8 s:36 AM Foran 517007 {5-2018} Office of Local Systems Fiscal Year Ames,IA 50010 2018 City Name FAIRFAX 4 of 8 Bonds, Notes and Loans Sheet New Debt Debt Purpose DOT Issue Issue %related Year Principal Total Total ': Principal Interest Principal; Bond? Use Only, `Date Amount to Street Due Balance Principal' Interest}, Roads Roads Balance as asof7/1 Paid Paidof 8130'.;; ❑ General obligation street 101 06/27/2017 $955,000 2 2029 $955,000$85,000 $15,357 ;,$9,700 $307 =$870,OOR Improvements ❑ General obligation Paving& 301 04/08/2014 $1,330,000 94 2027 $1,130,000 $100,000 $25,728 $94,004 $24,1$4$1;030000 Construction E] General Obligation Paving& 302 06/10/2015 $2,080,000 10 2028 $1,835,000 $185,000 $36,635, $18,500 $3 664$1;6 50,000 Construction New Bond Totals $0 $0',' . Totals $3,92Q,0091 $370,000 $77,729 $114,200 $ 8,155 $3;550,000 U ` GOT City Street Financial Report 8/15/2018 8:36 AM 517007 {5-2018} Office of Local Systems Fiscal Year Ames,IA 50010 2018 City Name FAn2FAX 5 of 8 Project Final Costs Sheet For construction,reconstruction,and improvement projects with costs equal to or greater than 90%of the bid threshold in effect as the beginning of the fiscal year. Check here if there are no entities for this year Z Project Final Costs Sheet (Section A) 1.Project Number 2.Estimated Cost> 3.Project Type 4.Public Letting? 5.LocationlProject Description(limits,length,size of structure)' Project Final Costs Sheet (Section B) 1.Project Number 6.Confraetor Name ;7.Contract, 18.Additions, . 9.Labor 10.Equipment 11:Materials 12.Overhead; II Total Price Deductions 474kOUVADOT City Street Financial Report Form 517007 {5-2018} 8/15/2018 8:36 AM Office of Local Systems Fiscal Year Ames,1A 50010 2018 City Name FArRFAX 6 of 8 Road/Street Equipment Inventory Sheet 1. 2. 4. 5. &3. , 7.Used On 8. Local Class Model Description Purchase Lease /Unit Rent al /Unit Project Status I.D.# Year t, Cost C61t this'FY? " 2016 Caterpillar Mini-Excavator $0 $15,151/Year $0 No NOCH 2011 International Model 7400 SBA 6A $142,430 $0 $0 No NOCH 1996 Chevy C-20 $10,000 $0 $0 No NOCH 1974 JD 2240 tractor with mowers $24,000 $0 $0 No NOCH 2008 Caterpillar 430E IT Backhoe Loader $87,951 $0 $0 No NOCH 2007 Chevrolet C1500 Silverado Pickup $14,671 $0 $0 No NOCH 2007 Chevrolet K250OHD Silverado Pickup $23,867 $0 $0 No NOCH 2014 International Model 7400 $139,365 $0 $0 No NOCH 2014 Chevrolet Silverado Pickup $31,403 $0 $0 No NOCH 2015 Caterpillar Skid Loader $0 $9,335/Year $0 No TRAID 1979 Chevrolet Truck $5,000 $0 $0 No NOCH 2018 Caterpillar Skid Loader $0 $0/Year $0� No NEW 2017 Chevy Silverado Service Truck $54,599 $0 $0 No NEW G-741UWADOT City Street Financial Report siisi2ois 8:36 AM Foran 517007 {5-2018} Office of Local Systems Fiscal Year Ames,IA 50010 2018 City Name FAMFAX 7 of 8 Explanation Sheet Comments The lease for our new 2018 skid loader does not have a payment due until May of 2019. That is the reason zero was entered for FY18. DOT City Street Financial Report 8/15/2018 8:36 AM Foran 517007 {5-2018} Office of Local Systems Fiscal Year Acnes,1A 50010 2018 City Name FAIRFAX 8 of 8 Monthly Payment Sheet Month Road Vse tax Payments, July $27,505.12 August $28,426.55 September $27,756.51 October $18,248.58 November $24,521.61 December $21,263.49 January $17,710.75 February $29,846.17 March $18,906.93 April $10,324.87 May $25,500.38 June $20,862.91 Totals , $2701873.87;