HomeMy WebLinkAboutRESOLUTION NO. 2019-67
RESOLUTION NO. 2019-__
RESOLUTION FORMALIZING THE CURRENT CITY COUNCIL
PROCEDURES FOR AGENDA AND MEETINGS
WHEREAS, the City of Fairfax has been following an agenda procedure but never
officially adopted a written agenda policy; and
WHEREAS, the City of Fairfax began using meeting rules in November of 2018 but never
officially adopted these rules by resolution.
NOW, THEREFORE, BE IT RESOLVED that the agenda procedure and meeting rules
are hereby adopted by the Fairfax City Council as follows:
City of Fairfax Agenda Procedure 11-2019
The following is the procedure to set the agenda for a Fairfax City Council meeting:
Residents, vendors, organizations, and other governmental agencies can contact the city
clerk to request a topic be placed on the Fairfax city council agenda. The clerk shall ask
the topic and request paperwork regarding the topic to be submitted by the deadline. The
clerk shall inform the requestor that this topic will be placed on the tentative agenda for
City Clerk sends out an email to the mayor, staff, engineering staff, finance advisors, and
possibly the city attorney a week before a city council meeting to let them know it is
council packet week.
Agenda topics are requested to be submitted to the city clerk no later than three days prior
to the day the council packet is published the first time. This is usually Wednesday for a
meeting the following Tuesday.
Supporting paperwork is requested to be submitted to the city clerk no later than two days
prior to the day the council packet is published the first time. This is usually Thursday
for a meeting the following Tuesday.
A draft of the agenda is prepared by the city clerk and sent to this email group for review
and revisions.
Once review and corrections are c
The mayor reviews the agenda, makes any needed corrections, and gives final approval
of the agenda.
The city clerk makes the approved agenda part of the packet and sees that it is published
online and posted in the three required Fairfax locations. These are currently: Fairfax
City Hall, Fairfax Public Library, and the Fairfax US Post Office.
If someone has requested to be placed on the agenda, but the mayor has refused, the
person may come to a city council meeting and ask the city council to direct staff to place
item is on the agenda.
If the City Council has previously voted on a topic or discussed a topic and no motion
was made to forward the topic, this topic then requires two council members on the
prevailing side to request the topic to again be placed on an agenda.
City of Fairfax City Council Meeting Rules 11-2019
It has been the City of
on the agenda. This is not required by Iowa Code unless the City is holding a public hearing.
Without an invitation to speak, everyone is simply an observer, listening and observing the
deliberations. In order to try to continue this practice, the City of Fairfax will be enforcing the
following rules.
Meeting attendees who want to address the City Council must:
Remain respectful of the Council members, Mayor, and city staff
Come to the podium and wait to be recognized by the Mayor
State your name and address for the record
You will be given a maximum time allotment of seven minutes
Only address the agenda item on the floor at that time
Non-agenda items are only asked for towards the end of the meeting, are not debatable,
and will be referred to staff for future meetings
You may be asked to stop and return to your seat if you are not offering new information.
You will be asked to stop if your comments become profane, threatening, or otherwise
inappropriate.
If you refuse to follow these procedures, you will be asked to leave the meeting, returning only
when and if you have decided to follow this procedure.
A second refusal to follow this procedure will result in being asked to leave the building.
BE IT FURTHER RESOLVED, by the City Council of the City of Fairfax, Iowa, that
the Mayor and City Clerk are hereby authorized and directed to execute said Resolution.
th
Passed and approved this 12 day of November, 2019.
AYES:
NAYS:
_______________________
Burnell G. Frieden, Mayor
ATTEST:
_______________________________
Cynthia Stimson, City Clerk/Treasurer