HomeMy WebLinkAbout04/14/2026 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
April 14, 2026
A regular meeting of the Fairfax City Council was held March 10, 2026. Mayor Beer called
the meeting to order at 5:45 PM. Council members present: Cindy Anderson, Mike Daly, Dan
Wozniak, Deb Mallie, and Marianne Wainwright.
Chris Philipp stated he requested the option to go into closed session to discuss his city
administrator employment. Currently, he does not want to go into closed session. Chris
discussed difficulties he has encountered while employed as city administrator. The City
Council and Mayor discussed their viewpoints about his employment. The discussion reached a
point when Chris approved of going into closed session to try to move forward with a resolution.
Motioned by Daly, seconded by Wainwright to go into closed session per Iowa Code 21.5 i.
to evaluate the professional competency of an individual whose appointment, hiring,
performance, or discharge is being considered when necessary to prevent needless and
irreparable injury to that individual's reputation and that individual requests a closed session.
Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright. Nays: None. Motion carried.
Chris asked the Interim City Clerk/Treasurer Cynthia Stimson be allowed to stay. The City
of Fairfax Attorney Randy Scholar also stayed. All others in the room were asked to leave.
Motioned by Daly, seconded by Wozniak to go back into open session. Ayes: Anderson,
Daly, Wozniak, Mallie, and Wainwright. Nays: None. Motion carried.
The audience was invited back into the room at approximately 7:03 PM.
Motioned by Daly, seconded by Wozniak based on the agreed terms between the City and
Chris Philipp we accept his resignation with the following conditions: a nondisclosed dollar
amount, a non-disclosure agreement, a non-disparaging agreement all subject to city attorney
review. Ayes: Anderson, Daly, Wozniak, and Wainwright. Nays: Mallie. Motion carried.
Motioned by Wainwright, seconded by Wozniak to approve the consent agenda. Ayes:
Anderson, Daly, Wozniak, Mallie, and Wainwright. Nays: None. Motion carried.
Building Official Eric Von Sprecken discussed flagpole placement at the Fairfax American
Legion and an IDOT project south of Fairfax for 2027.
Dan Wozniak asked about a road closure.
Deb Mallie complimented staff for their great work in the parks.
Mayor Beer opened a public hearing regarding the FY27 Budget at 7:30 PM. The interim
city clerk/treasurer gave a brief statement about the FY27 budget. Mayor Beer pointed out the
Fairfax tax levy is staying at the same rate. No comments were received at city hall or during the
meeting. Mayor Beer closed the public hearing at 7:23 PM.
Motioned by Daly, seconded by Wozniak to approve RESOLUTION 2026-24, A
RESOLUTION APPROVING CITY OF FAIRFAX’S ANNUAL BUDGET FOR FISCAL
YEAR 2026-2027. Roll call vote: Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright.
Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2026-24 duly adopted.
Paul Mallie discussed the proposed Lions Club 5K route.
Motioned by Wozniak, seconded by Daly to approve the Fairfax Lions Club 2026 5K route
for Saturday, June 27, at 8:00 AM. Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright.
Nays: None. Motion carried.
Tina Rosekrans discussed the proposed Ticked Off Lyme Foundation, Inc. LYME Disease
Fundraiser 1K/5K Run/Walk route.
Motioned by Wozniak, seconded by Daly to approve the Ticked Off Lyme Foundation, Inc.
LYME Disease Fundraiser 1K/5K Run/Walk on June 6, 2026, at 7:00 AM.
Motioned by Wainwright, seconded by Daly to introduce and approve the first reading of
ORDINANCE 07 AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2025, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 106, COLLECTION OF SOLID WASTE. Roll call vote: Ayes: Anderson, Daly,
Wozniak, Mallie, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Wainwright to suspend the rules requiring an ordinance be
voted on for passage at two council meetings prior to final adoption and waive the second
reading. Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright. Nays: None. Motion
carried.
This topic will be in the May newsletter and placed on the May agenda for final approval.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2026-25, A
RESOLUTION FOR THE AWARD OF THE 2026 SANITARY SEWER
REHABILITATION – CIPP LINING PROJECT. Roll call vote: Ayes: Anderson, Daly,
Wozniak, Mallie, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2026-25 duly adopted.
Motioned by Wozniak, seconded by Daly to approve RESOLUTION 2026-26, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 4 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE WATER SUPPLY WELL NO. 4
IMPROVEMENTS PROJECT. Roll call vote: Ayes: Anderson, Daly, Wozniak, Mallie, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2026-26 duly
adopted.
Motioned by Daly, seconded by Wozniak to approve RESOLUTION 2026-27, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 5 FROM BOOMERANG
CORP. FOR THE WEST CEMETERY RD REALIGNMENT & RECONSTRUCTION
PROJECT. Roll call vote: Ayes: Anderson, Daly, Wozniak, and Mallie. Nays: None.
Marianne Wainwright abstained because she works for the Boomerang Corp. and is the Project
Manager. Motion carried. Mayor Beer declared RESOLUTION 2026-27 duly adopted.
Motioned by Daly, seconded by Wozniak to approve RESOLUTION 2026-28, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 7 FROM PEAK
CONSTRUCTION GROUP FOR THE HEARTLAND HEIGHTS PARK RESTROOMS
& PAVILION PROJECT. Roll call vote: Ayes: Anderson, Daly, Wozniak, Mallie, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2026-28 duly
adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2026-29, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND TERRACON. Roll call vote: Ayes: Anderson,
Daly, Wozniak, Mallie, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2026-29 duly adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2026-30, A
RESOLUTION TO APPROVE THE CORRIDOR ENERGY COOPERATIVE FORMS
FOR UNDERGROUND ELECTRICAL LINES AT HEARTLAND HEIGHTS PARK.
Roll call vote: Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright. Nays: None. Motion
carried. Mayor Beer declared RESOLUTION 2026-30 duly adopted.
Motioned by Wainwright, seconded by Daly to approve the estimate of $83,190.25 from
Prairie Road Builders, Inc. for 2026 street work. Ayes: Anderson, Daly, Wozniak, Mallie, and
Wainwright. Nays: None. Motion carried.
Motioned by Wozniak, seconded by Daly to approve the King’s Concrete Purchase Order of
$18,540.00 for the Fire Station Addition Project. Ayes: Anderson, Daly, Wozniak, Mallie, and
Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Wozniak to approve the Fully Loaded Aerial
Displays Purchase Order of $15,680 for the USA Days fireworks. Ayes: Anderson, Daly,
Wozniak, Mallie, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Wozniak to hire Tristan Perry for the full-time Public Works
I employee starting on May 18, 2026, at $22.00 an hour (rate will be $23.00 after a favorable 90-
day review) as recommended by the hiring committee. Ayes: Anderson, Daly, Wozniak, Mallie,
and Wainwright. Nays: None. Motion carried.
Motioned by Mallie, seconded by Anderson to hire Rosina Guyer as the city clerk/treasurer
employee at $82,000.00 annual salary, with a flexible schedule, and allowance for a month’s
notice to her current employer. Ayes: Anderson, Daly, Wozniak, and Mallie. Nays:
Wainwright. Motion carried.
Motioned by Daly, seconded by Mallie to approve RESOLUTION 2026-31, A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT CITY
EMPLOYEES. Roll call vote: Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright.
Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2026-31 duly adopted.
Motioned by Wainwright, seconded by Daly to start the process to hire a part-time
maintenance position. Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright. Nays: None.
Motion carried.
The LC/CR Solid Waste Agency’s Battery Recycling proposal was discussed. They will be
contacted about an outside receptacle.
Motioned by Wainwright, seconded by Wozniak to approve RESOLUTION 2026-32, A
RESOLUTION SETTING THE DATE FOR PUBLIC HEARING ON PROPOSAL TO
ENTER INTO A GENERAL OBLIGATION CORPORATE PURPOSE LOAN
AGREEMENT AND TO BORROW MONEY THEREUNDER. Roll call vote: Ayes:
Anderson, Daly, Wozniak, Mallie, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2026-32 duly adopted.
Motioned by Daly, seconded by Wozniak to approve RESOLUTION 2026-33, A
RESOLUTION PROVIDING FOR THE CERTIFICATION OF DELINQUENT CITY OF
FAIRFAX UTILITY CHARGES TO THE COUNTY TREASURER FOR COLLECTION
IN THE SAME MANNER AS TAXES. Roll call vote: Ayes: Anderson, Daly, Wozniak,
Mallie, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION
2026-33 duly adopted.
Motioned by Wainwright, seconded by Daly to have the City organize a City-wide Garage
Sale Day on May 16, 2026. Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright. Nays:
None. Motion carried.
Motioned by Daly, seconded by Wozniak to have the City organize a City-wide Clean-up
Day on June 20, 2026. Ayes: Anderson, Daly, Wozniak, Mallie, and Wainwright. Nays: None.
Motion carried.
Discussion was held regarding options for decorations for US 250 Birthday. Placement in
areas without current decorations is desired.
CI Fund-Fire Station Addition 12.30
Water Fund 42,872.70
Trust and Agency Fund 650.00
Water Revenue Debt Service 34,093.46
Sewer Fund 36,940.28
Sewer Revenue Debt Service 27,662.80
Garbage Fund 26,859.75
Total Revenue: 413,253.98
March 2026 Expenses
General Fund 146,372.76
Road Use Fund 23,158.29
CI Fund - Well 140.82
CI Fund - Bridge Project 93.75
CI Fund - W Cem Intersection 31,234.09
CI Fund - Sewer Lining 2,622.50
CI Fund-Fire Station Addition 37,217.45
CI Fund-Pickleball Courts 321.22
Water Fund 45,680.76
Trust and Agency Fund 2,005.00
Sewer Fund 47,105.32
Garbage Fund 24,540.37
Total Expenses: 360,492.33
CLAIMS LIST April 14, 2026
Payee Purpose Amount
ABC Disposal Parks 325.60
Absolute Security Security 119.00
Ace Electric FD 29,885.00
Adams Multimedia of Iowa Publications 1,926.20
Advanced Business Systems Office Supplies 2,169.65
AFLAC Premiums 724.24
Alliant Energy Utility Bill 539.65
Alliant Energy Utility Bill 51.43
Alliant Energy Utility Bill 22.69
Alliant Energy Utility Bill 22.69
Alliant Energy Utility Bill 397.00
Alliant Energy Utility Bills 11,158.88
Anderman, Katelyn Refund 25.00
Arp, Brady Refund 80.00
Base HRA Monthly S/C 58.00
Bayer, Tammy Parks 100.00
Bayne, Cathy Library 116.85
Beer, Jo Ann Reimbursement 366.13
Bellon-Africa Family Farm Farmland rent - Well #4 Project 4,673.50
Book Systems, Inc. Library 1,229.00
Boomerang Pay App #5 W. Cemetery Rd. 111,277.30
Bound Tree Medical FD 490.97
Cengage Group Library 157.42
Center Point Large Print Library 231.08
Certified Pest Control CH & Lib Pest Control 130.00
Cintas CH Mats 15.71
City of Fairfax Utility Bill 585.50
City of Fairfax Utility Bill 96.00
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 214.05
City of Fairfax Utility Bill 116.25
City of Fairfax Utility Bill 70.50
City of Fairfax EED - FD, Library, Parks 34.44
Colonial Life Premium 227.00
Consolidated Energy Fuel 1,158.83
Construction Material FD Addition 3,849.46
Corridor Energy Cooperative Heartland Heights Project Fee 500.00
Corridor Energy Cooperative Utility Bills 3,782.54
Cotton Gallery Ltd. Parks 568.00
Crawford Quarries Roadstone - Water/Sewer 253.01
Crilly, Shiara UB Scheduled Deposit Refund 27.37
CRL Lawn Care LLC Parks 25,700.00
Custom Hose RU 30.23
Dakota Supply Group RU 500.00
Deyo, Micheala Refund 40.00
Duggan, Kayla Refund 80.00
Dykstra, Ben Refund 40.00
East West Books Library 233.89
Fareway FD, Parks. CH Supplies 1,591.67
Feld Fire FD 1,595.28
FSSB ACH Processing S/C 25.00
Fully Loaded Aerial Displays Fireworks 15,680.00
Globe Life Premium 114.65
Hall & Hall Engineers Engineering 17,471.37
Hansen, Tom On Time Deposit Refund 60.00
Hawkins Chemicals 2,859.96
Hollarah, Chris Refund 25.00
Hoopla Midwest Tape LLC Library 301.15
Iowa Prison Industries Signs 547.14
Iowa Workforce Development Unemployment 1,244.00
IPERS Payroll 12,743.34
Jordan, Katherine Shop 185.00
Kids Reference Company Library 807.63
King's Material FD Addition 6,845.82
Klinefelter, Staci Refund 40.00
Knapp, Brett Sewer 105.00
LC Deputy Sheriff's Membership Security 680.00
Linn County Firefighters Association Dues 75.00
Linn County Sheriff Police Services 10,530.00
Linn County Treasurer Election 1,787.18
LL Pelling Streets 526.44
Locker Room Parks 1,522.00
Luther, Hannah Refund 40.00
Matheson Shop Supplies 32.83
McCurdy, Stephanie Refund 40.00
Mellon & Associates Inc. Sewer 1,305.01
Menards Supplies 649.65
MES Service Company FD 325.00
Metering and Technology Water/Sewer Supplies 1,361.14
MH Advertising Parks 175.00
MidAmerican Energy Utility Bills 1,079.31
Nelson Electric Electrical Work 3,254.75
Netolicky, Patty Parks 135.67
Network Computer Solutions IT work 262.50
Neuhaus, Logan Reimbursement 209.99
Nolan, Mindy Refund 80.00
Peak Construction Group Pay App #7 - HH RR Project 5,431.62
Penworthy Library 363.40
Performance Foodservice Parks 2,155.31
Playaway Products Library 974.55
Pomp's Tire Service Tire Maintenance 125.19
Quill Supplies 453.47
Radar Sign RU 4,127.00
RDJ Specialties FD 2,426.27
Reliance Standard Premiums 254.16
Republic Services 03-2026 Solid Waste Services 25,250.00
Rosekrans, Tina Reimbursement 49.30
Sankot's Garage Maintenance 429.73
Schimberg Co. Water 2,394.32
Schrader Excavating & Grading Co. Pay App #4 Well #4 Project 239,492.26
Schrier, Kathy UB Scheduled Deposit Refund 27.37
Schulte, Adam Refund 130.00
Schumacher Elevator Maintenance 382.80
Simmons, Perrine Attorney Fees 8,998.85
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 76.04
South Slope Phone Service 36.02
South Slope Phone and Internet Service 972.44
State Hygienic Laboratory W/WW Testing 1,221.50
Stinger Trailer Repair Maintenance 134.59
TCM Bank Credit Card Balance 6,763.50
Treasurer, State of Iowa State W/H 5,399.95
Treasurer, State of Iowa WET Taxes 3,484.99
Treasurer, State of Iowa Sales Taxes 528.45
UMB Debt Payment 54,137.50
UMB Debt Payment 128,412.50
UMB Debt Payment 63,035.00
UMB Debt Payment 112,925.00
UMB Debt Payment 95,500.00
UMB Debt Payment 120,338.75
UMB Debt Payment 226,327.50
UMB Debt Payment 387,711.25
UMB Debt Payment 212,481.25
UMB Debt Payment 140,786.25
UMB Debt Payment 60,200.00
Union Pacific Railroad Crossing at Vanderbilt St. 2,196.25
UnitedHealthcare Premium 817.73
US Cellular Cell Phones 234.37
US Treasury Payroll Taxes 4,512.40
US Treasury Payroll Taxes 3,490.69
US Treasury Payroll Taxes 314.18
US Treasury Payroll Taxes 3,456.08
US Treasury Payroll Taxes 3,484.23
US Treasury Payroll Taxes 3,589.61
USA Blue Book Water/Sewer Supplies 4,686.09
USPO Postage 397.59
USPO Postage 530.70
Van Wert Company Meters 12,168.47
Wellmark BC/BS Premium 14,286.59
WEX FD 563.30
White Cap Streets 2,891.16
Whiteman, Alan Refund 125.00
Wilson-Hite Insurance Insurance 177,390.46
Wilz, Beth Library 39.15
Total Net Payroll 64,279.49
TOTAL 2,504,855.66