HomeMy WebLinkAbout03-05-2024 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
March 5, 2024
A regular meeting of the Fairfax City Council was held March 5, 2024. Mayor Beer called
the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Dan
Wozniak, and Nick Volk. Marianne Wainwright was absent.
Motioned by Daly, seconded by Volk to approve the consent agenda, without the Library
Board minutes. Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright.
Motion carried.
No questions were asked about the department reports in the packet.
Roman Kiefer, Regional Transportation Planner with the Corridor Metropolitan Planning
Organization, gave a presentation and answered questions about the MPO.
Tina Rosekrans, with the Ticked Off Lyme Foundation, reviewed plans for their 5K on June
1.
Motioned by Daly, seconded by Volk to approve the use of the city hall area and the route for
the Ticked Off Lyme Foundation’s 5K on June 1. Ayes: Nurre, Daly, Wozniak, and Volk.
Nays: None. Absent: Wainwright. Motion carried.
Fire Chief Mike Sankot discussed their building project to change overhead power to
underground. This will help maneuvering in the parking lot.
Motioned by Daly, seconded by Nurre to approve the invoice from Costigan Construction for
$12,763.85 for this building project. Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None.
Absent: Wainwright. Motion carried.
Jon Larson with Hall and Hall Engineers, Inc. discussed the amended geotechnical
engineering services agreement with Terracon. They are adding $3,750.00 to the agreement.
Motioned by Volk, seconded by Daly to approve RESOLUTION 2024-19, A
RESOLUTION AUTHORIZING AN AMENDED GEOTECHNICAL ENGINEERING
SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND TERRACON
CONSULTANTS, INC. Roll call vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None.
Absent: Wainwright. Motion carried. Mayor Beer declared RESOLUTION 2024-19 duly
adopted.
Shane Wicks, President of Hall and Hall Engineers, Inc., discussed the MPO’s 2025 Update
to their Long-Range Transportation Plan. These plans go out to 2050. He reviewed the
suggested street and trail projects the City of Fairfax would submit. They will work on the
applications and review again during the April 9 meeting for submittal by the deadline.
Motioned by Nurre, seconded by Daly to approve RESOLUTION 2024-20, A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT CITY
EMPLOYEES. Roll call vote: Ayes: Nurre, Daly, and Volk. Nays: None. Absent:
Wainwright. Abstain: Wozniak. Dan Wozniak abstained because his son is listed as one of the
seasonal park employees. Motion carried. Mayor Beer declared RESOLUTION 2024-20 duly
adopted.
Mayor presented information about Linn County’s Greenhouse Gas Inventory Pilot Program
and suggested Fairfax be one of the three communities in this program. This city staff would
need to be trained to enter the data. If we find this too much, we can leave the program with 60
days’ notice.
Motioned by Nurre, seconded by Wozniak to have Fairfax be a participant in Linn County’s
Greenhouse Gas Inventory Pilot Program. Ayes: Nurre, Wozniak, and Volk. Nays: Daly.
Absent: Wainwright. Motion carried.
Motioned by Daly, seconded by Wozniak to approve the date of May 18, 2024, for the City-
Wide Garage Sale Day and June 15, 2024, for the City-Wide Clean-Up Day. Ayes: Nurre, Daly,
Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion carried.
Mayor Beer reviewed the proposed glass recycling program.
Motioned by Daly, seconded by Volk to establish a glass recycling program with a special
dumpster, four pick-ups a year by Republic Services, and adding the appropriate fee to the solid
waste bills. The kick-off will be on the City-Wide Clean-Up Day of June 15. Ayes: Nurre,
Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion carried.
Brian Merta discussed recent repairs to the tandem dump truck.
Motioned by Daly, seconded by Nurre to approve the invoice from Iowa Repair and Machine
for $10,560.15. Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright.
Motion carried.
Brian Merta discussed estimates for the Well #3 rehab.
Motioned by Nurre, seconded by Daly to accept the Northway Well and Pump Co. estimate
of $30,818.20. Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright.
Motion carried.
Dan Wozniak discussed his suggestion to go to two city council meetings a month. No
motion was made, so no change will be made.
Dan Wozniak discussed requiring background checks on any staff or volunteers who have
contact with children. Parks and Recreation Director Joe Kell stated he currently does a sex
offender check. Dan is suggesting hiring a firm to do a sex offender and criminal background
check. It was noted the library staff and all of the fire department would also be required to
participate.
Motioned by Wozniak to do sex offender and criminal background checks of any City of
Fairfax staff and volunteers working with children. This motion died for lack of a second.
More information is to be gathered about how many people this would involve and the
approximate cost/process.
Discussion was held about our current website. Two proposals were reviewed.
Motioned by Volk, seconded by Nurre to renew the City’s agreement with Catalis for our
current website for $1,600. Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent:
Wainwright. Motion carried.
Staff is to see if we don’t do any upgrades if the price will stay at the $1,600. Also, see if we
can renew year by year.
The city clerk/treasurer discussed the insurance renewal dates and process. The agent
suggested using a committee to review the details once he receives them and present a
recommendation to the City Council during the March 26 special.
Motioned by Volk, seconded by Daly to have a committee review the insurance renewal
details and make a recommendation on March 26. Ayes: Nurre, Daly, Wozniak, and Volk.
Nays: None. Absent: Wainwright. Motion carried.
Tom Nurre will serve on this committee.
Shane Wicks and the city clerk/treasurer reviewed the CIP list. Discussion was held about
the FY25 budget. Projects, bond plans, and balances were discussed.
Motioned by Nurre, seconded by Daly to approve the claims list dated March 5, 2024. Ayes:
Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion carried.
CLAIMS LIST March 5, 2024
Payee Purpose Amount
Absolute Security Alarm system 1,116.00
Advanced Business Systems Print Agreement & Supplies 389.32
AFLAC Premiums 440.55
Alliant Utility Bills 9,720.88
Alliant Street Light Install 9,491.55
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 21.11
Alliant Energy Utility Bill 566.27
Alliant Energy Utility Bill 376.00
Baker and Taylor Library 766.12
Bellon-Africa Family Farms LC Well Project 6,444.00
Bound Tree Medical FD 325.57
Branstad, Chris Refund 30.00
Broad Reach Library 293.03
Burns, Irma & Brian On Time Deposit Refund 150.00
Cancino, Richard Refund 60.00
Center Point Large Print Library 220.03
Certified Pest Control Pest Control 130.00
Cintas CH Mats 14.85
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 69.65
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 128.67
City of Fairfax Utility Bill 111.28
City of Fairfax Utility Bill 60.50
Colonial Life Premiums 161.56
Consolidated Energy Fuel 474.60
Cooper, Steve Parks Tournament Fees 430.00
Costigan Construction FD 12,763.85
Cresent Electric Parks 239.61
Danko Emergency Equipment FD 952.53
Drewelow, Auburn Refund 30.00
Eastern Iowa Building Building Supplies 3,976.00
Fareway FD 144.42
Fastenal Shop Supplies 100.57
Feld Fire FD 2,705.94
FSSB ACH S/C 25.00
Gazette Publications 479.31
Globe Life Premium 12.00
Hach Company Water Supplies 818.97
Hall & Hall Engineers Engineering 41,822.50
Hass, Ryan Refund 30.00
Hawkins Inc. Chemicals 1,193.22
Hopkins, Jay M. On Time Deposit Refund 150.00
Imhoff, Ronnie UB Scheduled Deposit Refund 37.97
Independence Parks & Rec. Dept. Parks 300.00
Innovative Groundwater Solutions Water Study 21,000.00
Iowa One Call Locates 9.10
Iowa Repair & Machine Repairs 10,560.15
IPERS Payroll 10,573.45
Jesup Booster Club Parks 325.00
Kromminga Motors Seeder 9,900.00
Linn County REC Utility Bills 3,575.70
Matheson Shop Supplies 32.96
Menards Supplies 567.76
MidAmerican Energy Utility Bills 784.97
Miller, Lynn Mileage 141.37
Ness, Kari Refund 30.00
Network Solutions IT work 875.00
Patton, Monica Refund 65.00
Penworthy Company Library 209.54
Pinter, Erin Refund 30.00
Professional Plumbing FD 2,679.50
Ralston, Kayla Refund 30.00
Red Cedar Chamber Music Library 200.00
Reliance Standard Premiums 232.98
Republic Services Solid Waste Services 21,715.28
Rosekrans, Tina Mileage and Reimbursement 54.37
Sankot's Garage FD 200.50
Schimberg Co. FD 140.82
Schmuecker, Joan M On Time Deposit Refund 75.00
Schwarting, Natalie UB Scheduled Deposit Refund 27.97
Simmons Perrine Moyer Bergman Legal Services 524.25
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 76.49
South Slope Phone Service 35.79
South Slope Phone and Internet Service 773.53
State Hygienic Laboratory Testing 1,146.00
Stimson, Cynthia Mileage and Reimbursement 19.94
TCM Bank Credit Card Balance 8,149.02
Thompson Truck & Trailer FD 5,774.74
Treasurer, State of Iowa Sales Taxes 466.98
Treasurer, State of Iowa WET 2,838.49
Union Pacific Railroad Company Lease 1,000.00
UnitedHealthcare Premium 12,275.55
US Cellular Cell Phones 411.67
US Treasury Payroll Taxes 5,063.53
US Treasury Payroll Taxes 3,077.00
US Treasury Payroll Taxes 2,126.24
US Treasury Payroll Taxes 3,094.46
USA BlueBook Water Supplies 27.06
USPO Postage 315.17
USPO Postage 511.45
WEX FD 202.03
Wilson-Hite Insurance Insurance 13.00
Total Net Payroll 40,901.64
TOTAL 271,454.34