HomeMy WebLinkAbout04-09-2024 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
April 9, 2024
A regular meeting of the Fairfax City Council was held April 9, 2024. Mayor Beer called the
meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Dan
Wozniak, Nick Volk, and Marianne Wainwright.
Motioned by Daly, seconded by Nurre to approve the consent agenda with the Star Bar’s
application pending dram endorsement. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright.
Nays: None. Motion carried.
Tom Nurre asked about the Hawks Ridge lights. There is still an occasional problem with
the trail lights, but the service response has been good.
Mayor Beer opened the public hearing regarding the FY25 budget at 6:07 PM. No comments
were received at city hall prior to the meeting or during the meeting. Mayor Beer closed the
public hearing at 6:08 PM.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION 2024-22, A
RESOLUTION APPROVING CITY OF FAIRFAX’S ANNUAL BUDGET FOR FISCAL
YEAR 2024-2025. Roll call vote: Ayes: Nurre, Daly, Volk, and Wainwright. Nays: Wozniak.
Motion carried. Mayor Beer declared RESOLUTION 2024-22 duly adopted.
Mickey Shields, Directo of Membership Services, with the Iowa League of Cities called in to
discuss a city administrator position. He gave information and answered questions about the
position. A sample job description, salary ranges, and contract examples will be discussed at the
next meeting.
Dan Bushman discussed his plans for his industrial property at 600 Fairfax Road and
Fairfax’s current rules regarding industrial and commercial properties.
Shane Schrader and Bruce Sevig discussed the punch list for the Heartland Heights Pond.
Motioned by Wainwright, seconded by Daly to set up a committee meeting with members to
be determined to try to get more direction on these topics. Ayes: Nurre, Daly, Wozniak, Volk,
and Wainwright. Nays: None. Motion carried.
Motioned by Nurre, seconded by Wainwright to approve RESOLUTION 2024-23, A
RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT
SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF’S
DEPARTMENT FOR FISCAL YEAR 2024-2025 BUDGET. Roll call vote: Ayes: Nurre,
Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2024-23 duly adopted.
Motioned by Volk, seconded by Wainwright to approve RESOLUTION 2024-24, A
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S
PROPOSED AMENDMENT #2 TO THE FISCAL YEAR 2023-2024 BUDGET. Roll call
vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Beer declared RESOLUTION 2024-24 duly adopted.
Motioned by Nurre, seconded by Wainwright to approve RESOLUTION 2024-25, A
RESOLUTION TO APPROVE THE PURCHASING POLICY. Roll call vote: Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2024-25 duly adopted.
Motioned by Volk, seconded by Nurre to approve RESOLUTION 2024-26, A
RESOLUTION TO APPROVE THE CREDIT CARD POLICY. Roll call vote: Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2024-26 duly adopted.
Motioned by Volk, seconded by Daly to approve RESOLUTION 2024-27, A
RESOLUTION APPROVING FIREWORKS PERMIT FOR THE FAIRFAX FIRE AND
RESCUE DEPARTMENT. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2024-27
duly adopted.
Dan Wozniak discussed his request to make fireworks in Fairfax only legal on July 4 and
during USA Days. Discussion was held about limiting them to a two-week period or keep
following the State of Iowa’s regulations. Enforcement is a problem. An article asking for input
is to be put in the Fairfax FACTS.
Brian Merta discussed the quotes received for sewer work. He is recommending the hourly
quote from Ken-Way Trucking.
Motioned by Nurre, seconded by Volk to approve the hourly quote from Ken-Way Trucking
for CCTV video inspection and reports at an hourly rate of $295.00 for 20 hours for a total of
$5,900. The budget maximum amount is currently $7,100. Ayes: Nurre, Daly, Wozniak, Volk,
and Wainwright. Nays: None. Motion carried.
Discussion was held about maintenance of Williams Blvd. and Southview Road. The City
and Linn County have received complaints about the truck traffic. The best route for trucks is
Highway 151 to Wright Brothers Blvd., then north on Lefebure Road. Linn County is suggesting
the City participate in their calcium chloride program to help with the dust. The City is
concerned about the road base.
Motioned by Wainwright, seconded by Wozniak to approve RESOLUTION 2024-28, A
RESOLUTION REMOVING FARM-TO-MARKET DESIGNATION FROM EAST
SOUTHVIEW ROAD BETWEEN LEFEBURE ROAD AND WILLIAMS BOULEVARD
IN FAIRFAX IOWA. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright.
Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2024-28 duly adopted.
Jon Larson reviewed the proposed applications to the MPO regarding Fairfax’s Long-Range
Transportation Plan. These applications must be filed in order for these projects to be eligible
for state and federal grant money. The projects may be changed or not happen at all. These
planning documents go out to 2050. The plan is updated every five years.
Barb Conner had some questions about the projects.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2024-29, A
RESOLUTION AUTHORIZING APPLICATIONS TO THE CORRIDOR
METROPOLITAN PLANNING ORGANIZATION FOR THE 2050 LONG RANGE
TRANSPORTATION PLAN. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2024-29
duly adopted.
Discussion was held about the status of the Water Tower Maintenance Project. The
contractor is requesting the liquidated damages of $1,500 a day only be for the work days the
tower is out of service this spring.
Motioned by Daly, seconded by Volk if all the contractor work is completed for the Water
Tower Maintenance Project by May 13, 2024, then the City of Fairfax will count calendar days
for the $1,500 daily liquidated damages from the date the tower is removed from service to final
completion this spring, including all site clean-up and restoration. If the contractor work is not
completed by May 13, 2024, the contract conditions will be fully enforced as written. Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2024-30, A
RESOLUTION AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL
ENGINEERS, INC. FOR THE PAINTING, MAINTENANCE AND REPAIRS OF THE
ELEVATED WATER STORAGE TANK. Roll call vote: Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION
2024-30 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2024-31, A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT CITY
EMPLOYEES. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Beer declared RESOLUTION 2024-31 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2024-32, A
RESOLUTION TO FIX A DATE FOR A PUBLIC HEARING ON PROPOSAL TO
ENTER INTO GENERAL OBLIGATION EQUIPMENT ACQUISITION LEASE-
PURCHASE AGREEMENTS WITH LEASE PAYMENTS THEREUNDER. Roll call
vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Beer declared RESOLUTION 2024-32 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2024-33, A
RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF
FAIRFAX AND IOWA DEPARTMENT OF TRANSPORTATION FOR USE OF
HIGHWAY RIGHT-OF-WAY FOR UTILITIES ACCOMMODATION. Roll call vote:
Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Beer declared RESOLUTION 2024-33 duly adopted.
Tom Nurre discussed the budget process. He stressed how it is important to bring up
questions and issues timely in the process and before the entire council. The budget schedule
was reviewed. Department presentations and the CIP are currently reviewed starting in
December. The CIP review will be moved up to start in November.
Discussion was held concerning background checks for all City of Fairfax volunteers. Joe
Kell is comfortable with what he does now for the Parks Department and he gave information
from Kathy Waychoff. He stressed there are volunteers in multiple departments. The Council
asked him to continue what he is doing, add a check on Iowa Courts for coaches, and document
what he does. He will also add three questions to the form people fill out who are interested in
coaching.
Motioned by Wozniak to hire Protect Youth Sports to do background checks for all
volunteers. This motion died for lack of a second.
Utility rates for FY25 were discussed. A spreadsheet for council to plug in rates will be
emailed.
Motioned by Daly, seconded by Nurre to approve the claims list dated April 9, 2024. Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Beer stated she feels the Meet and Greet went well, the DQ has a new owner, the
Personnel Policy is being revised and will be on the next agenda, and she has plans to improve
communication with the Council by sending out a weekly update email.
Motioned by Daly, seconded by Volk to adjourn the meeting. Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Beer adjourned the meeting at approximately 11:06 PM.
Alliant Energy Utility Bill 24.47
Alliant Energy Utility Bill 20.38
Alliant Energy Utility Bill 21.80
Alliant Energy Utility Bill 376.00
Baker and Taylor Library 751.35
Baker Paper Parks Supplies 513.15
Bayne, Cathy Mileage 61.64
Beer, Jo Ann Mileage/parking 152.80
Beranek, Nicolas On Time Deposit Refund 150.00
Big Country Seeds Seed 2,566.00
Book Systems, Inc. Library 1,190.00
Boudonck, Taylor On Time Deposit Refund 75.00
Bound Tree Medical FD 896.09
Broad Reach Library 174.15
Bryant, Jayne On Time Deposit Refund 75.00
BSN Sports Parks Supplies 1,370.99
Cardio Partners Inc. CH & Library Supplies 230.00
Cascade Public Library Library 23.00
Catalis LLC Website 1,144.80
Cedar Rapids Tire Streets Snow Equipment 1,051.46
Cedar Valley Humane Stray Dog 130.00
Center Point Large Print Library 220.03
Certified Pest Control CH & Library Pest Control 130.00
Cintas CH Mats 14.85
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 66.60
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 122.57
City of Fairfax Utility Bill 119.52
City of Fairfax Utility Bill 63.40
Colonial Life Premiums 161.56
Consolidated Energy Fuel 672.80
CR/LC Solid Waste Agency Streets 45.00
Crawford Quarries Parks 50.72
Custom Hose & Supplies Water Pilot Well Project 115.78
Danko Emergency Equipment FD 3,864.81
Davis, Cortez FD 321.90
Deason, Robert Parks Refund 30.00
Display Sales Parks 4,817.08
Ever-Green Landscape Parks 2,975.00
Fareway Supplies 150.81
Fastenal FD 20.62
Feld Fire FD 1,749.00
Friends of Grimes Public Library Library 225.00
FSSB ACH S/C 25.00
Future Line Streets 356.38
Gazette Publications 661.06
Globe Life Premium 12.00
Grainger Meters 289.70
Gurney & Associates Sewer UV Bulbs 2,665.00
Hach Company Water Supplies 85.36
Hall & Hall Engineers Engineering 96,322.74
Hawkins Inc. Water Chemicals 744.63
IAMU Dues 906.00
IDOT Highway 151 Project Cost Share 261,046.60
Interstate All Battery Center Batteries 99.98
Iowa Prison Industries Signs 905.74
IPERS Payroll 11,020.29
Jongquist, Robert Parks Refund 125.00
Jordan, Katherine Embroidery 120.00
Jorgensen, Jonna Parks Refund 30.00
Kids Reference Company, Inc. Library 303.91
Kirkwood Community College FD 270.00
Kluesner Construction Street Sweeping 2,479.00
Krivachek, David Janitorial supplies 299.58
Kuhl Ridge Sewer Equipment 3,530.55
Lefebure, Brandon Mileage 280.26
Letts, Josh & Barb On Time Deposit Refund 75.00
Linn County Public Health Parks 300.00
Linn County REC Utility Bills 3,577.42
Linn County Recorder IDNR Park Agreement 12.00
Linn County Treasurer 2023 Bridge Inspection 430.00
LRS Portables Parks 138.28
Matheson Welding Supplies 34.34
Menards Supplies 2,687.26
Michael Schmitt Net UB Deposit Refund 1.28
MidAmerican Energy Utility Bills 594.31
Miller, Lynn Mileage 167.50
Netolicy, Patty Parks Supplies 139.71
Network Solutions IT work 2,867.07
Penworthy Company Library 229.02
Playaway Products Library 827.30
Quill Office Supplies 1,630.49
Radar Sign Sign 3,850.00
Reliance Standard Premiums 254.16
Republic Services Solid Waste Services 21,817.40
Robert Rooff Net UB Deposit Refund 56.39
Rosekrans, Tina Mileage 52.93
Sankot's Garage Supplies 152.09
Schumacher Elevator Company Elevator Maintenance 357.69
Simmons Perrine Moyer Bergman Legal Services 697.50
Site One Landscape Parks 591.00
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 75.06
South Slope Phone Service 35.73
South Slope Phone and Internet Service 719.94
Star Equipment Rental of Lift Boom 500.00
State Hygienic Laboratory W/WW Testing 1,411.00
Storm Steel Steel 100.77
Strickler, Christine Parks Refund 60.00
TBT Sports, LLC Parks 1,124.00
TCM Bank Credit Card Balance 5,563.18
Treasurer, State of Iowa State W/H 6,808.94
Treasurer, State of Iowa Sales Taxes 630.44
Treasurer, State of Iowa WET 2,637.91
UMB Bank Debt Payment 218,225.00
UMB Bank Debt Payment 121,292.50
UMB Bank Debt Payment 195,007.50
UMB Bank Debt Payment 59,162.50
UMB Bank Debt Payment 207,328.75
UMB Bank Debt Payment 109,975.00
UMB Bank Debt Payment 375,321.25
UMB Bank Debt Payment 291,220.00
UMB Bank Debt Payment 97,200.00
UMB Bank Debt Payment 221,390.00
UMB Bank Debt Payment 68,275.00
Union Pacific Railroad Company Vanderbilt St. Project 3,177.82
UnitedHealthcare Premium 13,193.06
US Cellular Cell Phones 516.85
US Treasury Payroll Taxes 3,077.98
US Treasury Payroll Taxes 4,123.67
US Treasury Payroll Taxes 2,977.44
US Treasury Payroll Taxes 363.90
US Treasury Payroll Taxes 1,960.90
US Treasury Payroll Taxes 3,160.73
US Treasury Payroll Taxes 3,454.62
USA BlueBook Water/Sewer Supplies 541.10
USPO Postage 304.62
USPO Postage 511.98
Van Wert Company Meters 9,624.94
Wade's Golf & Mow Parks 265.48
WEX FD 550.44
Whilhelm, Kristin On Time Deposit Refund 75.00
Whiteman, Alan Parks Refund 60.00
Wilson-Hite Insurance Insurance 150,703.88
Total Net Payroll 66,620.19
TOTAL 2,711,811.49