HomeMy WebLinkAbout05-14-2024 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
May 14, 2024
A regular meeting of the Fairfax City Council was held May 14, 2024. Mayor Beer called
the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Dan
Wozniak, Nick Volk, and Marianne Wainwright.
Mike Daly asked about the library project. They are planning for an addition.
Motioned by Wainwright, seconded by Volk, to approve the consent agenda. Ayes: Nurre,
Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
A Linn County Deputy reviewed the list of calls.
Department reports were reviewed. Mayor Beer mentioned the 40 notices Chris is preparing
and asked the Council if these should be sent. Their response was yes. Mike Daly asked about a
temporary structure status. Mayor Beer discussed the kick-off for the Hazardous Mitigation Plan
update.
Joe Horaney with the Cedar Rapids/Linn County Solid Waste Agency gave a presentation.
They can operate the landfill until 2044, but they expect it to be full by 2036.
Marie Schulte gave a presentation about the Fairfax Iowa Library Foundation. They were
encouraged to place their minutes in the monthly FACTS.
Paul Mallie reviewed information about the Fairfax Lions Club’s planned 5K.
Motioned by Daly, seconded by Wainwright to approve the Fairfax Lions Club’s 5K route
and using city hall as the start and stop. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright.
Nays: None. Motion carried.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2024-40, A
RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH USA DAYS,
INC. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Beer declared RESOLUTION 2024-40 duly adopted.
Mayor Beer opened the public hearing concerning the FY24 Budget Amendment #2 at 6:36
PM. No comments have been received at city hall. No one at the meeting had any comments.
Mayor Beer closed the public hearing at 6:39 PM.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2024-34, A
RESOLUTION APPROVING THE CITY’S PROPOSED AMENDMENT #2 TO THE
FISCAL YEAR 2023-2024 BUDGET. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2024-34
duly adopted.
Mayor Beer opened the public hearing concerning entering into a General Obligation
Equipment Acquisitions Lease-Purchase Agreement at 6:39 PM. No comments have been
received at city hall. The City will add the skid loader and mini-excavator to our insurance.
Discussion was held about the wear on the equipment, uses, and purchase option. Mayor Beer
closed the public hearing at 6:45 PM.
Motioned by Volk, seconded by Wainwright to approve RESOLUTION 2024-35, A
RESOLUTION AUTHORIZING AND APPROVING A GENERAL OBLIGATION MINI-
EXCAVATOR ACQUISITION LEASE-PURCHASE AGREEMENT AND PROVIDING
FOR THE LEVY OF TAXES TO PAY THE SAME. Roll call vote: Ayes: Nurre, Daly,
Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2024-35 duly adopted.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2024-36, A
RESOLUTION AUTHORIZING AND APPROVING A GENERAL OBLIGATION SKID
LOADER ACQUISITION LEASE-PURCHASE AGREEMENT AND PROVIDING FOR
THE LEVY OF TAXES TO PAY THE SAME. Roll call vote: Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION
2024-36 duly adopted.
Several topics concerning Heartland Heights were discussed. Shane Wicks discussed the
developer’s request to make design changes to the Culvert STRM P2.0.
Motioned by Daly, seconded by Volk to approve the suggested design changes to Culvert
STRM P2.0. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion
carried.
The developer’s request for three design exceptions for the Heartland Heights Pond were
reviewed.
Motioned by Daly, seconded by Wozniak to approve the requested three design exceptions
for the Heartland Heights Pond. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays:
None. Motion carried.
Discussion was held about the bonding requirements for the bridge and trail.
Motioned by Daly, seconded by Wainwright to not require a bond for the Heartland Heights
bridge and yes have a 2-year bond for the trail concrete with the City paying approximately
$2,650. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Shane Schrader discussed if he orders the bridge now it takes about five months to receive.
He wants to order now to get it installed yet in 2024. But he wants some sort of assurance the
City will participate in the cost.
Motioned by Wainwright, seconded by Daly to authorize the City of Fairfax to participate in
the Heartland Heights bridge with the City’s costs not to exceed the $360,000 in the FY25
budget. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Wainwright to authorize the City of Fairfax to participate in
the Heartland Heights trail with the City’s costs not to exceed the $125,000 in the FY25 budget.
Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
The developers requested the City participate 50% in the drainage costs for approximately
$50,000. The City will check on bond funds and purposes.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION 2024-37, A
RESOLUTION SETTING THE DATE FOR PUBLIC HEARING ON PROPOSAL TO
ENTER INTO A GENERAL OBLIGATION LOAN AGREEMENT AND TO BORROW
MONEY THEREUNDER IN A PRINCIPAL AMOUNT NOT TO EXCEED $700,000.
Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion
carried. Mayor Beer declared RESOLUTION 2024-37 duly adopted.
Motioned by Wainwright, seconded by Volk to approve Alliant Energy’s request for an
IDOT ROW Permit from the City of Fairfax. Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Nurre, seconded by Volk to approve RESOLUTION 2024-38, A
RESOLUTION APPROVING THE PROJECT 28E AGREEMENT BETWEEN LINN
COUNTY AND THE CITY OF FAIRFAX TO REPLACE TWO CROSSROADS
CULVERTS #1725 AND #2429. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2024-38
duly adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2024-39, A
RESOLUTION TO APPROVE SALE OF ONE FIRE DEPARTMENT VEHICLE AND
THE PURCHASE OF ANOTHER BY THE CITY OF WALFORD. Roll call vote: Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2024-39 duly adopted.
Discussion was held about establishing a rental property inspection program. Staff was
directed to draft an ordinance to establish this type of program for all rental properties.
Discussion was held about parking on Wildflower Circle. There is currently no parking
allowed on any City of Fairfax cul-de-sacs. No change was made.
Dan Wozniak discussed the light at a Fairfax sign. Lynn Miller informed the Council he has
already been in contact with Nelson Electric to change the light pattern.
Dan Wozniak discussed his request the City set goals. It was discussed the City does already
have a Future Land Use Map, Comprehensive Plan, Capital Improvement Plan, Zoning Code, as
well as our Code of Ordinances. Dan would like to see an annual recap of our plans and why
communicated more clearly to the residents.
Motioned by Daly, seconded by Nurre to approve the quote of $14,000 from Fully Loaded
Aerial Displays for the fireworks for USA Days. Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried.
The City of Fairfax received 15 responses to keep the fireworks rules the same, 13 responses
to shorten the time to around two weeks, and 48 responses to limit fireworks to July 4 or to
eliminate them entirely. Discussion was held about enforcement.
Motioned by Wozniak to limit consumer fireworks from USA Days to July 4. This motion
died for lack of a second.
Motioned by Nurre, seconded by Wozniak to limit consumer fireworks to only July 4. Ayes:
Nurre and Wozniak. Nays: Daly, Volk, and Wainwright. Motion defeated.
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Discussion was held concerning a quote for street repairs on 80 Street. No action was
taken.
Two quotes from Prairie Road Builders for street maintenance work were reviewed. The
item on Railroad Street for $4,448.86 is to be removed.
Motioned by Wainwright, seconded by Nurre to approve a quote of $82,784.61 from Prairie
Road Builders for street maintenance. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright.
Nays: None. Motion carried.
Joe Kell reviewed information about proposed park signs. Some revisions to the wording
placement will be made to the Heartland Heights sign.
Motioned by Wainwright, seconded by Daly to approve the quote of $20,000 from
MediaQuest Signs with the wording placement revision discussed. Ayes: Nurre, Daly, Volk,
and Wainwright. Nays: Wozniak. Motion carried.
Motioned by Nurre, seconded by Volk to approve RESOLUTION 2024-41, A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT CITY
EMPLOYEES. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Beer declared RESOLUTION 2024-41 duly adopted.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION 2024-42, A
RESOLUTION TO APPROVE THE PERSONNEL POLICY MANUAL. Roll call vote:
Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Beer declared RESOLUTION 2024-42 duly adopted.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION 2024-43, A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT
OF DEBT PRINCIPAL, INTEREST, AND FEES DUE JUNE 1, 2024. Roll call vote: Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2024-43 duly adopted.
No action was taken on the utility rates or city administrator position. These topics will be
moved to an agenda in June.
Motioned by Volk, seconded by Daly to approve the claims list dated May 14, 2024. Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Joe Kell expressed his concerns that the Parks and Recreation Department is being targeted.
He referenced ongoing budget discussions with Council Member Dan Wozniak and also a recent
email sent by Dan to a group of residents. He felt the content was inaccurate and inappropriate.
He asked for Council Member Wozniak’s resignation.
The Council and city staff shared similar concerns regarding the content accuracy and
approach of Council Member Wozniak’s email. Dan indicated that he did not feel he
misrepresented anything and that he views the Parks and Recreation Department spending as
discretionary, rather than essential.
Mayor Beer acknowledged that a request to add this as an agenda topic was denied. She met
with Council Member Wozniak regarding the concerns instead.
The city clerk/treasurer informed the Council about her vacation days and asked if anyone is
interested in attending the Iowa League of Cities’ Annual Conference in Sioux City to let Tina
know by June 3.
Motioned by Daly, seconded by Volk to adjourn the meeting. Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Beer adjourned the meeting at approximately 10:36 PM.
Mayor Jo Ann Beer
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
April 2024 Receipts
General Fund 412,822.92
Road Use Fund 32,351.02
LOSST 33,477.11
TIF Fund 543,483.56
Water Fund 31,249.98
Trust and Agency Fund 800.00
Water Revenue Debt Service 16,340.91
Sewer Fund 33,367.76
Sewer Revenue Debt Service 24,231.41
Garbage Fund 22,732.00
Total Revenue: 1,150,856.67
April 2024 Expenses
General Fund 474,685.10
Road Use Fund 37,235.90
Debt Service
Capital Improvements Fund - Well 3,226.08
Capital Improvements Fund - Water Tower
Project 28,462.50
Capital Improvements Fund - Bridge Project 32,042.50
Capital Improvements Fund - Water Treatment 8,766.75
Capital Improvements Fund - W Cem
Intersection 17,137.24
Water Fund 67,233.76
Trust and Agency Fund 700.00
Sewer Fund 55,210.77
Garbage Fund 30,429.43
Total Expenses: 755,130.03
CLAIMS LIST May 14, 2024
Payee Purpose Amount
Absolute Security Alarm System 1,038.00
Ace Electric Replacement thermostat - shop 1,605.19
Acme Tool Shop - Belt Sander 140.21
Advanced Business Systems CH Print Agreement & Supplies 525.96
AFLAC Premiums 352.44
Alliant Utility Bills 9,366.30
Alliant Energy Utility Bill 38.40
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 21.11
Alliant Energy Utility Bill 712.47
Alliant Energy Utility Bill 376.00
Allied Glass CH - door repair 561.43
Atkins Summer Ball 2024 League Fees - Parks 320.00
Baker and Taylor Library - books 331.77
Bayne, Cathy Reimburse Mileage 143.38
Big Country Seeds Well Project-Seed 2,566.00
Breedlove Sporting Goods Parks - softballs & bases 1,212.00
Carnes, Blessing & Rick On Time Deposit Refund 75.00
Caterpillar Financial Lease Payments 31,510.88
Cengage Library - books 79.46
Center Point Large Print Library - books 219.38
Certified Pest Control CH & Lib Pest Control 130.00
Cintas CH Mats 14.85
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 72.70
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 159.07
City of Fairfax Utility Bill 121.65
City of Fairfax Utility Bill 127.75
City of Fairfax Utility Bill 60.50
City of Fairfax Easter Egg Dash - FD, Parks, Library 102.60
Colonial Life Premiums 201.95
Consolidated Energy Fuel 3,743.00
Cunningham Recreation Parks - Playground mats 3,733.00
Dakota Supply Group Streets - snow equipment 950.00
Danko Emergency Equipment FD-gloves, light, CO detectors 2,223.51
Diligent iCompass Annual Fee 7,780.56
Display Sales Banner hardware 591.87
Fairfax USA Days, Inc. USA Days Contract 5,000.00
Fareway Parks, CH, FD - supplies 2,271.23
Fleming Irrigation Parks-spring start up & repairs 705.20
FSSB ACH Processing S/C 25.00
Fully Loaded Aerial Displays Fireworks for USA Days 14,000.00
Galls FD - Shirts 403.84
Gazette Legal Publications 525.66
Globe Life Premium 15.00
GS Systems Water & Sewer - Alarm System Renewal 900.00
Gurney & Associates Wastewater Sensor Cable 1,017.60
Hall & Hall Engineers Engineering 42,447.50
Hawkins Inc. Water Dept Chemicals 2,653.50
Hoksey Native Seeds HH Pond Seed 583.12
Iowa Finance Authority Debt Payment 175,920.00
Iowa Finance Authority Debt Payment 200,940.00
Iowa Fire Chief's Association FD - Memberships 75.00
Iowa League of Cities Mayor's Association Dues 30.00
Iowa One Call Locates 69.40
Iowa Prison Industries Street Signs 55.80
IPERS Payroll 14,199.17
Itron Meter Reading Maint. Contract 6,344.55
Jacob V. Stark UB Deposit Refund 10.52
Jacob V. Stark UB Deposit Refund 10.52
John's Lock & Key Water Dept - keys 34.34
Jordan, Katherine FD - hats 264.00
Kenway Trucking Sewer - CCTV Video Inspection 9,312.50
King's Material Inc. Concrete for storage building 3,212.34
Kluesner Construction Streets - crack sealing 13,832.24
Laminator & Binding Solutions Library - laminator 2,179.99
Linn County REC Utility Bills 3,606.52
Linn County Sheriff Law Enforcement 4th Quarter 9,360.00
LRS Portables Parks - Port-o-pots 771.56
Matheson Shop Welding Supplies 33.65
Menards Supplies and CH refrigerator 3,499.42
MidAmerican Energy Utility Bill 427.65
Midwest Demolition Contractors Rock, Millings - Water & Library 4,852.01
Miller, Lynn Reimburse Mileage 49.58
Myers-Cox Co. Parks - concession stand food 2,024.79
Netolicy, Patty Parks - craft supplies reimbursement 129.17
Network Solutions IT work & firewall software 1,050.00
On Deck Sports Parks - cage net and pitching machine 2,606.17
Penworthy Company Library - books 358.00
Performance Food Service Parks - concession stand food 5,014.27
Pomp's Tire Service Parks - tire repair 28.62
Prosise, Jodi Parks - Tournament Entry Fees 150.00
Quill Office Supplies 621.36
RDJ Specialties FD - stadium cups 1,640.70
Reliance Standard Premiums 254.16
Republic Services 04-2024 Solid Waste Services 21,778.60
Rosekrans, Tina CH Mileage 63.65
Schimberg Co. Water-Valve Box Parts 874.16
Sentimental Library - DVDs 130.00
Shellsburg Rec Dept. Parks - 2024 IVL Softball League Fees 400.00
Simmons Perrine Moyer Bergman Legal Services 92.25
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 75.51
South Slope Phone Service 35.62
South Slope Phone and Internet Service 697.03
Sports Promotions Parks - Team t-shirts & hats 5,052.50
St. Luke's Work Well Solutions DOT Dug Screen 30.00
Star Equipment Shop - edger & trowel 125.00
State Hygienic Laboratory W/WW Testing 2,806.50
Storm Steel Steel - Water Supplies 12.55
Swank Movie Licensing Library - compliance site license 130.00
TCM Bank Credit Card Balance 6,466.76
Terracon Borings 9,727.50
TNT Landscaping High lift blades 404.91
Treasurer State of Iowa Sales Taxes 400.96
Treasurer State of Iowa WET 3,266.77
UnitedHealthcare Premium 13,193.06
Unity Point Clinic DOT Drug Testing 42.00
US Cellular Cell Phones 1,597.40
US Treasury Payroll Taxes 4,630.05
US Treasury Payroll Taxes 4,066.79
US Treasury Payroll Taxes 3,952.92
US Treasury Payroll Taxes 3,905.48
US Treasury Payroll Taxes 4,241.45
USA BlueBook Water/Sewer Dept Supplies 2,721.07
USA Fire Door Water - steel doors 3,255.43
USPO Postage 515.69
USPO Postage 382.79
Van Meter Water - parts 39.25
WEX FD fuel 237.79
Total Net Payroll 73,902.80
TOTAL 774,718.51