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HomeMy WebLinkAbout02/04/1988 Council Minutes ............ ................... . . . . I s • I 'V,®. Sax 93 i ?W�A? M�ZTINO FAI?FAX CITY COfJNCIL 214188 To,(,gTIVC A 6&Vd q I. Ai'1`1014L OF 4dr.&VdA, A NIITLS Of SVAI1005 iMETIX 2. ?LMUTION 2488' 5CT AI TC /--M r UBL IC .# ?'Ig ANd SALC OF B005 3. SCT d4T� FO? PUBLIC IEARINq ON F/y 884- 806 T 4. D15055ION GCE# 1S51BLC ACTION ON S7I?�.�T I?OOMM FO? suffib? 5. 581 IVZTIN� dATC WI T11 RUNIC-11rAL i l?e: � TOIL IN ZqA?l) TO CO ACT 6. ?f_ 00TION 2488,4 40T#MWZq ION OF 1;SUIN' 2?,I NT5 - ON CONST?IJCTION' " 1K 7. DISCUSSION IN ?CAA d TO TW CONST10(TION ��O�CCiS � r4Nd TIM i 4BLC FOX, SdA" 8. LIQl10? P&MITS 9. MINUTES F?i OA l LANNINq & ZONINq LI-TINS VI T:/1 TJICy? IrWA'M AT IONS 14, 1?6qA?D TD ? LIB 5T [ M I?0a TAU P41W Md F�INa4L PZ4T OF ULLIUM'S PRO.?C?Ty l0, 24888-AIIIOVAL OF FINAL ?IAT OF qILLUNN'S 151 A01 TION TO TJI6 C1 T y Of FA1?FAX, II. dISC.ESION WITN' IITSSIBY ACTION 041 `�Cll_CS I'`i?aVl? S FOR OUNCE" Q. .4"110ML OF BILLS ??ECNTE19 13, 0l`I0?TUNITy FOR CITIZENS NOT ON TIV 4d6(c-Ndd TO VXE5 r'JIC COUAM. l4. 41)�OCI?NWT s�ar�zza n-7-W- f:30, _ 4.30 The Regular meeting of the Fairfax City Council was held 2/4/88 . ' i Mayor Peters presiding . Council present : Barnell, Bullock, Cerveny, Nading, & Svoboda. Agenda approved as posted on motion of Cerveny, 2nd Nading . Carried Minutes of previous meeting approved as mailed on motion of Barnell. 2nd Cerveny. Carried.. Budget & Financial reports approved and placed on file . Receipts to be account for : General Fund $6 , 089 . 91, RUT Fund $1 , 904. 71 , Library T&A 186 . 95 , Water Dept 2 , 062 . 02 , Sewer Dept 3 , 467 . 74 . Resolution 2488 "FIX A DATE OF MEETING - . PURPOSED ACTION --ISSUANCE OF $300 , 000 . 00 BONDS" presented for approval on motion ofCerveny, I 2nd Sovoboda, Voting Aye : Barnell, Bullock, Cerveny, Nading & Svoboda. Voting Nay : None (Time & date : 7 : 00 PM on 3/3/88) It was moved by Cerveny, 2nd Svoboda that 3/3/88, 7PM be fixed as the time and place for receiving and convassings bids for sale of $300, 000 . 00 bonds and authorizing City Clerk to publish.-notice of said sale . Carried. All voting Yea. Public Hearing on proposed budget for F/Y 88-89 set for 7 : 30 PM an March 3 , 1988 at City Hall . Discussion on street projects for summer. On emotion of Cerveny , 2nd Bullock, Prairie Roadbuilders to do the job at a Oil cost of 53(�square yard. Approved on vote of Yea : Cerveny, Bullock, Svoboda, Voting Nay: Barnell & Nading.. Carried. Council requested that notice be sent to Municipal Pipe & Tool to appear at the April. Council meeting to discuss a possible contract for Tying and cleaning of a set amount of feet of sewer main per year. Resolution 2488A "PROCEEDINGS TO AUTHORIZE ISSUE CONSTRUCTION WARRANTS" Presented by Nading, 2'nd Cerveny. Carried . All voting Aye Discussion on time table of completion of various construction project City has undertaken. GhicagoyNorthwesterxn Trans has given verbal i approval for :City to go on their property and clean and deepen ditch on south side of tracks for better drainage of storm water. Minutes from Planning & Zoning read to Council along with their recommondations in regard to Gillunds Final. Plat and the request for drive in and on Park Property. City Clerk instructed to get information from the Land, Water & Conservation in regard to the Grant requirements that were set out when Park was purchased. Resolution 2488B "APPROVAL OF FINAL PLAT OF GILLUNDS LIST ADDITION" Present for approval on motion of Nading, 2nd Svoboda. All voting Aye . On motion of Cerveny 2nd Bullock, Rules & Procedures for Fairfax City Council were approved. All voting Aye On motion of Nading, 2nd Cerveney, Bills presented for payment approved . Carried all voting Aye . Meeting adjourned 9 : 3OPM on motion of Nading, 2nd Svoboda. Carried . Virginia Soukup, City Clerk Charles M. Peters , Mayor i I i 1 GC�lC7�L 14ccount� Stvr �'ou�e 157. 51 Iowa C.Lec 35- 80 South Slope 14. 45 IOAtO�' Lce 220. 00 l�. C. C. 16. 20 L and LZI fee 259- 13 la F �nance o�cer,a 25- 00 State w,a` A 52. 39 aahe is ��� 53. 11 Zpen.1 I ary e & C 2hwac� 57. 0 fed w1A & F Ica 4142. 51 arcvdant 57. 7g Iowa 11.L qai 54. 16 � Con&ume/L 2Cpont 58. 00 L �6&a/ty Petty Caa4 24 70 South Slope l ele 97. 87 Iowa Czec 650- 97 Swl: hey. Feed 16. 19 L i an Co AUCLto� 687. 45 dnLV eILA ty 0� la 40. 00 aarche,L San�tat ion 1, 269. 00 C 1i qasette 59. 06 I uaa Caiven r°• 33 C 2 Tient 4waLrny. 160. 00 Sa'nkot& akage 130. 412 a Lue C v � 157. 66 W. W. 0i It atnge.n 39. 36 Ze61± OU 117. 25 11ccn.mon 405. 48 SaZui. .eli 1, 289. 12 -------------------------------------------------- ------- IM1 4cc6utta PA LY_L4 pa 66 31 . 85 Iowa I J-J- 6aa 85- 74 r4uto P aritA 64. 67 C 2 G CZCI L ng, 59. 20 I ccrylea,i Cazhway 73. 35 South szo pe 2. 60 Iowa Ucc 57- 86 SSanhvta 16..6. 00 2ud Cha. a 269. g1 Flu Ld S lltemA 35. 51 (7 W. W. a�rige,. 10. 18 Zeba 0, Y- 117. 25 AzchaeL Todd Co 186. 38 �ou.1a C�epc-------__ ----__1-'2. 08__----__ Sch�.�'oe----------------------------- 9 &g 36. 81 A,4tt P arcott & Soni 105. 43 fed w1 A &' f zca 534- 70 State Sale i Tax 212. 38 IpetL,1 126. 17 SalatL Lea 1, 372. 79 State w,, A 71 . 02 ---------------------------------------_-_---------------------------- 5( G-WO Dept. C&aw o ka' Quan.n.y 173- 05 I oa- rmaat en 210. 00 Fed w1h & f=L�'ca 543. 27 .Lowry. Uiec 119. 91 Zpelz- 28. 58 south Rope. 78. 85 State w/h 77. 03 Aare�on IlLon 55. 07 Coast Lnental Safety 63- 12 wat en 7koducta 45- 9l Fac 4ax �kaZn 118. 77 Aun`c�paZ l Lpe � Tool 1, 257. 15 W W ka�nye.n 39'2. 93 Sala/LLe..� 865. 29 'E II 4 City of Fairfax P0. BOX 93 FAIRFAX, IOWA 52228 RECOMMENDATION AND RESOLUTION THE FINAL PLAT OF a -. IA�J_ °.:_ADDI,TION TO FAIRFAX, IOWA. AL0NG WITH FIVE COPIES THEROF, HAVING BEEN SUBMITTED TO THE PLANNING & ZONING COMMITTEE OF FAIRFAX, IOWA ALONG WITH A CERTIFICATION- FROM A QUALIFIED ENGINEER AND, THE SAID PLANNING & ZONING COMMITTEE HAVING FOUND THAT SAID FINAL PLAT IS AN EXACT DUPLICATE OF THE PRELIMINARY PLAT WHICH WAS SUB- MITTED TO THIS COMMITTEE, AND WHICH WILL BE FURTHER SUBMITTED 'TO THE CITY COUNCIL OF FAIRFAX, IOWA NOW, 'THEREFORE , BE IT RESOLVED AT THE PLANNING & ZONING COMMITTEE APPROVE THE SAID FINAL PLAT OF _ _ ,_ ___ADDIT'ION TO FAIRFAX, IOWA. , ,AND RECOMMEND TO THE CITY-COUNCIL-OF FAIRFAX, THAT IT APPROVE THE SAID PLAT . THE' VOTE OF THE PLANNING & ZONING COMMITTEE BEING FOR AND against . ----- -- Dated this day ofF , 19 _ '71 by' `� - , �f-' �- ". .r--� Chairman lov yaw WK r ,. ' ,. yLe. �/v"I 1,e .. � 9 ✓ r --y GENERAL FUND : Iowa 111 Gas 2.50 , 48 Fed w/h & Pica 318 . 64 Iowa Electric 630. 10 Ipers 110 . 45 South Slope 91 , 93 State wjn 35 , 56 � Library petty cash 19 . 61 Iowa Library Assoc 15 . 00 Office Enterprises 40. 10 Iowa Ill Gas 89 , 29 BAker & Taylor 273 . 68 Barker Sanitation 1 , 269. 00 Bro Dart 21 . 03 Paless .Cashway 98 . 70 Childrens Press 65 . 08 Schimberg Co 5. 48 Iowa. Conservationist 12 . 00 Martin Marietta 81 , 72 E . Central Library 5 , 96 Lynch, Dallas , Smith Atty. 491 . 10 Postmaster 5. 00 C R Welding 20 . 34 Blue Cross 167 , 52 C R Gazette 57 . 90 Hawkeye Fire 43 . 00 Linn Co Firefighters 10 . 00 Landfill Pee Cityof CR 261 . 90 Pudil Plbg 73 . 30 Linn Co REC 16 , 20 Sankots Garage 24. 34 Salaries 825 . 06 RUT FUND : Iowa Illinois Gas 1119 . 17 Iowa Electric 56 , 09 South Slope 2 . 60 Phillips 66 43 . 00 Michael Tood Co 120 . 61 Sankots 85 . 00 WATER DEPARTMENT: Iowa Ill Gas 33, 42 Fed w/h & Fica 522 . 20 leers 174. 36 State w/h 65 . 88 Iowa Elec 161 . 11 Pudil Plumbing 259 . 05 Hygienic Lab 48 . 00 Am Water WorksAssoc 70 . 00 Salaries 1, 097 . 46 --------------------------------_. _ ---------------_-. . --------------------- ----- j SEWER DEPARTMENT : { Fed w/h & Pica 167 . 26 Iowa Elec 127 , 71 Ipers 49 . 98 South. Slope 78 . 85 State w/h 24. 03 Water Products 1602 . 26 W W Grainger 46 . 65 Speed Press 149 . 90 Payless Cashway 98 . 41 Salaries 280 . 12 MINUTES TO SET DATE FOR HEARING AND SALE OF BONDS 4861 Fairfax, Iowa February 4 , 1988 The Council of the City met in regular session on the 4th day of _ February , 1988, at . even o' clock J7 .m. , at the Cat �IaLL� n the City. The Mayor presided and the roll was called showing the following members of the Council present and absent: Present: BUIIvc, , Bakne l, Cenven , Nading & Svoboda Absent: Council Member CeIL ve.n introduced the resolution hereinafter next set out and the said Council Member moved its adoption, seconded by Council Member Svoboda ; and after due consideration thereof by the Council, the Mayor put the question upon the adoption of the said resolution and the roll being called, the following named Council Members voted: Ayes: Baknell, Bullock, Cekven , Nad�n , Svoboda Nays: Whereupon, the Mayor, declared the said resolution duly adopted, as follows: II I -1- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA 1 RESOLUTION NO. 2488 To fix a date of meeting at which it is proposed to take action for the issuance of $300,000 General Obligation Corporate Purpose Bonds WHEREAS, the City of Fairfax, Iowa , proposes to issue $300 ,000 General Obligation Corporate Purpose Bonds (the "Bonds" ) , pursuant to the provisions of Division III of Chapter 384 of the Code of Iowa for the purpose of paying the cost of the construction of works and facilities useful for the collection, treatment and disposal of sewage and industrial wastes in a sanitary manner ; the construction of works and facilities useful for the collection and ,disposal of surface waters and streams; the construction, reconstruction, improvement, extension and equipping of the Municipal Waterworks System of the City; and the refunding of warrants issued by the City to, pay costs in connection with the aforementioned improvements, and it is necessary to fix a date of meeting of the Council at which it is proposed to take acItion for the issuance of the Bonds and to give notice thereof as required by such law; NOW, THEREFORE, It Is Resolved by the Council of the City of Fairfax, Iowa, as follows. Section 1. This Council shall meet on the 3rd day of March 1988 , at the in the City, at e.ve-n; 1 o+ clock ___Lr�L m. , at which time and place proceedings will be instituted and action taken for the issuance of the Bonds. Section 2. The City Clerk is hereby directed to give notice of the proposed action for the issuance of the Bonds setting forth the amount and purpose thereof, the time when and place where the said meeting will be held, by publication at least once, and not less than four nor more than twenty days before the meeting, in a legal newspaper printed wholly in the English language, published at least once weekly, and of general circulation in the City. The notice shall be in substantially the following form: II -2- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA NOTICE OF PROPOSED ACTION TO INSTITU'T`E PROCEEDINGS FOR THE ISSUANCE OF $300,000 GENERAL OBLIGA'T'ION CORPORATE PURPOSE BONDS The City Council of the City of Fairfax, Iowa, will meet on the 3rd day of March , 1988 , at the t //all , in the City, atae.ven o"clock -, .m. , for the purpose of instituting proceedings and taking action for the issuance of $300 , 000 General Olbligation Corporate Purpose Bonds for the purpose of paying the cost of the construction of works and facilities useful for the collection, treatment and disposal of sewage and- industrial wastes in a sanitary manner; the construction of works and facilities useful for the collection and disposal of surface waters and streams; the construction, reconstruction, improvement, extension and equipping of the Municipal Waterworks System of the City,; and the refunding of warrants issued by the City to pay costs in connection with the aforementioned improvements . At such time and place the Council shall receive oral or written objections from any resident or property owner of the City. By order of the City Council and pursuant to Section 384. 25 of the Code of Iowa. /s/ Virginia Soukup City Clerk BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA i I�f Section 3 . All resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed to the extent of such conflict. Passed and approved this 4th day of February , 1988. Mayor At est: ty Clerk i r i I { II -4- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA It was moved by Council Member Cenveny and seconded by Council Member vv v a- that even o' clock �.m. on the 3rd day of March , 1988 , at the CLfu Hall in the City, be fixed as the time and place for receiving and canvassing bids and considering and passing a resolution for the award of $300 ,000 General Obligation Corporate Purpose Bonds; that the Council meet at the said time and place for such purpose and that the. Clerk be authorized and directed to publish notice of the said sale in substantially the form hereinafter set out, as provided by Chapter 75 of the Code of Iowa. The Mayor put the question on the motion and the roll being called, the following named Council Members voted: Ayes: 1 l Nays: Whereupon, the Mayor declared the said motion duly carried. I i i 1 - 3 I I I i I I I -5- BEL.IN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA NOTICE OF SALE OF BONDS Sealed bids will be received by the City of Fairfax, Iowa , until. [ )o ' clock .m. on the 3rd day of March 1988 , at the Fairfax, Iowa, for the purchase of $300 ,000 General Obligation Corporate Purpose Bonds of the City, at which time they will be presented to the Council at its meeting to be then held at the , Fairfax, Iowa, and after the receipt of open bids the Bonds will be sold to the best bidder for cash. The Bonds will be dated March 1, 1988, in the denomination of $5, 000 each, or any integral multiple thereof, bear interest payable December 1, 1988 , and semiannually thereafter on the first day of June and December in each year and shall mature on June 1 in each of the respective years and in the principal amounts as follows : Year Amount Year Amount 1989 $20 , 000 1994 $30 , 000 1990 $20 , 000 1995 $35 , 000 1991 $25 ,000 1996 $35 ,000 1992 $25,1300 1997 $40, 000 1993 $30 , 000 1998 $40 , 000 but the right is reserved to the City to call and redeem all of the said Bonds maturing in the years 1995 to 1998, inclusive, prior to maturity, in whole or from time to time in part, in one or more units of $5,000 , in inverse order of their maturity (and within a maturity by lot) , upon terms of par and accrued interest on June 1, 1994 , or on any interest payment date thereafter . Bidders should specify the rate or rates of interest and amount of premium or discount, if any, and all other conditions being equal, I preference will be given to the bid which specifies the lowest net interest cost to the City. No bid calling for a discount of greater than 2% will be accepted. There is no limit on the number of rates bid, but all principal maturing on the same date must bear interest at the same rate. Each interest rate specified must be in a multiple of 1/8 or 1/20 of 1%. The difference between the lowest and highest interest rate bid shall not exceed 3% per annum. The City reserves the right to reject any or all bids and to waive irregularities in any bid. Printed Bonds in fully registered form and the approving opinion of Belin Harris Helmick, Attorneys , Des Moines, Iowa, will be furnished by the City. Unless the purchaser requests otherwise within 15 days after the date of sale, the Bonds will be issued in $5 , 000 denominations, showing the purchaser as the registered owner thereof. -6- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA A { M1 S The Bonds will be delivered against full payment in cash or immediately available funds at any City within the Continental United States without expense to the purchaser . The purchaser will be required to provide certain information relating to the initial offering prices and sales of the Bonds necessary to complete the Internal Revenue Service reporting forms prior to closing. Unless requested by the purchaser, the City will not apply for the assignment of CUSIP numbers; additionally, the purchaser must agree in his bid proposal to pay the cost, if such assignment is obtained, and to waive any extension of delivery time due to the use of such numbers. In no event will the City or its Bond Counsel be responsible for the inability of the City to obtain such number assignment, or , if obtained, the correctness of such numbers; and incorrect numbers on said Bonds shall not be cause for the purchaser to refuse to accept delivery of said Bonds . The City Clerk will serve as Bond Registrar and Paying Agent for the Bonds. These Bonds are being issued pursuant to the provisions of Division III of Chapter 384 of the Code of Iowa and will constitute general obligations of the City, payable from taxes levied upon all the taxable property in the City without limitation as to rate or amount. By order of the Council. of Fairfax, Iowa. /s/ Virginia Soukup City Clerk - j i II III �I _7_ BELIN HARRIS HELMICK, ATTORNEYS, [TIES (MOINES, IOWA Upon motion and vote, the meeting adjourned. Mayor Attest: Ci Clerk -g- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA S ]4 1 STATE OF IOWA COUNTY OF LINN SS'- CITY OF FAIRFAX I, the undersigned, Clerk of the aforementioned City, do hereby certify that attached hereto is a true and correct copy of the proceedings of the Council of the City relating to the fixing of a date for the initiation of the sale and issuance of $300 , 000 General Obligation Corporate Purpose Bonds. WITNESS my hand and the seal of the said City hereto affixed this 4f.h day of 1988 . e ; City./Clerk Seal) I !i I 1 i -9- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA k STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX i I , the undersigned, Clerk of the aforementioned City, do hereby certify that the aggregate General Obligation indebtedness of the City, of every kind and nature, howsoever evidenced or incurred (excluding the present issue of $300 ,000 General Obligation Corporate Purpose Bonds) is $ (1) None. , of which $ (2) None is evidenced by bonds as set forth in Schedule A, and of which $ (3) None is evidenced by non-bond obligations as set forth in Schedule B. (1) Insert TOTAL General Obligation Debt (Total of (2) & (3) ) (2) Insert amount of General Obligation debt represented by general obligation bonds (3) Insert amount of non-bond obligations SCHEDULE A (BOND DEBT) Date Typi e Amount Maturity (Please list here or attach a separate maturity schedule for each outstanding issue of general obligation bonds . ) None. i -10- BELIN HARRIS HELMICK, ATTORNEYS, GEES MOINES, IOWA SCHEDULE B (NON-BOND OBLIGATIONS) Type of Obligation Amount (Here list any non-bond obligations of the City which extend beyond the end of the current fiscal year, such as long-term leases , installment sales contracts, etc. If there are none!, please insert the word "none" . If you believe the City has any debt of this nature, telephone us before completing this section. ) None WITNESS MY HAND and the seal of the City hereto affixed this 4th day of Fe6iLua�y 1988 . (Seal) Cit Clerk BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA f STATE OF IOWA COUNTY OF LINN SS : CITY OF FAIRFAX i i I , the undersigned City Clerk, do hereby certify that the aforementioned City is organized and operating under the provisions of Title XV of the Code of Iowa and not under any special charter and that such City is operating under the Mayor-Council form of government and that there is not pending or threatened any question or litigation whatsoever touching the incorporation of the City, the inclusion of any territory within its limits or the incumbency in office of any of the officials hereinafter named. And I do further certify that the following named parties are officials of the City as indicated: Chin Lem r , eer�� Mayor Vil.n�GnLa F. Soukup Clerk/Treasurer Kenneth LiCC'J'me)_l Council Member ka. _A Bu.Y_ock Council Member Vennvn Ceyenc _, Council Member 2uAA NadEny, Council Member Ludw�' c, Svvbvda Council Member I WITNESS MY HAND and the seal of the City hereto affixed this � day of Fc1,44Frj1% , 1988 . CYy Clerk (Seal) -12- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA STATE OF IOWA COUNTY OF LINN SS: f CITY OF FAIRFAX f I , the undersigned Clerk of the aforementioned City, do hereby certify that I have complete access and control of all of the corporate records of the City and that, based upon examination of such records, I have determined that the Municipal Waterworks System of the City was established prior to January 1, 1961 . I further certify that there is not pending or threatened any question or litigation whatsoever touching the establishment, improvement or operation of the Utility. WITNESS MY HAND and the seal of the City hereto affixed this 4tA day of F e6 tLuu�t�j 1988 . C ' y Clerk (Seal) --13- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA STATE' OF IOWA SS : COUNTY OF LINN is I , the undersigned, County Auditor of the County aforesaid, do hereby certify that ti,re values of taxable property of every kind: and character , including agricultural land and building (but not monies and credits) , of the City of Fairfax, Iowa , as entered on the 1986 State and County tax lists , are as follows : Actual (100%) value $18 , 783 , 168 Less Military Exemptions $ 165,7_54 ,Net Total $18 , 617 , 414 Taxable value (after rollback) $16 , 015 , 231 Less, Military Exemptions $_ 165 , 754 Net 'Total $15 , 849 , 477 I do further certify that both the actual ( 100%) value and the taxable (rollback) value shown above are entered and shown on the 1986 State and County tax lists . I do further certify that the values of taxable property of every kind and character of the City for the 1987 State and County tax 'Lists , which 1987 tax lists (are) complete, are as follows : Actual. (100%) value $ 20,217,558 Less Military Exemptions $ 165,754 Net Total $ 20,051,804 Taxable value (after rollback) $_17,713.347 Less Military Exemptions $_ 165,754 Net Total $ 1-7,547,593 i t- that � l0 ° ) value ue and' the I do further er�.�fy tx�at �,ot.. the actual ( 0� 1 taxable (rollback) value shown above (are) entered and shown on the 1987 State and County tax lists . WITNESS MY HAND and the seal of the said County hereto affixed this day of _ 1988 - County Audri r (Seal) Str.-ke whichever doi&s noL apply. -14-- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA 1. ghat is the date, hour and place of meeting for the bond sale? ' March 3 , 1988 M. at the�_.__� Fairfax Iowa and the bo��ear inc?? March 3 , 1988 at •�,o' clock .m. at the Fairfax Iowa . Where and during what hours will 'ou be available o the day of the sale? att�J�� from •I o ' clock . m• to •�:� •��,�_ o ' cl ck � m. and 7aa 4 U:';�; what telephrne number may you be reached during thdse hours? , �'� sue. i c 3 . Please give date scheduled for publication of the Notice of Sale: and the notice of hearing : 4 . Please last the names of the current City Council Members: -Ae.nne.th BanneL.L --.. Vernon Cerven aihu v k S .. Who ;is current. Mayor? Charles Peters . 4ho is the current City Clerk/Finance officer? Vir inia �ouku ?. �qho is the current City Attorney? Scott McLeod Cedar Ra ids xowa 8 . What are the actual and/or estimated total costs contemplated for this project? Construction Engineering 3y.oQc� .oc) Administrative, legal , bond printing, etc . $a. a_ -- 9 . If the project costs are in excess of the amount of the bond how will the remaini;i costs be inanced . )JAS , $ELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA 10. (a) Has the work under the Schmidt contract been completed? (b) if not, what is the estimated completion date? il . What is the popu,-".Iation of the City? According to the 1970 Census : 635 According to the 1980 Census : 683 Present Estimate: 700 12. (a) How many City employees qualify for participation in the Iowa Public Employees Retirement System ( IPERS) .;' (b) Do City funds support any reLirment plans other than IPE�RS? If so:, please call us before returning this questionnaire. 13 . is the City currently involved in any litigation or is there any litigation pending against the City? 8L(_� L_ If "yes" , give details below, including the dollar amount for any damages claimed , and indicate whether the City ' s insurance will cover the possible loss : 14, . What were the City' s tax levies and collections for the past five fiscal years? Collection Year Amount Levied Amount Collected 1987-88 $ In Collection 1986-87 r--1985-86 q1 o E 1984--85 19 8 3-,8 4 1+ U r A,. k .-2- BELIN HARRIS HELMICK, ATTORNEYS, DES MOINES, IOWA 15� rl:yase complete: the following section or attach the completed debt statement forwarded as part of the sale transcript (Pages 18 and (a) Does the City have any general obligation debt other than this bond issue? if "'yes" , please complete the following information for each issue: Yearly Principal Yearly Date of Bonds Purpose Payments MaturityMDates b) Does the City have any general obligation debt , other than bonds , which extends hP1Tond the current fiscal year? if "yc�s" , please call us before c-ompleLing this section. i6 . Do,>s Linn County have outstanding general obligation debt? T "- what is the principal amount of the outstanding debt? if yes P $ and what are the 1986 and 1987 taxable values of the County? 19wa : 3739raf t 1987 ( if available) : $ d V" 17 . Does the College Commurity School District have outstanding general f obligation debt? If "yes' what is the principal amount of file outstanding debt? $ O and what are the 1986 and 1987 taxable values of the Sc ool District? 1986 : $3 Op ; 1987 ( if available) : D� ` 18 . What is the name of the Area Community College s~`rving the City? tip za�— 1,9, Plea,-,e .list below any local or area banks or individuals -,-o wham the City would like the Offering Circular mailed when it has been completed : L, 3 -3- i QELIN HARRIS HELMICK, ATTORNEYS, DES 'MOINES, IOWA I l M J (AM ENDED) 4'861 E PROCEEDINGS TO AUTHORIZE THE ISSUANCE OF A WARRANT' Fairfax, Iowa The City Council met in _ i2e �u�ccrc session at the in the City, at : 00 O' clock ,m. on the t day of �rcurLrcu _, 1922- The meeting was called to order by the Mayor and the roll being called; there were present the Mayor, in the chair ,, and the following named Council Members : Present: Absent: None. The Mayor filed the following acknowledgement of Notice of this Special Meeting, signed by all members of the Council : ACKNOWLEDGEMENT OF NOTICE OF SPECIAL MEETING We, the undersigned, being all the members of the Council, do acknowledge due, timely and legal receipt of Notice of Special Meeting for the called purpose of considering all matters pertaining to the a ss ma come Warrant meeting business g as may y be held. I -1- BELIN HARRIS HEL',11C'K .ATTCRNE'YS„ IDES ,'-j10fNES. 10'1VA ... Council Member f�� d�n� introduced the resolution. entitled , "Resolution providing for the issuance of a Warrant in connection with the construction of various sewer and water improvements" , and moved that said resolution be adopted, seconded b, Council Member Ce,%velzr4 After due consideration thereof by t l Council , the Mayor put the question on the motion and the roll (being called, the following named Council Members voted: Ayes : Nays : None Whereupon, the Mayor declared the resolution duly adopted, as follows: I! i I i I II I -2- ! I BELIN HARRIS HELMICK, ,ATTORNEYS. DES MOINES, IOWA RESOLUTION NO. �' Resolution providing for the issuance of a Warrant in connection with the construction of various sewer and water improvements WHEREAS , the City of Fairfax, Iowa, has authority to issue warrants for the purpose of defraying costs in connection with the construction of various sewer and water improvements (hereinafter, collectively referred to as the "Project" ) ; and WHEREAS , to pay for authorized costs of the Project it is necessary to issue a warrant in the amount of $ - e�4o _, pursuant to the provisions of Section 384 . 57 of the Code of Iowa, NOW, THEREFORE, It Is Resolved by the City Council of Fairfax, Iowa , as follows: Section 1 . The Clerk is authorized and directed to issue a warrant (the "Warrant" ) , as authorized by Section 384 .57 of the Code of Iowa, to Fairfax State Savings Bank, Fairfax, Iowa (the "Bank" ) , in the aforementioned amount, to be drawn on any fund or funds from which payment for such Project may be made, including but not limited to, the proceeds of the sale of General Obligation Bonds. The Warrant shall be signed by the Mayor and attested by the Clerk with the seal of the City affixed, dated as of the date of its delivery to the Bank, bear interest at the rate of Per Cent { ) per annum, and will mat re on dune 1 , 198m Section 2 . The Warrant shall be in substantially the form as attached to this resolution and shall be payable as to principal and interest in accordance with the terms set forth therein. Section 3 . It is the intention of the City that interest on the Warrant be and remain exempt from federal income taxes pursuant to the appropriate provisions of the Internal Revenue Code of 1986 , as amended, and the Treasury Regulations in effect with respect thereto (all of the foregoing herein referred to as the "Internal Revenue Code" ) . In furtherance thereof the City covenants to comply with the provisions of the Internal Revenue Code as they may from time to time be in effect or amended and further covenants to comply with applicable future laws , regulations, published rulings and court decisions as may be necessary to maintain the tax exempt status of the interest on the Warrant. Any and all of the officers of the City are hereby authorized and directed to take any and all actions as may be necessary to comply with the covenants herein contained. The City hereby designates the Warrant as a "Qualified Tax Exempt Obligation" as that term is used in Section 265 ( b) ( 3 ) (B) of the Internal Revenue Code . -3- BELIN HIIARRIS HEL%4ICK, ATTORNEYS, DIE'S MOINES, IOWA f i Section 4 . All resolutions or orders or parts thereof in conflict j herewith be and the same are hereby repealed, to the extent of such conflict . Passed and approved this nth day of Fe uaL _, 198 " Mayo Att1est: i C y Clerk On motion and vote, the meeting adjourned. Ma or Attest: Clerk (Seal) -4- BEL1N HARRIS HELMICK. ATTORNEYS, DES MOINES. IOWA I ASSIGNMENT The attached 'Warrant in the amount of $ is hereby assigned to in consideration of receipt by the undersigned from said assignee of the sum Of Dated this day of , 198. — BY (Name) (Title) By (Name) (Title) BELIN HARRIS HELMICK. ;,1 ORNEYS. DES MOINES. IOWA $ 27, 60,1. SO No. E UNITED STATES OF AMERICA STATE OF IOWA COUNTY OF LINN CITY OF FAIRFAX VARIOUS SEWER AND WATER IMPROVEMENTS WARRANT This instrument is evidence that the City of Fairfax, Iowa (the "City" ) , hereby promises to pay to Fairfax State Savings Bank ,. Fairfax, owa , its successors or assigns, the sum of lu�enty .Seven ThOujialzc/ x rzunc�n�c� one r�nn � /etc centh Dollars ($ 77 t;n/ R�� _ ) payable on -or before June 1, 1.'988 , with interest thereon from the date hereof at the rate of seven Per Cent ( _o) per annum payable at maturity of this instrument or upon prepayment of this instrument as hereinafter provided. This instrument is one of a series of similar instruments issued by the City for the purpose of paying the costs in connection with the construction of various sewer and water improvements of the City, is issued under authority of Section 384 . 57 of the Code of Iowa , 1987 , and is payable from any fund or funds from which payment for such work may be made, including but not limited to, the proceeds of the sale of General Obligation Bonds. The City reserves the right to prepay the amount represented hereby at any time prior to maturity hereof, with accrued interest to the date of such prepayment. Both principal and interest of this Tarrant are payable at the office of the City Clerk, Fairfax, Iowa. IN WITNESS WHEREOF, the City has caused this instrument to be executed by its Mayor , and attested by its City Clerk, with the seal of said City affixed as of the 4fh day of f eGnuccnc , 1'98 CITY OF � 1 I3W By Mayor Attest J/ City l"r , (Seal ) i BELIN HARRIS HEL'SICK. rATTORNEYS. DES MOINES IOWA STATE OF IOWA COUNTY OF LINN SS: CI'T'Y OF FAIRFAX T , the undersigned, being the duly qualified and acting Clerk of the aforementioned City, do hereby certify that as such Clerk I have in any possession or have access to the complete records of the- Council of such City; that I have carefully compared the transcript hereto attached with the aforesaid records and that said transcript hereto attached is a true, correct and complete copy of all the corporate records relating to the issuance a Warrant.,, as shown therein. WITNESS my official signature and the seal of the City hereto affixed this 4tA day of f ebn.ya2: ., 198 • er (Seal) II -5- BELIN HARRIS HELPAICK. ATTORNEYS, DES MOINES, IOWA ARBITRAGE CERTIFICATE I We, Charles M. Peters, Mayor , and Virginia Soukup, City Clerk, of the City of Fairfax, Iowa (the "City" ) , coo hereby certify, with respect to the City' s Warrant # 5 (the "Warrant" ) , presently being delivered by the City, as follows: 1. The City is issuing and delivering the Warrant simultaneously with the delivery of this certificate. 2 . The Warrant is being issued for the purpose of paying costs in connection with the construction of various sewer and water improvements (hereinafter collectively referred to as the "Project" ) . I 3 . The City has entered into contracts for engineering services , construction materials and construction contracts for the Project, and the fees and costs to be paid thereunder are equal to at least 2 1/20 of the total cost of the Project. 4 . The work on the Project has begun and is expected to proceed hereafter with due diligence to completion. 5 . At least 85 per cent of the proceeds of the Warrant will have been expended for costs of the Project within three years from the date of the Warrant. 6 . The amount received from the sale of the Warrant is $-27, 6ol. 80 (purchase price) , and. is necessary for and will be used to pay costs of the Project. The outstanding aggregate principal amount of warrants , project notes, or other tax exempt obligations previously issued with respect to the Project is $ 1801, 0 7 . The total cost of the Project is estimated to be approximately $341 , 270 . i 8 . To our best knowledge and belief, there are no facts , estimates or circumstances which would materially change the foregoing I conclusions . 9 . On the basis of the foregoing , it is not expected that the proceeds of the Warrant will be used in a wanner that would cause the Warrant to be an "arbitrage bond" under Section 148 of the Internal Revenue Code of 1986, as amended, and the regulations promulgated under that section or any predecessor section. i 10. The City has not been notified of any listing or proposed listing of it by the Internal Revenue vervice as a bond issuer whose arbitrage certifications may not be relied upon . 1 I I BELIN HARRIS HELMICK. ATTORNEYS. CUE'S MOINES, IOWA i 11 . The City does not currently have outstanding tax exempt obligations including the Warrant, issued during the current calendar year equal to or in excess of $5, 000, 000 , nor will the City issue additional tax exempt obligations during the remainder of the current calendar year , which, when added to the City ' s current tax exempt obligations , including the Warrant, would be equal to or in excess of. $5 , 000 , 000 . IN WITNESS WHEREOF, we have hereunto affixed our han s and the seal of the aforementioned City, this .5 day of 198V , * Mayor i Cler (Seal) (*This Certificate should be dated as of the date of delivery of the Warrant . ) 7� BELIN HARRIS HELMICK, ATTORNEYS. DE'S MOINES. IOWA _ yy HALL AND HALL LNGINUM-0 I:NG 4 CONTRACT 'CHANGE ORDER Order No, 1 Date 2-1-88 Job No. 3989 Contrast For Weber ]Bros. Construction Mech nic 1 owner City Qf To Weber Brothers Construction (contractor) You are hereby requested to comply with the following changes from the contract plans and specification s Description of Changes UECREL3E INCREASE in Contract Price in Contract Price 1. 43.64 tons bedding rock @$7.00/ton 305.48 2. Replace water main & San. Sewer service in Selzer's Add.. at start of project 550.00 3. MJ Bands & Retainer .Glands (water) ' 366.00 4. Extra work to eliminate four sanitary 1750.00 _„s Manholes TOTALS 2971.48 NET GRADE IN OONMcT MOB $ -2971964 � Justification! Unknown underground conditions encountered required replacing i water main & sanitary sewer service. Additional work required to eliminate 4 sanitary manholes. (Note: Elimination of 4 manholes will be reflected on the final change order at the completion of, the project). I I II The am unt of the Contract will be (Increased) BY the Sum Of's D011W ( 2971.48 ) The Contract Total Including this tind previous Change Orders Will Bes Mara ' ..82.Q3 The Contract Period provided for Completion dill Be (Unchanged) $ .....Jx ye• This document will become a supplement to the contract and all provisions will apply hereto, Requested rner Date Recommended: fix.,. ` �~ 2/1/88 Donald W. Hall Engineer Date Accepted Weber Bros. Contractor, Date PARTIAL PA=T ESTDIATE (Number _.., z �) ,no of Contractor: Weber Brothers Construction am of Owner (Association): to of Completion a Amount of Contracts motes of Estimt�sate a Original. may original $ From Dec 1 1987 Devised Revised $ To Feb L. 1988 Description of Job: Sewer and Water Improvements for the Municipality of Fairfax, Iowa 1987 Item Contract Items This Period Total to Date Quantity Unit Unit Price antic Amount antity Amount 1. . 900 lin. ft. $24.72 lin. ft. 01 0 0 0 2. 793 lin. ft. $12.68 lin. ft. 0 0 0 0 3. 735 lin. ft. $10.55 ea. 0 0 0 I 0 4. 9 ea. $565.00 ea. 0 0 0 0 ' i 5. 16 ea. $225.00 ea. 0 0 0 0 6. 142 ton $ 8.00 ton 28.74 229.92 28.74 229.92 7. 554 lin. ft. $12.50 lin. ft. 0 0 554 6925.00 5 8. 8 lin ft. $11.75 lin. ft. 79 928.25 79 928.25 9. 50 lin, ft. $85.00 lin. ft. 61 5185.00 61 5185.00 10. 5 ea. $995.00 ea. 1 995.00 1 995.00 11. 1462 lin. ft. $5.00 tin. ft. 26 130.00 1488 7440.00 12. 4 ea. $900.00 ea. 0 0 4 3600.00 13. 3 ea. $300.00 ea. 2 600.00 5 1500.00 14. 2 ea. $66.50 ea. 0 0 2 133.00 15. 1 ea. . 95 00 ea. 0 0 1 95.00 16. Change Or 29 r #1 2978 48 78.48 TOTALS 1$11,046.65 30 009.65 ..... _ r Amount This Period Total to ]late count Earned $ 11 046.65 $ 30,009.65 count Retained $ 552.33 $ 1,500.48 evious '.Payments $ 1 mount Due 10,40A q? 10 494.32 tim ed Percentage of Job Completed ................. 38 Is Contractor's Construction Progress on Schedule? -------------- es) No Approved Hall and Hall En ineers Inc.. Engineering Firm RY= Donald resident Title Approved by City By s Charm rte_^_ems M. Peters a ror . i 'fit e 19 STATE OF IOWA County of Linn ss. carp€F F [13FA f� to Cdunalt PVoted. s "Cht Rv4utcar Meeting.of the Ftrs bX c . Cc�unci# R °le � "a I J. F. HLADKY III being duI sworn on rn oath, do say, I am Svdbada y y 9 +' f Agenda aPPraveft as i arci art iriatidn of Cep � ,seconded .C1€rrtert.Mlnutes.Of publisher of THE CEDAR RAPIDS GAZETTE, a Newspaper issued ^PYevidus meeiFrigl a faued:as and€dad on tzt�tioc} of fSr a ett coode env Carriett t ua{O t Finda>ctok ttpa'CP5 ra'PPE'�asYE .a:Pd Placed an f#tie ReaeiPts ta��; n�i�it�-far Genercai Find. daily and printed at Cedar Rapids, in said County of Linn that the 569,9`1 R Fuct� �}9ff471 L##5Fa i' +u ' St. i9SraNatet 1 � 2:4k�Sewer QkPt �fi77d,, : 12hsalat{an 2488 Eae f �ltlETtNCm'-m Notice of which the annexed PesRpers�>�A�Tfrt 1^ UANCEQF30p,0Qt# 7 p rinted copy, was inserted and p ub- 0 4 B t IF S Preseritad far 03?MPro of an ntlon a;f C_ veitY seconded try SYabadax. vin W a;ye; lisped in said newspaper in the issues of. . oS,oFne€� 8a6loak, GervanY^ Fdaadrr� S�SPfaboctcip. . . . . . . . . . . . . . . . .. . , . . . . . 'h,+'n n :Plcfk h(avTe LTlme&'dare 7 011, nn 313^ a�erra�ed iCerwrgnv-secnnded ksv 5uob�adei, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . f3/88 7 P tre. xed( ttli9 t1rn�4nd Place, - Q}a:QaOibtgsnds'.aQi$ aiblh�agzei43 J1:YYClerli to lzutrttsh nataae of sold sale Corrr.a Al[ vating' . .. . . . . . . . . . ... ... . " . . . . . . Public Heoring,6n Prondsed budget far F/Y 88-89 Febr 1� 7 �.�. . . . . . . .A. D.....I a serf for 7.3a PM on Morah�3�1938.01'City ftali!,w . . . . . . . . . . . . . . . , . ., . F7ascusstasr an sreet artgLca for slimTgY, dna �0 h'antion of 0, Minv.s6canaad by 13ullaak PrOfrle RoddbLilders to ds trier lob at an 0"Cost of and the reasonable fee for publishing said Notice is $. . . . . . . . . . . . seauore yord,40roved on;Yote of Yeb Cervghy: Eut[nck Syobnda erottna FlgY Barnetl&fladhre�. Corded.:: 9 ,4ianCt:l FeaUestgtl FhnY not€ce be sent t0 Mexnice• .r Pal`Pigfi&Toot'..to opPear dt tkfe April Counc#1 meata`ng 4a discuss d Passible aantraEat for TVla�t � --- dn,Cl'ctapning aPSa set rtmp Ount of fftt of sewt#, ,r/ main Per y@ar.:Resolutian 2488A "PR€TCE5V. Wf GS�T€�AUTHQRIZEIS�SUECONSSTRUCTION ARRANTS Presented by No6lo9,seconded trv. Ce�veYiv Corded All Vdti.t Aye. `I, J. F. HLADIY, III, in my presence, and by him sworn to before e at ttfsausstan an time table af.g qT.j i6etjj of, _hK jr cnnstraction Praiect etty has une�ertatnen.Ctaida=. �-+ for b nthefFSOsgtwenveebatapPra Cedes. Rapids, Linn County, Iowa, on this . . . . . at for. Et!y^to swan th stdeaPprty and chedn dnd [7 de eri drFch on:south srcEe of trock;6 fGr trett@r a✓ dina9e of storkn water. t A �@ Mon tes tram Pfhnning&iWng read to.Council of Y"1 . .A. D 19M al a with their recomMendatlans in re€ord fa ., Gtt unda final Plot and the reduest for grave in nn Pork PrQ ortv., ttty.Cle instructed to get 3nforrnaflon from fne. Given under my hand and Notarial Seal i pnd.> af*r'8.Cnnserval laic €n ragged to trio dn Gtnn�feguerernents that (ere serf ne�ti wh krarFr R.aldtion 24886 (hPPR6VAL 4F FfhkAk..PLAT ;fLLE1NIfY5`1ST AQISITIQN Presanh far . . . avot an matian of at .:::g bv� . . . , . . . . . 5watradd A€l voting Av®, Notary Pub to and for Linn County, Iowa 1311 m.Oflon of CeNa 9emndtd by. Buiteck �Zasles & PrOcedurm for Fairfax VN eauneii retrPPraved.'Allvatting'Aye - "In. . .I9. motion of Nadine,seconded trY Cerugnv till€a" . . . . • ... . . . . . . . . . . . ttesnegrltAdYe for.advment approved. orrled ntt CEDAR RAPIDS GAZETTE, INC. Ef1ERAL Fulyo tcswa 111 Gas - 25 @48 taw� lectrlc 1431630 y Ubr&V.Potty Osh T96t �,t5'flcesE7ttoYPrtses 4a fa ^• - .... Baker&Tdvlor � Cp%rens Pre5a� 6&.Q1t {nwalaGanservafianist T2�5ft FCentral Library .. 54'ft Pnatmaster 5 Qtt glue-Cross ftaWkeve Fire 438td. Landfill Fee Crtr OF:CR 263:40 Linn Co REC Tlr.SQ 5nfai"fes - 825iQ6 Fdt wv/h&FtCA.- 318 tit . tPER5 {awes Library Assoc 75 tilt tar vd 1:11 Goa f�#arker Sdnitntfon 1 2AN paylvo CashwnY 98211 Siatx#nlberg Ca :; - - 518 _ Martin Moreettn:. 8T 72 Lvnth Daflos Smith Atty 49110 C R 9letding 24 S4 C ft Gaaette 5t L'ann Ga Firefighters lft PudtC;P{tag ............. 7338 .santcn3s G4rtsae'.. ....,.2A 3 ,RtnM tso Q rowva Illinois Gds 1T9 t7 South Slape 26Q Michael Taad Co - 12061` lotus Electric SUO PhIMPa66 4 as Sankpts : _..85Y1a WIATER Q EPA RT1VtENT IIdWdt1'SfGds i 33 d2 T743da tovrn.Stec 161.11 HYgien c Lbb - 411 9.-- Sa1ar{ea 1 a9746 �>;d vi/h&FICA 522.�tt tdtg. h Pudfl Plumbing:. 2590 " A,M Wdfer Works Assoc - SEWER DEPARTMENT" Fad yWuth&FkCA 167176 I FE I 49 98. ;Scat®;urtti 9 Word€nger 4665'% Pdvless CashwaY 98 Ak law+d Stec 12778 Sduth Stood 78 85 Water Products.. 6Q226: - SPeec?;Press 149�f2 5atartos .......:: °....:: ........ . 28aa2 Wetlrra ddtnur.'iied 4:30 PiV on rnation Of Nhddlll� - secOri'dgd bX 5vobddo.Carried. Crigrles M. Pe4ers."Ma or ". Ulrmnlo.SoukU p,.City