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Home My WebLink About06/11/1996 Council Minutes ` CITY OF FAIRFAX COUNCIL MEETING - TUESDAY JUNE 11 , 1996 - CITY HALL - 7 : 00 P.M, TENTATIVE AGENDA: DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS: 1. APPROVAL OF THE AGENDA AS POSTED, MINUTES OF MAY 14TH COUNCIL MEETING, CLER'K' S BUDGET AND FINANCIAL REPORTS . 2. SHERIFF ' S REPORT. 3 . BUILDING PE'RM'ITS: BUD BURGER JOHN THOMAS - DECK ON FRONT & REAR OF HOUSE . TONY HOCAMP - GARAGE MERLE HASTINGS - GARAGE 4 . PARK COMMITTEE 5. CIGARETTE PERMIT RENEWALS . - HANDIMAR'T - STAR HOTEL & LIVERY . 6 . FIRE DEPARTMENT REPORT - DISCUSS INSURANCE FOR FIRE DEPT'. 7. TENNIS COURT REPAIRS . 8. PAYROLL RESOLUTION - #061196 9 . STREET LIGHT RESOLUTION FOR E . SOUTHVIEW RD . 10 . LIBRARY REPORT. 11 . DISCUSS LETTER FROM ATTY ABOUT WHITTERS AND THE DRAINAGE DITCH. 12 . MAINTENANCE REPORTS : - DISCUSSION ON LIFT STATION. PRAIRIE ROADBUILDERS 13 . DISCUSSION ON THE FOLLOWING ITEMS : DEPUTY CLERK.. SMALL CITIES SEMINAR 14 . PERMISSION TO PAY ALL INCOMING BILL'S BEFORE THE END OF F/Y. 15 . OPPORTUNITY FOR CITIZENS NOT ON THE AGENDA. 16 . BILLS PRESENTED FOR PAYMENT. 17 . ADJOURNMENT. CITY OF FAIRFA : The Fairfax City Council met on Tuesday June 11 , 1996 . Mayor Sheely called the meeting to order at 7' : 00 p .m. Council peesent : Harville , Neuhaus, Stallman and Wainwright.Absent Shakespeare .. Motion by Neuhaus, 2nd Wainwright to approve the Agenda, Minutes of the May 14 , 1996 Council Meeting, Clerk' s Budget and Financial Report . MC. No represtative from the Sheriff ' s Department . Building Permits : Motion by Neuhaus, 2nd Stallman to approve Bud Burger for a new Deck. Motion by Wainwright , 2nd Neuhaus , to approve John Thomas for a new Deck. Motion Stallman, 2nd Wainwright to approve a new Garage for Tony Hocamp. Motion Stallman, 2nd Wainwright to approve a new garage for Merle Hastings . Motion Harville , 2nd Stallman to approve new Deck and Door for Kevin Rigdon. All motions passed. Vern Cerveny gave a report on the new park progress . Motion by Wainwright, 2nd Neuhaus , John Otis will work on his Eagle Project in the new Park. He will construct a sign, landscape around the sign and paint the posts in the area and any other projects that may help with the construction of the new park. Motion by Neuhaus , 2nd Wainwright to approve the renewal of the Cigarette permits for HandiMart and the Star Hotel and Livery. MC. Motion by Neuhaus, 2nd Stallman to approve the bid from Tennis Services for the repairs to the Tennis Court at the Park. MC. Maintenance Report : Ron to get some new quotes on the Lift Station. Harville will tour the streets with Lud & Ron to determine which streets will be done . New City Pickup is in. Motion by Wainwright , 2nd Neuhaus for clerk to pay all incoming bills before the end of the F/Y . MC. Stallman made a motion to amend the salaries of the the three City Employees from 10% to a 3% increase . 2nd Harville . Motion by Neuhaus , 2nd Stallman to approve PAYROLL RESOLUTION 061196 —MC. The Clerk will contact the City Attorney to change the Zoning Ordinance on Accessory Buildings , to read Four ( 4 ) feet from any lot line . Add to Building Permit Applications" All Applicants Must be Present at the Council Meeting when their permit is being heard. If they are not, the Council will table the permit until they are present . " Motion by Neuhaus , 2nd Stallman to pay the bills presented . MC. Motion by Wainwright, 2nd Stallman to adjourn at 10 : 20 p.m. MC Mark E . Sheely, Mayor t? p} S Bettyl�J :° Panek, City Clerk RESOLUTION 061196 A RESOLUTION SETTING THE SALARIES FOR APPOINTED EMPLOYEES OF 'THE CITY OF FAIRF'AX FOR THE FISCAL YEAR OF 1'996/1997 . HE IT RESOLVED BY 'T'HE CITY COUNCIL OF FAIRFAX, IOWA; Section 1 . The following positions named shall be paid the Salaries or wages indicated and the City Clerk is authorized to issue checks, less legally required or authorized deductions from the amounts set out below, and make such contributions to IPEE ' S, FICA, and other purposes as required by law, or order of the City Council, all subject to audit and/or review by the City Council. CITY CLERK: $8 . 57 per hour M,T,W, & F ( 32 office hours , 4 non office hours , ) LIBRARIAN: $8. 24 per hour @ 23 Hrs per wk. CHILDEENS LIBRARIAN: 5 . 45 per hour @ 13 Hrs per wk. SATURDAY HELP: 5. 30 per hour @ 3 Hrs per wk. Substitute Help: 5 . 00 per hour @ 59 'Hrs per yr . MAINTENANCE MEN: $10 . 30 per hour 40 hours per week Section 2 . OVERTIME: Any time over the regular hours shall be taken off on another day as regular time . Section 3 . The City shall provide the City Clerk and the Maintenance Men with Blue Cross/Blue Shield Insurance , The City shall be responsible for the first $500 ( $'200 deductible plus $300 ) for each person covered. (SINGLE POLICY ONLY . ) Section 4 . The City Clerk and Maintenance Men shall be paid for the following Holidays : NEW YEAR ' S DAY, GOOD FRIDAY, MEMORIAL DAY, 4TH OF JULY, LABOR DAY, THANKSGIVING DAY , DAY AFTER THANKSGIVING, CHRISTMAS EVE DAY , AND CHRISTMAS DAY. Section 5 . The City Clerk and Maintenance Men shall be allowed four ( 4 ) sick days per year . The sick days may be accumulated up to thirty ( 30 ) days . They shall be allowed three ( 3 ) Bereavement Days per year for immediate family members only. (Spouse , Children, Parents, Brothers and Sisters , and in laws . ) They may not be carried over . They shall be allowed two ( 2 ) personal Days per year , personal days may not be accumulated. After using five ( 5 ) consecutive sick days , at the discretion of the Mayor, a Doctor' s verification may be requested. Section 6 . Vacation Schedule : Forty ( 40 ) hours after one year , Eighty (SO ) hours after three years , and 120 hours after seven years . PASSED THIS l AND APPROVED ON SAME DATE . Mark E . Sheeler, O'r ATTEST; n- BettylklPanek, City Clerk .......... Oki-* proposat Page No of Pages BASEBALL 06W,O,fo'001, AO-r f0WAj IN 09 F E IN47C E S �n SOFTBALL TGNNIC LIGHTING .TRACKS DON T. FARLEY (319) 626-6470 DUST CONTROL BASKETBALL 2279 Rice Ridge Lane N.E. North, Liberty, Iowa 52317 1 N Fl E'LD T1 LE VOLLEYBALL PROPOSAL SUBMITTED TO HOME DATE WORK STREET JOB NAME io CITY,STATE AND 41P CODE JOB LOCATION ARCHITECT QATE OF PLANS JOB PHONE We hereoy submit specifications and estimates lot 4 14VII'411 0 47 0 d We frilvast hereby to furnish material and la-bor— complete in accordance with above specifications, for the sum of: dollars($ Payment to be made as follows: NET CASH UPON COMPLETION. All mativull Is guaranteed to be as$Deciflod.All work 10 be completed in a workmanlike manner according to standard practices.Any affairs bon or deviation from above sDactfl- Authorized cations invoMitt;extra costs will be executed only upon wntlanorders,and will become Signature an extra charge over and above the a0male.All agreements contingent upon strikes, accidents or delays beyond out control. Owner to carry fire, tornado and other Note:This proposal may be necessary insuraince, Our workers are fully covered by Workmen's Compensation withdrawn by us if not accepted within _days. Insurance. days Amptort Of J1170;111111181 The above prices, specifications And conditions are satisfactory and are hereby accepted. You are X r. Signature . authorized to do the work as specified. Payment will be made as f outlined above, Signaturgli Date of Acceptance-lix PLEASE`"SIGN AND, RETURN ONE COPY THANK YOU BILLS PRESENTED FOR PAYMENT GENERAL Target Stores 475 . 06 Hest Buy 321.62 360 Communications 19 . 95 Linn Co . Recorder 26.00 Millhiser Smith Ag'e'ncy 12 ,359 . 86 Post Office 149.00 Ia Firefighters Memborial 150 . 00 Bill Barry, Pop 69.15 Fairfax Bank( Safety Deposit ) 48 . 00 Roofing Wholesale 203.59 Blue Cross , Blue Shield 749 . 79 Fed W/H & FICA 1,302.74 IPER ' S 504 . 44 State W/H 214.11 Central States Airgas 43 . 00 Area Ambulance 100.00 Baker & Taylor 335 . 44 CTS Leasing 24.00 C.R. Photo Copy 34 . 72 Chapman Auto Parts 50.23 Communications E'ngr . 83 . 72 BlueStem 590.11 D&K Family Library 15 . 70 Diary Queen 16.79 Danko Emergency Equip. 740 . 90 Eastern Iowa Door 87.00 Ebsco Subscription 232 . 78 E.F . Johnson Co. 7'3.15 Edgewood True Value 8 . 08 Grametime 386.75 Gazette 53 . 10 Grainger 3.78 Graybill Electronics 50 . 00 IES Utilities 278.24 Iowa Glass Depot 19 .84 Iowa State Univ. 3'5.00 Linn Co . Auditor(Sheriff ) 3 , 705 . 00 Menards 39.28 Mid American 28 . 49 Office 1 Superstores 84. 59 Payless Lumber 242 . 81 Sankot ' s 21.50 Smilemakers 124. 20 Zeb' s Oil 142.41 Steelsmith Sanitation 3 , 567 . 42 Storm Steel. 38.49 South Slope Tel. 183 . 47 Iowa State Univ. 32.50 Eby ' s Sporting Goods 374 . 60 Postmaster 1.3400 Lynch,Dallas,Smith & Harman 451 . 70 Salaries 3,396..27 Grovert Cheerolet('Pickup ) 20 , 046 . 00 RUT Martin Marietta 65 . 75 Iowa DOT 3 ,882 . 45 Crawford Quarry 560 . 60 Firestone, Inc . 319.55 H&H Radiator 26 . 00 IES Utilities 683.22 Linn Co . REC 33 . 60 Mid American 1.1.63 Zeb' s Oil 195 . 99 South Slope Tel . 6.00 DEBT SERVICE Band & Co. % Firstar Trust 36 , 102 . 50 Centsec % United M01 , 2601 .00 Maurice Martin 11260 . 00 Fairfax Bank 24 , 535 . 51 WATER Millhiser Smith Agency 1 , 126 . 82 Devon Walker 13.00 Fed W/H & FICA 167 . 65 IPER' S 56.61 State W/H 56 . 61 Iowa One Call 32.05 Waterworks 5 . 00 Ia Rural Water 125.00 City Of Norway 89 . 60 IES Utilities 205.77 Waterpro Supplies 83 . 34 Mid American 11.33 Post Office 21 . 70 FMS 44.70 Salaries 215 . 53 SEWER Millhiser Smith Agency 879 . 32 Union Pacific 100.00 0 00 to ?o n -3 P_ rt 0 �t 0 C4 (D P- CD (D 0 co 00 0 P) rp t* ct 0 0 C3 tC3 N P. w PV 0F, 0 pi, 10 - 0 0. in 0 r+ 0 ct TA 0 0 0 :v pj (D tj Fql 0 0 ri- H rt Fj- U? 0 w 0 kq to (D !V ftj (D I-A EQ, CD n M ft > �_ (D ho Lq (D (D rt, rt r (D bi rt (D (D V) H. > rt � A) 0 �" C4 0 Fh :v U2 �� (D H. 0 0 z 0 ko (D 0 �l rt x 0 C+ �g D3 " X (+ Pi (D P- W N o A, (D gD rt (D (D 0 FA a r+ (D M Fa. w I" %,� N N 0 ' p- DI 1-41— (D 6� �4 010 oo w 0 11 rt CD IV (D W N < �u 0 0. > 5= (D 14 >4 (D to 0 Q L" (D z H �= tmj ;v 10:4 0 0 14 10 (D �j H_ 0 rt 0 0 t:51 :31 0 tv z bid from Tenniis,Services.for the repairs to the Tennis Court of the Parka MC; Maintenance IReporh Ron to get some new quotes L 'on the M Station,.Harville will tour the streets with.. Lud&Ron to determ ine which streets wilt be done,:: New City:Pickup Is ln. Motion:by Wainwright,2nd Neuhaus,for clerk to Pay all incoming buts before the end of the Fiy, Mc. Stalfman made a motion to amend the salaries of lhe..the Three Clty Employees from l0%to a 31? increase. 2nd Harville. Motion by.Neuhaus, 2nd Stalfmart to approve.PAYROLL.RESOLUTION. .: 061196.MC. The Clerk wfit contract the City Attorney to �� ®�r( change Ihe�Zoning Qrdinance.on Accessory Build- lC ings,to read Four{4r feet from any.lot line.Add fo Building Permit Aoolitallons".All Applicants Must be Present at the Council Meeting When their per County o � mil is being,heard,if They are.not,the.Councel Wilt fable the permit unfit they are'Present."i Motion by Neuhaus 2nd Sfallman to pati the bells presented:'M,C Motion:by Wainwright 2nd 5f6ifman to adjourn at 10:20 p.m,MC Mark'E.Sheely,Mayor Belfv d.Panelk.City-Clerk JB9LLS:.P'RESENTEO:FOR PAYM9NT GENERAL. Target Stores . 475.06 -:360 Communlcatlons-::: T9.95 MillhiserSmil'IhAgedcy ..12,359.86 1a Firefighters Safety rnal 150.60 y dui sworn an oath d® Say, that Fairfax Bank( afety.Deposrt) ....:. duly y , , Blue Cross,Mue Shiold 749.79 IPER5 Central Staf®s Airgas ...............564.44 .43.00 E CEDAR RAPIDS GAZE 1 TE, a CITY:OF FAlCZFA7C Baker&Tayloir 335.44 C.R.Photo:Capy ...--: 3412 and printed at Cedar Rapids, In Said. The Fairfax CRY Council met on Tuesday dune .Communications Engr 1,1 1096 Mayor Sheefy called the:meelIng to order D&K Family ILabrary 1570 - :at. 700 P'm Council present: Harville, Neuhaus, Danko Emergency Equip 740.90 �OttCe ' f which the annexed rioted Sfaflman and Wainwright.Absent Shakespeare. Ebsco Subscrtiptuon 232 78 p ?Motion bye Neuhaus,':2nd Wainwrighf to approve Edgewood True Value- 8.08 the Agenda,Minutes of 4he lwlay 14 1996.Council Casette.....;: :. 53.14 published In said newspaper In the Meeting,CCerlcis Budget arld Financial Reparf,MC.. Electronics,.:.: 50.00.. Na rflprar nlailVefrom the Sheriff's Departmen€ :Iowa Glass:Dopot 1984 13uilding"Permits:Motion by Neuhaus.246 Stall- Linn Co,Auditor(Sheriff) 3 705.00 :...............w,,,,,,,,, ,,,,,,,,,...,.,....,,,,,,,,,,,,,,,..««« man to oOP.ro^ve Bud.:gurger r foa new Deck.Mo- ::Mid American Rob ley WalftWrtghi.2nd Nauhaus to approve.john Payless Lumber ».....::. 242.81 Thomas for,a, new Deck, Motion Staliman, 2nd F€'o� in Smilemakers 4alf 12420 . ,........,««««,««,«,«,«..............................................« a""S . t n : 56742 . itx'itft�om Staitertan,2nd-Wainwright,to ap- .South Slope.Tat ,....� .:.:::.183.47...:: p ¢y a iiew garage far Merle:Hastings,Motion EbV sSporting Goods:: 37460 ............. .............................................. Hart/€Ela 2nd 5tatgrnan Ca approve new.Deck and Lynch Dallas Smith 8 hlarman 451.7a boar for tdot an IRigdon Aff motions passed.' Grovert CheeroletQPickup) 20 046.00 June �F 1 Q 9 6 V. ePtr CerSterny gave a report tin the new park Best Buy....., 321.62 ...............A. D•, 1J .'.•• ....,..,,, greys btrr by Nfa€nwright 2Rd Neuhaus Linn Co.Recorder 26.00 ttr Otts dvilf w'ark ora tits Eagte Project in the now 'Past Office:,- 149.00 �-T1LlblSi7 �T 4.• 58.76 otk ale wt0 construct a sign,'landscape around Bill Barry,Pop 6915 publishing Said 17®tics is ...... ...........«« the stun and paint the<.posts it%.the area and any Roofing Wholesate 203.54 other proiecls tlhalf rmaY help with the construction Fed W/H&FICA .......i= 1.302.74 of the news park StaleW/H .. 214.11 Motion by Neuulhaus,2nd Wainwright to approve Area Ambulana tOfk00 the renewal r f the Ciigareffe permits far ffandiMari .Sluestem . -7 1 and the Star Hlot6l and:Livery.MC. CTS Leasing; 24.00. ; Motion by Neuhaus,2nd Slallmah to approve the:. Chapman Auto(Parts 50.23 Diary Queen 16.79 Eastern Iowa Doerr Subscribed by the ai. �aFrne�imean Co ��b:�� 'in my presence, and by him sworn to Grainger owas €r'e ni .::z�s:�u 'Is, Linn County, Iowa On th1S . .......`�,, Menards 39 28 Office Superstores 84.59 June pp 96 Sankol s....... 21.50. .:...............,.,.............A �., 19 ....... ..........,. Zeb s Ott 14241 @y� Seal. Storm 3849 :and and 1 {}ta 1 Jeal. Iowa State Unuv 32 54 Postmaster,, 13.00: I Salaries ....>:; :i 3;396.27 : . RUT Martin Marietta 65.75 M��..:. .... .c ... ........................ Crawford Quarry 56060 HS H Radiator 2600 :ff y Public!in and f inn County, Iowa Linn Co.REC 33.60. Zeb soil 19599 , Iowa DOT . 3.88245 'Firestone,Inc 319.55 f ES U t)If tiesr;: .. ...........................683.22 Mid American 1163 Received payment fc DEB, SE VICE 600 1� ........................ .............. Bank 31760.00 EDAR RAPIDS GAZE"T"TE INC. Centsec%United MO:;a ..:,.1;260.00. . Fairfax Bank ..1;24,535,51..-'. WATER MOlhi5er Smith Agency;.................... .......1,]26.82 ':: FedW/H9,FICA ,,::::.;. ,. ... :: 167.65 State WIN-. »„.SC;, ....::::56.61;�< Waterworks: a.5.00 city Of Norway 89,60 Waterpra Suoplias 83.34 Post Office 21.70 Salaries 215.53 By....... ......................................... ............. ...... DeVOn Walker ......... 13.00 IPER S ...... :Vk;56.61..:. Iowa One Call a.:32.05 la Rural Water ..:iY125.00 TES V litifies 205.77 F Mid AiiyeClean 11.33: FMS 44,70 SEWER Millhiser Smfihi Agency." :879.32: Union Pacific .._.::10000;; Fed W/H fig FICA 167.65. State WCH .:: 24.00.::! Crawford Quarry._... 15.95:<. TES Utilities:; 382.74:''. €owa One Cali :::32.05 Post Off€ce-::,:; .:.::::.: .::::,.., ::J....:21.70 IPER S _...... m._....., ....... si:56.61.!