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Home My WebLink About03/04/1998 Council Minutes CITY COUNCIL MEETING - WEDNESDAY MARCH 4, 1998 - 3 : 00 P .M. - CITY HALL . TENTATIVE AGENDA: DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING ITEMS , 1 . PUBLIC HEARING ON PURPOSED BUDGET. 2 . RESOLUTION 030498 - RESOLUTION ADOPTING THE ANNUAL BUDGET FOR F\Y 98-99 . 3 . DISCUSSION - SEVIG SUB DIVISION. 4 . ADJOURNMENT. CITY OF FAIRFA . Special Council Meeting Wednesday March 4 , 1998 Mayor. Stallman opened the Public Hearing at 3 : 00 p . m. on the Budget for FAY 98-99 . Council present : Beer , Shakespeare , Stockton and Wainwright . Ha.r-ville absent . Library Board member Norr-ine Zamastil entered a letter about the Library Budget , stating communications between the Council and Library Board should be improved . Total tax levy rate will be the same as :1997-1998 P\Y , Stockton moved to close the public: hearing 2nd Beer . MC . Motion Beer , 2nd Shakespeare: to Approve RESOLUTION 030498 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 , 1999 . Ayes Beer_ , Shakespeare , Stockton and Wainwright . harville absent . Discussion with Mike Singer- and Gordon Sevig on Sevig Sub Division, Topics ! Water Tower , Sewer Lagoon, TI F , Cedar Rapids water and sewer , Dice Ransom, City Engineer was present_ . P&Z will be asked to set up a meeting on the annexation and Preliminary Plat for the Sub Division. Motion by Beer , 2nd Stockton to adjourn at 4 : 45 p . m . CAI; Brian St.allman , Mayor ,n : n Betty 'Janek , City Clerk RESOLUTION non A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 , 1999 BE IT RESOLVED BY THE CITY COUNCIL OF FAIRFAX, IOWA: The Annual Budget for the Fiscal Year ending June 30, 1999 , as set forth in the Adopted Budget Summary, and in the Detailed Budget in support thereof, showing the Revenue Estimates , and Appropriation Expenditures and Allocations , to Programs and Activities for said Fiscal Year is adopted, and the Clerk is directed to make the filings required by Law, and to set the books in accordance with the Summary and Details as adopted. PASSED AND APPROVED ON March 4 , 1998 BY THE FOLLOWING VOTE. AYES: NAYES: JoAnn Beer Alisa Shakespeare Cory Stockton Marianne Wainwright Jack Harville - Absen.t. Brian Stallman, Mayor ATTEST: Betty anek, City Clerk March 2, 1998 City Council City of Fairfax ATTN: Betty Panek Dear Council Members: As Betty and I discussed today,I have some concerns about the wanner in which the Library Budget was handled. The Library Budget submitted by the Council has never been seen nor has it been approved by the Library Board, t understand that part of this may have been a communication problem, however,I believe it is important to that we all understand what transpired. It was my understanding that Ms. Slater and I were to meet with Mr.Harville to discuss and, together,recommend a budget to the Library Board and,in turn,to the City Council which would be mutually understood and acceptable, That meeting never happened. Instead,Mr.Harville,without any consultation with Ms. Slater nor with any member of the Board,submitted a budget to the City Council. Furthermore,when Ms. Slater asked Mr.Harville if she could attend the(budget work meeting she was told "no,she should not attend"because they would have to take minutes. As you know,those meetings are open to the public. As you can well understand, I fully believe in the benefits of the Library to the city and surrounding area. I do not believe the Library,the city of Fairfax or its citizens have been well served by the way the budgeting process has been handled. I would ask that you consider methods to rectify the current budget misrepresentation as well as to ensure that this does not happen in the future. Thank you for your attention to this matter. Sincerely, Norine Zamas i cc: Library Board Members Mayor Stallman Form 63111 NOTICE OF PUBLIC HEARING Department of Management BUDGET ESTIMATE Fiscal Year July 1, 1998-June 30, 1999 City of FAIRFAX Iowa The Chy Counell will conduct a public hearing on the proposed 1998-1999 Budget at Fairfax City Ball on 314198 at 3:00 P.M. The Budget IEstimate Summary of proposed receipts and expenditures Is shown below, Copies of the the detailed proposed 1998-1999 Budget may be obtained or viewed at the offices of the Mayor, City Clerk,and at the Library. The estimated Total tax levy rate per$1000 valuation on regular property ..,.,..,.,:. $ 7,72054 The estimated tax levy rate per$1000 valuation on Agr culturi land Is .............$ 3.00375 At the public hearing,any resident or taxpayer may present objections to,or arguments In favor of,any part of the proposed bludget. February 21 , '1998 181 Betty J. P.anek City Clerk,,.,,....,..__ ..._,.— National Inflation.Faotor 2.16% Average Budget Re-estimated Actual %Change FY 1999 FY 1998 FY 1997 FY 97 to 99 Revenues ill Other Finani Sources Tax"Levied an Pro 1 179,591 167,704 1 6 8 6 9 4 3.16% Le":Utioollectted PropertyTaXosi Year 2 15 Not Current Property Taxes 3 179,591 167,704 1 68 694 Dann uenf PropertyTaxes. 4 h „ ; P Revenues $ hher Chy Taxes 6 Lloanses&Penmita 7 6 75 425 1 ,296 ;r : Use of Mon and RolLarty 8 8,464 r 11 277 a WE 1011 intergovernmental 9 129,222 Charges for services 16 1 3 7 '17'8 137,421 1 3 8 888 s Ial Assessments 11 Mluellaneoua 12____Zo 8 3 5 1 490 17,908 s? Other Financing sources. 13 48,0104 5 8 4 6 5 53,500 otal Revenues and other Sources 14 529 526 519,448 520 785 > 8x enditures Oftler Financing Uses mmun#ty Protection (polloe,fire,street',1111 15 218,582 63,284 6 7,6 61 79.74% Human Development health,ilbrarf,recreaion,eto) 16 9 6,6'211 100,190 51 '608 3 6.8 3% Home&Community Environment parbage,etreets,uulitiea,etc 17 2-4-1 508 3 3 2 2 9 7 248,08;4 -1 .33% Polloy&Adminlstraldoh ma or,counolPt„oterk tegal,etc 18 56 Oil 11 52,429 3 2,4 2 7 31 .43% Non-Program 19 I! Total Expenditures 20 612 722 568,200 3 9 9,7 8 0 Debt service 21 42,520 4 5,0 4 0 ` •' `' '' capital Protects 22 207,099 2351516 Nat'Operattng Expenditures 23 405,623 2 9 0 1 6 4 354 7 4 i0 Transfers Out 24 48,004 5$ 4 6 5 53,5010 Total Expendtturaw7ransfers out 25 6 6 0 7 2 6 6 2 6,6 6 5 453,2810 Excess Ftevsltntues&Other Sources Over (Under)Expandituresfrransfers Out 26 [1 31 2001. [10 7,217]. 67,505 Beginning Fund ft arm July 1 27 2 8 0 110 7 387,324 ,81 q Ending Fund Balance June 30 28 148,9'07 2809107 3 8 7 3 2 4 ;,0,;, Explanation of any FY 97 to FY 99 average%change{4 and"New-expenditure program)exceeding the National Inflation Factor: I I i i STATE OF IOWA County of Linn SS. [TV Fla AX =. taY m.r K 1, AhaYor S4[maih apeiaed She P'cib M�ar[�i�at 3 t1Q.: �.n, an eiie E ur[tetdar€� �I�e=r an€. I J.E LADI�Y 9 III s being duly sworn on my oath, do say, that der.StukRTaaGrVrriy�Rt Ville ab se. N goarr#fEa �1oGt ma Xa- mas[ilen[eraa d.tetYera a�#t�aeLl[srarwgudge#,�tec�acrd am I publisher of THE CEDAR RAPIDS GAZETTE, a stating m�' P[ad �n itre Ca l_ebrarw goar�td,s[a�ititda�8[s�spr+sved Toeal.lax IeVw rffi€e wt4la � �s�s :�,��k[�n News a er issued flail and Tinted at Cedar Ra ids, in said ot€ 0 (�` 1 � ESa' Newspaper Y P P ll�Ti� €� T€�� e �1��- County of Linn; that the Notice of which the annexed printed GET ECG T14E:"r-'FR L Y9AR b4b[N.G JUNE 30, 1k49.?a+w , ha>cespaf Stockton and walnwrtt�,€iarsf[ta a[i�en# copy, was inserted and published in said newspaper in the 5evi9 Sub Diwiston.:Too.16,Water To-wer,Sewer Lagoon on s7 Cedar rapids what.andseweryDick. issues of............................. ................................................... ............... Ransar' Ci1Y l mfoeer was a 6dffl Pu:MU be asked..io set up a.meeting on:hie amexaf[on.and PribllrrlinarY Plat€irk the sf&D61(lom ..,.............................................................................................. ............... hRot€orrErw ie3eer;2nd Seoclifan#o ad[nun at 445' P.M. gran Stallman.Mayor':! ....................................... .......................................................... ...... 8et1Y Parsers�Ce[w C[erk March 1. .. A. D., I9....... ...................................... ........................... 11.04 and the reasonable fee for publishing said Notice is$.................... i -1. A Subscribed by the above named JY HLADI-I, III, in my presence, and by him sworn to before me at Cedar Rapids, Linn County, Iowa on this ....,a. ...... March $ ....... day of......................................... ................A. D.) 19�.................... Given under my hand and 4anZ l. ............................ tart'Public, n County, Iowa R eceived payment for above from..........................................................I9.............. CEDAR RAPIDS GAZE'I"I`E, INC. By...............................................................