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HomeMy WebLinkAbout04/09/2002 Council Minutes AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,APRIL 9,2002 FAWAX CITY HALL—7:00 P.M. TENTATIVE AGENDA; DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS: A_ Call to Order B. Approval of: 1 Motion to approve Agenda and Clerk's Financial Report 2. Place March 12,2002 Council Meeting Minutes on file C. Business 1. PUBLIC HEARING—Eagle Scout Dugout Project at Linn Street Park 2. Discussion on Eagle Scout Dugout Project 3. Joe Rasmussen—Democratic Candidate House District#35 4. Vern Cerveny—Issues of City Concern 5. Greg Fetter--Concession Stand 6. Full Time Maintenance Position 7. Shelton Technologies Service Contract Agreement on Copier 8. Garbage Tags 9. Discussion on Codification of City Ordinance Book 10. Dick Ransom—.Well#3 11. Consider Resolution 02-04-09-1 Fiscal Year End Remaining Funds of Fire Dept.and Library 12. Consider Resolution 02-04-09-2 Hynek Farms Mowing of City Paxks 13. Consider Resolution 02-04-09-3 28E Project Agreement—Southview Road, 14. Ordinance 249 Municipal Infractions a. Consider motion placing on 1"Reading 15, Discussion on Animal Protection and Control Ordinance 16.. Consider approval of claims presented for payment including Millhiser Smith Agency$25206.00 D. Reports 1. Sheriff Department 2. Library 3. Fire Department 4. Maintenance Department E. Discussion 1. Opportunity for Citizens not on the Agenda F. Adjourn CITY OF FAIRFAX REGULAR COUNCIL MEETING TUESDAY,APRIL 9,2002 Mayor Voss called the meeting to order at 7:00 pm Council members present. Beer, Ekstrom & Wainwright Council members absent: Scott&Frieden.Also present: Ron Dusil&Dick Ransom Motion Beer 2"d.Ekstrom approval of Agenda&Clerk's Financial Report Aye 3 MC Motion Wainwright 2"d Beer approval Min.March 12,2002 Council Meeting Aye 3 MC Mayor Voss declared Public Hearing on Eagle Scout Dugout Project at Linn Street Park open at 7:02 pm Bill Gibney,.Greg Fetter,James Hagen&JcAnn Beer expressed their views. Mayor Voss declared Public Hearing closed at 7:23 pm Motion Ekstrom 2ad Beer approve the Eagle Scout Dugout Project at Linn Street Park as presented Aye 3 MC . Deputy Jim Crawford presented the Sheriff's Report Vernon Cerveny discussed the adoption of SOS Save Our Streams Pollution Watch and Litter Removal Sign.The sign is sponsored by Linn County Izaak Walton League of America. The Council feels that this is a great move and anyone interested in participation of keeping Prairie Creek clean can call City Hall. Greg Fetter along with John Pacha discussed various issues with the public restrooms and concession stand. Motion Ekstrom 2"d Beer hire David l Yanecek as full time maintenance person at$11.00 an hour with full benefits and evaluation in 6 months Aye 3 MC Motion Beer 2"d Wainwright approve'Shelton Technologies Service Contract Agreement Konica 7020 Copier Aye 3 MC Discussion on garbage tags Discussion on Codification of City Ordinance Book Dick Ransom led discussion on possibly resolving the high iron levels at Well #3 by isolating and plugging the source that may be causing the problem with Well#3 Motion Ekstrom 2nd Beer to hire Gin,gerich Well to investigate Well 43 for approximately$5,000.00 Aye 3 MC Motion Beer 2"d Wainwright approve RESOLUTION 02-04-09-1 Fiscal Year End Remaining Funds of Fire Dept & Library Roll Call Vote: All Ayes MC Motion Wainwright 2"a Beer approve RESOLUTION 02-04-09-2 Hynek Farrns Mowing of City Parks Roll Call Vote: All Ayes MC Motion Wainwright 2nd Beer to table RESOLUTION 02-04-09-3 28F Project Agreement--Southview Rd for additional information Roll Call Vote:All Ayes MC Motion Ekstrom 2'a Beer approve ORDINANCE 249 Amending by adding a new Article 6 to Title I, Chapter 1 Municipal Infractions on its first readling Roll Call Vote:All Ayes MC Discussion on Animal Protection&Control Ordinance Motion Ekstrom 2"d Beer to have the City Attorney review the subsection of the Animal Protection&Control Ordinance pertaining to Pit Bull Terriers Aye 3 MC Motion Beer 2"d Wainwright approve claims presented for payment Aye 3 MC Vern Cerveny presented the Library Report.The.Library will participate with the USA Day Parade. Library patronage& usage continues to increase. A curio cabinet was donated to the Library. Anyone interested in donating/loaning Fairfax memorabilia can call the Library,City Hall or Vernon Cerveny. Dave Yanecek presented the Fire Department Report Ron Dusil presented the Maintenance Report. There may be change orders for connections on the Vanderbilt St. Water Main Project.Pricing on these change orders will be introduced at the May Council Meeting.The responsibility to repair any driveways is Yordi Excavating, Bud Burger led discussion on the lease of real estate between the City of Fairfax&St, Patrick's Church. There was also discussion on a trail Motion Wainwright 2"d Ekstrom to adjourn meeting at 8:53 pm Aye 3 MC Bill Voss,Mayor a. Ma -PachCity Clerk City of Fairfax 04/08/02 Balance Sheet As of March 31, 2002 Mar 31, 02 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund 108,040.66 Sewer Fund 38,729.16 Total Certificates of Deposit 146,769.82 Checking Account General 354,307.43 Road Use 'Tax 27,895.53 Debt Service 285,333.27 Trust & Agency 21,696.10 Water -2,788.27 Sewer 23,700.34 Garbage 9,586.95 TIFF 40,905.23 Total Checking Account 760,636.58 Savings Expend Trust Arbor Team 1,228.10 FD Equipment Regular Savings 7',459.03 Camera Fund 280.62 Memorial Fund 823.78 Total FD 'Equipment 8,563.43 FD Fireworks 5,979.81 Library Gifts & Bequests 19,509.70 Total Savings Expend Trust 35,281.04 Total Checking/Savings 942,687.44 Total Current Assets 942,687.44 TOTAL ASSETS 942,687.44 LIABILITIES & EQUITY Equity Opening Bal Equity 541,559.56 Net Income 401,127.88 Total Equity 942,687.44 TOTAL LIABILITIES & EQUITY 942,687,44 Page A%mle Scout tag Project Proposal 2002 The Dugouts Current Stile r x, Proposed Style gi� a v� >" a "�,:. '" �rr�✓ . � � s r ' _ ✓ x ON , i Eagle S Project Proposal 2002 Index Cover Page 1 Index Page 2 Summary Page 3-5 Bill of Materials Page 6-7 X Chain Link Fence Quote Page 8-9 Metal Roof Color Chart Page to Roofing Edge Spec Sheet Page 11 Scale Drawing Display Presented -z- Eagle Scout Project Summary Hi my name is Greg Soukup from Troop 33. As requested I have researched further into the Dugout Proposal from the February Meeting. I have more information about the dimensions and the cost of Dugouts. Location This project will be constructed at the Little League Diamond. To the south of the diamond is Linn Street, to the east is the playground, and to the north is the existing pony league field. The location of the dugouts will go over the existing benches. We will remove the present bench and fence around the bench then use the existing fence to extend the sideline beyond the dugout for 20 feet. Dugout Floor Floor Option A. Cement slab to be 18' by 6'. The cement will be 4" deep. The Sub-base required will be 34 inch unwashed rock. 2 x 6 forms for the concrete will either be made and or borrowed. I think this is the best option because it's long lasting and it's easy to clean. Floor Option B This option will have no cost because it will be just a dirt floor. The reason. I say that we shouldn't do this is because it gets very muddy and dirty by just having a dirt floor. • Floor Option C This option is limestone. The existing dirt would be removed within the footprint of the dugout. 4" inches of crushed limestone would provide better drainage than just soil.. This option is not as good as Option A but it does its job and it's less pricey. Dugout Wall Wall Option A The first option would be cement blocking. I ruled out this option. because: 1. Too expensive -3- 2. Too substantial 3. Little or no visibility Wall Option B The second option is a wooden walled. Again I ruled this out again because: 1 Little or no visibility 2 Potential vandalism Wall Option C This third option is chain link fence wall. I think this is the best option because its not too expensive and you can see through it. The visibility with this fence option will prevent people from trashing the place or creating graffiti. Tools such as a stretcher bar and other for construction will be borrowed or donated. Roof Roof Option A. This option is a shingle roof. You will need more items such as felt paper, roofing nails, plywood, and the shingles itself. A problem would be vandalism such as ripping of the shingles. Roof Option B This option is a metal roof. The only difference between Option B and Option C is that Option B would only have 2 x 4 support boards that the screws go in. A problem with this option is that if someone would climb upon the roof it may not support the weight. Roof Option C Option C would be a metal roof the same as option B but with a plywood underlay like the shingle roof. This option would make it easier to assemble, easier to attach screw, and add to the strength of the dugout. I would recommend this option. Bench Bench Option A -4- This option is to dig out the existing bench and when we lay the cement put the bench back in at the appropriate height. Bench Option B This option is to take out the existing bench. We will construct a bench made out of 2 x 4, 2 x 6, 2 x IO and remaining parts of plywood from roof. I recommend this option because it will be a stable bench and will include a top shelf for players to place their equipment instead on the ground. Schedule April 17th, Big Out present fencing and benches. April 20th — 21'st Dig postholes for fence posts and dig out area for dugout floor subbase. Pour cement for fence posts and place, level, and secure posts. May 1st, lay rock for dugout subbase and compact May 4th, form for and pour concrete for dugout floor. May Ilth, Construct fence and dugout roof. May 12 th'clean up Summary So the dugout will either have a dirt, limestone, or cement floor. A metal chain link fence. A shingle, a metal, or a metal with a plywood support roof. A metal bench or a wooden bench. My recommendation for this project consists of a concrete floor, chain link fence dugout wall, metal roof with plywood underlay, wooden player bench, and the removal of the existing four foot high dugout fence to be an extension of the--sid. line fence. This project's cost is approximatel�'f62,169.89)and will be completed by volunteer laboP::.__-... .- -5- Bill of M Item Dimension Quantity,Ea Dugout Total Places Price Each Total Price Concrete Floor: Concrete 18'x 6'x W( Cu.Yd,) 1.375 2.75 CY# $ 237.108 Subbase-3/4 Unwashed 18'x 6'x 6"( C1u.Yd,) 1.375 2.75 CY` $ 612.81 Concrete Forms? 2x6 32 ft 64 ft 0,65 $ 41,60 #price includes$25 trip charge * equivalent to 415T price also includes$35 delivery charge Subtotal Concrete Floor $ 341.49 Fencing: Reference attached detailed from Life Time Fence Dugout 18 X6 six foot components 1 2 288,01 $ 576,102 eight foot components 1 2 223.57 $ 447.14 Subtotal Fencing Si't}2'3.16 Bench(16'length) Treated Lumber 16 ft. 2 x 12 2 4 $ 1.60 ft. $ 22.40 2 x 10 1 2 $ 1.25 ft. $ 16,50 2 x 6 1 2 $ 0.65 ft_ $ 17.30 2 x 4 2 4 $ 0.44 ft. $ 117.76 2 x 4(support) 60 $ 0.44 ft. $ 25.410 scrap plywood! deck screws 2 lbs. $ 3.50 lb. $ 7.00 staples for supports $ 3.100 TOTAL Bench Costs(2) 11,2.36 Roof(6'X i$") Treated Lumber Header required-both: 2 x 8 37 74 $ 1.60 ft. $ 134.40, 2 x 10 15.5 31 $ 1.25 ft. $ 54,75 2 x 4 112 224 $ 0.44 ft. $ 114,.56 1 X 6 38 76 $ 0.40 $ 416,40 Header subtotal ? $ 350.11 Metal Roof Option A: Metal Sheets-t2"length;3 ea 36 72 $ 1.71 ft $ 12;3.12 Framing Closure 48 96 $ 3.20 per 10' $ 3032 Screws 0.5 bag 1 $ 25.00 $ 25.00 2 x 4 36 72 $ 0.44 ft. $ 47'.68 Metal Roof subtotal A $ 226.52 Metal Roof Option R Metal Sheets-1T length;3 ea 36 72 $ 1.71 ft $ 123.1.2 Framing Closure 48 96 $ 3.20 per 10' $ 30.7'2 Screws 0.5 bag 1 $ 25.00 $ 25.100 112 inch Plywood-treated 3.5 7 $ 21.99 $ 153.9'3 Metal Roof subtotal $ 332,77 Shingle Roof Option: Shingles 4 bdi 8 $ 13.84 bdl $ 1101.72 Roof edge 36 72 ft. $ 4.50 per 12' $ 2`7.100 Roofing nails 5 Ibs $ 0.90 lb. $ 4.50 112 inch Plywood-treated 3.5 7 $ 21.99 $ 153.93 Roll of Felt 30 lb roll - $ 16.50 Shingle Roof subtotal $ 312.65 -6- Bill of Materials Item Dimension Quantity Ea Dugout Total Places Price Each Total Price TOTAL Roof-Metal Option A $ 57613 TOTAL Roof-Metal Option B $ 682,88 TOTAL Roof-Shingle Option $ 6612.76 Total Dugout Costs(Options Include concrete floor,fence dugout,and metal roof option S) $2,159„89 CALCULATIONS: Concrete Post Holes 20 12N”" 0.5 foot radius 3.67 foot height 3.1416 Pi Base=Pi R squared 0.7854 Volume=Base"Height 2.88 cu ft. Total cubic ft. 57.65 Cubic yards required 2.14 Pales are 3°"diameter possibly reduced from calculation Square Feet @ 4"deep = 216 Cubic feet required = 72 Cubic Yard = 27 cu.ft. Cubic Yards required = 2.67 Gi0��0 EO►tD€tt7P vily. SOURCE ITEM AMOUNT 30 Mli-55406 72" 9 GA. GALVANIZED (2" Mesh) CHAIN LINK FABRIC @ 2.15 /ft. = 64..50 6'2 Mli--33005 1 5/6" DQ-40 PIPE TOPRAIL & BRACING @ 1.21 /Ft. 75.02 3 POST-00575 2 7/8" X 9' DQ-40 PIPE TERMINAL, POST @ 28.59 /Ea. 85.77 1 POST-00574 2 3/8" X 9' DQ--40 PIPE LINE POST @ 18.40 /Ea. IS-40 12 1AM-10305 2 7/8" REGULAR BRACE BAND @ .29� /Ea. 3.48 2 Mll-X10304 2 3/81" REGULAR BRACE BAND @ .24 /Ea. _ .48 3El Mil-10105 2 7/ '" REGULAR TENSION BAND @ .25 /Ea. = 7 .50 14 M14-125063 1 5/8"""' PRESSED STEEL RAIL-END @' .93 /Ea. = 13.02 6 Ilfl-13705 70" 3/161" X 3/41" TENSION BAR @ 1.70 /Ea. = 10.20 1 101-12254 2 3/8" '.K 1 5/8" PRESSED STEEL EYE-TOP 1.36 /lia. = 1.36 3 MS-3.1605 2 7/6" PRESSED STEEL CAP @ 1.25 /Ea. = 3.°x'5 5 4i-23553 8 1/4" '► GA. ALUMINUM TIE WIC; @ .05 /Ea. - 3u �!UUI-2/355 6 1/2" 9 GA. ai A LUaiIU*U-i TIE WIRE @. .04 /Ea.� r/1611 =LAGS DOLT @ .07 /Ea. = '.08 'NONE MATERIALS TOTAL; $Y297 .16SY,c:< ' 6.001 'S'ALES TAX ($) : 5,00: TOTAL: 314.99 Life °!line Fence Company, Inc. 03-11-20,02 _g.. 'd WY Z0' 11 NOW ZO l AVA (�Yr�k«�� ��C)i14CT3P FA3 l0rA C x crra souRc . 9E ITEM AMOUNT 14 1414..55403 96" 9 GA. GALVANIZED (2" Mesh) CHAIN LINK FABRIC @ 3.00 /Ft. = 42.00 44 MH--33005 1 5/8" DQ-40 PIPE TOPRAIL & BRACING @ 1.25 /Ft. = 55.00 2 POST-00575 2 7/8" X 1116" DQ-40 PIPE TERMINAL POST @ 37.65 /Ea. = 75.30 1 POST-00574 2 3/8" X 11' 012-40 PIPE LINE POST @ 23.16 /Ea. 23.16 6 Mai-10305 2 7/8 " .REGULAR BRACE BAND @ .31 /Ea. = 1.86 4 W1--10304 2 3/8": REGULAR BRACE BAND @ .25 /Ea. = 1.00 Id OU- 10105 2 7/8",: 'REGULAR TENSION BAND @ .26 /Ea. = 3.64 10 MH--12506 1 5/8" PRESSED STEEL RAIL-END @ .96 /Ea. = 9.60 2 M11--13707 94" 3/'16" X 3/4" TENSION BAR @' '2.47 /,Ea. = 4..94 1 fiiti-12254 2 3/811' X 1 5/8" PRESSED STEEL EYE-TOP @ 1.41 /Ea. = 1.41 2 HH-,11605 2 7/811 PRESSED STEED. CAP @ 1.29: /Ea. = 2.58 7 IIH-23553 8 1/4" 9 GA. ALtMINiIM TIE WIRE i@ .05 /Ea. .35 .21 IM-23552 6 1/2''" 9 GA_ ALUMINUM TIE WIRE @ .05 /Ea. = 1.05 24 1JE-10'101 5/16" X 1 1/4" CARRIAGE MOLT @ .07 /Ea. = 1.63 p ,ry MATERIALS TOTAL, $ 233,4.86 6.00% SALES TAR ($) : 5.00. 14.09 TOTAL: 248.95 7 /' f L11de Th- a 1Fena© Company, Inc!. 03-11-20102 -9- d ZO : [ [ NOW z -[ 1AM Rib Roofing and Siding Coca Selection Chart t— I- G1h a111iiccl 11'hifc L" USJ C'66 c While 13ue}lashcil S1.1ic iralcilc l' E} Light Innc i i , j��,,,, S'sw:ok=-E my C_11 ircnal Gray Specific- tons I 9 ga. Galvanize f"t,:s(;e)} Blown Ri}n1il.I11.31LI I'. UiE4A4-ed Colors in 6 ga.y Gal.Ybt.��A.me & Wer Panel Full Hard, 90,0010 psi Steel Ik.i4 [l uk BLICgmdy Highest. C,�imfity eel Availa b le mm PANTRY If'm`est Cilvcil I3fa1-1c Corpor&ion The above colour are intended My 1-yl an anwoonmtion of the acquIIl. G.4alor, (Valor chin arc: avifil We e 25 Year Paint arrat'ity upon lvqlem. 0 Matching Trim, 'Vetits &, Rain Carrying N Box 59 Of Dubuque, towoa 52004-0059 Phone (3 19) 582-7201 0 Fax ( 1 9) 5820022 —10— a Gada�r Rapids IA ` Section ,s 1i31x9� s � h >�9et 1 xr; 8®i0)2 539{ ra ' January � 3 W 200 x �{� x•:�vy�.�zy..1 �Y1 1 � .'S'i_?,. C� U CTS - �_ S $,.,. '.' �ii, ro,�„"' �' ■ F �+' u4",, ° `" '=. /4r r y y} ;sc✓ rrti VC`.: � c�Fc�" ��� r �a � �i s✓�7u�■�� c �� "-P �d�k �,A,Ir; L �'�,�` +�-, Is k= :I`. :,t V.,. t POST FRAME 1s`�91ffiA7fLt♦F}1Y4NRJA0.'Jil�ati6w `ACCE550RIE56 FRAMING CL'0511RE�=10' #2987 "'314" KUUER 389138 :BRITE WHITE `" ' . ` PC .2 25 .3.24 38372. 'COBBLESTONE . PC 2 25 3.56 381128 COCOA BROWN PC 2 -25 3.24 518' 77 ;.LIG EST GREEN F PC 2 25 3.56 384 HTSTONE PC 2 25 3.56'* 3915 1 RED ,-PC 2 25 3.56 z» 38475 SMOKE GRAY PC 2 - 25 . 3.56 21/2* .38074 TAN 'C 2 25 3.56 #2466 7/8".- 38.91,27 BRITE WHITE PC 4 25 .; 6.23 38049 COCOA BROWN EA . 4 25 6.23 FRAMING CLOSURE DOOR JAMB TRIM #245 - 1014 114" 38912 BRITE WHITE PC 7 10 9.31 37998 '`COCOA BROWN PC 7 10 9.31 #2091 - 10'4"X7.112" 38913 BRITE WHITE PC 7 10 13.31 38004 COCOA BROWN PC 7 10 13.31 #2980 - 1014 119„ FINS�o - 389'1'5 BRITE WHITE PC' 10 10 13.90 '' F #2902 7.112"X12' #245 2091 2980 38914 BRITE WHITE PC 7 10 15.94 37985 COCOA BROWN PC 7 10 15.94 #2981 9"X12' 38916 BRITE WHITE PC 10 10 16.65 II 3-3t8' f 38051 COCOA BROWN PC 10 10 16.65 f-31x'6." rINISHED DOOR TRACK COVER - 10' 2-318° SIDE #249 _ _ 2-3116" 38921 BRITE WHITE PC 6 10 12.77 : � IDE 379913 COCOA BROWN PC 6 i 0 12.77 f #248-1" #249 38923 BRITE WHITE PC 8 10 14.37 ' 1-518' #248 A-2" � 's:'oe D 3892.2 BRITE WHITE PC 8 10 15.79 e 71B" TRACKBOARD TRACK BOARD COVER-10' \ COVER 38930 #23211 BRITE WHITE PC 5 20 11.44 y {. �-sn s• **DISCONTINUED CALL FOR AVAILABILITY #248&#248A -11- I AM REALLY SORRY MR. GIBNEY HAS THE OPINION HE HAS ON THIS ISSUE. THE BASEBALL ASSSOCIATION HAS ALWAYS HAD A GREAT RELATIONSHIP WITH BILL AND I REALLY HATE TO SEE AN ISSUE LIKE THIS COME BETWEEN US. BUT I FEEL THIS PROJECT IS SOMETHING THAT HAS TO BE DONE. AS YOU HAVE SEEN BY GREG'S PRESENTATIONS HE HAS SPENT A LOT OF TIME RESEARCHING THIS AND WE ARE THE ONLY 'TEAM IN OUR LEAGUE THAT DOES NOT HAVE DUGOUTS. I FEEL WITH THESE DUGOUT'S THIS GIVES OUR VOLUNTEER COACHES MUCH MORE CONTROL AND OPPOURTUNITY TO TEACH THEIR BALL PLAYERS. IF WE GO BACK TO WHEN WE BUILT THESE DIAMONDS WE WERE THE ENVY OF THE LEAGUE, WE BUILT THIS DIAMOND AND THE ONE NORTH OF CHURCH OFFICES THE LAST TIME WE HOSTED THE LEAGUE TOURNAMENT. THAT WAS I I YEARS AGO. CAN YOU BELIEVE WE HAVE NOT DONE ANYTHING TO UPGRADE EITHER DIAMOND TO THIS DATE. I THINK THE DUGOUT'S ARE A STEP IN THAT DIRECTION. WE HAVE A LOT MORE TO DO AT ALL THREE DIAMONDS. WE HAVE TO MAKE A COMMITMENT TO BASEBALL OUR COMMUNITY AND OUR KIDS. THIS IS NOT GOING TO BE EASY FOR ALL PARTIES INVOLVED, I JUST HOPE EVERYONE WILL KEEP AND OPEN MIND AND THINK OF OUR KIDS AND OUR TOWN OF FAIRFAX. SUBMITTED BY: GREG FETTER ��a�x4vu 199 uUUVlVgiGSf Juac. 1420 Stamy Road Hiawatha,1A 52233 Phone:319-398-9898 Fax:319-294-0123 Service Contract Information Total Care Program: Shelton Technologies Inca agrees to provide the service outlined in this agreement for one year starting the day of `d?– The term of this agreement is one year from start date and from year to year thereafter,unless terminated by either pay wrWen naotke to the other at Ieast 30(thirty)days prior to the end of the term. This contract is non-transferable nor is it refundable except noted: Any unused portion of an existing service contract may be applied to a contract for a new replacement machine purchased from Sh, Technclogies Inc.The unused portion of the mild contract will be pro-rated by remaining months or copy usage. This agreement may be r, annually to cover any increases in parts,labor or toner. Billk g: Customer agrees to pay Shelton Technologies Inc.in arrears for service outlined in this agreement Gtitstomer agrees to make o fthis ats of *11 monthly plus tax(if applicable). This amount includes an allowance of Lam_copies monthly. All copies in exc Of this amount will be invoiced at _ per copy monthly plus tax(if applicable). All invoices are due net 20 days from date of invoice and Shelton Technologies Inc.is not required to perforn any service whatsoever unless invoices are paid in full. Authorized Customer.Signature may; Sales/Service.Rep: Service Manager: . Date Bill to: Physical location: Phone: �f6` � Person to Contact: d' Copier Information Make:.. Mca Model 7000 ID: Go( ` ' SN• Beginning Meter Read:— Key operator: Supphes Supplies that are included in this agreement: ti Drum and toner Supplies that are not included in this agreement;. w Paper,staples,color initiator and color toner/color ink z THE ADDITIONAL TERMS AND CONDITIONS ON THE REVERSE SIDE HEREOF ARE INCORPORATED IN AND MAD] PART OF THIS AGREEMENT. RESOLUTION 02-04-09-1 FISCAL YEAR END REMAINING FUNDS OF THE FAIRFAX FIRE DEPARTMENT AND THE PUBLIC LIBRARY WHEREAS, any remaining budget balances at the end of any fiscal year that remain in the accounts of the Fire Department and the Library will be returned to the General Fund of the City of Fairfax, NOW THEREFORE BE IT RESOLVED,by the City Council of Fairfax,Iowa,that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. PASSED AND APPROVED THIS DAY OF &rj ,2002. AYE: K,5 wrM Olt NAY: ABSENT: 5c(D.* &14 4V Bill Voss,Mayor ATTEST; Ma P cha, City Cleric RESOLUTION 02-04-09-2 RESOLUTION APPROVING HYNEK FARMS TO MOW LINN STREET AND PRAIRIE CREEK PARKS WHEREAS, the City Council of Fairfax, Iowa, believes it is in the best interest for the City of Fairfax to approve Hyn k Farms, located in Swisher, for snowing services for the City of Fairfax, WHEREAS,Hynek Farms will mow Linn Street and Prairie Creek Parks as needed, NOW THEREFORE BE IT RESOLVED, by the City Council of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. PASSED AND APPROVED THIS DAY OF t 12002. AYE: NAY: , ABSENT: co 7 , '� de, E411 Voss,Mayor ATTEST: Ma Pac a, City Clerk RESOLUTION 02-04-09-3 AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL(28E) AGREEMENT BETWEEN THE CITY OF FAIRFAX AND LINN COUNTY FOR PROJECT AGREEMENT SOUTHVIEW ROAD WHEREAS, an agreement outlining means to reshape and rock Southview Road from Highway 151 to St.Patrick's Road, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX,IOWA,that the Mayor and City Clerk are hereby authorized and directed to execute said Intergovernmental Agreement. TABLED this 9th day of April,2002. AYE NAY ABSENT Bill Voss,Mayor ATTEST: Mary Pacha, City Clerk EXPENDITURES FOR MARCH 2002 1 APRIL 2002 PG 1 Postmaster Postage 211.16 Klinger Paint Co, Fire Department 155.00 Elby's Parks/Ball team items 375.29 Waldenbooks Fire Department 17.97 Mary Ellen Barry Fire Department 48.95 Mid American Energy Utilties 300.48 Welimark Health Insurance 824.01 Nancy Flickinger Mileage 75.56 American Backflow Prevention Assn, SewerfWorkshop Ron &Dave 120.00 Ken Barnell Fire Department 40.55 Ron Dusil Sewer/Postage 6.97 Baker&Taylor Library 452.58 Ji& L Time P&A/Time Clock 325.00 I'.A.Fire Fighters Memorial Committee Fire Department 75.00 City of Cedar Rapids Sewer/Prairie View Estates 28E Agreement 8401.25 Carol Niles Library 29.63 Dave Yanecek Fire Department 40.67 Linn County Sheriff Police Contract 3458.00 Bartosh Automotive Parks/JD Mower 15.00 CEC Fire Department 20.00 1SSTC Fire Department 19.19 South Slope Telephone Utilities 479.41 Kieck's Fire Department 311.25 Hlawkeye Fire&Safety Co. Fire Department 65.24 MES Fire Department 187.01 Graybill (Fire Department 288.23 Iowa City Scheels Parks/Ball team items 291.90 Upstart Library 85.20 Creative Software Services Library 119.76 World Hook Encycolpedia (Library 32.40 Custom Hose Water/Pumphouse 39.44 Keystone Labs Water&Sewer/Lab Testing 120.00 Allliant Energy Utiltles 1678.97 Menards-CR SO Water/Supplies 86.15 Hach Co. Water/Chemicals 200.04 John's Lock&Key Water/Pumphouse 225,06 Schimberg Co. Water&Sewer/Supplies 525.12 E;dl,gewood Hardware Water/P.umphouse 12,85 Gazette P&A/Publications 76.21 Shelton Technologies P&A/Copier Service Agreement 116.16 -Hall& Hall Engineers Debt Service&P&A/E ngin ee ring 4442.30 CTS Textile Leasing P&A/Mats 34.95 Office Express P&A/Office Supplies 45.11 Darrow Construction Housing& Urban Prog.224 Park Street 1997.00 Linn Co. REC Utilties 43140 Fauser Energy Resources FD&RUT/Fuel 421.19 Mlo,yer&Bergman P&A/Legal Fees 875.00 Staples Credit Plan P&A/Office Supplies 157.76 Hygienic Laboratory WateriTesting Well#3 70.00 Heiman Fire Department 190.68 EXPENDITURES MARCH 2O021APRIL 2002 PG. 2 Storm Steel RUT/Supplies 16.67 Iowa Wireless FD&P&AJCell Phones 65.44 Faireway FD&P&A/Supplies 68,66 Waste Management Solid Waste 2774,50 Sainkot`s Garage City/Fire Department 153.03 Millhiser Smith Agency City Insurance 25206.00 Treasurer State of Iowa Water&Sewer/Sales Tax 625.00 Data Technologies P&Alancy Workshop 50.00 IPERS Payroll 841.85 Fairfax State Savings Bank Payroll 2345.04 Treasurer State of Iowa Payroll 383.00 Mary Pacha P&A/Paper Shredder, Supplies&Mileage 159,31 Salaries Sewer 6211.92 MARCH RECEIPTS General 54415.58 RUT 7651.51 Debt Service Trust&Agency 4779.90 Water 4608.61 Sewer 8352.87 Garbage 3161.91 TIIIF 5322.46 Fire Department 74.40 Library 189.18 Arbor Team 652.21 IIHH� HALL AND HALL ENGINEERS, ING Richard C,Ransom P,E„Pre i,vic Gary L.Casady L.S.8 P�,IE'„�vice Pres. IHI Daniel J.Johnson L,S.,Sec[Treas. 209 29TH STREET 1,I.E.•-CEDAR RAPIDS•IOWA 52'402 F.Allen Witt RE.,Director (319) 362”-9548-FAX(319) 362-7595 Daniel J.Boggs P.E. hallleng @halleng.com Marvin G.Houg P.E. w.hallenq.eom Dennis J.Keitel RE. Sue Kramer L.A. Stephen M.Scott RE. April 8, 2002 C Mr. Doug A. Hawker E' IDNR- Field Office 1 E 909 West Main Street, Suite E Manchester, IA 52057 Re: Fairfax Well No. 3, Facility ID—Wl_03 PWSID# 5731032 Dear Mr. Hawker: 4 We would like to inform you the City of Fairfax suspended the use of Well No. 3 on December 12, 2001 due to a high iron content in the water supply from this well. We are currently investigating different solutions to reduce the iron content from the water in this well, but Well No. 3 will not be U used again until the water quality can be improved; therefore, no sampling or monitoring of this R well has been done since December 12 V , 2001. E' I The City of Fairfax is investigating whether a portion of the well that we suspect is the source of the high iron content can be plugged off from the rest of the well. An analysis of the other two C existing wells leads us to suspect the lower part of the Silurian aquifer may the source of the iron in the water. L' If you need further information regarding the City of Fairfax's planned improvements, please A contact us accordingly. N SilTee ely, _ TS L A Daniel J. Boggs, P.E. N D '. 5 cc: City of Fairfax C IDNR Water Supply Section, Des Moines A '. E A ' R I T' E C T lJ R E . I IN FALL AND HALL ENGINEERS, INC. GRichard C.ary L.a adnsom L5. RE, s Vice Pres. 209 29TH STREET N.E.•CEDAR RAPIDS•IOWA..52�tQ2 Daniel J.Johnson L.S.,SeclTreas. F Allen Witt P.E.,Director (319) 362-9548•FAX (319) 362-7595 Daniel J.Boggs P.E. haillleng @halleng.com Marvin G.Houg P.E. www.halleng.com Dennis J.Keltel RE. Sue Kramer L.A. Stephen M.Scott P.E. E N HI March 22, 2002 E E R I Mr. Bill Voss, Mayor City of Fairfax, Iowa L PO hog; 337 A 525 Vanderbilt Street Fairfax, Iowa 52228 URe: Fairfax Trail Route Study R E Y dear Bill: i N a Attached is a summary of the scope of services and hours of work for developing a trail concept from Fairfax Heights to downtown. We have divided the work into two lphases. One to do the investigation and one to prepare drawings and other L documents for concept presentation. If the City chooses to do only the investigation N part to check feasibility we would be willing to do that work and then proceed with the N other part upon authorization from the City. N a After you review this please call and lets discuss it more, L Respectfully submitted, N E Richard C. Ransom, P.E. City Engineer A ' C H I - T E C T R E SCHEDULE OF ANTICIPATED HOURS REQUIRED FOR TRAIL ROUTE STUDY Project: City of Fairfax Fairfax Trail Syste m DATE: March 15, 2002 Investigative Services: Site Reconnaissance/Envronnnental Inventory 6 hours $73.50 $ 441. System Map Research-Layout 4 hours $73.50 $ 294. Meetings 2 hours $73.50 $ 147. Data Collection 8 hours $73.50 $ 588. Total Investigative Services $1470. Document Preparation: Meetings 6 hours $73.50 $ 441. Design 8 hours $73.50 $ 588. Drafting 10 hours r $49.00 $ 490. Administrative 2 hours cz $31.50 $ 63. Rendering 4 hours @$73.50 $ 294. Total Document Preparation $1876. Total Proposed Fee $3346 STATE OF IOWA County of Linn ss, CITY Orr FArkIFAx NOTICE vP PUBWC::)1 MARINO' To WHIM U MAY CON ItFRN: Y90 are hereby q®I#iied that a Pubk Hearing will beheld bef�pre the Fairfax Cl1v-Council to cpnslder am Eagle Stow! Dugout Pralect at Umn St Park �'he sa:d hearing will be Field at 7.'00: x r 1.3x11 ,n.' e I April 91 2602 aI l Joe Hladky, being duly sworn on oath, do state that I am g0 F,rt which game and Place YOU may s appear lade heard l�regard to the amend the publisher of THE GAZETTE, a daily newspaper of ment. Mary Pachaa,Clty;clerk . general circulation in Linn County,, 'lowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper in the issue(s) of Marcy 29 20 02. The reasonable fee for publishin i said notice is $ 5.20 Signed and sworn to before me on March 29 , 20 02, by ,doe Hladky. Nota ublic in an,Cfor the State of Iowa Received payment for above from , 20 GAZETTE COMMUNICATIONS, INC. By ",'2 =Wf JUN STATE OF IOWA County of Linn ss, CCiY pF FCIL MEETING SUESi1Q APlt1 4r14kt2 M m. Cburttcsit meiitbers present Beery Ekstom &Wainwright COunclt mambers a�siln& Q ck 8 Feledem Qisp present;::Ron L7u Ransbm ttk?D Beer 2nd Ekstrom aPi b3 vt Agen. ig t sere wa13 n I, Joe! Hladky, being duly sworn on oath, do state that I am Mai� oI ec➢aced putili eHesriy the publisher of THE GAZETTE, daily newspaper of ScoutpugautPrbiectatLrt7nsrreet:ParkopEn general circulation in Linn County;, Iowa. The notice, c3 6f...=d2 pm.B1it Gibney,=Greg Fetter lames Hawn it J16..n Beer eXk?ressetl their views f4ayor Wbss deckaretl Puktlic Heating closed at. bt�t out protect e L0r0ve a printed copy of which is attached, was inserted and Patk a presented..Ave 3 "'c peputy �ir� published in THE GAZETTE newspaper in the issue{s} of notwCect distussed5hertadaR ortonf SAS emowat 9ii Thesislr.a sp nsdree.e.rica.Linii County t�aatit Wta➢ton Leas ae 9r move and41Y]L,l 16 20 2 Crrunct fee➢.s.that this. P4aiwie-Creektctealtl canh�il�atC6tY Hall Greg Fetter ate wirt4 tbt,h Pact;a d'is cussed yari The reasonable fee for publishln!g said notice is $69.28 bas issnses vytrit the putIlt�restrvnms and cott- Cession stand Motion.. me maintenance per navid yanecek as fuit. it d on at e4a'4wuaYg6n1 6 mono Ayie 3 t 6 My aIn Bee 2nd Wtainwari0t apprgye Shelrbn�echnblvgies SeYVice Contract. ontract scussion mn9ar lags tas4 CGPiror.,4Ya: MC pi... m6 sloa_an Codit1Ga�n 0 o1g.Cyrdossice Edo KttctCRansbm led d scussign on possibSV feeayyind the high 1. j teveis at Wfelt a by Signed and sworn to before me on April 16 , 20 02 , causirig the problem with+snieSiCfk3tMot1., . _ by Toe Hladky. stirom2rt Beer To titreGinger16 $�4411.46Ave. f1date WIeIV ff3 for awRroxlmatn.. ftVe 3 MC Mohan Beef 04t[aFisC6j:: earpEnd , RtESOLU7tON 42 Rerrnauneng Funds of:Fire dept' Lihrarv;Roll ` Beier approve RESO.UTION 2a 04-49 2 It CaIl Cay nek Farrris Mows Motion slTamwr ghY:Znd rata. ' Ayes �±Y Nota ublic in an r the State of Iowa Seer tastable RE5dW��pewp R�4far add Prom @,kgree ent: No attnformativn 2nd 611.8eleraappYAvvevO�t ` fatlonkstram i�IQN>rE:.249Amendi�9 unicaPat6tn4ractiansiofn atv T➢tfe t,Chapter. its on Aniitt�at Prbit ctvn&SConlrol or dinanceNm1[vn EStistrom 2nd!Beer So have the ' 20 CityAttbrnev review the sub'$ecklon of the Ani- IL mat Protection&Conirbl Ord'mance perkai 2ng tr above from Wa h9 appro e e a M,3 MC Motion m5 presenYedBfar pah ment AVe Vern Ce.ai=Y presented the GAZETTE COMMUNICATIONS, INC. ,it�the USA[lay ParakdeaLih atrsy patronage. d usage cbnrinues to increase.A curia cabinet: was de nated to lbe Library Anwrie interested, In durY:afitnglloanin9 Fairfax',memorabilia can cart ttie LS941bar Ciry Hail or Vernon Cerveny: Dave�Yanecek presented the Fire k7aparfineni Report Them may be chae 9ehorders far con- necfiioits on the Vanderbilt St.Wtater MaiTr Pra By jest pricing vn:.these change orders_wil➢ be GintrcTduced at Site Mav Council Meeting The. Excayatnli Bud reg V...nled discussion sanathe: istb ttl si lease watsb cbs-. S c Church io ad4QurWm sting a'JB53 pmh.ve Ekstrom MC am. Bi t.V.oss Mawar. Mare Pact,situ Clerk E"ENpfTUt2ES FOR MARC"24421 RPRfit 2'042:: 211 16 "'fads#master . 155.U4-: Klinsar PalntCo 375.29 Eby s 1707: t Ca➢desibooks 48.45::: Macy Essen Barry 3p4.48 .find American Energv 824.41:: V9Metlmark 75.56 . Ncv FI1Ckinder 1213.4!1 Artier[can gaekflow Prevention Asstit 44.55' y(,ap Barnet 6.97' Ran ker t]usit 45"SS Ba g Tavlbr 325140 J g,.I,Tlme T ?=FireFiB ht>a75 DU rsMmatCm 8441. City bo➢ Cda ::29 53 (or hSiles 44.67 [3a ve.Yanecek 3458 1193 ...01111 COUnty;Sheriff 8arte4 osh AuYomative 2 4.4t➢ i -_rtc k i i i sauftN sMOO Teleahon.e d7 Aj _ fE €Cieclk s 311:25 : I Hawlkeve Fire&Safefv Co 24 MES "O'blil 288;23 tow'd City 5cheets 291:90 tt€&6r€ 85:20 CrealiiwesoFty✓areSeruices 109:74 World Book t;hCVCalaedla 32:40 CusIolm Hose ;3944:: Kevstune Labs 120.00 Alliarml Energy 16r8:9r M6e ards CR:5533 Sb:.15 Hach Co, 6.i s 1oh11's Lock 8 Key .700-04 22504 SchirRlbarg Gn 52'5:02 Edgewdmd Yiardware 12:85 Ga elte 76:24. Shelton Te hhola9ees 21 Hatt 8«HBO Engineers 4442 3Q' CT.s.Textite Leas ing 34:95 t9tfiee Excess 45.11: fSarrowCdRSYrucltoR 1997.0Q Lin Cd.RLC 433:40 Fassser IEnergv Resources 421;:15:: Mayer&13ergm6ii 875.00 stwifes Cremtit pfl fi 157:74 HygterMiir ILaEstirafory .70.00' Helma�n 190:40£ Sfbt;tsa,5q�l law 15.67 s G�Nfre@ess: 65.441 Farew,+aw 68.64. f+gaste MaitaOdMen l 2764.50 sankot"s�Garagc 153.0$:: N541[triser 5rnnith Agency 25206AQ Treas&ee State df[owe 625:00141a TecfiraoYo9ees 50.OD dPE9s $41.85:. Fa0rfal€ tlafe5avings 6aR Treasurer sfa 234544 teof16 383.00 Mara Dacha 159.3 f Sal 6211.92-= MARMARCH 6�ECE€PT5 GUT.:.. 54415.58 7651.51 Trust 9 Agelacy vrarr sewer, 4648.61 Gartier�e _ 8352.87::. TIP Y1 3161.91 Fire pe aarfR if 5322.46 Library 74.40 Arbor Tasman 189.18 652:21