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HomeMy WebLinkAbout07/09/2002 Council Minutes AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,JULY 9,2002 FAIRFAX CITY HALL—7:00 P.M. TENTATIVE AGENDA: DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS: A. Call to Order B. Approval of: 1. Motion to approve Agenda and Clerk's Financial Report 2. place Julie 11,2002 Council Meeting Minutes on file C. Business 1. Discussion on sidewalk elimination a;Consider Resolution for 195 Bluff Drive l7.Consider Resolution for 401 Prairie View Circle 2. Fred Wood—Truck Terminal 80`x'Street and East.Cemetery Road 3. City Hall Hours during the week of July 22 through July 26 4. Discussion of Grants 5. Discussion Union Pacific Railroad Spur and the;Southern Access Route 6. Consider approval of claims presented for payment D. Reports I. Sheriff Department 2. Library 3. Fire Department 4. Maintenance Department E. Discussion I. Opportunity for Citizens not on the Agenda F. Adjourn CITY OF FAIRFAX REGULAR COUNCIL MEETING TUESDAY,JULY 9,2002 Mayor Pro-tern Wainwright called the meeting to order at 7:02 PM Council members present:Beer, Frieden, Scott&Ekstrom Absent:.Mayor Voss Also present:Ron Dusil,Nancy Flickinger&Dick Ransom Motion Beer 2n1 Ekstrom approval of Agenda&Clerk's Financial Report Aye 4 MC Motion Beer 2°4 Frieden approval June 11,2002 Council Meeting Mins Aye 4 MC Discussion on sidewalk elimination Motion Beer 2°d Ekstrom approve RESOLUTION 02-07-09-1 195 Bluff Drive Roll Call Vote:All Ayes MC Motion Beer 2"a Frieden approve RESOLUTION 02-07-09-2 401 Prairie View Circle Roll Call Vote: All Ayes MC Many residents living on E Cemetery Rd were present addressing concerns on future flooding issues regarding the property on the corner of 80a'St&E Cemetery Rd Discussion on additional issues concerning this property: site plan,storm water management,dumping asphalt,trucks using E Cemetery Rd&zoning The Sheriff Report was given by Sgt Lynn Johnson City Hall will be closed during the week of July 22 through July 26 Phone messages will be answered during this week The City will not pursue any grants at this time Dick.Ransom led discussion on the UP RR Spur Line A letter from the City Attorney will direct the LT RR to meet the 10 conditions set forth for the special exception use permit directed from the Board of Adjustments on 12-1-97 before commencing,with the project Motion Beer 2°a Ekstrom approve claims presented for payment Aye 4 MC Library Report given by Councilperson Beer Election of Officers to the Library Board Vern Cerveny President Berniece Kleue Vice-President Kelly Giese Secretary Effective for Sept Meeting the Library Board will meet on the 4 Monday of the month Over 55 children have attended the Storytime Programs$300.00 has been received for the quilt raffle which will go to the purchase of hard cover Zoobooks Dave Yanecek reported for the Fire Dept Thank you to anyone who donated towards the LISA Day fireworks&the dept received great comments on the fireworks display Ron Dusil gave the Maintenance Report Ron&Dick Ransom measured sidewalks from 506 Williams Blvd to 610 Williams Blvd City to obtain quotes for sidewalk replacement Discussed hot mix for Vanderbilt St&replacement of culverts on Church St&Main St Motion Ekstrom 2nd Scott to adjourn meeting 8:11 PM Aye 4 MC Marianne Wainwright,Mayor Pro-tern.Mary Pacha,City Clerk ] f d � 3 Jf EXPENDITURES FOR JUNE 20021J'UIIL'Y 2002 PG. 1 Postmaster Postage 467.95 CPave Yanecek SewerfDistilled Water 1.58 The Waterworks carnage Tags 23.75 Lynn Card Co. Fire Department 104.25 Risk Management Alternatives Fire Department 77.61' l Iowa Wireless FD&P&A/Cell Phones 69.42 Mid American Energy Utilties 65.09 Linn Co. Recorder P&A/Fees for Handley&Carver Variances 8.00 House&Garden Liilarary 10.00 Carol Niles Library 46.91 Fairfax Baseball Association Parks/Lime for Baseball Diamonds 479.64 Swisher Feed&Lumber Parks/Restroom Doors for Concession Stand 473.64 Decker Sporting Goods Parks/Baseball Team 413.70 Menards CR SO FD&City/Miscellaneous Items 168.71 City of Fairfax Trust&Agency/Sabrina Bertch M.Depos'it towards utlitity bill 21.25 ,City of Fairfax Trust&Agency/Nancy Jennings M.Deposit towards utility bill 20.71' Fairfax Township . FID&I-ibrary/Refund overpayment on contracts 622.37 0athy Bayne Library 10.26 Gateway Fire Department 1744.00 Iowa Prison Industries RUT/Street Signs 1518.35 Wellmark P&A-RUT/Health Insurance 635.92 Fairfax State Savings Bank Fire Department 4276.65 Fairfax State Savings Bank Library-P&A-RUT/Fed WH&FICA 2218.52 Nancy Flickinger P&A/M leage& Postage 67.82 ! IUHillhiser Smith Agency Parks/USA Day Fireworks Policy 816.00 j Millhiser Smith Agency Sewer-Water/01/02 WC Audit 35.00 Ety The Foot Sawmill Fire Department 45.32 Stamp Fullfillment Services FD&P&A/Envelopes 630.70 Fairfax USA Day Parks/Rides for USA Day 500.00 Sill Barry Fire Department 68.55 1 City of Cedar Rapids Sewer 128E Agreement 10692.50 Lane Wranek Trust&Agency/Meter Deposit Refund 90.00 IPIERS Library-P&A-RUT/Retirement 820.10 Treasurer,State of IA Library-P&A-RUT/State W H 342.00 Treasurer,State of IA Sewer--Water/Sales Tax 690.00 lNancy Jennings Trust&Agency/Meter Deposit Refund 69.29 F'areway Stores Fire Department 74.64 Batteries Included Fire Department 40.32 Frieda Coonrod Embroidery Fire Department 89.00 Steve Edwards Fire Department 150.00 Dan Reade Fire Department 40.25 Firkwood Community College Fire Department 35.00 Port'O'Johnny Parks/Rental Fees 285.00 Port'O'Johnny Parks/USA Day 140.00 H-Hynek Farms Parks/Mowing 520.00 The House of Trophies Parks/LISA Day Trophies& Ribbons 99.20 Linn Co.Sheriffs Protective Assn. Parks/USA Day 2 Officers on Foot 8 PM to 11 PM 126.00 Advanced Water Water/Chemicals 540.17 IA DNR Water/Annual Water Supply Fee 114.68 (.USA Blue Book Sewer/Float Switch 118.66 CTS Textile Leasing P&A/Mats 34.95 EXPENDITURES JUNE 2002/JULY 20012 PG.2 Shelton Technologies P&A/Copier Service Agreement 117.89 IA(League of Cities P'&A/Annual Dues 420,00 Moyer& Bergman P&A/Legal Fees 2555.00 f Office Express P&A/Supplies 39.95 ECICOG Housing Rehab Program 645,00 Linn Co. REC RUT-Sewer-Water/Utilities 378.49 South Slope Telepone FD-Library-P&A/Utilities 430.79 Alfiant FD-Library-City/Utilities 2077.22 Gazette Communications P&A-WaterIPublications 175.37 :Iowa One Call Sewer-Water/Digging Calls 54.70 Fauser Energy Resources FD-RUT/Fuel 305.98 Sankot's Garage Sewer/Grease 16.80 Staples Credit Plan FD-Library-P&A/Supplies 272.46 lsco Sewer/Temperature Probe 295.00 Hawwrkkeye Fire&Safety FD-Library-City/Fire Extinguisher Annual Check 314.95 Hawwkeye Fire&Safety Parks/Helium USA Day 42.00 Sevig Construction IRUT(Dirt for Ditches 100.00 Hall& Hall Engineers Debt Service-P&AlEngineering Costs 2930.05 C;ITA Fire Department 25.00 RDJ Specialties Fire Department 89.00 Waste Management of IA City Garbage/Difference 01102 Billing,June Service&Cleanup 6210.25 Fairfax Grain RUT/Grass Seed 43.75 Schimberg Co. Water/Meters&Parts 1808.64 Fisher Scientific Sewer/Buffers 144.98 Hach Co. Water/Chemicals 387.80 Mary Pacha Mileage 36.23 Decker Sporting Goods Parks/Baseball Team 497.50 CRL Lawn Care& Landscaping Parksf Weed Control 275.00 Marchell Pickart Overpayment on Utility Bill 50.00 Salaries 8182.29 JUNE RECEIPTS i General 65126.67 RUT 6431.13 Debt Service Trust&Agency 9585.81 Water 5117.01 Sewer 7340.45 Garbage 3326.53 Tl F 994.52 Fire Department 59.20 i Library 66.00 Arbor Team 7.01 Fireworks 1725.16 Certificates of Deposit 2847'.22 City of Fairfax 10/10103 Balance Sheet As of June 30, 2002 Jhun 30, 02 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund 110,718.69 Sewer Fund 39,508.64 Total Certificates of Deposit 150,227.33 Checking Account General 352,937.20 Road Use Tax 26,607.65 Debt Service 194,822.90 Trust &Agency 41,000.46 Water 2,863.65 Sewer 34,984.21 Garbage 6,576.42 TIFF 66,489.63 Total Checking Account 726,282.12 Savings Expend Trust Arbor Team 1,294.11 FD Equipment Regular Savings 6,521.41 Camera Fund 280.62 Memorial Fund 1,342.45 Total FD Equipment 8,144.48 FD Fireworks 3,075.97 Library Gifts & Bequests 18,010.38 Total Savings Expend Trust 30,524.94 Total Checking/Savings 907,034.39 Total Current Assets 907,034.39 TOTAL ASSETS 907,034.39 LIABILITIES & EQUITY Equity Opening Bal Equity 541,559.56 Net Income 365,474.83 Total Equity 907,034.39 TOTAL LIABILITIES & EQUITY 907,034,39 Page 1 RESOLUTION NO.02-07-09-1 City Council RESOLUTION APPROVING SIDEWALK DEFERMENT North Border Lot 10,Fairfax Heights First Addition WHEREAS,a request for deferment of sidewalk along the north end of Lot 10,Fairfax Heights First Addition to the City of Fairfax,Iowa in Linn County,Iowa,has been received from Patrick Slater,and WHEREAS,it has been determined that sidewalks are not feasible at this time. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA,to approve a deferment of the required sidewalk along the north end of Lot 10,Fairfax Heights First Addition to the City of Fairfax,,Iowa in Linn County,Iowa. Said deferment shall run with the land and shall be binding upon all present and future owners of the subj act property with the clear understanding that any present or future owner of said property shall be responsible for all installation costs of sidewalk along the north end of Lot 10,Fairfax Heights First Addition to the City of Fairfax,Iowa in Linn County, Iowa,at such time that the City of Fairfax,Iowa,determines installation of sidewalk is proper. The City Council further directs the City Clerk to file this resolution with the Linn County Recorder's Office. Passed and approved this 9th day of July 2002, AYE NAY Lo I ue ABSENT NO AI r i Marianne Wainwright,Mayor Pr em ATTEST; Mary acha, ity Clerk July 9,2002 To: The City of Fairfax City Council,City Hall 515 Vanderbilt Street Fairfax, IA 52228 Re. Lot 10,Fairfax Heights First Addition to the City of Fairfax,Iowa Dear City Council, Please consider this correspondence as a formal request to defer construction of a sidewalk on the north most section of Lot 10,Fairfax Heights First Addition to the City of Fairfax,Iowa. Presently„this sidewalk would provide no benefit as it would "dead end"into Mr.Harold McCormick's field. Thank you for your consideration. Respectfully, Patrick Slater, Date RESOLUTION NO. 02-07-09-2 City Council RESOLUTION APPROVING SIDEWALK DEFERMENT South Border Lot 21,Prairie View Estates-Part I WHEREAS, a request for deferment of sidewalk along the south end of Lot 21,Prairie View Estates-Part I to Fairfax,Iowa in Linn County,Iowa,has been received from Doyle Construction, and WHEREAS,it has been determined that sidewalks are not feasible at this time. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA,to approve a deferment of the required sidewalk along the south end of Lot 21,Prairie View Estates -Part Ito Fairfax,Iowa in Linn County,Iowa. Said deferment shall run with the land and shall be binding upon all present and future owners of the subject property with the clear understanding that any present or future owner of said property shall be responsible for all installation costs of sidewalk along the south end of Lot 21,Prairie View Estates-Fart I to Fairfax,Iowa in Linn County,Iowa,at such time that the City of Fairfax,Iowa,determines installation of sidewalk is proper. The City Council further directs the City Clerk to file this resolution with the Linn County Recorder's Office. Passed and approved this 9th day of July 2002. AYE &-er NAY Qb C ABSENT No A) Marianne ain-might,Mayor Pro-em ATTEST: c c � Mary ach ,City Clerk DOYLE CONSTRUCTION 4680 LEPRECHAUN LANE NE CEDAR RAPIDS,IOWA 52411 Phone 319.393.1866 Fax 319.393.1866 July 10, 2002 DEAR FAIRFAX CITY COUNCIL MEMBERS, I AM ASKING FOR YOUR PERMISSION TO DEFER THE SIDEWALK REQUIREMENT' ON THE SOUTH BOUNDARY OF 401 PRAIRIE VIEW CIRCLE(LEGAL; LOT 21 PRAIRIE VIEW ESTATES, PART 1,FAIRFAX, LINN COUNTY). THE REASON FOR THIS REQUEST IS THAT THE STREET DEAD-ENDS TO AN EXISTING CORN FIELD WITH NO PLANS FOR DEVELOPMENT AT THIS TIME. THANK YOU FOR YOUR CONSIDERATION. SINCERELY, DAN DOYL.E i I STATE OF IOWA County of Linn SS. C iY OF FAIRFAX Rj5t;iLAA:.COUNCIL ME5ETING TUESDAY,JULY 9'':W02: Ma+tor pro-fe Nfainwrlght called itle meelfng to order at 7;412 PM Council merr:laers present: >3eer,,Fntadan;Scot#&Ekstrom Absent:Mav 'or°voce Also present Ron l7usil,hlancy.Flick- inger 9, bf,cl 'Ransam potion 86.er 2nd Ek I Joe Hladky, being duly sworn on oath do state that I am strom approvalof Agenda&Clerks Financial; i e , aeror�Aje a M{ Malian Beer 7 of Frieden the publisher of THE GAZETTE, a daily newspaper of approvaf Jiunell 2002 eourtcil Meahns Mlns. Ave.4 MC Discussion on sidewalk ehrnination Motloe IHaer°2nd Ekstrom approve PMLU- general circulation in Linn County, Iowa_ The notice, a �$ 02.,07-09-1 195 Bltrff Drive Roll:CaII Vote.: AlfAYesf�fCM Otronaeer2ndFrledenapprove Drinted copy of which is attached'' was inserted and �'ESP,L,UTIMffX a7 as 4GI'Pralrre VI" p Circta.Rbif daft Wore Ai€Aym MC PyManY resi-_ dents ffvtng on E Cemetery.Rd were present publ'i'shed in THE GAZETTE newspaper in the issue(s) of addras�log caricerns on:;fuiureflaoding issues' reg rnhing the tSroperty on fhe corner of 80th$t & E Cemetery Rd Discussion on-.additldnal issues concerrirng this property: site plan,. storm`vfa4er;rrtanasoment dumRitSg asphalt,: Yructcs using E Cemetery Rd.& tonik¥g The- 5hel-'ttf IFCeperrtwas given,bYSgt LYnh Jahn5on' .�Llly 16 LO 02 Cr'tv;t�adt+�tll Ise closed dining the week of lulY --- 22 fhrruglt Ju.IY 28 Phore messages wile be; The reasonable fee for publishing said notice is $ 67, 12 arls?merati deaittg this;vugek_€h _.City,w,lt,rot; para'd'e any.grants at fti5 Pirno:Ciick RansOrri-. led disceasss:on rha U P tdR Spur Line A letter: from tlhe'CHPy Attorney w"all direct the_UP RR to- z' meet ftfa IAt condafrons set-forth for the special: excepffon use permit directed from iha Board F Of Ad[Whients orr 12 1 97.before comenancing yrllft4b prdfeGt Mofton Beer 2ntl Ekstrom ap- a Prove,cfairns 0.resente0w-paY n AVe 1 MC:' Y L°abl`zttY 9�Wf glvan.by-Counctlperson Beer: r Pe rler efi�fflcarstalhejv. rt. ytme Vlern Signed and sworn to before me on July 16 , 2002 Caryapy President Bernlece Kfeppe lfice= Fresadont Ke11C G€ese Secretary ENiaflve#or by Joe l ��y Sept Meeting f Library Board will meet 06 the.416 Mrapdav of the m,6d1h finer::5'S children have ilend#dfh6 Storytime Proara s53D0.k3d t has;�taan received for)he*aailt raffte'.whach.w:If go f�x"ftn�a pur.�cttase of:hard cover:;ZooWoks Ctaxe, rarcek roporfed'for fhe Fire Dept Tftank yoiu tp aAVOne who rdailafed fpwards the USA Data fareWQrlts&tt3e depf receivetl great corr€rrcartts oR the firdWvr ks display Roo M10 gaud Ifne Malntenanca Ragorf lean&CPick&fan Not a Public in and r the State of Iowa sarn measured sidewalks from.506!Mlltems Biif tmt 6ttt'rF"dillams B[vd�C11Y to o.biain auofcs far fidehy r'eplacemant (tr ussed hat.mix. for`War&UerlalPf St i repfacernent of culverts an; Ctltichf&Ma,n St Mofidn Mks€torn 2nd Scott ta'acttoiglrrrn styetan5'871'PM Ave 11v1C Mar€dnita t lalrtwrigMi Mayor Fro-feuma Mary;Pacha City Clefrts EIEIfTIJf1S lCF!& :D2f3ULY{92 Pestrrster 1695 it for above from , 20 ftwid 16t6k-1.5a T,he�� si sks 2.75..-{ Lynrt Card Co. 104 25 f �l M naga"'anrAterne'rvas' '. T GAZETTE COMMUNICATIONS INC. fovea tifd'0roiass 64.12 � Mid:Am ertcan':Energy.65.09 Linn Co.Recorder 9.60 tte.P . Garden 1D an Cabal t41fa5 404 Faii'faat I� set$all Ass6d611ron 479,64 Swmeir Feed!:&Lumber 473.64 pecker Sporting Goads:413,70 Menards Cf�.S416871" - ON olf Palrw 2125. By Ciru�of Fairfax 2071 FalrFw(TawaAshjp 622.37 CaI.ItiY Bavne 10.26 Getaway(744;00 " Iowa rT m IcFactstKefs r579ss I�tellrnark 635.92 _ Falrfag did#�avangs Bank 4276 65 Falrtat.5uafe Sa rrtgs:Batlk 2219.52.= r�1ar5 Y Pit ot nsfer 67.62 Mftthisar Srriith Agenc9 816.00 Mfftkliser Smttir Agencv:;85.60 BY The Foot 56WM.111 45M Stamp Ftatrfaltrxfent Services 630.70 Faizfax USA�av 5,0,0:0,0 CidV'ot Cedar;Rapids 10692.50 Lane m4randt€WOO, . [PERS 99010 Trees�ixtar,State elf fA 34200 ."l`Y`etis,!dYdY.Stele of to 69000 Narrry'Jortninas&9.29 ��` �d � Fare,wav Stores 74.64 MOB Batferl ttuaed 40.32 a gi Fraeda C000rdo Ernbroidery 84.00 : Steve Edwards 150.00 is, D ane Ffeade 10.25 lti KWOOd COMY.nunaty Caltega 3500. Port-I 4664T4 MAO Poril V,sohnlzv 140 00 r�Ynek Farrns 20,170 Tha!ltause-si#Traph[es 9.9;20 Line;Ctr.Sheriff s Prottcilve Assn 126.011::. Ao"n&!d Waf it 540.17 - i I [€Sig Blue FY66k 1)8.66 C-f5 Textile LFraSfgg 34,95 Shahan Techn.6lgies�87HY toeague,afr; ities,428,fFkl M yer&8er9t�an 2555 Ott ClfPice Express 3F.45 EGI.C4.Cs 645,.Oi! LiaErt.Ca,F2EC.'-378.49 Sauffr Sfape Tefepane 430;F9 Al nt 2077.22 Ga2afte Cantmurtfeatfons 175.3T Iowa Grte O.R.54,78 FauSerEnergy ftes�smrce�3Cf5.XA8 Sertltot s Garage 16.Sp &faptes Cred[t Phan 22,46- tsca3295,0@. F wkeye.fRro S Safety 314.4;,S f-lawfceYe f�iCe&3afattr 42.C�Ip 5eufg Construction 1m.06 tta�t�8 1]afl Engineers293 . C[TA 25.40 .:r R1:7�1'SpeCt�ltie�89.q© � ;; Fairfax Crra[A 43 75 Sahbers Ca:.t8p86d Fig Or,Scf6h$jr 144 98. kfac€�Cn,387.8lt li+kaCtr Dacha 36123 decker 5parting Goads 457-51 CfdL La wn Care g k artdseatacrn 275.00 NSar Neff t6. rP 54.00 36farTes,8:1 2 2k. .une KEMP'TS General&5}26.67 RUT 6431.1 Trust_&Ag ky.9585,81 ..': Water 5117.81 Sewee n4U 45 Gartyage..3326.53 T!F 494.52 Fire EleparYmenf 54.2a LrtSr�GiF 66,QU Arbor.Team 7,¢t F�ewarks 1725.��6 Certff�cates at Depasit?$'97:22