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10/08/2002 Council Minutes
AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,OCTOBER 8,2002 FAIRFAX CITY HALL--7:00 P.M. TENTATIVE AGENDA: DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS: A. Call to Order B. Approval of: 1. Motion to approve Agenda and Clerk's Financial.Report 2. Place September 10,2002 Council Meeting Minutes on file C. Business 1. Ordinance 1 Adopting the"Code of Ordinances of the City of Fairfax,IA,2002" a.PUBLIC HEARING b.Consider motion placing on I"Reading 2. Ordinance 2 adding the definition of driveway to Zoning Ordinance a.PUBLIC HEARING b.Consider motion placing on I"Reading 3. Max:Dyson-water ordinance 4. Todd&Anita Whitters—current building ordinance 5. Chief Sankot--specifications on new fire trues 6. Gordon Sevig a.Preliminary Plat Fairfax Heights'Third Addition Replat of Lots 107 through 110 of Fairfax Heights Second Addition 1. Consider Resolution .Possible consideration of acceptance of public improvements Prairie View Estates-Phase I c.Final Plat Prairie View Estates—Part 11 to Fairfax,Iowa l Consider Resolution d',Letter of Credit in lieu of completion of improvements Prairie View Estates-Phase II l..Consider Resolution e.Consideration to issue building permits prior to completion of improvements Prairie View Estates-Phase II 7. 'Tina or Brian Merta concerns of the tar and gravel on East Cemetery Road 8, 2002 Financial Report for FY ending June 30,2002 a.Consider Resolution 9. 28E Agreement Fire Protection with the City of Watford a.Consider Resolution 10. Dave Yaneeek result of 6 month evaluation a.Consider Resolution 11.Discussion of Section 1.07.G Letter E.Outdoor"Storage Requirements in Zoning Ordinance 12.Discussion of request from Linn Co.Emergency Management for adoption of Recovery Ordinance 13.Discussion City Hall hours 14.Discussion Cedar Valley Asphalt placement of asphalt millings on Church Street 15.Consider approval of claims presented for payment D. Reports 1. Sheriff Department 2. Library 3. Fire Department 4. Maintenance Department E. Discussion I. Opportunity for Citizens not on the Agenda F. Adjourn CITY OF FAIRFAX REGULAR COUNCIL MEETING TUESDAY,OCTOBER 8,2002 Mayor Voss called the meeting to order at 7;00 PM Council members present:Beer,Frieden,Scott&Ekstrom Absent: Wainwright Also present:Ron Dusil„Nancy Flickinger&Dick Ransom Motion Beer 2"d Scott approval of Agenda& Cleric's Financial Report Aye 4 MC Motion Frieden 2"d Ekstrom approval September 10,2002 Council Meeting Mins Aye 4 MC Mayor Voss declared the Public Hearing on ORDINANCE 1 adopting the"Code of Ordinances of the City of Fairfax,IA,2002"open 7:02 PM There being no objections Mayor Voss declared the Public Hearing closed 7:03 PM Motion Ekstrom 2nd Beer approve ORDINANCE 1 adopting the"Code of Ordinances of the City of Fairfax,IA, 2002" on its I"reading&waive 2nd&3rd readings Roll Call Vote 4 Ayes MC Motion Beer 2"d Frieden adopt ORDINANCE 1 Roll Call Vote 4 Ayes MC Mayor Voss declared the Public Hearing on ORDINANCE 2 adding the definition of driveway to zoning ordinance open 7:04 PM There being no objections Mayor Voss declared the Public Hearing closed 7:05 PM Motion Scott 2"d Beer approve ORDINANCE 2 adding the definition of driveway to zoning ordinance on its 1"reading&waive 2"d&3rd readings Roll Call Vote 4 Ayes MC Motion Frieden 2"d Scott adopt ORDINANCE 2 Roll Call Vote 4 Ayes MC Councilor Wainwright arrived at 7:05 PM Max Dyson was not in attendance Todd&Anita Whitters discussed the energy efficiency code for the State of IA in regards to the current building ordinance Council concern is the safety of construction using R Board A special City Council meeting will be held on Oct 14 at 6:00 PM to discuss the current language of the building ordinance with possible amendments for the Nov Council meeting Chief Sankot discussed the specs for a basic pumper&pumper tanker He will be receiving specs for the bid process Fire Dept Report-Chief stated it is Fire Prevention Week this week please remember to check smoke detectors&to make sure chimneys are clean Fire Dept will be passing out candy on the night of Halloween at the comer of Vanderbilt St&Prairie Ave Cordon Sevig introduced the preliminary plat for Fairfax Heights Third Addition Replat of Lots 107 through 110 of Fairfax Heights Second Addition The sight distance at the intersection of Hillview DR&Highland Ave is acceptable Recommendation from Planning&Zoning Commission for approval of plat Motion Frieden 2"d Wainwright approve RESOLUTION 02-10-08-1 Preliminary Plat for Fairfax Heights Third Addition Replat of Lots 107 through 110 of Fairfax Heights Second Addition Roll Call Vote Aye 5 MC Motion Beer 2"d Ekstrom approve RESOLUTION 02-10-08-2 Reducing the Security Bond for Public Improvements for Prairie View Estates Part I Roll Call Vote Aye 5 MC Motion Beer 2"d Frieden approve RESOLUTION 02-10-08-3 Letter of Credit Gordon Sevig Part Two of Prairie View Estates,Fairfax,IA Roll Call Vote Aye 5 MC Motion Beer 2"d Wainwright approve RESOLUTION 02-10-08-4 Final Plat Prairie View Estates—Part Two To Fairfax,Iowa Roll Call Vote Aye 5 MC Discussion in regards to issuing building permits prior to completion of improvements Prairie View Estates Phase 2 Motion Scott 2"d Beer building permits can be issued on the basis that no occupancy permits will be issued for Prairie View Estates Phase 2 until the streets are paved&all permit utility services have been completed Aye 5 MC Tina Merta addressed concerns in regards to the work done with Prairie Road Builders at the end of E Cemetery Rd to Hwy 151 There was a low spot in the road which was not raised properly&the excess gravel that was laid in that area The low spot in the road will need to be addressed next year Cedar Valley Asphalt will assist in helping the City to remove the excess gravel Motion Wainwright 2d Beer approve RESOLUTION 02-10-018-5 2002 Financial Report for F/Y ending June 30,02 Motion Wainwright 2"d Scott approve RESOLUTION 02-10-08-6 authorizing the execution of an intergovernmental(28E)Agreement between the City of Fairfax&City of Watford for Fire Protection Roll Call Vote Aye 5 MC Mayor Voss&Councilor Frieden conducted a 6 mon evaluation for have Yanecek Question was addressed for pay increase for City Clerk Evaluations for the City Cleric,Deputy Clerk&both Maintenance Men will be held during the special City Council meeting Motion Ekstrom 2"d Scott approve RESOLUTION 02-10-08-7 wage increase for Dave Yaneeek from$11.00 to$11.50 an hour effective immediately Roll Call Vote Aye 5 MC Discussion on zoning ordinance language in regards to the outdoor storage requirements Discussion on Linn Cc Emergency Management's request of recovery ordinance Councilor Ekstrom will review the ordinance&address the Council at a later date Effective Fri Nov 1"the new City Hall hours(for Fri only)will be 7:30 AM to 9:30 AM the reason is to allow more closed work hours without interruption Discussion on the placement of millings on Church ST During the project there was additional asphalt that came out&by leveling the area to the 4°"required depth asphalt millings were used Councilor Wainwright abstains for conflict of interest Motion Ekstrom 2"d Frieden to pay the entire claim of Cedar Valley Asphalt Aye 5 MC Motion Ekstrom 2nd Scott approve claims presented for payment Aye 5 MC No Sheriff's report given Councilor Beer gave the library report The library developed new rules for computer area,the new lights for the front of the library are in&discussion of budget report from the City Clerk Ron gave the maintenance report Councilor Ekstrom commented if any employees of the City,see a violation of an ordinance it needs to be reported to the City Clerk Question about the date of rezoning of the property located on the comer of 80`x'&E Cemetery Rd The rezoning will be held before the Planning&Zoning&the City Council at the Nov meetings Motion Wainwright 2"d Ekstrom to adjourn meeting 8;37 PM Aye 5 MC Bill Voss,Mayor Mary Pacha,City Clerk - 999 EXPENDITURES FOR SEPTEMBER 20021OCTOBER 2002 PG. 1 Post Master Postage 316.85 Jim Jakoubek Sewer/Sewer backup on Seipman 40.00 € Linn Co Recorder P&AIRecording Fee Sidewalk Jim Staliman 19+0 Bluff 11.00 Lisa Button P&A/Ref'und Newsletter Ad 10.00 City of Fairfax Trust&Agency/Brian&Valerie Jones final utility(payment 11.05 Brian Jones Trust&Agency/Meter Deposit Refund 18.95 Oriental Trading Co Library 119.58 Welllmark P&A-RUT/Health Insurance 635.92 Linn Co Recorder P&A/Recording Fee Variance J.Johns 299 W Cemetery 6.00 MidAmerican Utilities 55.09 Iowa Wireless FD&P&A/Cell Phones 196.42 James Houghton Trust&Agency/Meter Deposit Refunds 240.00 Randy Gibbs Trust&Agency/Meter Deposit Refund 120.00 City Treasurer Sewer/281E Agreement Prairie View Estates 5479.05 Kathy Everett Library 2.97 Carol Niles Library 141.75 IA Water Pollution Control Water/Conference Dave&Ron 50.00 Nancy Flickinger P&A/Milleage 50.71 RDJ Specialties Fire Department 559.54 CLIIA Laboratory Program Fire Department 150.00 GSTC Fire Department 46.79 Kirkwood Fire Department 55.00 Kiec!k's Fire Department 41.70 Truck Country Fire Department 80.86 Clarey's Safety Equip Fire Department 188.04 lA Implement Park/JDi Tractor 308.43 Tractor Supply Park/Tractor 3.99 Custom Hose Park&Trans/Tractor&Sander 23.09 Display Sales Park/Christmas Decorations 1445.00 Port!'O'Johnny Park/Rental Fees 185.00 Hynek Farms Park/Mowing 390.00 Penworthy Library 297.20 Creative Software Library 82.26 Taste of Home Library 23.90 PC World Library 19.97 Baker&Taylor Library 702.84 Waste Management of IA City Garbage Services 2974.00 Adlvanced Water Technology Water/Chemicals 590.40 Keystone Labs Water/Tests 40.00 Schimberg Water/Meters&Reader 1298.82 G&H Electric Sewer/Farts&Labor 592.60 Graybill SewerIParts&Labor 776.33 Isco Sewer/'(Farts&Labor 387.93 Wallin Repair Trans/Ford Truck 1682.20 edlar Valley RUT/Cold Mix 534.60 Prairie Road Builders RUT/Street repair 15153.39 Fastpro P&AIF'irst Aid 43.41 Office Express P&A/Su;pplies 21.46 CT'S'Textile Leasing P&A/Mats 34.95 Shelton Technologies P&AlColpier 158.63 Insty-Prints - P&A/Colpy resize 1.50 EXPENDITURES SEPTEMBER 20021OCTOBER 2002 PG,2 Moyer&Bergman P&A/Legal Services 3335.00 Linen Co Recorder Housing Rehab Prog/Recording fees Soukup/Panek 12.00 j JISIL Construction Housing Rehab Prog1309 Siepman &235 Vanderbilt 25460.10 EC!ICOG Housing Rehab Prog/Administration costs 989.00 The Company Store Fire Department 621.74 Sanikofs Garage Fire Department 669.95 Gazette Debt Selrvice&P&A/Publications 174.51 South Slope Utilities 388.84 Linn Co Sheriff Police Contract 3458.00 Linn.Co REC Se er,RIUT,Water/Electric 409.60 Treasurer State of IA Water&Sewer/Sales Tax 1020.00 I PERS Li b,P&A,RUT/Payro I I 829.49 Treasurer State of IA Lib,P&A,RUT/Payroll 346.00 Fairfax State Savings Bank Lib,P&A,RUT/Payroll 2204.28 Data Technologies Water&Sewer/License&Support Utility Software 424.00 Alliant Utilities 2252.23 Mary Pacha SewerN leage 36.23 Decker Sporting Goods ParkslSall team 161.00 Marie Beck Water/'Overpayment on final utility bill 2.00 Marne Beck Trust&Agency/Meter Deposit Refund 90.00 Carquest Auto Parts Sores RUT/Parts 54.15 Michael Todd&Co RUT/Snow blade&parts 314.41 Crawford Quarry RUT/Rock 1746.67 LL Felling RUT/Cold Mix 284.90 Menards-CR SO City Supplies 152.46 Fauser Energy Resources FD&RUT./Fuel 230.15 Staples Credit Plan P&AlSupplies 129.98 Cedar Valley Asphalt Trans/Streets 23561.74 Salaries 6947.47 SEPTEMBER RECEIPTS General 14688.38 RUT 6235.17 Debt Service Trust&Agency 9754.79 Water 6336.41 Sewer 7300.91 Garbage 4148.17 TIIIF 16256.18 Fire Department Savings 652.64 Library Savings 62.19 Arbor Team Savings 4.62 Fireworks Savings 18.59 Certificates of Deposit 12:42 PM City of Fairfax 10/05/02 Balance Sheet Accrual Basis As of September 30, 2002 Sep 30, 02 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fuunod 110,885.66 Sewer Fund 39,508.64 Total Certificates of Dep... 150,394.30 Checking Account General 317,060.27 Road Use Tax 20,781.08 Debt Service 1190,208.55 Trust &Agency 69,401.87 Water 12,086.56 Sewer 47,982.13 Garbage 11,826.38 TIF 85,964.76 Total Checking Account 755,311.60 Savings Expend Trust Arbor Team 1,298.73 FD Equipment Regular Savings 8,315.87 Camera Fund 280.62 Memorial (Fund 200.63 Total FD Equipment 8,797.12 FD Fireworks 5,584.46 Library Gifts & Bequests 18,347.57 Total Savings Expend Tr... 34,027.88 Total Checking/Savings 939,733.78 Total Current Assets 939,733.78 TOTAL ASSETS 939,733.78 LIABILITIES & EQUITY Equity Opening Bal, Equity 907,034.39 Net Income 32,699.39 Total Equity 939,733.78 TOTAL LIABILITIES & EQUITY 939,733.78 Page ORDINANCE NO._ AN ORDINANCE ADOPTING THE "CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IO'T'A, 2002" DE IT ORDAINED by the City Council of the City of Fairfax, Iowa, that: SECTION 1. Pursuant to published notice and following public hearing on the day of h , 2002, so required by Sections 362.3 and 380.8, Code of Iowa, there is hereby adopted by the City of Fairfax, Iowa, the "CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2002." SECTION 2. All of the provisions of the "CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2002," shall be in force and effect on and after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in force on the effective date of this ordinance are hereby repealed from and after the effective date of this ordinance, except as hereinafter provided. SECTION 4. The repeal provided for in the p receding section of this ordinance shall not affect any offense or act committed or done or any penalty or forfeiture incurred or any contract or right established or accruing before the effective date of this ordinance; nor shall such repeal affect any ordinance or resolution promising or guaranteeing the payment of money by the City or authorizing the issuance of any bonds of said City or, any evidence of said City's indebtedness or any contract or obligation assumed by said City; nor shall said repeal affect the administrative ordinances or resolutions of the Council not in conflict or inconsistent with the provisions of "THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2002", nor shall it affect the following ordinances specifically saved from repeal: URBAN RENEWAL ORDINANCES: ORDINANCE NO. ADOPTED NAME OF AREA 217 November 10, 1998 Fairfax Urban Renewal Area 240 November 13, 2001 2001 Addition to the Fairfax Urban Renewal Area STREET AND ALLEY VACATION ORDINANCES: ORDINANCE NO. ADOPTED ORDINANCE NO. ADOPTED 33 October 2.5, 1961 129 February 6, 1986 126 October 3., 1985 136 Se tember 3, 1986 STREET AND SIDEWALK GRADE ORDINANCES: ORDINANCE NO. ADOPTED ORDINANCE NO. ADOPTED Ch. 74, 1969 Code 1969 74 September 4, 1975 STREET NAME ORDINANCE: ORDINANCE NO. ADOPTED__]. 157 10-101-89 ZONING ORDINANCES: ORDINANCE NO. ADOPTED ORDINANCE NO. ADOPTED 227 10-101-00 239 11-13-01 229 1-9-01 248 3-12-02 230 4-10-01 251 5-14-02 231 5-8-01 252 5-14-02 232 8-14-01 258 8-13-02 236 10-91-01 260 8-13-02 238 11-13-01 /o-v2- nor shall it affect any other right or franchise conferred by any ordinance or resolution of the Council or any other person or corporation; nor shall it affect any ordinance naming, establishing, relocating or vacating any street or public way, whether temporary or permanent; nor shall it affect any ordinance establishing building lines, establishing and changing grades, or dedicating property for public use; nor shall it affect any prosecution, suit or other proceeding pending or any judgment rendered on or prior to the effective date of this ordinance, SECTION 5. The following ordinances, passed subsequent to the preparation of this code but prior to adoption of this code, are hereby adopted and made a part of this code. These are ordinances , Said ordinances shall be codified and incorporated in published copies of this code as supplements thereto following adoption of this ordinance. SECTION 6. An official copy of the "CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2002," adopted by this ordinance, including a certificate of the City Clerk as to its adoption and the effective date, is on file in the office of the City Clerk, and shall be kept available for public inspection. SECTION 7. The City Clerk shall furnish a copy of the "CODE OF ORDINANCES OF' THE CITY OF FAIRFAX, IOWA, 2002," to the Judicial Magistrates serving the City of Fairfax. SECTION 8. This ordinance shall be in full force and effect from and after the publication of this ordinance, as required by law. Passed by the Council of the City of Fairfax, Iowa, the day of ()Cf0 1&- 2002. MAYOR . ATTEST: CITY"CLERK First Reading: I[7 10y! v S i U OffuJel �I"( 1f 0n i'fs 1st readin i G W `I Second Reading: 1 t o I I Co-d Vci2 4 A,yes C, �Acn'&er -�-0 4-kdelu Third Reading: 6.dnof V - '�4 t I COO V Cfe, q 4 Lles M C CLERK'S CERTIFICATE. I hereby certify that the foregoing {ordinance No._ was pe)5telf as required by law on the `F/°day of , 2002. SIGNED CITY CLERK CLERK'S CERTIFICATE State of Iowa } } SS County of in n } City Clerk of the City of Fairfax, Iowa, hereby certify that the "CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2002," was adopted by the City Council of the City of Fairfax, Iowa, and that an official copy of said Code of Ordinances is on file at the office of the City Clerk, City of Fairfax, Iowa, and that Ordinance No. I adopting said Code of Ordinances was passed by the City Council of the City of Fairfax, Iowa, on the E3� day of_ Ckhe/ , 2002, signed by the Mayor on the day of , 2002; dul recorded and f)6.,*ed as provided by law, and that the effective date of said Code is , 2002. Witness my hand and official seal of the City of Fairfax, Iowa, this �t&day of 2002, SIGNED: } �C Croy CLERK CITY OF FAIRFAX, IOWA ORDINANCE NO. 2 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF FAIRFAX,IOWA Be It Enacted by the City Council of the City of Fairfax, Iowa: SECTION 1. Section I.05(B), Definitions, of the Zoning Ordinance of the City of Fairfax, Iowa, is amended by adding Driveway: D_riv may—A driveway shall be considered to be that designated area to provide access from the street to a parking area, an attached or basement garage, carport or detached garage, and shall be surfaced, free of grass and weeds and maintained with asphaltic concrete, brick, asphaltic macadam, crushed rock or similar method approved by the City Engineer. SECTION 2. SEVERABILITY CLAUSE, If any section, provision or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section., provision or part thereof not adjudged invalid or unconstitutional, SECTION 3. WHEN EFFECTIVE. This ordinance shalt be in effect from and after its final passage, approval and publication as provided by law. Passed by the Council on the - day of "kr 2002, and approved this _ day of ' 2002. Mayor ATTEST: ity lerl I c ify that the foregoing was posted as Ordinance No, 6, on the day of 2002. City dlerkT I RESOLUTION OR-/0 D��l APPROVING PRELIARNARY PLAT FAIRFAX HEIGHTS THIRD ADDITION REPLAT OF LOTS 107, 108, 109 AND 110 OF FAIRFAX HEIGHTS SECOND ADDITION WHEREAS, FAIRFAX HEIGHTS THIRD ADDITION, legal description: Lots 107, 108, 109 and 110 of Fairfax Heights Second.Addition to the City of Fairfax, Linn County,Iowa, has been filed with the City Clerk, Fairfax, Iowa, and after consideration, the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of the City of Fairfax,Iowa; and, WHEREAS, the City Planning and Zoning Commission, Fairfax, Iowa, has recommended approval of the Preliminary Plat of Fairfax Heights Third Addition;and, NOW THEREFORE RE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that said plat and dedications of said PRELIMINARY PLAT OF FAIRFAX HEIGHTS THIRD ADDITION, be and the same is hereby aelmowledged and approved on the part of the City of Fairfax, Iowa, and the Mayor and the City Clerk are hereby directed to certify this resolution of approval and affix the same to said plat as by law provided. Passed this day of 2002. AYE NAY_ U _ AI35ENT Auk- Bill Voss, Mayor. ATTEST: ja( Mary acha City Clerk n n ,+ �, Ln n t5 C4 0 IT m R 00 !ton 0 C) 0) CD n N X�J! I-P 12 >10 PP,gpA gg IV 7� sq 4 A < M 15 LI -�R 2 t7� ul -Qq--O- C) ON L, cl� -u rn Fn -y 73 N) -I U, 8, (D < ITI C:) 0. C) ro Ip rn CD Cb cz Wo CD 'K31'26% r) e cr, O.A 02 5. Wt SCD U) (5) > 0 CD I_0 /Z ZCI CD vp rn rn >1 I I\ -1-V 00, 0 � n \_7 cfq w 19 C5 V p MOO I'2511E 0,61' 0010 V.UUI "o > ITI C:) > CL C) C3 IE N 'TIf-M Ea em t L s --- ——A-- .00,— ——- ——— C1 ] ti7 — 110 60 00" 00 1 5'E 01.5 1 EW&TE7 Existing 12"Dia PVC W P ma' ghl ven e8 ' R RESOLUTION W—/O -U a,Z RESOLUTION REDUCING THE SECURITY BOND FOR PUBLIC IMPROVEMENTS FOR PRARIE VIEW ESTATES—PART I WHEREAS,Resolution 01-11-13-5 dated November 13, 2001 set the performance bond requirement for uncompleted public improvements in Prairie View Estates — Part I at $330,000.00; and, WHEREAS, the developer has completed the majority of the public improvements; and, WHEREAS, the City Engineer has determined the value of the remaining work to be $33,000.00; and, NOW THEREFORE BE IT RESOLVED,by the City Council of the City of Fairfax, Iowa,that the amount of the bond security for the remaining work in Prairie View Estates—Part I be set at$33,000.00. Passed this day of 2002. AYE �' oil aa-)d i NAY 0 ABSENT Bill Voss,Mayor ATTEST; Mary Pach4City Clerk RESOLUTION APPROVING LETTER OF CREDIT GORDON SEVIG PART TWO OF'PRAIRIE VIEW ESTATES, FAIRFAX, IOWA WHEREAS, Gordon. Sevig has submitted a letter of credit from Fairfax State Savings Bank in the amount of$400,000,00 as security for the completion of improvements in Part Two of Prairie View Estates, Fairfax,Iowa; and, NOW THEREFORE,be it resolved by the City Council of Fairfax,Iowa that said letter of credit is hereby accepted and filed in the Office of the City Clerk. Passed this cqdl day of ,2002, AYE V-e o?--� r �1 NAY ABSENT Bill Voss,Mayor ATTEST; L,tlawLat&-, Ma ch City Clerk ry ty COMMERCIAL LETTER OF CREDIT Issued in favor-of: The City of Fairfax Iowa All drafts drawn must be marked: Brawn under: Fairfax State Savings Bank Letter of Credit No.: 100802 Ladies and Gentlemen: We hereby establish our irrevocable letter of credit in your favor for the account of Gordon Sevig up to the aggregate amount of 400 000.00 available by the request and consent of Gordon. Sevig at the Fairfax State Savings Bank and accompanied by documents specified below. The condition of this Letter of Credit is such, that whereas the above customer, Gordon Sevig, was on October 8, 2002, the applicant unto the City of Fairfax, Iowa,for the approval and acceptance of a certain subdivision of real estate known and shown upon the plat as Part Two of Prairie View Estates, Fairfax, Iowa. The customer, Gordon Sevig,has not completed certain improvements to,within, or bounding the described subdivision of real estate as required by the subdivision ordinances of the City of Fairfax, Iowa, being Ordinance No. , as amended, and which certain improvements are specified by the Mayor and City o ncil 0-f the City of Fairfax., Iowa, as follows: IMPROVEMENTS FOR COST OF IMPROVEMENTS Part Two of Prairie View Estates, $400,000.00 Fairfax, Iowa Gordon Sevig in lieu of completing the improvements heretofore specified, and in order to obtain. the final approval of the plat of the subdivision of the real estate heretofore described, is filing with the City of Fairfax, Iowa,tlris Irrevocable Letter of Credit as is permitted by the terms of said subdivision ordinance, being Ordinance No(.7v42kt as amended. The condition of this obli ation is such that if Gordon Sevig shall in all respects comply with the terms or Ordinance No. , �j I as amended, in effect as of the date of this irrevocable letter of credit, and shall fully i demnify and'save harmless the City of Fairfax, Iowa, from all costs and damages which it may suffer by reason of failure to do so and shall fully reimburse and repay the City of Fairfax, Iowa, all outlays and expense which it may incur in malting good any default or failure, then this obligation is to be void and of no effect; otherwise to remain in full force and affect until said improvements are accepted by the City of Fairfax, Iowa. It is understood and agreed, however, that the liability of the Issuer under this Irrevocable Letter of Credit shall not exceed (1) the sure of said Letter of Credit, or(2) the actual cost to the City of Fairfax, Iowa, for completing the above specified improvements, should such costs be less than the sum of this Irrevocable Letter of Credit. The Issuer agrees that all drafts drawn under and in compliance with the terms of this Irrevocable Letter of Credit shall be duly honored. upon presentation and delivery of documents evidencing the failure of Gordon Sevig to comply Nvith the subdivision ordinances as set forth above. It is further understood and agreed that the aggregate amount of this Letter of Credit will be reduced as the City approves or accepts the improvements in whole or in part. Said amount of reduction shall be the total improvement or the percentage of the total improvements so approved and accepted by the City's Engineers, Gordon Sevig shall be responsible for providing to the bank an approval and acceptance form signed by the City of Fairfax or its engineers before the bank may reduce the amount of this Letter of Credit. The Letter of Credit may be reduced only by the dollar amount set forth in the approval and acceptance form so provided. Except as otherwise expressly stated, this Letter of Credit is subject to Uniform Customs and Practices for Documentary Credits, 1993 Revision, International.Chamber of Commerce Publication No. 500. Dated at Fairfax , Iowa on this Bch day of October , 2002. Fairfax State Savings Sank By: . f, D. C. Neuhaus, President Gordon Sevig City of Fairfax, Iowa By: �1a Mayor By: a,,- •{ RESOLUTION 0�— 0 — APPROVING FINAL PLAT PRAIRIE VIEW ESTATES—PART TWO TO FAIRFAX,IOWA WHEREAS, Prairie View Estates —Part Two To Fairfax,Iowa,has been filed with the City Clerk, Fairfax, Iowa, and after consideration, the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of the City of Fairfax,Iowa; and, WHEREAS, the City Planning and Zoning Commission, ]Fairfax, Iowa, has recommended approval of the Final Plat of Prairie View Estates—Part Two To Fairfax,Iowa;and, NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that said plat and dedications of said FINAL PLAT OF PRAIRIE VIEW ESTATES — PART TWO TO FAIRFAX, IOWA, be and the same is hereby acknowledged and approved on the part of the City'of Fairfax, Iowa, and the Mayor and the City Clerk are hereby directed to certify this resolution of approval and affix the same to said plat as by law provided. Passed this day of 2001 AYE f NAY Q ABSENT AA16 Bill Voss,Mayor ATTEST: Mary acha Ci Clerk RESOLUTION APPRO'V'ING 2002 FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30,2002 WHEREAS, the Office of the Auditor of State and the United States Bureau of the Census have developed a financial reporting form for use by Iowa cities; and, WHEREAS, a copy of the report, including publisher's proof of publication and worksheets should be returned to the Auditor of State by December 1, 2002; and, NOW THEREFORE BE IT RESOLVED, by the Fairfax City Council that.the Fly 2001-2002 Financial Report kas been received and that this report is hereby adopted and approved this A=day of / Q� ,2002. 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IN koj(y ...............UOIJBJIUBS OqVy .............-05e16NOS me'ob Zg" ......uolloolcud a3110d Z91N ........I........seijejq!l t6VI ......so!p!sqns 1!sueji ...................141111H ZEW Iq oiloo $–tt-11.........SAMLAH 10 691�...........JOW W RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGO'V'ERNMENTAL (2$E) AGREEMENT BETWEEN THE CITY OF FAIRFAX AND CITY OF WALFORD FOR FIRE PROTECTION WHEREAS, an agreement outlining mutual covenants between the Cities of Fairfax and Walford; and, WHEREAS, subject to any minor revisions approved by the Mayor; and, NOW THEREFORE.RE IT RESOLVED,that the Mayor and City Clerk are hereby authorized and directed to execute said Intergovernmental Agreement. Approved this day of ,2002. —1) AYE . NAYy � ABSENT Billy Voss,Mayor ATTEST: Mary ach City Clerle, III��°„'� 4ti 1����N�91�y999��11�11111111111111111111111�11111111111111 _ Doo ID: 00s 75240003 Type RU{4961 p03 3 1 333 Recorded: 121912002 at 04:04:11 PM Fee Amt: .013 Revenue Tax" $0.00ge 1 of 3 tr# 20030 044381 FIRE PROTECTION AGREEMENT County 1OWa „J MCC,4LM INT RECORDER This Agreement is made and entered into this 14 day of October , 2002, by and between the City of Fairfax, a municipal corporation of Linn County, Iowa, hereinafter referred to as "Fairfax", and the City of Walford, a municipal corporation of Linn County, Iowa, hereinafter referred to as "Walford". RECITALS i. Section 364.16 of the Code of Iowa requires each city to provide for the protection of life and property against fire; ii. Walford does not maintain a fire department and desires to contract with Fairfax for fire protection; iii. Fairfax maintains a fire department and is agreeable to providing fire protection to Walford pursuant to this Agreement; iv. Walford and Fairfax are public agencies as defined by Section 28E.2 of the Code of Iowa and desire to enter into this Agreement pursuant to Chapter 28E of the Code of Iowa. In consideration of the mutual covenants contained herein, Fairfax and Walford agree as follows: I. Fire Protection,. beginning on the date of execution of this Agreement, and continuing from year to year until terminated in the manner set out in paragraph 8 hereof, Fairfax agrees to fiunish fire fighting and fire prevention services to Walford utilizing on-call volunteer firemen who are members of the Fairfax Volunteer Fire Department, one or more of whom may be regular employees of Fairfax, and fire fighting apparatus and equipment owed and operated by Fairfax. Fairfax will station a fire truck at a firehouse within the City limits of Walford. 2. Compensation. Walford agrees to pay, and Fairfax agrees to accept as full payment for all such services rendered and expenses incurred, eighty cents ($.80) per thousand dollars ($1,000.00)of Wal ord's assessed property valuation. These payments shall be made annually based on the assessed valuations for that year. One half of the annual payment shall be made on December 1 of each year (for the period from July I though December 31 of that year), and one half of the annual payment shall be made on June 1 of each year (for the period from January I through June 30 of that year). 3. Administration. The chief of the Fairfax fire department shall be administrator of this agreement. The Fairfax fire chief or his designee shall have the sole and exclusive right, responsibility and authority to direct and control any and all fire fighting or fire prevention activities, and other emergency operations. 4. Expenses. All of the expenses incurred by Fairfax in the maintenance of equipment, apparatus, salaries, insurance premiums, and all other items of expense connected with the services to be performed by Fairfax under this Agreement shall be at Fairfax's expense. 5. Termination. This Agreement may be terminated by either Fairfax or Walford at the end of any fiscal year ending June 30, by giving the other party written notice of the termination at least sixty (60) days prior to the end of the fiscal year. 6. E u_c i nJ ient. Fairfax shall be responsible for acquiring, holding.and disposing of all personal property used to provide the services set forth in this Agreement. All equipment and property to be used to provide the services set forth in this Agreement shall be owned by Fairfax. Upon partial or complete termination of this Agreement, all such equipment and property shall be utilized and disposed of as determined by Fairfax. 7. Approval and Recording. This Agreement shall be approved by the governing bodies of each of the parties. Fairfax shall be responsible for the filing and recording of this Agreement with the Secretary of'State and Lim County Recorder. S. Insurance. Fairfax shall, at its expense, provide and maintain in full force and effect an insurance policy or policies against any loss, liability or expense from personal injury, death,property damages or other liability arising or occurring upon or in connection with the services provided pursuant to this Agreement. Such insurance shall be in an amount not less than$1,000,000.00 for injuries to any one person, and not less than$2,000,000.00 for any one accident or occurrence. In addition,Fairfax shall, at its expense,maintain a liability umbrella policy in the amount of$1,000,000.00. 9. Entire Agreement and Modifications. This Agreement contains the entire understanding and agreement of the parties, supersedes all prior understandings and agreements, and cannot be revised, adjusted or modified unless in a writing signed by the party against whom the Agreement is to be enforced. 10. Enforcement Expenses. In any acts to enforce the tern-is and conditions of this Agreement, the prevailing party shall have its costs, expenses and attorney fees reimbursed by the other party, CITY OF FAIRFA. By: Mayor CITY OF WALFORD } r `tiltfl►Illwlly�+ - I.Jy. Mayor (� Ky 1�,wyll+ll/rr 00 �� �i♦4�w yam/�RA ➢� � � r k'411�N� � : ', j��,I�/ MN f 1"��1�ettr..ulkt�� S'T'ATE OF IOWA ) ss: COUNTY OF LINN ) I the undersigned, a Notary Public in and for the County and State aforesaid, do hereby certify that personally known to,me to be the Mayor of the City of Fairfax„ a municipal corporation, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day of ,r;, ke ,2002, in person and severally acknowledged that as such Mayor he/she signed and delivered the said instrument as Mayor of the said municipality,and caused the corporate seal of said municipality to be affixed thereto, pursuant to authority given by the corporate authorities of said municipality, as his/her free and voluntary act,and as the free and voluntary act and deed of said municipality for the uses and purposes therein set forth. 0At MART'DACHA K % IOWA NOTARIAL SEAL, COMMISSION 4709036 a OWA EXPIRES 312612004 Notary Pulblic in 6ifid for the State of Iowa STATE OF IOWA ) . }ss: COUNTY OF LINN ) I,the undersigned, a Notary Public in and for the County and State aforesaid, do hereby certify that R r\A�-4— (3aqk2c personally known to me to be the Mayor of the City of Walford, a municipal col oration, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this �-b� day of 0&u-4 e r ,2002, in person and severally acknowledged that as such Mayor he/she signed and delivered the said instrument as Mayor of the said municipality, and caused the corporate seal of said municipality to be affixed thereto, pursuant to authority given by the corporate authorities of said municipality,as his/her free and voluntary act, and as the free and voluntary act and deed of said municipality for the uses and purposes therein set forth. .1k "Alt�N Notary Public in nd for the.State of Iowa ko-l' oo BEVERLY A. PETS KA OM"SSION 1�ti11 aIM 14,5381 F:1WP1RJSTAIRFAxIFIRE(PROTECT ION AGREEMENT-Waiford.doc C 3 FIRE PROTECTION AGREEMENT This Agreement is made and entered into this day of , 2002,by and between the City of Fairfax, a municipal corporation of Linn.County, Iowa,hereinafter referred to as "Fairfax", and the City of Walford, a municipal corporation of Linn County, Iowa, hereinafter referred to as "Walford". RECITALS i. Section 364.16 of the Code of Iowa requires each city to provide for the protection of life and property against fire; ii. Walford does not maintain a fire department and desires to contract with Fairfax for fire protection; iii. Fairfax maintains a fire department and is agreeable to providing fire protection to Walford pursuant to this Agreement; iv. Walford and Fairfax are public agencies as defined by Section 28E.2 of the Code of Iowa and desire to enter into this Agreement pursuant to Chapter 28E of the Code of Iowa. In consideration of the mutual covenants contained herein,Fairfax and Walford agree as follows: 1. Fire Protection. Beginning on the date of execution of this Agreement, and continuing from year to year until terminated in the manner set out in paragraph 8 hereof, Fairfax agrees to furnish fire fighting and fire prevention services to Walford utilizing on-call volunteer firemen who are members of the Fairfax Volunteer Fire Department, one or more of whom may be regular employees of Fairfax, and fire fighting apparatus and equipment owed and operated by Fairfax. Fairfax will station a fire truck at a firehouse within the City limits of Walford. 2. Compensation. Walford agrees to pay, and Fairfax agrees to accept as full payment for all such services rendered and expenses incurred, eighty cents ($.80)per thousand dollars ($1,000.00) of Walford's assessed property valuation. These payments shall be made annually based on the assessed valuations for that year. One half of the annual payment shall be made on December 1 of each year, and one half of the annual payment shall be made on June 1 of each year. 3. Administration. 'The chief of the Fairfax fire department shall be administrator of this agreement. The Fairfax fire! chief shall have the sole and exclusive right, responsibility and authority to direct and control any and all fire fighting or fire prevention activities, and other emergency operations, upon arriving at the scene of a fire or emergency. 4. Expenses. All ofthe expenses incurred by Fairfax in the maintenance of equipment, apparatus, salaries, insurance premiums, and all other items of expense connected with the services to be performed by Fairfax under this Agreement shall be at Fairfax's expense,. 5. Termination. This Agreement may be terminated by either Fairfax or Walford at the end of any fiscal year ending June 30, by giving the other party written notice of the termination at least sixty(60) days prior to the end of the fiscal year. 6. Equipment. Fairfax shall be responsible for acquiring, holding and disposing of all real and personal property used to provide the services set forth in this Agreement. All equipment and property to be used to provide the services set forth in this Agreement shall be owned by Fairfax. Upon partial or complete termination of this Agreement, all such equipment and property shall be utilized and disposed of as determined by Fairfax. 7. Approval and Recording. This Agreement shall be approved by the governing bodies of each of the parties. Fairfax shall be responsible for the filing and recording of this Agreement with the Secretary of State and Linn County Recorder. 8. Insurance. Fairfax shall, at its expense,provide and maintain in full force and effect an insurance policy or policies against any loss, liability or expense from personal injury, death,property damages or other liability arising or occurring upon or in connection with the services provided pursuant to this Agreement. Such insurance shall be in an amount not less than$1,000,000.00 for injuries to any one person, and not less than$2,000,000.00 for any one accident or occurrence. In addition,Fairfax shall, at its expense,maintain a liability umbrella policy in the amount of$1,000,000.00. 9. Entire Agreement and Modifications. This Agreement contains the entire understanding and agreement of the parties, supersedes all prior understandings and agreements, and cannot be revised, adjusted or modified unless in a writing signed by the party against whom the Agreement is to be enforced. 10. Enforcement Expenses. In any acts to enforce the terms and conditions of this Agreement,the prevailing party shall have its costs, expenses and attorney fees reimbursed by the other party. CITY OF FAIRFA By: Mayor CITY OF WALFORD By: Mayor STATE OF IOWA ) ss: COUNTY OF LINN ) I,the undersigned,a Notary Public in and for the County and State aforesaid, do hereby certify that 'personally known to me to be the Mayor of the City of Fairfax, a municipal corporation,and personally known to me to be the same person whose name is subscribed to the foregoing instrument,appeared before me this day of 2002, in person and severally acknowledged that as such Mayor he/she signed and delivered the said instrument as Mayor of the said municipality, and caused the corporate seal of said municipality to be affixed thereto, pursuant to authority given by the corporate authorities of said municipality, as his/her free and voluntary act,and as the free and voluntary act and deed of said municipality for the uses and purposes therein set forth. Notary Public in and for the State of Iowa STATE OF IOWA } }ss: COUNTY OF LINN ) I,the undersigned, a Notary Public in and for the County and State aforesaid, do hereby certify that , personally known to me to be the Mayor of the City of Watford, a municipal corporation, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day of , 2002, in person. and severally acknowledged that as such Mayor he/she signed and delivered the said instrument as Mayor of the said municipality,and caused the corporate seal of said municipality to be affixed thereto, pursuant to authority given by the corporate authorities of said municipality, as his/her free and voluntary act, and as the free and voluntary act and deed of said municipality for the uses.and purposes therein set forth. Notary Public in and for the State of Iowa G:I USERSICATHYIWP IRJSIFAIRFAXIFIR,E PROTECTION AGREEMENT-Walford.doc RESOLUTION - ) RESOLUTION APPROVING WAGE INCREASE FOR DAVE YANACEK AFTER SIX MONTH EVALUATION WHEREAS, Dave Yanacck hired as full time maintenance person during the April 9, 2002 City Council Meeting; and., WHEREAS, the wage of $11.00 an hour with full benefits with an evaluation in 6 months; and, WHEREAS,the evaluation was held on Wednesday, September 25, 2002; and, WHEREAS, the increase of$, '5- , '5-® an hour plus the current hourly wage of$11.00 to equal$IL!!�Qj effective immediately; and, NOW THEREFORE BE IT RESOLVED,by the City Council of the City of Fairfax, Iowa,the Mayor and the City Clerk are hereby directed to certify this resolution of approval and the City Clerk is authorized to issue checks, less legally required or authorized deductions, and make such contributions to IPER:'S,FICA and other purposes as required by law. Passed this day of kb ,2002. AYEf �' 4 NAY O ABSENT A&V6 Bill Voss,Mayor ATTEST; Mary P-1-ha, City berk IH7 HALL AND HALL ENGINEERS, INC. GRichard C.ary L.Ca adysom L S.�&rR Vice Pres. 209 29TH STREET N.IE.-CEDAR RAPIDS•IOWA 52402 Daniel J.Johnson L.S.,S11rectrr, . [:Allen Witt RE.,Director (319) 362-9548•FAX(319) 362.7595 Daniel J.Boggs P.E. hallein,g@halleng.com Marvin G.Houg P.E. www.halIL-ng.com Dennis J.Keitel P.E. Sue Kramer L.A. Kerry O.Russell L.S. Stephen M.Scott P.E. Shane R.Wicks P.E. E N G N E E October 8, 2002 I N C L Honorable Mayor and City Council N City of Fairfax, Iowa D PO Box 337 Fairfax, Iowa 52228-0337 U VRe: Acceptance of Improvements E Prairie View Estates — Part One Y I N C Honorable Mayor and City Council: P We have reviewed the request of Gordon Sevig to accept the public improvements N in Prairie View estates, Part One. There are a few minor items to be completed within the subdivision as well as the Highway 151 widening and the detention I basin grading. Based on our review we would not recommend acceptance of the N improvements at this time. We would however recommend the security for the 0 completion of the improvements be reduced to $33,000.00 based on the amount of work remaining to be completed. A N Respectfully submitted, C ,� µ -f r � E Richard C. Ransom, P.E. A City Engineer C H I T E C T ME F:\ADM\6900\6950.D O C 11HH HALL AND HALL ENGINEERS, NG. Richard Ransom RE.,PrRE, nt Gary L.Ca RE,,L.S.8 P:E, vice Pres. 209 29TH STREET N'.E.-CEDAR RAPIDS•IOWA 52402 Daniel J.Johnson L.S.,Director F.Allen Witt RE.,Director (319) 362-9548-FAX(319) 362-7595 Daniel J.Boggs P.E. halleng @halleng.com Marvin G.Houg P.E. www.halleng.com Dennis J.Keitel P.E. Sue Kramer L.A. Kerry O.Russell L.S. Stephen M.Scott P.E. Shane R.Wicks P.E. N E R October 8, 2002 l N C L Honorable Mayor and City Council City of Fairfax, Iowa D PO Box 337 S; Fairfax, Iowa 522280337 U R V Re: Final Plat: Prairie View Estates Part Two E Y CHonorable Mayor and City Council: We have reviewed the final plat of Prairie View Estates Part Two and found it to be P in compliance with the approved preliminary plat. Approval is recommended. L Ik N There are public improvements remaining to be completed. We have evaluated N the amount of that work and recommend an amount of $400,000.00 be set as the N security for the completion of the work. L Respectfully submitted, A N ` A Richard C. Ransom, P.E. E City Engineer A R C H T E C T R E F:4AD M1690016950.DOC I STATE OF IOWA County of Linn sS. Th6 Gazette;Tues.,Oet. 15,24Q2 y sworn on oath, do state that I am 4ZETTE„ a daily newspaper of in County„ Iowa. The notice, a attached, was inserted and STATE OF 10"` ... ... ,TTE newspaper in the issue(s) of FINANt IAL ki iG f15CAL'YEAFt ENDE6'k 311NE 36 2662' CITY bP X'6,WWWA eWCtrE The ioformatmn supplied m this iePOri uuitt,desharerl-tzu the ttwra State Auditor's' t rous deral October 15 20 02 Breau ohe Censuao and State and+fe 7t agerrt�es 47.54 ALL PUMO S )ublishin said notice is $ Current otal 11raTdesrtTa9ron. ... yneemmental �i€oPrlefav actual Budget dW 147x471'' 147.q Y51,987 � 'Parc�ertyx 66 Aid ., 66 496 67,195 Ti rewemies 6kA1�5 60 T25 35.225I. Gttl¢er crib Fades uses end perrnds 24,595" 24 595 20156 ;itlse atf rtloltev and Property 14,448 14'648 T5 799 ,',.lplep^goyeYn€tierltal 165.884 Tiir5884 :155766 Ore me 'on Oct 15 , 2002 llangestts€sekvice r sea,862 187,777 768639 702755 slsce9tattaus 31,3$7 313fi7 41 4. 1#5t00Yertalp 1F041,362 187,777 1.274 Y39 1,143,289 &der Bdanslnq sources4 244 T,ti20 $5 264 84 634 Traarsfe€sin 55264 84,634 1tpt�]r!]ther6anaieib urCes 54.244 3,(126 TotaU revenues T,145,66d 188,147 . 1.388,463 277 923 i. Ali k€ dersouCces �tpedrtrturgs T26,657 126.657. ]32,334 Cur7rmUt Y p€otect6n 63,51$ 63,5Y6 116,244 Flunnadd eve loPment: .ablic in and r the State of Iowa t ome,attd cnmmunity 477J611- 168,x45 645,913 805,042 eeavpror?lnent 84.026 77 5 77,55 , 85 dkc9aStdadmittistrtation 745,525; 168,x4513,665 1137,602 TotAt:ftpenditur.e5 Ohir tyaatt[id9 Uses 55.264 .55,264 94,634 Tradsters out 55 264 84,634 TC¢talotlteYftnaoaim4.sduCCes 55,244 . TafalexPen[fifuras 866.784 168,145 4.6a 924 1 222 236' add other uses , 20 344,822 2k&52 365 474 55,687 Revenues anti atner aourtes aver turader a tPendllsi€es bad other uses Se9rdrnan9 tend balance 517,7e6 232772 541,566 453,621' .tail^1 2641 ladinglund balance.. 862,610 44,429 467,434 564,3B8rETTE COMMUNICATIONS, WC. June=2002 CERTIF€CA I ION the Foregoing F�ieport is Correcl to the Best of 14Wy Knowtedge:and belief Mary PacFia ".`319-846--2204 BUidpGstned:io The Cedar Rapids Gazetfe 0.1 er i5,2642_ JEAN i g COMMMOM NUMM 12 a FEBRUARY 19,, 1 I I STATE OF IOWA County of Linn ss. CITY 60 t=AIRFAX REGULAR COUNCIL MEETING TIIESOAY.,:b£TO8 ERr;B.2602 NaXOr Voss ratted ttie meetirt9 to Order at 7:ao PM Council r6eMbers preseeff_.Beer,_Friederi', Scott&Ekslrom A,bsienV Wainwright Also pre- sent:Ron Dus4,INaa cy Ftic.kinaet:&Dick:Ran- sour Mallon Beer 2nd Scott approval of Agenda 'Cie' `��iPO�aP�au�SBp�mb°r;a f, Joe Hladky, being duly sworn on oath, do state that I am 2042 Gaundil MaettngsMins Aye 4 MG Ma/ai Vpss declared the Public Hearing an ORat- the publisher of THE GAZETTE, a.daily newspaper of DANCE 1 adopllog ttte 'Code of Drdinances 6f fKsx Cifv ot.Faiirfax,:1A 2442":open 7:42Rati!4 There being na abtectians MaYar vaes'de_ general circulation in Linn County, Iowa. The notice, a Glared the Public Hearing closed 7.03 FM'N1a- tint*Ekstrpaem 2nd Beae apprave:ORr?fNANCrz printed copy of which is attached„ was inserted and T adopting the 'ode:0.Ord nances of the City af,aixfax,rA,2442 on its 1sT readdng&Waive published in THE GAZETTE newspaper in the issue(s) of 2nd 3rtl readttags Roli C611:Vote 4 Ayes MC Mallon Beer 2nd Frieden adolatrORIJINANCE .ri Rail Catl.,' 61le,4...Atves.MC.1;6r be.Voss:.rle- Glared the Public Hearing on ORD(KANCE 2 adding fhe definition;of driveway to zoning'or dinanee app 744 PM::There being na obleo- lions Mayor Voss declared fhe Public Hearing Oct. 15 2Q�2. closed 7.05 P�+aV,Mohoti Scott 2nd:Beer approve ORDINANCE 2 adding iKe definition of drive- t. The reasonable fee for publishing..said notice is $ 99.59 t aX to ZOOM ordnance an its 1st readfn4& YaaNem 2nd&Jrd readings Roll Call Vote 4 Ayes MC Motion IFraedert 2nd Scott adopt ORDI- FIANCE 2 Rolll Cali Vale 4 Ayes MC Councilor vvatnwdght arrived df 7OS PM.Max Oys on eras not in alfohdance Todd 8 Anita Whitters — ; discussed the eoetgy.efiiciencX:Pcode I& the r State Of 1A=in regards to the'Current building urdfnaMce CoLmcit concerr fs the'safety of'coh sfructian usiM4 iR board A special city council. dti :will be held un Oct. . at 644 PM;ta' Signed and sworn to before me on Oct. 15 20 02 Cuss fire:current language of the building } , thditlanee vn^rtYh possible amendments toe ifhe. by Joe Hladky. e Council r'basing Choa &purt discussed . thespeCSfbrallsN�pflRiper..&.pumperfanker-� .1-11a.will be€.ecoiving:soccs for the bid process: Plre Dept Report-Chief sfaled if'.fs Fire Pre-: v.:entfan Weekr This i4eek 01ease::rerrternber to Check smoke detecfors 16 make sure:Chiir[ revs are efeah Fire^:dept well:-bo pa.ssing"out. s candv an the night Of Halloweeii:at the corner at Vanderwir Si,,,&,Pralele Ave GOrdon Se'vig introduced"the preltminarX plat: for Fairfax Notary ublic in and f the State of Iowa Herghfs Third Addition Replat.:of Lots:107- through 1111'or Falti6x.Iteighfs:5econd.Add!- 066 The sight distance a4 the, ep intersection of l iliviaw Illy & HugliWd Ave is acctabfea 12ecommendatfon frorn Planning &.,zoning [ommfssior foir avor oval of olat Matto n Frfe ' den 2nd WalawNaright approve RESOLUTION 02.14-44.1 Preliminary.:Ptat:?:for Fairfzrx Heights Third Addition Reolif''of Lots s-tIn 01rough 114°w FalrfaX MeigK15 Second Addl-:/ment for above from , 20 lian Rolt Cale V o„le Aye^.5 MG Mgtfon Beer'2nd '. Ekstrom approve RESOLUTION 02m]0.08-2 I edlern. sf r emir Band for Public frr5- GAZETTE COMMUNICATIONS, INC. provemenV folr Ha"at5 View Estates Part l- .Roll Calf Vale AXe.:S MC:;Mofion:.Beer.-2nd Frieden approve RESOLUTION 42-14=UB+7 keffer of.credit GOedon SeVIO Part-two:of Prairie Vfev, Eslafos� Farrfax,'IA Roll Gail Vote Ave 5 MC Motion Beer 20d Wainwright approve RESOLUTION 0.2_M094 4 Final:Plaf Prairie Vie4t Estates-Part Two:To Fairfax, Iowa Roll Cott Vote Aye 5.MC 1Jiscussion:in regards to issuing building permits prior to By Icompleffan dt improvements Prairie View Es.- fates Phase;7 Motion,Scott 2nd.;Beer building permifs can'be 15sued on fhe..`basfs that rid OtCUP46cy.perinnits Will be Issued for Prairie Vlew Estates iPhase3 until..the streets.are paved&all`oereelt utiffty services have beer[ complefed AYe 5 MCs.TIna Meria addressed Concerns in reegards fo the work done wilt€ prairie Roadl Builders of fhe enif of E..Ceme fiery Rd to Mvxv 151 Thecewas a lour s;adf i(I the road which eras roof raised property&the ex- cess:gravel Ehaf was`laid in that area The low Spot in tho road w1M treed to Ire aildressed:i exf: veer Cedar.Valiev AsOhii1t Mfl assist.in helpih l'. the:City to rernovo the excess gravel Motion' l .ainwright;2Md Beer easprove:RESOLUTION "�10-08-52f)1 Financial Reborffor FAY'end .tune 34,¢2 R6460 Vole AXe?5 MC Mdtibn InwrNht 24d kott`600rave REESOLUTION .140.09.6.atdSlpro2irg the eXecutlan of an[n- �s , t&0vern men t AV,(24E} Agreement between the CRY of Fafa' x&tr,PtY of Wdf 6p.d for Fire` Protection I2o11 latl Vote Ave S MC Mavdr vow&.Courrcolar Frieden conducted a 6 mein. lit °t 0alue]06 for Dave Yanecek Question was ad-' dressetl for paver increase far Ci tX G1erk Eva[u�, allots for the CRY Clerk,Clepufy Clerk&both: Mamtenance,;Metp myVhf^Oe held during ttre sue ciaf CrfX Counciut rtleefang Moflan'Ekstrom 26d: Scott approve 14FrSOLk93lOtd 42eTit 48-7.wage[ increase for::0440 Yaoecek from &11.64;sta $11.50 an hour.effective inrmediafe[y Roll Calf' Vote AYe 5 MC Cpirscusslon an zonfr g ardfnance language (n:regards tti fhe outdoor stora9i; < o•eat+.!��menr�:=rarscuss�an::an unn..-:tiu crrter-. gencv Management's request 07 reGOYery or, dkwince:Councttor.Ekstrom wilt review the or=: dipance&address the Council at a later date Fffealve Fri;Nnu 1st the+rew City-Hail hours: (for`Fr1 only.will be 7M.AM to 4:30 AtA iho. reason is t0 allow more.closed vuork hours °4hbot interruptlon Discussion an the place nl of miitih9s bh Church ST During the Pro 1.there was addtfional-asphalf that came out: by Ieyeiln§the area 6 Ahe V.required depth' asphalt:milltngS were.used Councilor Wain-: wrighC abstains for cohfltct of interest Motion Ekstrom 2nd Frieden fo pay the entire ctaim of Cedar.Valley;A:sphalt.Aye 5 MC;Nloton Ek sfrom.2nd Scott approve::clalms presented for PaymenP Ayes MC.NocSHeriff's report.given.: Caunci€or Beer gave the library.:report The library developed new'wies for:computer ar ea;;the new lights for the iron!of the library are Tn R discussion of budget report from the: CTty:Clerk Rail.gave Ilie:mainterlance report' Councilor Ekstrom cmr Menied if ariy employ- ees of fhe City see a Oblation of an ordinance it needs to be reported to.`the City Clerk Question: a9 out the date of rezQning of the property to- cafed on the corner of 80111&E Cetietery Rd The.rezoning.?.Will be.hold:before.the Planning&i' Zoning&the 01v Caunci€at the..1,16 meetings Motion Wainwright 2nd-'Ekstrom to adiourn meeting 8:37-PM Ave"5:AAC Bilf Voss,Mayor. Mary Pacha'C4y Clerk;: EXPENDITURES FOR SEPT/Or-T:2002 Post:Master. 316.85: Jllm Jakoubek 40.00 Lintt Co Recorder 29,00: Lisa Buffon 1000: City of Fairfax. 11.05.+` Brian Jones 78.45 OrienfalTradingCa . 119.55 Weflrnark 635.92 Midzkmerican 55.09 low;%.Wireless.` 196.42 James Houghton 740.00! Randy Gibbs 120.00 QYv:Treasurer:. : 5479.05 Kathy EveMif 2.97':1 Caroi Niles 1A1.75'< ]A Water Pollution Control. 50.00:'.: Nancy Flickinger. 56.71 RO&Special ties' 559.54` CLIA Laboralory Provam 150.00:: GSTC 4679' Kirkwood. 55.00 Kiieck's 41..70 Truck Country) 80.96 Ciarey"s Safety Equip 188.04 fA nnolemeni 308.43: Tractor Supply:- 3.99 ustom Hose 23.09: ispfaySales 1.445.0 185.00 HWnek Farms 390.00 Penworthy 297.20: Creative Software 82.26 Taste dt Home 23.90 PC.World 19:97; Baker&Taylor?i 707.84`: Waste Management.ot1A.Chy 2974.00 Advanced Wafer Technology 590,40- Keystone Labs.:: 40.00: Schimberg 1298.$2: G&H Electric 592.60 Graybil) 776.33 ➢sca:`. 3$7.931. Wdatrr Repair 1682.20 Ceoar'vallev 534.60', Pralrte Road':Builders 15153,39? FaStisro 4141:' Office Express 1 21,46. CTS:TeXtile.Leasing 34.95: Shelton Technologies 158.63 Insty.-Prints Mover&Bergman 3335.00 JKL.CoMfruction 25460:30 ECICOG 989.00 The:Company Store 62134` Sankoi's Ga rage 669.95 Crazeffe 174.51. South Slope 388.84. Limn:Ca Sheriff: '1 .3458.00 Litiri.Ca REC 409.60 Treasurer Stale oflA 1366:00 J PERS 824.44 Fairfax State.Savings Bank 2204.28 Data Technologies 424:00 Alliant 225123 Marty Pacha 3&23 DeckerSportingGoods 761;00 Marie Beck CarqueO Auto Parts Sores 54,15 10 1ct aoi Todd:&:Co 314.41' Crawford.Quarry 1746.67': LL P.elling 284.90E Menards-CR S4 152146 Fauser Energy:Resources` 230.15 Staples Credit:Plan 124.48 Cedar Valley.Asphalt 23561.74. Salarfes 6947147: SEPTEMBER RECEIPTS: W1111.30: RUT RUT 6235.17 Trusf&Agency.' 9754.79` Wafer 6336.41: Sewer 730YAT Garbage 414$.11 TtF... 16256.18f Fire{}epartrrtent Savings 652.6&': Library Savings: 67.19: Arbdr Team Savings 4.62 Fireworks.Savin9s 18.54E