HomeMy WebLinkAbout12/18/2002 Council Minutes AGENDA
FAIRFAX CITY COUNCIL.
SPECIAL MEETING
WEDNESDAY,DECEMBER 18,2002
FAIRFAX CITY HALT.—6:00 P.M.
TENTATIVE AGENDA:
DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS:
A. Call to Order
B. Approval of:
1. Motion to approve Agenda
C. Business
1, Larry Burger with Spear Financial—Debt Limit
a.Purchase of 2 Fire Department Trucks
b.Other expenses
2. Amending Current Payroll Resolution
a.Consider Resolution
D. Discussion
I. Opportunity for Citizens not on the Agenda
E.
Adjourn
CITY OF FAIRFAX
SPECIAL COUNCIL MEETING
WEDNESDAY,DECEMBER 18,2002
Mayor Voss called the meeting to order at 6:01 PM Council members prescnt:Beer,Friedcn,Scott&Ekstrom Absent:
Wainwright Motion Frieden 2"d Ekstrom approval of Agenda Aye 4 MC Larry Burger with Spear Financial discussed
the T1F Report in regards to the debt linutations of the City Councilor Wainwright arrived at 6:07 PM Mayor Voss
discussed other projects that need to be addressed:City Hall roof,lagoon&Library Bldg Chief Sankot discussed the
need for 2 trucks The tanker pumper will be stationed in Fairfax&the pumper will be stationed in Walford Motion
Ekstrom 2"d Scott approve RESOLUTION 02-12-18-1 entering into a contract with Pierce Manufacturing Roll Call
Vote Aye 5 MC Motion Ekstrom 2"d Scott authorizing Larry Burger-Spear Financial to proceed with procedures
necessary on the sale of bonds for 2 FD trucks&additional monies for the City Hall roof&Library Bldg Aye 5 MC
Discussion of amending cuff ent payroll resolution Motion Scott 2nd Wainwright to table payroll resolution&to place it
on 1/14103 agenda Discussion various issues Motion Ekstrom 2"d Beer to adjourn meeting 7:09 PM Aye 5 MC Bill
Voss,Mayor Mary Pacha,City Clerk
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PEER FINANCIAL, INC.
ESTIMATED PROJECT COSTS
City of Fairfax, Linn County, Iowa
$365,000 General Obligation Notes
Competitive Sale
LSeries 2003
Breakdown of Projects and Costs: Estimated
1 Fire Equipment $ 2909000.00
2 Loan Refunding 61 ,000.00
F��I;�t'��t1CHpN�E
3 Estimated Costs of (Issuance '-f-V 10 7,8,25.00
4 Underwriter Discount ( 1% Max. } 3,650.00
5 Miscellaneous 2`5125.00
Total Project Costs..............................I............... $ 365,000.00
Less Cash: $ _
Total Note Sale............................ $ 365)000.00
SPEER FINANCIAL, INC.
File Name: client/2003 C.O.P Fairfax GO Notes 18/Dlec/02
SP'EER FINANCIAL, INC.
City of Fairfax, Linn County, Iowa
$365,000 General Obligation Corporate Purpose Loan Notes
Pro osed Series 2003 -
PRELIMINARY
Tax Exem t SUBJECT TO CHANC.
Date of Bonds: 01-Feb-03
Interest Principal& Fiscal This
Date Principal Rate Interest Interest Year Issue
01-Dec-03 $10,195.83 $10,195.83
01-Jun-04 30,000 3.000% 6,117.50 36,117.50 2004 $4.6,313.33
01-Dec-04 5,667.50 5,667.50
01-Jun-05 35,000 3.050% 5,667.50 40,667.50 2005 46,335.00
01-Dec-05 5,133.75 5,133.75
01-Jun-06 35,000 3.150% 5,133.75 40,133.75 2006 45,267.50
01-Dec-06 4,582.50 4,582.50
01-Jun-07 35,000 3.200% 4,582.50 39,582.50 2007 44,165.00
01-Dec-07 4,022.50 4,022.50
01,Jun-08 35,000 3300% 4,022.50 39,022.50 2008 43,045.00
01-Dec-08 3,445.00 3,445.00
01-Jun-09 35,000 3.400% 3,445.00 38,445.00 2009 41,890.00
01-Dec-09 2,850.00 2,850.00
01-Jun-10 40,000 3.450% 2,850.00 42,850.00 2010 45,700.00
01-Dec-10 2,160.00 2,160.00
01-Jun-11 40,000 3.500% 2,160.00 42,160.00 2011 44,320.00
01-Dec-11 1,460.00 1,460.00
01-Jun-12 40,000 3.600% 1,460.00 41,460.00 2012 42,920.00
01-Dec-12 740.00 740.00
01-Jun-13 40,000 3.700% 740.00 40,740.00 2013 41,480.00
Total $365,000 $76,435.83 $441,435.83 $441,435.83
Net Interest Rate 3.621063% Premium
Bond Years 2,211.667 Discount $3,650.00
Average Life 6.059
18-Dec-02 SPEER FINANCIAL,INC. File Name: client/2003FairfaxGO
PEER FINANCIAL, INC.
Estimated Costs of Issuance
City of Fairfax, Linn County, Illowa
$355,000 General Obligation Notes
Series 2003 PRELIMINARY
SUBJECT TO CHANGE
Estimated Cost Of Items: Estimated
1 Speer Financial ............................ $4,500.00
2 Bond Counsel, (Est.) .............................. 3,000.00
3 Official Statement Printing.......................... 0.00
4 Certificate/Bond Printing BEO).................. 0.00
5 Rating Agency:
Moody"s.............................. 0.00
6 Registrar/Paying Agent................................ 250.00
7 Bond Buyer Ad.......................................... 0.00
8 Postage and Mailing..................................... 75.00
9 Addendum Printing. .................................... 0.00
10 Underwriter Discount (1% ).......................... 3,650.00
11 Misc./Contingency........................................ 0.00
Total......................................... $11,475.00
Total without underwriter's discount...- $7,825.00
SPEER FINANCIAL, INC.
File Name client/2003C.O.I.FairfaxGO 18/Dec/02
RESOLUTION 0-- i4-d8
Entering into Contract Purchase of 2 Fire Trucks
Pierce Manufacturing,Inc.
WHEREAS,the Fire Department is in need of 2 fire trucks -a tanker pumper and a pumper; and,
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax,
Iowa, the Mayor and the City Clerk are hereby directed to certify this resolution of approval and
the Mayor is authorized to sign the contract with Pierce Manufacturing.
Passed and approved this /c9"—' day of -e f- ,2002.
NAY N
AB SENT f o to c
Bill Voss, Mayor
ATTEST:
Mar Pac , City Clerk
W, Build Confidence
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Proposal
For Furnishing
PIERCE FIRE APPARATUS
Fairfax Fire Department
525 Vanderbilt Street
Fairfax,Iowa
The undersigned is prepared to manufacture for you, upon an
order being placed by you,for final acceptance by Pierce Manufacturing
Inc., at its home office in Appleton,Wisconsin, the apparatus and
equipment herein named and for the following prices:
One (1) Pierce 4 door Contender Pumper Fire Apparatus mounted on
an MC chassis
One (1) Pierce 2 door Contender Pumper/Tanker Fire Apparatus
mounted on an IHC chassis with related equipment for the sum
of.....................................................$292J8 6.00
Said apparatus and equipment are to be built and shipped in
accordance with the specifications hereto attached, delays due to
strikes,war or international conflict, failures to obtain chassis,
materials, or other causes beyond our control not,preventing,within or
about 270 to 290 calendar days, after receipt of this order and the
acceptance thereof at our office at Appleton,Wisconsin, and to be
delivered to Y ou at
Fairfax,Iowa Fire Department
The specifications herein contained,shall form a part of the final
contract, and are subject to changes desired by the purchaser,provided
such alterations are interlined prior to the acceptance by the company
of the order to purchase, and provided such alterations do not
materially affect the cost of the construction of the apparatus.
We Build Confidenee
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The proposal for fare apparatus conforms with all Federal Department
of Transportation (DDT) rules and regulations in effect at the time of
bid, and with all National Fire Protection Association (NFPA)
guidelines for automotive fire apparatus as published at the time of bid,
except as modified by customer specifications. Any increased costs
incurred by the first party because of future changes in or additions to
said DOT or NFPA standards will be passed along to the customers as
an addition to the price set forth above.
Unless accepted within 30 days from date,the right is reserved to
withdraw this proposition.
PIERCE MANUFACTURING INC.
By:
SALES REPR SE'NTAT V7E
Clarey's Safety Equipment,Inc.
I�` E
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We Build Confidence
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CONTRACT
TffiS AGREEMENT, made by and between.Pierce Manufacturing
Inc.,Appleton,Wisconsin, first party, and the:
Fairfax Fire Department
by its authorized representative, second party
WITNESSETH:
FIRST. The said first party hereby agrees to furnish the
apparatus and equipment according to the specifications hereto
attached and made a part of this contract, and to deliver the same as
hereinafter provided.
SECOND. The first party agrees that all material and
workmanship in and about said apparatus and equipment shall comply
with said specifications.In the event there is any conflict between
customer specifications and the Pierce proposal,the Pierce Proposal
will prevail. The standard Pierce Warranty will apply.
TffiRD. This contract for fire apparatus conforms with all
Federal Department of Transportation (DOT) rules and regulations in
effect at the time of contract signing;, and with all National Fire
Protection Association(NFPA) guidelines for automotive fire apparatus
as published at the time of contract signing, except as modified by
customer specifications. Any increased costs incurred by the first party
because of future changes in or additions to said DOT or NFPA
standards will be passed along to the customer as an addition to the
price set forth below.
We Build Confidence
E[
FOURTH. The said apparatus and equipment shall be ready for
delivery from Pierce Manufacturing, Inc.,within or about 270 to 290
calendar days, after the receipt and acceptance of this contract at the
first part's office at Appleton,Wisconsin, delays due to strikes, failures
to obtain chassis,materials, or other causes beyond its control not
preventing, and shall be delivered to said of the second part at the:
Fairfax Fire Department
FIFTH. A competent serviceman shall upon request,be
furnished by the first party to demonstrate said apparatus for second
party and to give its employees the necessary instructions in the
operation and handling of said apparatus.
5VUH. The second party hereby purchases and agrees to pay for
said apparatus and equipment,the sum oh
Two hundred ninety-two thousand, seven hundred eighty
sixdollars and no cents.............$292.J9 6.00
Should the Fairfax Fire Department elect to make any additional
prepayments of funds on this apparatus, prior to payments actually
becoming due, please be advised that the City of Fairfax will earn a
4.00% rate of interest on these funds from the date of payment, and/or
until deductions are made for payments,which become due or until
the completion date at Pierce Manufacturin& Inc.
Payment shall be made directly to first party at its Appleton,Wisconsin
office. Under no circumstances shall payment be made to the dealer or
any other party except Pierce Manufacturing Inc. Any representation
that payment is authorized to be made to another party is in violation of
this agreement.
Net payment is due upon acceptance at Pierce Manufacturing Inc.,
Appleton,Wisconsin, unless otherwise specified herein. If deferred
payment arrangements are made, such arrangements shall be in
writing, and second party's obligation thereunder shall be evidenced by
negotiable paper.
We Build Confidence
If more than one piece of apparatus is covered by this contract the
above terms of payment shall apply to each piece,and an invoice
covering each piece shall be rendered in the proper amount.
SEVENTH. In case the second party desires to test the
apparatus, such test shall be made within ten (10) days after arrival at
destination, and a written report of such test forthwith delivered to the
first party at its principal office at Appleton,Wisconsin. If no such test
be made, or is no such report be made by the second party within ten
(10) days after arrival,then said apparatus and equipment shall be
considered as fully complying with contract specifications.
EIGHTH. It is agreed that the apparatus and equipment covered
by this contract shall remain the pro a of the first_ ar until the___
.-
entire contract price has been paid,but if more than one piece of
apparatus is covered by this contract,then each piece shall remain the
property of the first party until the above listed price for such piece has
been paid in full, and in case of any default mi payment the first party
may take full possession of the apparatus and equipment, or of the
piece or pieces upon which default has been made, and'any payments
that have been made shall be applied as payment for the use of the
apparatus and equipment up to date of taking possession.
NINTH. This contract to be binding must be signed and
approved by an officer of Pierce Manufacturing Inc., or someone
authorized by it to do so. This contract and specifications take
precedence over all previous negotiations and no representations are
considered as entering into this contract except as are contained herein
or in the specifications attached hereto. This contract cannot be
altered or modified except by mutual written agreement signed by the
parties.
I
•
We Build Confidence
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IN WITNESS WHEREOF, the said parties have caused these
presents to be executed and the second party has caused its seal to be
affixed, and attested by its authorized representative on this
i
PIERCE MANUFACTURING INC. Fairfax 'Fire Department
By. By
Authorized Party
Date of Acceptance:
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PIERCE MANUFACTURING INC .
AN 05F9:K05H TRUCK CORPORATION COMPANY•150 9001 CERTiREO
2600 AMERICAN DRIVE
PCST OPIFIICE SOX 2017 •
APP'LFTON,WISCONSIN 54912-2017
920-832-3000 * FAX 920-832-3208
.January 17, 2003
Chief Mike Sankot
FAIRFAX FIRE DEPARTMENT
523 Vanderbilt Street
Fairfax lA 52228
Subject: New Fire Apparatus
Dear Chief Sankot:
We acknowledge, with thanks, the contract covering ONE (1) PIERCE COMMERCIAL
CONTENDER DRYSIDE TANKER AND ONE (1) PIERCE COMMERCIAL
CONTENDER PUMPER, our'Shop Order Numbers 14505TR& SO #7717 respectively.
We are pleased to formally accept this order and have enclosed a signed copy of the
contract for your files.
The opportunity to place this PIERCE apparatus in your fire department is greatly'
appreciated and we are certain it will fulfill your every requirement.
Pierce Mfg. Inc, and your authorized Pierce Representative, Clarey Safety Equipment ,
acknowledge with thanks, your purchase.
Yours very truly,
PIERCE MANUFACTURING INC.
Te R6e ,
VP Sales Midwest/West Region
.1' ''alv
Enclosure
IC Clarey Safety Equipment
-2002 03 :@2 PM CLAF2EY-PS 507 289 5213 P_ 07
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Date of Acce
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STATE OF IOWA
County of Linn 5S.
CITY OF.FAiRFAX
.JlEd,AtL COUNCIL MEET]Na
Wr;Dn,ESDA`t`,:OECE.MBER 19,2941
Mayor Voss Called the meeting to order at 5:91'
PM Counrit members.present:Beer Fried..en,
:Scott 8 Ekstrom Absent;Wainwrighht Motion
Frfeden 2nd Elkstrom appro'val.nf Agenda Aye
4 MC Larry IButtrger wlth Spear;Finandal 01s
cussed the TIF Reparl in regards to the debt
1imltallons.91 the C€1Y Coursct3or Wainwright: I, Joe Hladky, being duly sworn on oath, do state that I am
ardved at*117 PM Mawr Voss;dlsWs sed:nlh
rfris �" rldgf d sooaaon reed BChie s nkbt
' the publisher of THE GAZETTE, a daily newspaper of
+cussed the need for 2trucks The'tanker vump-
er wilt be stationed in Fairfax&the'pumPer. general circulation in Linn County„ Iowa. The notice, a
wfil be staildhed W
in afford Motion Ekstrom
Ynd Scott approve RESQLUTIQ.N 92-12-:,g-1:. printed copy of which is attached, was Inserted and
entering Inds a 6htract with Plerce Manufac-
tudng 9611:060 Vote aye 5 Me Mutton Ek- published in THE GAZETTE newspaper in the issue(s) of
sitom 2nd_Sr tt aut}?orizln9 Larry Burger-.:
sPear Flnahclal to proceed.with..procedures
necessary>or hp sale of bonds 3or 2 F171rucks
&addlttonaf m6hleslor.the City Hall roof.&:.
Ltbrary Stdg Ave S MC IltsmWon of amend
ling current laayrollll resolution Motion Scud 2nd
V.Valnwdghl ro table payroll resolution 8,`to i Dec. 23 20�.
dace 1 on 1/114/03 agenda❑1scusston various ;
slues 7;Melton i Ayo 5 26d Beer to aMayor The reasonable fee for publishi'ng', said notice is $._12.99
tneeting 7t9v PM Aye;S ArtC Bill;Voss,Mayor.:
Mary PacFa,City Clark
Signed and sworn to before me on Dec. 23 , 20 021
by Joe Hladky.
Notary ublic in'anQqor the State of Iowa
Received payment for above from , 20
GAZETTE COMMUNICATIONS, INC.
By
JUN 4�
a 1 am
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