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01/14/2003 Council Minutes
AGENDA FAIRFAX CITY COUNCIL, REGULAR MEETING TUESDAY,JANUARY 14,2003 FAIRFAX CITY HAIL—7:00 P.M. TENTATIVE AGENDA: DISCC9SSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS: A. Call to Order B. Approval of: 1. Motion to approve Agenda and Clerk's Financial Report 2. Place December 10, 18 and 28,2002 Council Meeting Minutes on file C. Business 1. Appointment of Bryan Balog—Board of Adjustments 2. Liquor License—Star Bar&Grill 3. Todd Whitters—Construction of a 12 or 24 plex on Commercial Court 4. Trail—Cost of Application 5. Land and Water Conservation Fund 6. Parking Regulations 7. Adjustment of Current City Budget a.Consider Resolution S. Amending Current Payroll Resolution a.Consider Resolution 9. Linn County Sheriff Contract for FY 2003/2014 a. Consider Resolution 10.Set date of Public Hearing for a note not to exceed$110,000 for Library repairs&City Hall roof and Set date of Public Hearing fora note not to exceed$390,000 for the purchase of two(2)fire trucks a.Consider Resolution 11.FY 200312004 Budget 12.Time Slot reserved for Possible Closed Session—Possible Litigation 13.Consider approval of claims presented for payment D. Reports 1. Sheriff Department 2. Library 3. Five Department 4. Maintenance Department E. Discussion 1. Opportunity for Citizens not on the Agenda F. Adfourn CITY OF FAIRFAX REGULAR COUNCIL MEETING TUESDAY,JANUARY 14,2003 Mayor Voss called the meeting to order at 7:00 PM Council members present:Beer,Frieden,Scott&Ekstrom Absent Wainwright Also present:Ron Dusil,Nancy Flickinger Dick Ransom Motion Ekstrom 2"d Beer approval of Agenda& Clerk's Financial Report Aye 4 MC Motion Frieden 2"d Scott approval Dec 10, 18&28,2002 Council Meeting Mins Aye 4 MC Motion Beer 2"d Ekstrom appointment of Bryan Balog—Board of Ad justments Aye 4 MC Motion Frieden 2°ia Scott approval of Star Bar&Grill liquor license Aye 4 MC Sgt Johnson Linn.Co Sheriff presented the list of calls Councilor Wainwright arrived at 7M PM Todd Whitters discussed utilizing the undeveloped lots along Commercial CT behind the car wash He presented the Council a drawing of a 24 unit building"The property would need to be rezoned to RM Council gave permission to build on Lot#105 Fairfax Heights 2 Addition Councilor Ekstrom led discussion on the trails cost of application His concern is about land availability&is not in favor in condemning property Discussion on grant availability The Land&Water Conservation Fund would be a possibility The Vision IA Fund would be a possibility towards the end of the project Mayor Voss mentioned where is the trail going to run&to make sure that we have the permission of the landowners Councilor Beer will take this information to the Trails Committee Discussion on pedestrian bridge Tim McAdam discussed(if the land would be acquirable) a possible use for the property on the corner of 80&s ST&E Cemetery RD with partial funding from the Land&Water Conservation Fund More information is needed Councilor Ekstrom discussed parking regulations Motion Ekstrom 2"d Frieden approve RESOLUTION 03-01-14-1 adjustment of current City Budget Roll Call Vote Aye 5 MC Councilor Frieden discussed amending a few sections of the current payroll resolution Motion Frieden 2"d Scott approve RESOLUTION 03-01-14-2 amending current payrel:i resolution Roll Call Vote Aye 5 MC Discussion on current Linn Co Sheriff Contract Motion Scott 2nd Ekstrom approve RESOLUTION 03-01-14-3 Linn Co Sheriff Contract for FY 2003/2004 Roll Call Vote Aye 5 MC Motion Wainwright 2„d Beer approve RESOLUTION 03-01-14-4 setting Tues Feb 11,2003 for a Public Hearing for a note not to exceed$110,000 for Library repairs&City Hall roof&setting Tues Feb 11,2003 for a Public Hearing for a note not to exceed$390,000 for the purchase of two(2)fire trucks Roll Call Vote Aye 5 MC Tues Jan 28,2003 at 6:00 PM a date set for a work session on FY 2003/2004 Budget No closed session was held Motion Beer 2nd Frieden approve claims presented for payment Aye 5 MC No library report given Mary gave the fire dept report The new fire trucks will be here around July 5,2003 Ron gave maintenance report Discussion on various topics water main breaks,Star-west Cable,progress on filtration building&Citywide Waste Day Discussion on library building&health insurance Motion Wainwright 2"d Scott to adjourn meeting :33 PM Aye 5 MC Bill Voss,Mayor Mary Pacha,City Clerk 12:24 P'M City of Fairfax 10110103 Balance Sheet Accrual Basis As of December 31, 2002' Dec 31, 02 ASSETS Current Assets Checking/Savingls Certificates of Deposit General Fund 112,331.02 Sewer Fund 40,044.46 Total Certificates of Deposit 152,375.48 Checking Account Capital Projects $450,000 Bond 2,512.97 Hall & Hall (Project 25,877.27 Water Main Reconstruction 5,759.50 Iron Filtration Plant 182,546.14 Total Capital (Projects 216,695.88 General 355,979.37 Road Use Tax 13,115.14 Debt Service 90,199.96 Trust &Agency 101,412.16 Water 17,720.76 Sewer 21,968.33 Garbage 15,008.22 TIF 8,038.47 Total Checking i Account 840,138.29 Savings Expend)'Trust Arbor Team 1,302.73 FD Equipment Regular Savings 7,948.52 Camera Fund 280.62 Memorial Fund 1,572.55 Total FD Equipment 9,801.69 FD Fireworks 5,471.66 Library Gifts & Bequests 17,628.95 Total Savings Expend Trust 34,205.03 Total Checking/Savings 1,026,718.80 Total Current Assets 1,026,718.80 TOTAL, ASSETS 1,026,718.80 Page 1 12:24 PM City of Fairfax 10/10103 Balance Sheet Accrual Basis As of December 31, 2002 Dec 31, 02 LIABILITIES & EQUITY Equity Opening Bal Equity 907,034.39 Net Income 119,684.41 Total Equity 1,026,718.80 TOTAL LIABILITIES & EQUITY 1,026,718.80 Page 2 i RESOLUTION 03-01-14-1 ADJUSTMENT OF CURRENT CITY BUDGET WHEREAS, the current City budget is no longer in compliance since a new format (from 4 expediture programs to '9) was formed (effective January 1, 2003). converting the current budget for Fiscal Year 2002/2003 to conform with Iowa Code 384.16 and Iowa Administrative Rules 545-2.1(384,388); and, NOW THEREFORE BE IT RESOLVED,by the City Council of Fairfax,Iowa that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of tt�4't, , 2003. AYE NAY � r� ABSENT ALunz A Bill Voss,„Mayor ATTEST: 'bbd Mary ac- ity Clerk Aug-W. Form 652.C4 ADJUSTMENT OF CURRENT CITY BUDGET The City Council of FAIRFAX in LINN County,Iowa on this date 14-Jan-03 adapted the fallowing resolution converting the current budget for Fiscal Year 2003 to conform with Iowa Code 384.16 and Iowa Administrative Rules 545-2.1(384,388) RESOLUTION No. 03-01-14-1 Date Budget Adopted: 03112/02 Fiscal Year Ending June 30,2003 (DM.)XWXNAX The city budget is teeing converted to a new format to conform to Government Accounting Standards Board Statement 34 and changes to Iowa Administrative Rules, 545-2.1(384,388).The adoption of this format does not constitute a legal amendment as specified in Iowa Code 384,19,Total Revenues and Expenditures on this document are unchanged from budget certified March 15,2002 or as last amended, Retain a copy for the city's records and mail 2 signed copies to your county auditor. FY 2003 Total Budget as certified or last amended Total Budget after Conversion Revenues&Other Financing Sources if Revenues&Other Financing Sources Taxes Levied on Property 1 127,737 Taxes Levied on Property 127,,737 Less:Uncallllectted Pr erty Taxes-Levy Year 2 Less:Uncoltectted Property Taxes-Levy Year 01 Net Current Property Taxes 3 127,737 Net Current Property'4'axes 127,737 Delinquent Property Taxes 4 Delinquent Property Taxes 0 TIF Revenues 5 234,382 TIF Revenues 234,382 Other City Taxes 6 66,267 Other City Taxes 66„267 Licenses&Permits 15,615 Licenses&Permits 15„6115 Use of Money and Property 8 6,800 Use of Money and roperV rope 61,804 Intergovernmental a 185,503 Intergovernmental 185503 Charges forSorv¢ces 10 167,110 Charges for services 167,110 Special Assessments it Special Assessments 0 Miscellaneous 12 Miscellaneous 0 Other Finanong Sources 13 234,382 Other Financing Sources 234,382 Total Revenues and Other Sources 14 1,037,796 Total Revenues and Other Sources 1,037,796 Expenditures&Other Financing Uses Expenditures&Other Financing Uses 1,Public Safety 95,498 Community Protection(pelice,ilrc,street lighting,etc) is 110,198 Public Works 13+5,3'68 Human Development(health,library,recreation,ete) 16 61,250 Health and Social Services 0 Home&Community Environment(garbage,streets,utils,etc) 1 559,630 Culture and Recreation 61„350 Policy&Administration(mayor,councll,clerk,legal,etc) 18 72,336 Community and Economic(Development 26„004 Non-Program 1e i ii ? ' Eli ;'General Government 72„336 Total Expenditures 20 803,414 Debt Service 0 Less: ii Capital Projects 01 Debt Service 21 234,382 Total Government Activities Expenditures 390„552 Capital Projects 22 Business Type/Enterprises 41 c 662 Not Operating Expenditures 23 569,032 Non-Program EiEE, Transfers Out 24 234,382 Total Gov Activities&Business Expenditures $03,414 Total Expenditulreslrransfers Out 25 1,037,796 Transfers Out 234„.382 Excess Revenues&Other Sources Over Total Expenditures/Transfers Out 1,037,796 ......................... (Under)Ex,penditureslTransfers Out 26 0 Excess Revenues&Other Sources Over Beginning Fund.Balance July 1 27 541,560 (Under)ExpenditurestTransfers Out 0 Ending Fund Balance June 30 28 541,560 Beginning Fund Balance July,1 541,„560 Ending Fund Balance June 34 541 560 Telephone Number afu2 Ci 'CterkiFlnance Officer 1 GAS13 34 CONVERSION WORKSHEET' FOR CURRENT FISCAL YEAR 2003 ENITERTHELWEITEM EXPENDITURES BEI:OtWt FRi3M THE:LAST CtwRTiFIED OR AMENDEO F1S.CAL YEAR 2003 BUDGET. On the original budget forms,DEBT SERVICE and CAPITAL PROJECTS expenditures are recorded as a Mine item within the Program the expenditure occurred.The new forms have A SINGLE(DEBT SERVICE LINE and A SINGLE CAPITAL(PROJECTS LINE to record ALL GOVERNMENT ACTIVITIES REGARDLESS of which Program the expenditure activity is located.SIMILARLY,within the new BUSINESS TYPE ACTIVITIES area,DEBT SERVICE and CAPITAL PROJECTS are recorded an a SINGLE'line item REGARDLESS of the Individual activity associated with the payment. GOVERNMENT ACTIVITES Total All Funds GOVERNMENT ACTIVITIES Total All Funds Public Safety : Culture and eclleation `; ..... Police Department 1 13,832 Library ice Servs 3'i 36450 Jail 2 Museum,Band and Theater_ 32 3 33 24000 Civil Defense Parks Flood Conlro'll 4 Recreation 34 Fire Department 5 81 366 Cemetery 35 400 6 Community Center,Zoo &Marina 36 Ambulance 37 500 Department of Inspections 7 Other Culture and Recreation Miscellaneous Protective Services $ TOTAL Anas 34-37 38 61 350 9 300 Commune unity#iand a Economic Development Animal Control :: .. .;. Other Publrc Safety.. 10 _ - Y - _. 39 1,000 TO AL(Pr's es r-run) 11 95 498 Economic Development 42 Public Works Housing and Urban Renewal 41 25000 Roads,Brtde ,a& Street 13 i18„668 Planning&Zoning Street -Meter Corn&Econ Development A3 Parking Mete 44 26,000 14 ii 5,000 TOTAL (lines 39-43) Traffic Control and safety 15 General Government now Remova9 16 i„700 Mayor,Council,&City Manager 45 770kb 1ighway Engineering 17 Elections ions Treasurer,&Finance Adm. �. Street Cleaning 18 46 370 47 Airport (If not Enterprise) 19 Legal Services&City Attorney 49 170680` Garbage (if not Enterprise) 20 City Hall,&General Buildings -. 21' Tort Liability 50 _3240 Other Public Works 51 6200 TOTAL(ts rz-zi} 22 1135 368 Other General Government Health and Social Services TOTAL (lees as-sa) 52 72,336. Debt Service (SUM FROM ALL 4 ORIGINAL PROGRAMS) 53 Welfare Assistance 23 Capital Projects (SUM FROM ALL 4 ORIGINAL PROGRAMS) 54 TOTAL Government Activities Expenditures 55 390 552 24 (Enterprises) Payments tlo Private Hospitals 25 B SIN SST PE CTIVITIIE :::::::::::::: Y p 56 6850 Health Regullallon and Inspection 26 �_�- 0 Water Utility Water,Air,and Mosquito Control 27 Sewer and Sewage Disposal 57 627'i0 Community'Mentat Health 28 Electric Utility 58 Other Health and Social Services 29 Gas Utility 59 60 — TOTAL l�h.s 23-29) 30 0 Airport Landfill/Garbage 61 X46900' 62 370 Transit - _� . Cablo TV,lntem 63 et&Telephone —. Housing Authority 64 Storm W- 65 ater Utility _ other Business Type 66 Enterprise DEBT SERVICE 67 234382 Enterprise CAPITAL PROJECTS TOTAL Business Type Expenditures (lines 56-68) 69 41'2,86.2 Non-Program 70 TOTAL ALL EXPENDITURES 711 803,414 RESOLUTION 03-01-14-2 Amending Fiscal Year 2002/2003 Payroll Resolution BE IT RESOLVED BY THE CITY COUNCIL OF FAIRFAX,IOWA: Section 1.The following positions named shall be paid the salaries or wages indicated and the City Clerk is authorized to issue checks,less legally required or authorized deductions from the amounts set out below,and make such contributions to IPER:'S,FICA and other purposes as required by law,or order of the City Council,all subject to audit and/or review by the City Council. CITY LIBRARY TITLE WAGE HOURS TITLE WAGE HOURS CITY CLERK $12.09/hour 40/week LIBRARIAN $10.02/hour 23/week DEPUTY CLERIC $10.79/hour 35/week CHILDR'l Ni'S MAINTENANCE LIBRARIAN $8.00/hour 13/week WORKER $12.50/hour 40/week ASSISTANT MAINTENANCE LIBRARIAN(S) $6.26/hour 3 1/2/week WORKER 11 $16.45/hour 401week JANITORIAL SERVICES $10.92/hour 16/week Section 2.OVERTIME: Overtime shall be paid at the rate of one and one half(I '/,)hours pay for each hour worked in excess of forty(40)hours in a calendar week.In lieu of overtime payments employees may request compensatory time off.Compensatory time shall accrue at the same rate as overtime payments;one and one half(I '/x)hours for each hour worked in excess of forty(40)hours.Request for compensatory time shall be subject to the approval of the Mayor.Compensatory time should be used within a reasonable time and accumulation will be in compliance of the United States Departmcnt of Labor Statutory Provision 29 CFR 553.20 through 29 CFR 5515 1.Request for use of compensatory time off shall be subject to the approval of the Mayor and shall not unduly disrupt the operation of the City. Section 3.INSURANCE: The City shall provide the Clerk,Maintenance Worker I and Maintenance Worker 11 (full—time positions)with Welhnark(Blue Cross)Insurance(Single Coverage Paid). Section 4.PAID HOLIDAYS:The Clerk,Maintenance Worker I and Maintenance Worker 11(full-time positions)shall be paid for the following Holidays: NEW YEAR'S DAY,GOOD FRIDAY,MEMORIAL DAY,4TH OF JULY,LABOR DAY, THANKSGIVING,THE DAY AFTER THANKSGIVING,CHRISTMAS EVE DAY AND CHRISTMAS DAY. Section 5.SICK DAYS:The Clerk,Maintenance Worker I and Maintenance Worker II(full-time positions) shall be allowed four(4)sick days per year. Sick days may be accumulated up to thirty(30)days. After five(5)consecutive sick days,at the discretion of the Mayor,a doctor's verification may be requested. Section 6.VACATION:Forty(40)hours after one(1)year,eighty(80)hours after three(3)years,and one hundred twenty(120)hours after seven(7)years and one hundred sixty(160)hours after fifteen(15)years for Clerk, Maintenance Worker I and Maintenance Worker 11(full-time positions).The Librarian and Children's Librarian receive forty(40)hours after one(1)year and eighty(80)hours after five(5)years of employment. Not more than forty(40)hour's of vacation can be carried over to the following year. Section 7.PERSONAL DAYS:The Clerk,Maintenance Worker I and Maintenance Worker II(full-time positions) shall receive sixteen(16)hours per year.Personal days may not be carried over to the following year. Section 8.BEREAVEMENT DAYS:The Clerk,Maintenance Worker I and Maintenance Worker 11(full-time positions)shall receive three(3)bereavement days.This includes immediate family members only(Spouse, Children,Parents,Brothers„Sisters and In-Laws). Section 9.MILEAGE:Any employee that must use their personal vehicle for work related situations shall be reimbursed the maximum nontaxable amount per mile allowable by the Internal.Revenue Service. Passed and approved this day of /w a ice (. ,2003. AYE I) $ �Sz�'° iA .ClC7 kf NAY i .ABSENT }06 Bill Goss,Mayor ATTEST: Mary acha ity ACIrP RESOLUTION 03-01-14-3 CONTRACT FOR LAW ENFORCEMENT SERVICES WITH LINN COUNTY AND THE LIMN COUNTY SHERIFF FOR FY 2003/2004 WHEREAS, a contract between the City of Fairfax,Linn.County and the Linn County Sheriff for law enforcement protection for hours per week at the rate of twenty dollars {$20.00}per hour commencing July 1,200 a3 nd continues in effect until June 30, 2004; and, NOW THEREFORE BE IT RESOLVED,by the City Council of the City of Fairfax, Iowa, the Mayor and the City Clerk are hereby directed to certify this resolution of approval and the Mayor is authorized to sign the contract with Linn County and the Linn County Sheriff. r Passed and approved this day o r wt , 2003. AYE NAY 0 pj t - ABSENT Al Bill Voss,Mayor ATTEST: Mary ach City Clerk Linn !County Sheriff's office FY03/04 Contract For ][..faw Enforcement Services This contract is entered into by and between Linn County, Iowa,hereafter referred to as Linn County, and the Sheriff of Linn County,Iowa, hereafter referred to as the Linn County Sheriff, and the City of Fairfax, hereafter referred to as the City of Fairfax. Whereas, the City of Fairfax desires to have Linn County and the Linn County Sheriff provide law enforcement protection; and Whereas, Linn County and the Linn County Sheriff are willing to provide this service to the City of Fairfax upon the terms and conditions hereinafter set forth, Now,therefore, in consideration of the mutual covenants and agreements set forth herein,the parties hereto legally intending to be bound hereby, do covenant and agree for themselves and their respective successors and assigns as follows: I Linn County through its herifPs 9 ffice, will have a Deputy Sheriff on duty in the City of Fairfax,... for 4i I t,r hours per week, at times requested by the Mayor of the City of Fairfax. 2) Linn County through its Sheriffs Office, will at all times, answer calls for law enforcement service in the City of Fairfax at no additional charge_ beyond what is called for under the terms of this contract. 3) In consideration of the services set forth herein, the City of Fairfax, agrees to pay to Linn County the sum of Twenty Dollars ($20.00) per hour. This hourly fee is determined by a formula-of costs, which, in part, takes into consideration the financial responsibilities incurred by Linn County, as they relate to the provision of law enforcement services to the City of Fairfax. Such financial responsibilities include, but are notnited to: ♦ Salaries and fringe benefits of the Deputy Sheriff;. a Payments for support services and overhead costs; + Maintenance of cost accounting records and the issuance of financial reports; and o Equipment costs, depreciation, and other direct and indirect costs. All billings and payments for services will be handled through the office of the Linn County Sheriff s Office, in accordance with the practices and procedures of that office. 4) Responsibility for the planning and organizing of law enforcement services and determining law enforcement policy, regulations, and other matters pertaining to the services provided to the City of Fairfax by the Deputy Sheriffs are to be mutually agreed upon by the Sheriff of Linn County and the Mayor of the City of Fairfax. 5) So as to retain authority over personnel and to maintain effective accountability, the Sheriff of Linn County will be responsible for the hiring,training, assignment, discipline, and dismissal of the Deputy Sheriffs providing services to the City of Fairfax. &) Employment rights of Deputy Sheriffs assigned under this Contract to provide law enforcement services to the City of Fairfax are not to be abridged by Linty County or the Linn County Sheriff. 7) Linn County agrees to supply all equipment, including motor vehicles,to the Deputy Sheriffs engaged in providing the services to the City of Fairfax. 8) The City of Fairfax should mare available to the Deputy Sheriffs rendering services under the provisions of this Agreement, suitable facilities for the purpose of conducting law enforcement activities. 9) Records shall be maintained by the Linn County Sheriff concerning the performance of services rendered to the City of Fairfax under this agreement. 14) On at least a monthly basis,the Linn County Sheriff`shall provide to the Mayor of the City of Fairfax service performance data relative to the services provided by the Lain County Sheriff's Office under this Agreement which shall include, but not be limited to, Geographical location of reported incidents; Time of day the call was received; ♦ Time required for a unit to respond; Time on the scene; ♦ Number of calls for service; 1 Nature of the calls; Number of arrests; Number of non-criminal calls; and + Assistance given. 2 11) Guidelines for local ordinance enforcement by Deputy Sheriff's providing services under this Agreement shall be determined by the Mayor of the City of Fairfax. 12) Individuals charged with violations of the local ordinances of the City of Fairfax shall be cited to appear in the appropriate Iowa District Court. 13) Revenues generated by the law enforcement activities of the Deputy Sheriffs shall be disposed of according to procedures established in the Code of Iowa. 14) In the event of a lawsuit arising from the provision of law enforcement services against the Linn County Sheriff and/or any of his or her employees under the terms of this contract, Linn County shall defend the 'Sheriff and his or her employees. 15) In the event of a lawsuit challenging the constitutionality of any ordinance of the City of Fairfax which is enforced by the Linn County Sheriff as set forth herein, the City of Fairfax shall defend the constitutionality of said ordinance. 16) Should Linn County,the Linn County Sheriff, and any of his or her employees abiding by the terms ofthis Contract be found liable in a lawsuit, provisions for payment of compensation shall be made according to the Court; 17) Should a tort action be taken against the Linn County 'Sheriff and/or any of his or her employees, Linn.County shall be responsible for indemnifying its officers according to Chapter 631A of the Code of Iowa. 18) Once this Agreement has been.entered into, amendments and/or modifications shall not be made unless mutually agreed upon by all parties, and then in such case, the current Agreement shall be terminated and shall be replaced by the amended and/or modified Agreement. 19) In the event of default by any party subject to this Agreement, any other party subject to this Agreement shall have the right to pursue any course of legal action, which is allowed by law. 20) Either party may terminate this Agreement by giving the other party ninety(90) days written notice of its intention to terminate said Agreement. 21) This Agreement is effective on the I"day of July, 2003, and continues in effect until the 30a'day of June,2004, or terminated in accordance with the provisions for termination as set out herein. In witness whereof, this Agreement has been executed and approved and is effective and operative as to each of the parties as herein provided.. 3 Linn County, Iowa Linn County Sheriff Chairperson Sheriff"of Linn County Linn County Board Of Supervisors Date Date Mayor For The City of Fairfax Date 4 Fairfax/419915-6/1 st'/z GO LAs MINUTES TO SET DATE FOR HEARINGS ON LOAN AGREEMENTS FOR YOUR RECORDS 41991.5-6 Fairfax, Iowa January 14,2003 The City Co it of th City of Fairfax, Iowa, met on January 14, 2003, at o'"''clock m., at the in the City. The Mayor presided and the roll was called showing the followink members of the Council present and absent: Present: > , 1r Absent: MOAX Council Member ain r ,' introduce he resolution hereinafter next set. out and moved its adoption, seconded by Council Member ; and after due consideration thereof by the Council, the Mayor put the question upon the adoption of the said resolution and the roll being called,the following named Council Members voted: Y � Ck a ' Ayes: 9 Nays: Whereupon,the Mayor declared the resolution duly adopted as follows: -1- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-6/1 at'/2 GO LAs RESOLUTION NO. To fix a date for public hearings on loan agreements WHEREAS, pursuant to the provisions of Section 384.24A of the Code of Iowa, the City of Fairfax, in the County of Linn, State of Iowa (the "City"), proposes to enter into a loan agreement (the "Essential Corporate Purpose Loan Agreement") in the principal amount of $390,000 for the essential corporate purposes of acquiring equipment for the fire department and refunding an outstanding General Obligation Fire Truck Note previously issued by the City, and it is necessary to fix a date of meeting of the Council at which it is proposed to take action to enter into the Essential Corporate Purpose Loan Agreement and to give notice thereof as required. by such law; and WHEREAS, pursuant to the provisions of Section 384.24A of the Code of Iowa, the City also proposes to enter into a loan agreement (the "General Corporate Purpose Loan Agreement" in the principal amount of$110,,000 for the general corporate purposes of making repairs to the library and city hall, and in lieu of calling an election therefor, the City desires to institute proceedings to enter into the General Corporate Purpose Loan Agreement by causing a notice of such proposal to be published, including notice of the right to petition for an election, under the provisions of Section 384.26 of the Code of Iowa; NOW, THEREFORE, Be it Resolved by the City Council of the City of Fairfax, Iowa, as follows: S ction 1. This Council sh 11 meet on February 11, 2003, at the , in the City, at ° o'clock y? .m., at which time and place hearings wtl b held and proceedings will be instituted and #ction taken to enter into the Essential Corporate Purpose Loan Agreement and the General Corporate Purpose Loan Agreement. Section 2. The City Clerk is hereby directed to give notice of the proposed action on the Essential Corporate Purpose Loan Agreement setting forth the amount and purpose thereof, the time when and place where the said meeting will be held by publication at least once and not less than 4 nor more than 20 days before the meeting, in a legal newspaper which has a general circulation in the City. The notice shall be in substantially the following form: -2- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-6/1 st%:GO LAs NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A LOAN AGREEMENT AND BORROW MONEY IN THE PRINCIPAL AMOUNT OF $390,000 (GENERAL OBLIGATION) The City Council of the City of Fairfax, Iowa, will meet on February 11, 2003, at the K 4u 4p,I in the City, at rl o'clock Jen—It m.,, for the purpose of instituting proce dings and taking action to enter into a loan agree (the "Essential Corporate Purpose Loan Agreement") and borrow money in the principal amount of$390,000 for the purposes of acquiring equipment for the fire department, and refunding an outstanding General Obligation Fire Truck Note previously issued by the City. The Essential Corporate Purpose Loan Agreement is proposed to be entered into pursuant to authority contained in Section 384.24A of the Code of Iowa and will constitute a general obligation of the City. At the aforementioned time and place, oral or written objections may be filed or made to the proposal to enter into the Essential Corporate Purpose Loan Agreement. After receiving objections, the City may determine to enter into the Essential Corporate Purpose Loan. Agreement, in which case, the decision will be final unless appealed to the District Court within fifteen(15) days thereafter. By order of the City Council of the City of Fairfax, Iowa,. Mary Pacha City Clerk -3- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA FaitfaV419915-6/1st''/2 GO LAs Section 3. The City Clerk is hereby directed to give notice of the proposed action on the General Corporate Purpose ]loan Agreement setting forth the amount and purpose thereof, the time when and place where the said meeting will be held by publication at least once and not less than 10 nor more than 20 days before the meeting, in a legal newspaper which has a general circulation in the City. The notice shall be in substantially the fallowing form: -4- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-6/lst%GO LAs NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER INTO A LOAN AGREEMENT AND BORROW MONEY IN THE PRINCIPAL AMOUNT OF $110,000 (GENERAL OBLIGATION) The City Council of the City of Fairfax, Iowa, will meet on February 11, 2003, at the in the City, at o'clock ., for the purpose of instituting proceedi gs and taking action to enter into a loan agree�.mt (the "General Corporate Purpose Loan Agreement") and borrow phoney in the principal amount of$110,000 for the purpose of making repairs to the library and city hall. The General Corporate Purpose Loan Agreement is proposed to be entered into pursuant to authority contained in Section 384.24A of the Code of Iowa and will constitute a general obligation of the City. The maximum rate of interest which may be payable under the General Corporate Purpose Loan Agreement is 7%per annum. At any time before the aforementioned date fixed for taking action to enter into the General Corporate Purpose Loan Agreement, a petition may be filed with the City Clerk of the City asking that the question of entering into the General Corporate Purpose Loan Agreement be submitted to the registered voters of the City, pursuant to the provisions of Section 3 84.26 of the Code of Iowa. By order of the City Council of the City of Fairfax, Iowa.. Mary Pacha City Clerk -s- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairt'ax/419915-6l1 st'/2 GO LAs Section 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved January 14, 2003. Mayor Attest: City Jerk -6- DORSEY&WIHTNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-6/1 A GO LAs On motion and vote,the meeting adjourned. Mayor Attest: � ' City Cl 6k -7- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA P'aauf'ax/419915-6/lst'/1 GO LAs STATE OF IOWA COUNTY OF LINN SS: CITY OF FAIRFAX I, the undersigned, City Clerk of the aforementioned City, do hereby certify that attached hereto is a true and correct copy of the proceedings of the Council relating to fixing a date for hearing on the Council's proposal to take action in connection With certain loan agreements, as referred to therein. WITNESS MY HAND and the seal of the City hereto affixed this day of 2003. / City Clerk (Seal) -s- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA CITY OF FAIRFAX REGULAR COUNCIL MEETING TUESDAY,JANUARY Z4,2003 Mayor Voss called the meeting to order at 7:00 PM Council members present:.Beer,Frieden,Scott&Ekstrom Absent: Wainwright Also present:Ron Dusil,Nancy Flickinger Dick Ransom Motion Ekstrom 2"d Beer approval of Agenda& Clerk's Financial Report Aye 4 MC Motion Frieden 2nd Scott approval Dec 10,18&28,2002 Council Meeting Mins Aye 4 MC Motion Beer 2nd Ekstrom appointment of Bryan Balog—Board of Adjustments Aye 4 MC Motion Frieden 2nd Scott approval of Star Bar&Grill liquor license Aye 4 MC Sgt Johnson Linn Co Sheriff presented the list of calls Councilor Wainwright arrived at 7:03 FM Todd Whitters discussed utilizing the undeveloped lots along Commercial CT behind the car wash He presented the Council a drawing of a 24 unit buildin The property would need to be rezoned to RM Council gave permission to build on Lot#105 Fairfax Heights 2. Addition Councilor Ekstrom led discussion on the trails cost of application His concern is about land availability&is not in favor in condemning property Discussion on grant availability The Land&Water Conservation Fund would be a possibility The Vision IA Fund would be a possibility towards the end of the project Mayor Voss mentioned where is the trail going to run&to make sure that we have the permission of the landowners Councilor Beer will take this information to the Trails Committee Discussion on pedestrian bridge Tim McAdam discussed(if the land would be acquirable) a possible use for the property on the corner of 80 ST&E Cemetery RD with partial funding from the Land&Water Conservation Fund More information is needed Councilor Ekstrom discussed parking regulations Motion Ekstrom 2nd Frieden approve RESOLUTION 03-01-14-1 adjustment of current City Budget Roll Call Vote Aye 5 MC Councilor Frieden discussed amending a few sections of the current payroll resolution Motion Frieden 2 Scott approve RESOLUTION 03-01-14-2 amending current payroll resolution Roll Call Vote Aye 5 MC Discussion on current Linn Co Sheriff Contract Motion Scott 2nd Ekstrom approve RESOLUTION 03-01-14-3 Linn Co Sheriff Contract for FY 2003/2004 Roll Call Vote Aye 5 MC Motion Wainwright 2nd Beer approve RESOLUTION 03-01-14-4 setting Tues Feb 11,2003 for a Public Hearing for a note not to exceed$110,000 for Library repairs&City Hall roof&setting Tues Feb 11,2003 for a Public Hearing for a note not to exceed$390,000 for the purchase of two(2)Ere trucks Roll Call Vote Aye 5 MC Tues Jan 28,2003 at 6:00 PM a date set for a work session on FY 2003/2004 Budget No closed session was held Motion Beer 2nd Frieden approve claims presented for payment Aye 5 MC No library report given Mary gave the fire dept report The new fire trucks will be here around July 5,2003 Ron gave maintenance report Discussion on various topics water main breaks,Starwest Cable,progress on filtration building&Citywide Waste Day Discussion on library building&health insurance Motion Wainwright 2"d Scott to adjourn meeting 8:33 PM Aye 5 MC Bill Voss,Mayor Mary Pacha,City Clerk Fairfax/419915-6/1st%GO LAs STATE OF IOWA COUNTY OF LINK SS: CITY OF FAIRFAX I, the undersigned City Clerk, do hereby certify that the aforementioned City is organized and operating under the provisions of Title IX of the Code of Iowa and not under any special charter and that such City is operating under the Mayor-Council form of government and that there is not pending or threatened any question or litigation whatsoever touching the incorporation of the City, the inclusion of any territory within its limits or the incumbency in office of any of the officials hereinafter named. And I do further certify that the following named parties are officials of the City as indicated: 611 2 Mayor .1111.14 E&A, Clerk/Treasurer Council Member m� ] Council Member G Council Member I e- Council Member e 0 Council Member WITNESS MY HAND and the seal of the City hereto affixed this day of 2003. ro Clty Clerk (Seal) -9- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA F'airfaxl419915-6/1 st%GO LAs STATE OF IOWA COUNTY OF LINK SS: CITY OF FAIRFAX I, the undersigned, Clerk of the aforementioned City, do hereby certify that the City currently has outstanding the following General Obligation indebtedness, of every kind and nature (excluding the current issue), and urban renewal tax increment revenue obligations: SCHEDULE A (BOND/LOAN AGREEMENT:MOTE DEBT) (not including fire truck note which is being refunded) $1,185,000 General Obligation Corporate Purpose Notes, Series 2001 Dated June 1, 2001 Principal Interest Rate Principal Interest Rate Year Amount Per Annum Year Amount Per Annum 2003 $60,000 4.60% 2010 $ 85,000 4.70% 2004 $65,000 4.60% 2011 $ 90,000 4.80% 2005 $70,000 4.60% 2012 $95,000 4.90% 2006 $75,000 4.60% 2013 $ 95,000 5% 2007 $75,000 4.60% 2014 $100,000 5.10% 2008 $80,000 4.60% 2015 $105,000 5.15% 2009 $80,000 4.60% 2016 $110,000 5.25% $450,000 General Obligation Water Notes Dated October 1, 2001 Principal Interest Rate Principal Interest Rate Year Amount Per Annum Year Amount Per Annum 2003 $25,000 3.00% 2010 $30,000 4.30% 2004 $25,000 3.25% 2011 $35,000 4.40% 2005 $25,000 3.40% 2012 $35,000 4.55% 2006 $25,000 3.70°I° 2013 $35,000 4.70% 2007 $30,000 3.90% 2014 $40,000 4.80% 2008 $30,000 4.00% 2015 $40,000 4.90% 2009 $30,000 4.204/° 2016 $45,000 5.00% -10- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA Fairfax/419915-6/1st 1/.GO LAs SCHEDULE B (OTHER GENERAL OBLIGATIONS) 'hype of General Obligation Amount (Here list any other obligations of the City which extend beyond the end of the current fiscal year, such as long-term leases, installment sales contracts, etc. If there are none, please insert the word "none". If you believe the City has any debt of this nature,telephone us before completing this section.) SCHEDULE C (URBAN RENEWAL TAX INCREMENT REVENUE OBLIGATIONS) Principal Amount Date Name of Issue Outstanding (Please list here or attach a separate maturity schedule for any outstanding urban renewal tax increment revenue obligations,) 4 WITNESS MY HAND and the seal of the City hereto affixed this �J� day of 2003. City Cle (Seal) DORSEY&NMTNEY LLP,ATTORNEYS,DES MOINES,IOWA I Debt Service Schedule Fairfax Revised: 7/17102 ©Fire Truck Note Fiscal Coupon Principal Coupon Interest Periodic Fiscal Outstanding year Date Pa ment Rate Pa ment Debt Service Debt Service Debt 2001 12/1100 $4,447.92 $4,447.92 $125,000.00 611101 $30,000.00 5.250% $3,281.25 $33,281.25 $37,729.17 $95,000.00 2'.002 1211101 $2,493.75 $2,493.75 $95,000.00 611102 $30,000.00 5.250% $2,493.75 $32,493.75 $65,000.00 6/28102 $3,680.34 5.260% $3,680.34 $61,319.66 715102 $596.22 5.250% $596.22 $39,264.06 $60,723.44 2003 1211102 $1,611.10 $1,611.10 $60,723.44 6/1/03 $30,000.00 5.250% $1,593.99 $31,593.99 $33,205.09 $30,723.44 2004 1211/03 $806.49 $846.49 $30,723.44 6/1/04 $30,723.44 5.250% $806.49 $31,529.93 $32,336.42 $0.00 $125,000.00 $17,534,74 $142,534.74 $142,534.74 Prepared by: Laurie Neuhaus Fairfax State Savings Bank Revised for 6/28/02 & 7/5/02 additional principal payments July 17, 2002 1 ACCT # FAIRFAXGO01 FAIRFAX GO WTR NT SRS 2001A DTD 10/1/01 10/25/01 DEBT SERVICE SCHEDULE PAGE 1 12: 19 PM REG PRIM BRR PRIN REG INT BRR TNT RG CALL PM BR CALL PM PAYDOWNS -----------------------------12/01/2002 Payment --------- ** Total of all Issues for 12,/01/2002 Payment ** 0. 00 2235'9.19 0.00 0.00 -----------------------------06/01/2003 Payment -------_-------------------- ** Total of all lssues for 06/01/2003 Payment ** 25000.00 95,82.50 0.00 0.00 ----------------------------12/01/2003 Payment ------_--------------------- ** Total of all Issues for 12/01/2003 Payment `** 0.00 9207.50 0.00 0.00 -- ---------------------- ---06/01/2004 Payment ---------------------------- ** Total of all Issues for 06/01/2004 Payment ** 25000. 00 9207.50 0.00 0.00 ----------------------------12/01/2004 Payment ----------------------------- ** Total of all Issues for 12/01/2004 Payment ** 0. 00 8801.25 0.00 0.00 ----------------------_-----06/01/2005 Payment ------- ** Total of all Issues for 06/01/2005 Payment ** 25000.00 8801.25 0.00, 0.00 --------------------------12/01/2005 Payment ----------------------------- * Total of all Issues for 12/01/2005 Payment ** 0. 00 8376,25 0.00 0.00 ----------------------------06/01/2006 Payment ---------------------------- ** Total of all Issues for 06/011/2006 Payment ** 25000.00- 8376.25 0.00 0.00 -----------------------------12/01/2006 Payment ---------------------------- ** Total of all Issues for 12/01/2006 Payment ** 0.00 7913.75 0.00 0.00 ----------------------------106/01/2007 Payment ** Total of all Issues for 06/01/2007 Payment ** s 30000.00 791.3.75 0.00 0.00 ----------------------------12/01/2007 Payment -------__------------------- ** Total of all Issues for 12/01/2007 Payment ** . 0.00 7328.75 0.Del 0.00 ----------------------------06/01/2008 Payment ------- --------------------- ** Total of all Issues for 06,/01/2008 .Payment ** 30000.00 7328.75 0.00 0.00 ----------------------------12/01/2008 Payment ------------------- ** Total of all Issues for 12/01/2008 Payment 0.00 6728.75 0.00 0.00 ----------------06/01/2009 Payment ** Total of all Issues for 06,/01/2009 Payment ** 30000.00 6728.75 0.00 0. 00 ------------------------------12/01/2009 Payment ------------------------------ ** Total of all Issues for 12/01/2009 Payment ** 0.00 6098.75 0.00 0.00 ----------------------------06/01/2010 Payment ----------- ------------------ ** Total of all Issues for 06,/01/2010 Payment ** 30000.00 6098.75 0.00 0.00 3 E - I 1 ACCT # FAIRFAXG001 FAIRFAX GO WTR NT SRS 2001A DTD 10/1/01 10/25/01 DEBT SERVICE SCHEDULE PAGE 2 12:19 PM REG PRIN BRR PRIN REG INT BRR INT RG CALL PM BR CALL PM PAYDOWNS -----------------------------12/01/2010 Payment ---------------------------- ** Total of all Issues for 12/01/2010'Payment ** 0.00 5453.75 0.00 0.00 ----------------------------06/01/2011 Payment ------------ _--__-__---_ ** Total of all Issues for 06/01/2011 Payment ** 35000.00 5453.75 0. 00 0.00 ----------------------------12/01/2011 Payment -----------------------------_ ** Total of all Issues for 12/01/2011 Payment ** 0.00 46'83.75 0.00 0.00 -----------------------------06/01/2012 Payment ---------------------------- ** Total of all Issues for 06/01/2012 Payment ** 35000. 00 4663.75 0.00 0.00 ----------------------------12/01/2012 Payment ------------------------------- ** 'Total of all Issues for 12/01/2012 Payment ** 0. 00 3837.50 0. 00 0.00 _-_-__------------------------06/01/2013 Payment ---------------------------- Total of all Issues for 06/01/2013 Payment ** 35000. 00 3887.50 0..00 0.00 ----------------------------12/01/2013 Payment --------___------ ** Total of all Issues for. 12/01/2013 Payment ** 0.00 3065.00 0.00 0.00 -----------------------------06/01/2014 Payment ---------------------------- **"Total of all Issues for 06/01/2014 Payment ** 40000.00 3065.00 0. 00 0.00 --------------------------12/01/2014 Payment -------------------------------_ ** Total of all Issues for 12/01/2014 Payment ** 0.00 2105.00 0.00 0.00 ---------------------------06/01/2015 Payment ---------------------------- ** 'Total of all Issues for 06/01/2015 Payment ** 40000. 00 2105.00 0.00 0.00 -----------------------------12/01/2015 Payment --_______--_-_-_------------ **' Total of all Issues for 12/01/2015 Payment ** 0.00 1125.00 0.00 0.00 -----------------------------06/01/2016 Payment ---------------------------- ** Total of all Issues for 06/01/2016 Payment ** 45000.00 1125.00 0.00 0.00 ** TOTALS OF ALL PAYMENTS FOR LOAN *** 450000. 00 181491. 69 0.00 0.00 < schedule does not include debt service for. intraperiod calls > ACCT FAIRFAXGO01 F"A;IRFAX GO WTR NT SRS 2001A, D�TD 10/1/01 10/25/01 DEBT SERVICE SCHEDULE PAGE 1 12;19 PM REG PRIN BRR PRIN RE'G INT BRR INT RG CHILL PM BR CALL PM PAYDOWNS -----------------------------12/01/2002 Payment ------- --------------------- ** 'Total of all issues for 12/01/2.002 Payment** 0. 00 22359.19 0.00 0. 00 ---_--__-W--------------- -----06/01/2003 Payment --------_----__------------- ** Total of all Issues for 06,/01/2003 Payment ** 2.5000.00 9582.50 0.010 0.00 j ----------------------------12/01/2003 Payment ---------------------------- ** Total of all Issues for 12/011/2003 Payment ** 0.00 9207.50 0.00 0.00 -----------------------------06/01/2004 Payment -----_---------------------- ** Total of all Issues for 06/'01/2004 Payment ** 25000.00 9207,50 0. 00 0.00 -----------------------------1.2/01/2004 Payment ---------------------------- ** Total of all Issues for 12,/01/2004 Payment ** 0.00 8801.25 0.00 0.00 -----------------------------06/01/2005 Payment ---------------------------- ** Total of all Issues for 06/01/2005 Payment ** 25000.00 8801.25 0.00 0.00 -------------------------------12/01/2005 Payment ---------------------------- ** 'Total of all Issues for 1.2/01/2005 Payment ** 0.00 8376.25 0.00 0.00 ----------------------------06/01/2006 Payment -------_-------------------- ** Total of all Issues for 06/011/2006 Payment ** 25000. 00 8376.25 0.00 0.00 -------------------------------12/01/2006 Payment ---------------------------- ** Total of all Issues for 12/'01/2006 Payment ** 0. 00 791.3.75 0.00 0.00 -Total of all for 06'06/01/2007 Payment -----------------------�------ i ** /01/2007 Payment ** 30000.00 7913.75 0.00, 0.00 ----------------------------12/01/2007 Payment ----------------------------- ** Total of all Issues for 12/01/2007 Payment ** 0.00 7328.75 0.00 0.00 -----------------------------06/01/2008 Payment ----------------------------- 'Total of all Issues for 06,/01/2008 Payment ** 30000.00 7328»75 0..00 0.00 ----- 12/01/2008 Payment ----------- ** Total of all Issues for 12/01/2008 Payment ** 0.00 6728.75 0.00 0.00 -----------------------------06/01/2009 Payment ---------------------------- ** Total of all Issues for 06,/01/2009 Payment ** 30000.00 6728.75 0.00' 0.00 li ----------------------------1.2/01/2009 Payment ---------------------------- ** Total of all Issues for 12/01/2009 Payment ** 80 00 ________OT00 60 � --_---------- 0 6/0 6J01J2010 Payment ---- ---------- - ** Total of all Issues for 06/01/2010 Payment ** 30000.00 6098.75 0.00, 0.00 1 ACCT # FATRFAXG001 FAIRFAX GO WTR NT SRS 2001A DID 10/1/01 10/25/01 DEBT SERVICE SCHEDULE PAGE 2 12: 19 PM REG PRIN BRR PRIM REG INT BRR INT RG CALL PM BR CALL PM PAYDOWNS ----------------------------12/01/2010 Payment -------- -------------------- ** Total of all Issues for 12/01/2010 Payment ** 0.00 5453.75 0..00 0.00 ---------------------------06/01/2011 Payment " Total of all Issues for 06/01/2011 Payment ** 35000. 00 5453.75 0.00 O. Co ----------------------------12/01/2011 Payment ---------------------------- ** Total of all Issues for 12/01/2011 Payment ** 0.00 4683.75 0. 00 0.00 -----------------------------016/01/2012 Payment -----_---_----------Y-___----- ** Total of all Issues for 06/01/2012 Payment ** 35000.00 46'83.75 0.00 0.00 ----------------------------12/01/2012 Payment ---------------------------- ** 'Total of all Issues for 12/01/2012 Payment ** 0. 00 3887.50 0,00 0.00 ----------------------------06/01/2013 Payment ---------------------------- ** Total of all Issues for 06/01/2013 Payment ** 35000.00 3887.50 0.00 0. 00 ----------------------------12/01/2013 Payment ---- ----------------------- ** Total of all Issues for 12/01/2013 Payment ** 0.00 3065.00 0. 00 0.00 ---------------------------06/01/2014 Payment ---------------------------- ** 'Total of all Issues for 06/01/2C14 Payment ** 40000.00 3065.00 0.00 0.00 ----------------------------12/01/2014 Payment ** Total of all Issues for 12/01/2014 Payment ** 0.00 2'1.05,00 0..00 0.00 ----------------------------06/01/2015 Payment ---------------------------- ** Total of all Issues for 06/01/2015 Payment ** 40000. 00 2105.00 0.00 0.00 ------------------------ ---12/01/2015 Payment ---------------------------- ** 'Total of all Issues for 12/01/2015 Payment ** 0.00 1.125.00 0, 00 0. 00 ----------------------------06/01/2016 Payment ---------------------------- . ** 'Total of all Issues for 06/01/2016 Payment ** 45000. 00 1125.00 0.00 0.00 ** TOTALS OF ALL PAYMENTS FOR LOAN *** 450000.00 181491. 69 0.00 0.00 < schedule does not include debt service for intraperiod ,calls > ❑', Fairfax/419915-6/1 st%a GO LAs PLEASE NOTE: Do not date and return this certificate until you have received the publisher's affidavit and have verified that the notice was published on the date indicated in the affidavit but please return all other completed pages to us as soon as they are available.) STATE OF IOWA COUNTY OF LIMN SS:. CITY OF FAIRFAX I, the undersigned, City Clerk of the aforementioned City, do hereby certify that pursuant to the resolution of its Council faxing a date of meeting at which it is proposed to take action to enter into certain loan agreements, the notices, of which the printed slips attached to the publisher's affidavits hereto attached are true and complete copies, were published on the date and in the newspaper specified in such affidavits, which newspaper has a general circulation in the City. WITNESS MY HAND and the seal of the City hereto affixed this r, c� day of 2003. City C rk ('Seal) (Attach here the publisher's original affidavit with clipping of the notice, as published.) -12- DORSEY&WHITNEY LLP,ATTORNEYS,DES MOINES,IOWA STATE OF IOWA County of Linn SS. NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO - ENTER INTO A LOAN AGREEMENT AND BORROW MONEY IN THE PRINCIPAL AMOUNT OF$110,000 (GENERAL The CPtvCouncil of hOBLIGATI )Ci fONax,Iowa, 1, Jole Hladky, being duly sworn, on loath, do state that I am will meet on(February 11,2003,at the Falrfax City Hall,in The City,at 7ceedi fc p.m.,for the � th.....e publisher of THE GAZETTE, a� daily newspaper of . Purpose of instituting proceedings and faking , action to Bunter Into a loan agLoan t Agree- general circulation in Linn County,, Iowa. The notice, a General Corporate purpose loan Agree- � menu n Of S11 borrow 1 for he Purposeeofma ng printed copy of which is attached, was inserted and menu")of S' repairs to the IllbrarY and city half. The Generai Corporate Purpose Loan Agree- publiisihed in THE GAZETTE newspaper in the Issues) of m ent is proposed to be entered into Pursuant to authority contained in Section 384.24A of}he Code Of Iowa and will constitute a general obli- gation of the City. The maxfmnm rate of interest which may be Payable under the General Corporate Purpose �� 2� 03 Loan Agreement ent fs 7%per annum. - At any time before the aforementioned date Corporate Purpose Loan ln)o nt, a poll- The reasonable fee for publishing said notice is $ 15.lh Corporate Ipurlpose Loan Agreement, a peii- tian may be flied with the City Clerk of the City asklns that the question Of entering into the r� " General Corporate Purpose Loan Agreement be submi)fedl to the registered voters of the ° City, pursuant to the provisions of Section 384.26 of the Code of Iowa. BY order of the City Council of the City Of g Fairfax, Iowa. Mary Pasha, Clty Clerk Signed and sworn to before me on .Ian. 24 , 2p 031 by ,doe Hladky. Notapi ubiic in an or the State of Iowa Received payment for above from , 20 GAZETTE COMMUNICATIONS, INC. B MAN 010130 mi �f NaJ�s �123 a ® Pte' ' 4 '0.C4 MFIES a FEBRUARV 4a,2an STATE OF IOWA County of Linn SS. " NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO ENTER(INTO A LOAN AGREEMENT AND BORROW MONEY IN THE PRINCIPAL AMOUNT OF$390,000 (GENERAL OBLIGATION) The CiIY Coiuncif of the City of Fairfax, Iowa, will meet in February 11,2003,of the Fairfax o he I Joe Hladky, being duly sworn on. oath do state that l am City Ffatl,spun°yhe City,,�st 7 o'clock p,m.,for the > y� > ! action to enterIntofaloanagr elment(heaE�s- the publisher of THE GAZETTE, a daily newspaper.of sonital moneyinRhe prncipalam amount general circulation in Linn County, Iowa. The notice, a $390,000 for the purposes of acquiring equip- ment for the fire department,and refunding an printed copy of{which licI k I is attacl I le'd, 'hr as inserted and outstanding Genera) Obligation Fire Truck The prential'C issued by the eL published in THE GAZETTE newspaper in the issue(s) of The Essential'Corporate Purpose Loan Agree- ment is proposed to be entered into pursuant to authority contained in Section 384.24A of the Code of Iowa and will constitute a general obli- gation of-the C"Y. At the aforementioned time and place,oral or written objections may be filed or made to the Jan. V 2V �� proposal to enter info he Essential'Corporale Purpose Loan Agreement.Alter receiving jecifons,the City may determine to enter innfo to The (reasonable fee for publishing said notice is $ 15.16 the Fssentlal Corporate Purpose Loan Agree- ment,In Whiich case,the decision will be final unless appealed to the Disirfct Court,within flffeen(15)days thereafter. BY order of the City Council-of the City.of . Fairfax,Iowa. , Mary Pacha. CitY Cferk Signed and sworn to before me on Jan. 24 2003 , by Joe Hladky. Nota ublic in and Qr the State of Iowa Received payment for above from , 20 GAZETTE COMMUNICATIONS, INC. By a, AN Q11MA0 Effrim 18,was EXPENDITURES FOR DEC 20021JAN 2003 PG 1 Linn Co Trails Assn Parks/Trai I blazer Membership 140.00 Mid American Utilities 1430.04 Bill Barry Fire Department 15.85 W'ellimark Sewer/Insurance 635.92 Cathy Bayne Library 47.85 Kathy Everett Library 11.64 IA Wireless Services FID&PA 234.16 City Treasurer Sewer/28E Agreement 5694,85 1rlaincy Flickinger P'&A/Mlleage 52.09 Radio Communications Fire Department 64.32 G&H Electric Pairks/Hanging Xmas Decorations 180.00 Alan Stevens Associates P&A/Roof Consulting Services on Library Bldg, 150.00 Staples Credit Plan P&A/Oflrce Supplies 34.18 Alliiant Energy Utilities 1894.61 Treasurer State of IA Library-Sewer/State WH 365.00 Fairfax State Savings Bank FD-Library-Sewer/Fed WH 2737.38 I PEiRS Library-Sewer/Taxes 863.79 City,of Fairfax Trust&Agency/Final Utility Bill Payment 13.23 Brian Capouch Truust&Agency/Meter Deposit Refund 16.77 City of Fairfax Trust&Agency/Final Utility Bill Payment 34.70 Penny Perrin T'irust&Agency/Meter Deposit Refund 55.30 City of Fairfax Trust&Agency/Final Utility BIII Payment 10.50 City'of Fairfax Trust&Agency/Final Utility Bill Payment 48.08 (fern Green Trust&Agency/Meter Deposit Refund 41.92 Jason Meyer Trust&Agency/Meter Deposit Refund 79,54 Hall1'&Hall Engineers Engineering Costs 2586.55 South Slope Uti',lities 428.23 Keystone Labs Sewer-Water/Tests 120.00 Fauiser Energy Resources FD-RUT/Fuel 519.48 IA One Calf Sewer-Water/Digging 55.80 Linn Co REC Utilities 556.45 Sullivan Homes Trust&Agency/Meter Deposit Refund 64,00 'etol'icky Homes Trust&Agency/Meter Deposit Refund 120.00 Dill Homes Trust&Agency/Meter Deposit Refund 60.00 Todd Whitters Construction T'riust&Agency/Meter Deposit Refund 60.00 Rick.INovak Construction Trust&Agency/Meter Deposit Refund 60.00 Linn Co Sheriff Police Contract 3458.00 GSTC Fire Department 29.03 lfieck"s Fire Department 125.90 MES-Snyder Fire Department 854.27 Linn Co Recorder Fire(Department 16.00 Graybill Electronics Fire Department 534.28 Hawlkeye Fire&Safety Fire Department 69.50 Caron Miles Library 132.48 Baker&Taylor Entertainment Library 14.34 Plumb Supply Library 6.76 Consumer Reports Library 20.00 Demco Library 62.84 Baker&Taylor Library 308.71 Waste Management of IA City Garbage 2963.50 Advanced Water Technology Water/Chemicals 327.21 EXPENDITURES DEC 20021JAN 2003 PG.2 Brecke Water/Main Repairs 2244.40 USA Blue Book Water/Circular Chart 50.72 Sankot Garage T!ransiFord Dump Truck 16925 CTS Textile Leasing P&A-Trans/Mat Rental& Uniform Coats 128.70 Moyer& Bergman P&AfLegal Services 364.00 Notary Law Institute P&,AINotary Journal 12.00 Pace Supply P&AJSupplies 88.40 Gazette P&A/Publishing 78.80 Elan City Supplies& Postage 1324.30 Mary Pache Water/Mileage 18.11 Fareway Fire Department 40.80 Salaries 8784.22 DECEMBER RECEIPTS General 60129.41 RUT 5783.74 Debt Service Trust&Agency 810.00 Water 4694.66 Sewer 6466.99 Garbage 3636.24 TIF 8038.47 Fire (Department Savings 16159 Library Savings 109.58 Arbon Team Savings 4.00 Fireworks Savings 16.88 Cerbficates of Deposit 1949.80 Elan Card Activity December 10, 2002 through January 13,2003 Date Transaction Name Memo Amount 12/12/02 CREDIT OFFICE EXPRESS CEDAR RAP P&A/Suppfies -8,49 12/12/02 DEBIT USPS 1824160228:1 FAIRFAX Water/Certified Leroy Morgan 4.05 12/13/02 DEBIT USPS 1824160228 FAIRFAX P&A/Postage Newsletters 99.33 12118102 DEBIT USPS 1824160228 FAIRFAX P&A/Stamps 37.00 12118/02 DEBIT USPS 1824160228:1 FAIRFAX Water&Garbaige/Certified T.Rigel&D.Carlson 8.10 12/19/02 DEBIT USPS 1824160228 FAIRFAX Water/Postage Keystone Labs 3.85 12/20/02 DEBIT MATT PARROT/&SONS WATERLOO P&A/Supplies :58.72 12120/02, DEBIT USPS 1824160228 FAIRFAX P&A/Postage Library Photo CD/Jim. Meehan 2.05 112103 DEBIT USPS 1824160228 FAIRFAX WaterfUtility:13ills '102.81 1/2103 DEBIT USPS 1824160228 FAIRFAX P&A/Stampis 1610.00 1/7103 DEBIT USPS 1824160228 FAIRFAX P&A/Stamps for Nancy 24.00 1/7103 DEBIT USPS 1824160228: FAIRFAX Water/Postage Keystone Labs 3.85 Jan.2, 03 DEBIT MENARDS CEDAR RAPIDS S CEDAR RAP -Trans po rtatiion/Sho p Items 20.85 Jan.6, 03 DEBIT MENARDS CEDAR RAPIDS S CEDAR RAP FD&TranslSupplies 18.76 Dec. 12,102 DEBIT MENARDS CEDAR RAPIDS S CEDAR RAP P&A-Library/Parts 23.97 Dec. 13,102 DEBIT MENARDS CEDAR RAPIDS S CEDAR RAP Transportatiion/Shop Supplies 21.74 Dec. 18,102 DEBIT PLUMB SUPPLY COMPANY CEDAR RAP P&AIC1y Hall 29.74 Dec. 18,102 DEBIT MENARDS CEDAR RAPIDS S CEDAR RAP Transportation/Shop Supplies 10.48 Dec.26,102 DEBIT 27 HAND IMAR05643860058 FAIRFAX Transportation/Shop Supplies 7.78 Dec. 30,102 DEBIT VAN METER INDUSTRIAL CEDAR RAP Library/Bulbs 3035 Jan.2, 03 DEBIT TRACTOR-SUPPLY-CO#010 CEDAR RAP FD/Compressor 411.41 Jan.2, 03 DEBIT TRACTOR-SUPPLY-CO#010 CEDAR RAP Transportation/Shop Supplies 19.99 Jan.9, 03 DEBIT IOWA IMPLEMENT INC LISBON Trans portation/Trador Repair 302.67 Jan. 13,103 DEBIT MENARDS CEDAR RAPIDS S CEDAR RAP Water/Black Pipe 22.80 Total Claims Presented, 1324.30 I i STATE OF IOWA County of Linn ss. Gt71r eF FktCxFAX ltEUt�a0.R ct1[1t4GfL 3ViER7t14G T 1FS APr IAII<TU IU 14r 2003: Mauar .oss cat#ad the meeting to order at 70 PM co6ftell memtiers Present.Been Frieden, Scott$Efrsfd`arta Absaht•Walhwr[ght Also 6r sent:Ron&SR N666Y FlickingerDick Ran- som meha yy,,Ekstrom 2nd.Seer approval of, Agenda&CEerk'CF.[nancaal t2eparf Aye 4 MG I a ,doe Hladky a being duly sworn on oath, do state that I am Mafaan Frtaden 2rrd Scott appravat€lee 10,l8 &28, auitea6 Meeting Mans arts : M� the' publisher of THE GAZETTE„ a daily newspaper of Motlan;Baar 2nd�ksfrom aPpv#ntment of Bry- an Bale.;'ward a4 ott a menis Ave 4 Mc' general Circulation In Linn County, Iowa. The notice, a Mahon:Fraedan 2nd Scott aP. vat of 5lar Bar. g Gra"it'.Ilrruor License AYe 4 MC Sgt lahnsan Linn Cosh ritffipre5enredtnellstofcal[sGoun Anted c0 of which is attached''', was inserted and Whitie,YS discussed atil i ng tthea undeveloped. pt' IotsaladaCam�ercia#CT,b:ehindthecarwMil pUbIIShed In THE GAZETTE newspaper in the ISSUe(S) Of He preserted the Councft a iirewtns of a 24 unit: buildln}t The property would dead to be red zoned_tw RM CnilnciC gave Perrniss'Of' a build: art Lot ft185 Fairfax Heights 20d Addition Caunct1or IEkstr6ft1 led discussion an the trails' col. of a lwcatfan His concern Is.all land Jan. 22 availabfltly & is'not in favor in condemning, prapa%y C9ascusslort on scant avaolarOdd The The reasonable fee for pUblISIl[..n�g said notice IS $83-57 Land Ydaier Conservation Fund would be a possitiilth Ttta VYSion 1A Fund would de a pot § e pMar s4billtY law d Voss rt#ioned varhere is the trail going to run &16 rPtaka sure(hat We have the permission of the landowners'COUncilar Beer will Take this inforrnatffian to the Trails Committee 6iscus 'sion ion 0ede6f0an hrldge:Tim Mckilam dos cussed Crcf the,{and would be ac o.ra.le a pas-it&use for;.the property on the earner at. gnity 5T&t5.Cerraatery Ra With partial funding: fram;the Land s& Water:ConserYatiaar Fund Signed and sworn to before me On Jan. 22 . 20 03 , MoreAnforhl l is needed Councilor Ek ed s€corn dlsccass parking regutaffons Motion; 5K Ind re entaofpcurrenECitY Budget 'Joe Hladky. Rofi Cali Vote Ave.5 MC Councilor Fr[eden discussed aartanding a few sections of the cur carol paYral& resoLUtion Matson Frteden 2nd Scat1 apprd`re RESOLUTION 03 n1-14.2 ag(gril current payroll resovil h Roll Call , Vote AYe 5 ME[5iscustan on current Lnn.Co Sherkft"CotatractMotwnScott2ndEtcstromap NOta UbIIC In and r the State Of Iowa praYi RESOLUT10M.03-01 14-3 Linn Co Sher- iff Csoniract fQlt Fy 21103hb04 Poll;Call Vv1e 04o 5 MC Motion Wa[nwright 2nd Beer ar pr(.)4 R,0&1}TffAN o3-01-14-4 seif[ms Tues Feb-fl,20n31ora P.ubllc.t-feartngtor_a notenot to exceed.841%000 for Libraru repairs&city Hallt0ef&setttns Tiles Feb 11, 2003 for a,> Put8ic Hearir;g far a nose not to exceed 3ggibEltpfortfie>surcMtTies.j6n28,20ucks It for bOVefrOrrl , � Etalt Call'Vote:Aye 5 MC:Tues tan 28 2oa3 at 6;00 PM a data set tar a work session on FY . 2gQgf 04 Budget No dosed session was held: Mtlttorn Beer 2nd Frieden approve claims pre-:. serltadfarpaymentAYesMCNtinepoy-f7he GAZETTE COMMUNICATIONS, INC. per oiven MerY gave the flee daps report The new✓tfi`iYe frucKS Will be here around July 5,2003: Ron gave n?aintena Ice report bfscussion an various tapie5 water thaln breaks, Starwest Cabfe„ progress on flltridican buildinJ &CitY. = wide'�fasle DaY fliscussion an IibrarY buttdin9 & taealih insurance Motion Wainwright 2nd Scott to adiat rn meating 8.33 PN1 Ave 5 MC Bf[l Voss 11RaYOr:AharY Pacha,cart'Clerk By 'E3MCPIEt�1'ef7td125 13Ec a2f9AN a3 lOq.nO 1 Litj6, bi raft stn 110000; M6d Amerman 15.85. Ball Barry 635?42'' aCteff¢ ark 47.@5< Cap I 5ayne' 11:64 i attly Everest 230:1'6'. lA Wlireless:5ervices 5694.85 CYtY Traasurea 52:09:: Nancy Flaekiuger 5432.4 32; l2aolfoCam[tiarnicafions' ....6 .&ff Effiedfrac 15n:U0 AW Stev6AS ssociates 34AB SCadles Credit Plan 189461' Alflent Energy 3.b5:00.: Traastarar:54a1eaf1A 2365.00'. F•alrt'aiSiafeSavingsBanK _.....863;74.. APERS11111 86179 Cify of Fairfax 16:77: Bruin t avouc. 55,30. Panay Perrin 41,42 dterrucreet} 79:50 El. t � Eason Meyer 2586:55 Half&Ha1L Enginears 0 Soulka Slope; 428;2a wig-1-r t4u=ysRauaeLabs a FauserEnergvResaurces 519.48:5.80: V.ta, Linn fiZEC 556.45 Sullivafn Homes 20.aa iwlefolaoky homes 120.00 Difi Kernels 60.00' Todu#tWhttlersConstruclion ickilamat6Consiruttion 6008` n r ¢nariff 3458.11Lk, . csTe* SYAU KieCk'S 12540 I MES-Snyder 854.27 Linn Co Recorder tb'OfD_ Graybiih Electronics 536.28 HawkeveFire&Safety 69.53 carol Wiles 132.60 Baker&Tavlor Enteriamment 14-76 016nib'SUPPIV 2i0.ft0'.. Consumer Reports 62.8t Demca 300.71 Baker&Tavlor Waste'MOag6meniof[A.CiIY RdvatiCed Water.TechnolpgY 327.21 Breck'e 2244"40 USA=Blue Book -_ 5ankot Garase 16 6 4.25%25 C75 Textile Leasing . 128.70 Moxer&Ber§ma 36011 Institute Naac'y L fary Law 12,98 P 99.40 CxaYeSie 70§:' tvlaia . `182491 MarypacFYa 1931 Farev7av 4010 Sal�.rles - i 8784.22 sar�rte tisr 2us12 Todd 62,00' Ken=B'artteA 38-M Kently Bernell 30.00; Wfilfam Barrv. 72.00 Callrerine Bavne X1375.25,. iii.Beer.:.:: 329.00 Baron Bullock 10.00 3amE5 6uliock 40-00. :Marcus BUrns 19.00 Kyle:Burroughs: 64,0'0' Keuiii Costigan. MOD' Ronald DuSil 31968.00 Mark E kstrom 290-00. Jennifer Everett 7517.01- Ka1Fty.Everett:. 2755.56'. Douglas Exiine' -00 Nancy Flickinger. 9475.63 73iiriiell Friedeii;- 200.06: Donald Gifien. ; 44.001 ban#lappe 30.00 Chrisfopher Jordan 72.60 Julie'.Kasper. 14,110 Miclsef Kasper: 42.00 Daoiel Kasmath 24;90 Belan Merle 00.00 Brad lMeYers S9.11Q LViin'Miller 110;00 Carol Nites `12162.44 Daniel Diis 62.011 Mary Dacha 29576.77 J of€my Pott6baum 700,90 Michael Sankot 734.60 Cheryl scott 280 Ott Jeffrev Sigmund 12.60 Brian Stallman:: t36:00 Cory Stockton 16:091 Gary 5tocktoii:Jr. 356.00 Ludwl§Svoboda 9153:50 William Voss 7090:010 Marianne Wainw imighl 326,00 Jake Williams 48.910: i3elh Wilt 455.44. _David Yanetek�' 1��� David Yanecek 20689:38 Daniel.Zarnastll. 112.00: DEC.RECEIPTS General 610129,41 RUT ' 5713.74: Trust&A§enrV Ottd-00 Water 46SC66; .SaVVer 6466.49 Gartra§e 3636.24 TIF 908847: Fire.Department Savings: 163-59; Library Savings 109,50: Arbor Team Savings 4:114 Fireworks•Sauin§s 16411.. Cerflflcaiet of Deposit 1444:90