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Home My WebLink About09/30/2003 Council Minutes AGENDA FAIRFAX CI'T'Y COUNCIL SPECIAL MEETING TUESDAY,SEPTEMBER 30,2003 FAIRFAX CITY HALL —b:00 PM TENTATIVE AGENDA: DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS: A. Call to Order B. Business 1. Plans,specifications, form of estimated contract on SO`s Street Sanitary Sewer and Water Main Extension Project a.Public Hearing b.Review of bids c. Consider Resolution awarding of contract 2,Discussion with no action taken on the Conditions of Union Pacific Railroad Interchange Yard(Spur Line) C. Adjourn CITY OF FAIRFAX SPECIAL COUNCIL MEETING TUESDAY,SEPTEMBER 30,2003 Mayor Voss called the meeting to order at 6:03PM. Council members present Beer, Frieden, Scott, Ekstrom & Wainwright. Also present Ron Fadness of Moyer & Bergman, Bob Kimicata Project Engineer for Union Pacific & numerous citizens. Mayor Voss declared the Public Hearing on the plans, specifications, form of estimated contract on 80th Street Sanitary Sewer & Water Main Extension Project open at 6:05PM. The installation of water & sewer lines will not in the foreseeable future along Highway 151. There being no objections Mayor Voss declared the Public Hearing closed at 6:08PM. Dave Schmidt Construction carne in at the lowest bid at $52,767.60. The financing for the project is currently not in place. Dave Schmidt Construction is willing to wait 30 days &to delay the award of the project. Motion Beer 2nd Scott approve RESOLUTION 03 09-30-01 adopting plans, specifications, form of contract & estimated cost 801h Street Sewer & Water Extensions Project Roll Call Vote Aye 5 MC. Motion Frieden 2nd Ekstrom to defer award to Dave Schmidt Construction to the next regularly scheduled city council meeting & possibly an extension after that Aye 5 MC. Discussion on conditions pertaining to the rezoning application of Union Pacific Railroad Interchange Yard. The following are concerns that were discussed (1) storage of products grain, coal & ethanol on yard (2) spillage of products-who is the responsible party for cleanup, time frame & enforcement of cleanup &possible need of written policy(3) length of time cars can block the Vanderbilt ST crossing & idling of trains (4) distance of ethanol cars to existing homes (5) location of interchange yard (6) fencing (7)berm should be at least the height of the tracks, landscaping of trees, scotch pine trees are not recommended because of disease, white pine trees are considered better plantings,trees should be no less than 5 to 6 feet in height & planted 20 feet apart in at least 3 staggered rows (8) noise reduction engineered walls, remote signal operation, designate quiet times for transfer of trains during the night (9) increase of rail car traffic (10) conditions need to be agreed upon in writing before the public hearing can resume (11) discussion of planning & zoning meeting of 918103 & recommendation to rezone property (12) drainage issues in flood plain &the design of the culverts to be installed are designed for hundred year flows (13) pedestrian crossing at Vanderbilt ST (14) penalties on violation(s) of conditions (15) route for trucks to take during construction and routine maintenance of interchange yard (16) split of rail cars will happen only when there is a bad car (17) independent inspections by citizens with a representative from Union Pacific during the construction phases (18) ethanol leakage (19) concern of property values Motion Ekstrom 2nd Wainwright to adjourn meeting 8:38PM Aye 5 MC Bill Voss, Mayor Mary Pacha, City Clerk RESOLUTION NO, 03-09-30-01 RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST 80r" STREET SEWER AND WATER EXTENSION'S PROJECT WHEREAS, on the 0!�h day of September, 2003 plans, specifications,form of contract, and estimated cost were filed with the Clerk of Fairfax, Iowa, for the construction of the 80th Street Sewer and Water Extensions within the corporate limits; and WHEREAS, notice of hearing on plans, specifications,form of contract, and estimated cost was published as required by law: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA: That the said plans, specifications,form of contract and est'i!mated cost are hereby approved as the plans, specifications,form of contract and estimated cost for said improvements for said project. PASSED AND APPROVED THIS 30th DAY of September, 2003, AYE:�61 rl NAY: / Elk! ABSENT: � e William Voss, Mayor ATTEST: i Mary ach City Clerk EXPENDITURES FOR AUG/SEPT 2003 IIP'G. 1 City of Fairfax T&Alfinal utility bill Lacey Barnett 90.00 Fairfax State Savings Bank P&A-Library-Water/Fed& FICA 5882.52 I PERS P&A-'L'llbrary-W aterltax 2016.65 City of Fairfax T&Affinal utility bill Elissa Fiferlich 34.42' lissa Fiferlich T&Aldeposit refund 55.58 Sankots Garage Fire Department 155.60 MidAmerican Energy Utilities 61.41 Carquest Auto Parts Trans-FDloll filter 15.99 Graybill Water-Sewerlreprogram dialer 70.00 Keystone Labs Watertlab tests 35.00 Faiuser Energy Resources FD-RIITIfuel 329.62 lA One Call Sewer-Water/digging 102.60 City of Fairfax T&Alflnal utility bill Mindy Sisco 90.00 City of Fairfax T&A/final utility bill Glen/Christina Delperdang 41.06 Glen/Christina Delperdang T&A/delposit refund 48.94 City of Fairfax T&APfiinal utility bill Todd Whitters Construction 34.50 Todd Whitters Construction T&Aideposit refund 25.50 City of Fairfax T&APfinal utility bill Gustafson Construction 6.30 Gustafson Construction T&APdeposit refund 53.70 City of Fairfax T&Adfllnal utility bill Gustafson Construction 11.37 Gustafson Construction T&APdeposit refund 48.63 City of Fairfax T&A/fiinal utility bill Rick Novak Construction 6.30 Rick Novak Construction T&Aldeposit refund 53.70 City of Fairfax T&AJfiinal utility bill Doyle Construction 6.30 Doyle Construction T&Ai'deposit refund 53.70 City of Fairfax T&Afflnal utility bill Doyle Construction 6.30 Doyle Construction T&AIdeposit refund 53.70 City of Fairfax T&AI"fiinal utility bill Brad Neff Construction 6.30 Brad Neff Construction T&Addeposit refund 53.70 IA Wireless Utilities 234.70 City of Fairfax T&Vfinal utility bill Darin Goss 44.48 Darin Goss T&AI`dleposit refund 45.52 City of Fairfax T&A/fiinal utility bill Robert Christenson 31.73 Robert Christenson T&Aldeposit refund 28.27 City of Fairfax T&PAiinal utility bill Robert Christenson 51.77 Robert Christenson T&A/deposit refund 8.23 Citty of Fairfax T&AI'final utility deposit Todd Whitters Construction 6.30 Todd Whitters Construction T&Aldeposit refund 53.70 Todd Whitters Construction T&Afdeposit refund 60.00 Rick Novak Construction T&Addeposit refund 60.00 Brad Neff Construction T&Aldeposit refund 60.00 David Olson T&A/deposit refund 60.00 Amana Society Builders T&AIdeposit refund 60.00 Amana Society Builders T&Aidleposit refund 60.00 Todd Whitters Construction T&Addeposit refund 60.00 MES Fire Department 2013.02 Area Ambulance Fire Department 25.00 Clarey's Safety Equip Fire Department 192.33 lA State University Fire Department 100.00 Graybill Fire Department 62.80 Mar-Han Fire Department 60.60 EXPENDITURES FOR AUGISEPT 2003 P'G.2 RDJ Specialties Fire Department 531.15 EconoFoods Fire Department 30.00 ec'k's Fire Department 79.95 Bill IBarry Fire Department 24.00 Faraway Fire Department 44.08 Linn Co Fire Fighter's Assn Fire Department 8.95 OST'C Fire Department 228.40 Casslli Motors Fire Department(GMC Yukon for City of Watford) 8500.00 H'ynek Farms Parklmowing&trimming 165.00 Port'O"Johnny Park1rental fee 85.00 LCSDPA Parkdi[JSA Day foot patrol 147.00 Carol Niles Library 58.80 Cathy Bayne Library 58.78 atltny Everett Library 44.99 Beth Wilz Library 80.19 Rita Nierling Library 240.00 Postmaster Library 33.00 Scholastic Library 98.55 Baker&Taylor Library 404.35 Country Woman Library 19.96 Taste of Home Quick Cooking Library 15.98 Creative Software Library 100.89 Bayne School &Office Library 325.00 Gaylord Bros Library 45.79 elllmark Water/health insurance 771.05 Brecke Waterfmain repair 1094.56 Advanced Water Technology Watertchemicals 668.49 Katerworks Waterftest,repair& parts 74.36 Mary Pacha Water/mileage 36.72 Liife Time Fence Sewer/fence 3524.00 Fairfax Grain Trans/gloves 10.50 Cortez Truck Sales Snow&icelmarkers 39.54 lA Prison Industries RUT/signs 167.48 Prairie Road Builders FRTfannual street maintenance 22516.27 Prairie Road Builders Water/repair of Don Share parking lot 2410.00 Northern Tool RUT/traffic cones 87.77 US Cellular Utilities 71.10 Moyer&Bergman P&Al'legal 385.00 Nancy Flickinger P&Almlleage 54.36 CTS Textile Leasing P Wmats 35.95 Voss Welding P&Aflpipe for bridge at retention basin PV Estates 150.00 Voss Welding P&Alsiren pole at water tower 704.80 Shelton Technologies P&Adcopier agreement 130.75 Office Express P&A/paper 27.98 Gazette P&A l/publication 100.02 Place Supply P&A/paper towels 24.75 Mary Pacha P&Afineals while at school 31.56 ECIICOG Housing Rehab Program administrative costs 366.81 Active Thermal Housing Rehab Program/225 Vanderbilt ST 695.00 AEC Housing Rehab Programl225 Vanderbilt ST 26294.00 K4&B Ag Supply spraying of city property 320.00 EXPENDITURES FOR AUGISEPT 2003 IPG.3 Keystone Labs Water-Sewer/tests 146.00 South Slope Utilities 430.95 Sainkots Garage FD-Trains-Water/parts&repairs 1157.69 Aitiiant Utilities 2154.89 Schimberg P&A-'+Water/parts 392.01 Waste Management Park-Garbage/contract 3372.60 Linn Co REC Utilities, 1088.92 Staples Credit Plan P&A-Sewer/office supplies&shipping lab samples 420.29 Fau.nser Energy Resources FD-RUT/fuel 416.40 Elan see attached 1351.53 Salaries 7257.20 AUG 2003 RECEIPTS General 11410.99 RUT 6324.66 Debt Service Trust&Agency 300.00 Water 10330.93 Sewer 19182.27 Garbage 4771.42 TI F 1243.06 Fire(Department Savings Library Savings 4.00 Arbor Team Savings Fireworks Savings Local Option Savings: Property Tax Relief Water Improvements Street Improvements Certificates of Deposit STATE OF IOWA County of Linn ss. C1YY 4F FAX fi1Q169CE` lr CONTINVANC>z OF P.tIBLtC HEARING A221, CC3N1FIt:APPLICATfON ro wfl he e MAY c°NCtaN I Joe Hiadk being du[ sworn on oath do state that I am You are;fuercRyy nohfled Shat,a contmua[ice of � Y� � y 7 the Fublic Hearing held on SeAtember 9.gIIQS will be l�el4 lgejl6 the Falr#ax city iload; the publisher of THE GAZETTE a daily newspaper of upon ine.aPlti€€calian of lJnion Pacific AaSU`nad, ; , owner of the f6l46w€n9 described ooiper4s LPN 1015�7410Q"4-170004 All slat real PrwertY general circulation in Linn County, lowa. The notice, a sltualed Sn fhe o niY of L€nr a, State nf,Iow belh9 a part of)he:5aulhwest'quwter of5ec� printed copy of which is attached, was Inserted and tion 10 and Part of)fie Norlheasi quarter of the Tortnwe f quar9eh..RSection'15 ab 10 In published in THE GAZETTE newspaper in the issue(s) of Fawnship 102_N,orth; Range 8 Wiest of 1he 51n � p Pr€ncipal.Merldian.(Now known as Parcel A, Plat ot.svrYoY ➢V,O. 5137 Gl?1 2f1152-9)OQ2- -. QQQQQ Ali -ib Taal Property--situated in fhe counlY rrf Linn,State of Iowa;beans a Part of the Nn.MWesl quarlar pf$ecifon 35localed In 1'ownshlP,a Nbmh>Rime a wasf-of Me 5th Sept.Princ known es P 3�d 20 D3 €Pak hfiaridlan tfNow arcel A, Plat of5urvevNa 5157Zoning:changeraauest The r'e'asonable fee for publishing said r10tlCe IS 14.53 ed is from A,14gricuitural to lk1T,Llgn1 Indus 1ria1 The raquest and addltlonal Information Is on file and rruar be reYiewed al Clty'Ha11 The .� Bald heat€Po will be held be fore the Fairfax ; CIA,c6brkilf eh tuesdav October la, maj at P60 PM,:al which:Slme and Place You'i11ay a aPPear and be Iuaard In regard:to said 0041ca- '<.,_.... �` -., t€on.Mary Padtna,QIY Clerk Signed and sworn to before me on Sept• 30 , 2003 , by Joe Hladky. Notary rk lic in and for State of Iowa Received payment for above from , 20 GAZETTE COMMUNICATIONS, INC. By JIM MIGUO a NAB yIs,goas