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Home My WebLink About12/09/2003 Council Minutes AMENDED AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,DECEMBER 9,2003 FAIRFAX CITY HALL—7:00 PM TENTATIVE AGENDA: DISCUSSION WITH POSSIBLE.ACTION ON THE FOLLOWING AGENDA ITEMS: A. Call to Order B.Approval of 1. Motion to approve Agenda and Clerk's Financial Reports 2, Place November 12 and November 20,2003 Council Meeting Minutes on file C.Business 1.Application for housing funds from the Iowa Department of Economic Development a.Public Hearing 2.Discussion on the Conditions of Union Pacific Railroad Interchange Yard(Spur Line) a. Continuance of Public Hearing from November 12,2003 Council Meeting b. Consider action 3.Public Hearing Budget Amendment for FY 200312004 a.Consider resolution 4.Karla/Ken Cole—Concerns with increased traffic on Sunset Drive 5.Preliminary Plat—Selzer Enterprises,Inc.First Addition to Fairfax,Iowa a. Grant of Easement of Lot I b. Consider action 6.Trent and Jill Muckier—tabled building permit for Dairy Queen 7.Chief Sankot—selling of 2 fire bucks&Ron Dusil—City truck 8.Star Bar&Grill—liquor license renewal 9.Library Board vacancy&2004/2005 library budget 10.Amending provisions pertaining to stop required a. Consider ordinance—motion placing on 1"reading 11.Transfer of 2002 Local Option Special Revenue monies(final payment) a.Consider resolution 12. Establish 2004-2005 Local Option Special Revenue Accounts a. Consider resolution 13.Transfer of fire department&library funds a.Consider resolution 14.Transfer a portion of 2002 Local Option---Street Improvements for payment of 28E Agreement with Linn County a. Consider resolution 15..Mayor's comments 16. Consider approval of claims presented for payment D.Reports 1. Sheriff Department 2.Library 3.Fire Department 4. Maintenance Department E.Discussion 1. Opportunity for citizens not on the agenda F.Adjourn AMENDED AGENDA FAIRFAX CITY COUNCIL REGULAR MEETING TUESDAY,DECEMBER 4,2003 FAIRFAX CITY HALL—7:00 PM TENTATIVE AGENDA: DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS: A. Call to Order B.Approval of 1.Motion to approve Agenda and Clerk's Financial Reports 2, Place November 12 and November 20,2003 Council Meeting Minutes on file C.Business 1.Application for housing funds from the Iowa Department of Economic Development a. Public Hearing 2.Discussion on the Conditions of Union Pacific Railroad Interchange Yard(Spur Line) a. Continuance of Public Hearing from November 12,2003 Council Meeting b. Consider action 5.preliminary Plat—Selzer Enterprises,Inc.First Addition to Fairfax,Iowa a,Grant of Easement of Lot I b.Consider action 6.Trent and Jill Muckler—tabled building permit for Dairy Queen 8.Star Bar&Grill—liquor license renewal 9.Library Board vacancy&2004/2005 library budget 10. Amending provisions pertaining to stop required a. Consider ordinance—motion placing on I"reading 11.Transfer of 2002 Local Option Special Revenue monies(final payment) a.Consider resolution 2.E tabl' 20 4- 05 ca ti ev 13.Transfer of fire department&library funds a.Consider resolution 14.Transfer a portion of 2002 Local Option—'Street Improvements for payment of'28E Agreement with Linn County a.Consider resolution 15.Mayor's comments 16. Consider approval of claims presented for payment D.Reports 1. Sheriff Department 2.Library 3.Fire Department 4.Maintenance Department E.Discussion 1. opportunity for citizens not on the agenda F.Adjourn CITY OF FAIRFAX REGULAR COUNCIL MEETING TUESDAY,DECEMBER 9,200!3 Mayor Voss called the meeting to order at 7:03 PM Council members present Beer, Frieden, Ekstrom & Wainwright. Council member absent Scott. Also present numerous citizens. Motion Beer 2nd Frieden to approve agenda & Clerk's Financial Reports Aye 4 MC. Motion Ekstrom 2nd Beer approval Nov. 12 &Nov. 20,2003 Council Meeting Mins. Aye 4 MC. Mayor Voss declared the Public Hearing on the application for housing funds from the Iowa Department of Economic Development open 7':05 PM Lisa-Marie Garlich of ECICOG had addressed nine (9) points: how the need for the project was identified, source & manner of funding for project, date application will be submitted, amount of federal funds to be requested, portion of federal funds benefiting low &moderate income households, location of proposed activities, anticipated displacement of persons or businesses, plans to assist those who are temporarily displaced & general description of the project. There being no objections, Mayor Voss declared. the Public Hearing closed 7:11 PM. Motion Beer 2nd Ekstrom approve RESOLUTION 03-12-9-1 to commit local monetary support & authorize application to the Iowa Department of Economic Development Housing Fund Roll Call Vote Aye 4 MC. Motion Beer 2" Ekstrom authorizing Mayor Voss to sign the application for housing funds Aye 4 MC. Sheriff report was given. Chief Sankot & City Clerk addressed the Council on the options of selling of the 1969 tanker, 1973. pumper & 1960 International truck. In a resolution for the January meeting will state the proceeds from the sale of the fire trucks will go back to the fire department & will be used towards the purchase of an air compressor for filling air packs & spare bottles, Motion Ekstrom 2nd Beer to get the best price that the fire department & the city can get for the vehicles Aye Beer, Frieden & Ekstrom Nay none Abstain Wainwright MC. Chief Sankot gave fire department report. There are now two (2) positions for Assistant Chief. Lynn Miller is the representative for the 911 Board for the City of Fairfax. Discussion for compensation on attending meetings. Motion Wainwright 2„d Ekstrom to open the Public Hearing on the rezoning application of Union Pacific Aye 4 MC, Mayor Voss declared the Public Hearing open at 7:26 PM, Councilors Frieden & Wainwright read & discussed the ten (10) conditions purposed to Union Pacific. Union Pacific replied back unable to agree on the limitation of the number of tracks, the minimum tree height & number of rows of trees to buffer sound in the area, not to have the open ended access of what can be transported & offering $10,000 instead of the purposed $20,000 for any additional equipment necessary for Haz-Mat personnel. Councilor Frieden stated we need to be concerned for the safety of the City. Discussion on creating ordinances involving grain spillage & rodent control. The conditional items that were omitted from the current proposal are: flooding problems, legal & engineering expenses for rezoning & enforcement of payment of attorney fees in regards to any future lawsuits. Discussion on meeting with Linn County & enforcement concerns. Motion Beer 2nd Frieden for continuance of the Public Hearing to the next regularly scheduled council meeting - Tues. Jan. 13, 20,104 Aye 4 MC. Mayor Voss opened the Public Hearing on FIY 2003-2004 Budget Amendment at 7:52 PM. Reasons for amending were discussed. There being no objections, Mayor Voss closed the Public Hearing at 7:54 PM. Motion Beer 2nd Wainwright approve RESOLUTION 03-12-9-2 Budget Amendment for FIY 2003-2004 Roll Call Vote Aye 4 MC. Ken & Karla Cole led discussion about concerns of the speed of traffic, safety of children & what can be resolved regarding the Linn County connection of Sunset Drive to the City of Fairfax. Dave 'Selzer & Gene Kopecky led CITY OF FAIRFAX REGULAR COUNCIL MEETING TUESDAY,DECEMBER 9, 2003 discussion on reasons not to have any street reservation or easement restrictions to the preliminary plat of Selzer Enterprises, Inc. First Addition to Fairfax, Iowa. Motion Wainwright 2nd Ekstrom approve RESOLUTION 03-12-9-3 preliminary plat of Selzer Enterprises, Inc. First Addition to Fairfax, Iowa Roll Call Vote Aye 4 MC. Motion Wainwright 2nd Ekstrom to remove from the table building pe -, it for Dairy Queen Aye 4 MC. Motion Wainwright 2nd Ekstrom approval of building permit for Dairy Queen Aye 4 MC. Motion Wainwright 2nd Beer approval of Star Bar & Grill liquor license renewal pending that the Clerk receive all necessary completed documentation Aye 4 MC. Vernon Cerveny asked the Mayor & Council to appoint Jacob Hargrafen to the Library Board. He is filling,the term of Jim Bayne. Motion Ekstrom 2nd Beer to appoint Jacob Hargrafen to the Library Board Aye 4 MC. Discussion on library budget for next fiscal year. Vernon gave the library report; increased numbers in patronage, repairs on library building & the library will be closed on Dec. 24 & Dec. 31, 2003. Discussion on the determination of a curve or intersection where Church ST. & Fairfax RD. meet. Motion Frieden 2nd Ekstrom to table amending stop required ordinance until there is notification from Captain Haendler, LC Sheriff's Dept., for this determination Aye 4 MC. Motion Beer 2nd Wainwright approve RESOLUTION 03-12-9-4 transfer of 2002 (final disbursement) Local Option Special Revenue monies Roll Call Vote Aye 4 MC. Motion Beer 2nd Ekstrom approve RESOLUTION 03-12-9-5 establishing 2004-2005 Local Option Special Revenue Savings Accounts Roll Call Vote Aye 4 MC. Motion Frieden 2nd Wainwright approve RESOLUTION 03-12-9-6 transfer of fire dept. & library funds Roll Call Vote Aye 4 MC. Motion Frieden 2nd Beer approve RESOLUTION 03-12-9-7 transfer of 2002 Local Option-Street Improvements for payment of 28E Agreement with Linn County Roll Call Vote Aye 4 MC. No comments from Mayor. Motion Wainwright 2nd Ekstrom approval of claims presented Aye 4 MC. A farewell was given from Councilor Ekstrom. No maintenance report given. Discussion on future annexation. Shane Novak discussed problems with his water, Motion Ekstrom 2nd Frieden to adjourn meeting at 8:45 PM Aye 4 MC. Bill Voss,Mayor Mary Paclha,City Clerk I WNUTES Public Heating' p'airfnx Owper-Occupied Housing Rehabil to ion Application Decemher 0% 2003—7,00 phi L How the)creed for the project was Identified. The City of Faitiax, comp:ieted a Housing Needs Assessment and Action Plax3 in Jute M9. Thy; Assessment contained data that illustrated the treed foT a rehabilitation program- First, a windshield survey conducted in 1999 documented that 83 percent of the hones surveyed were in neecl of minor or major repairs. As a result of these firldin.;;s a. PuMber One recommendation of the Action Plan was to submit a grant 4pplicatiotrl to re,�eive funds for art owner-occupied housing rehabilitation program, The City was awarded this grant and to date, tern homes have been comprehensively rehabilitated The City of Fairfo!s Housing Comrrrittee has determined that additional funding, to extend the previously funded rehabtlitati.oD program in Fairfax, should be sought: The Committee felt that there was enough interest in the program (h waiting list for the ctirrent program has already been created), which illustrated the need for add tic►tual' funding. 2. Source and manner of funding for project. Rehabilitation activities will be funded tivith $426,790 in federal fonds and $10,000 in local monics. The total funds for the rebabilitation project are $436,790. Project administration ooyts for direct, indirect and lead are$ 37,600. Federal funds will be requested from the Iowa. Housing Ford,which is administered by the Iowa Department"of Economic , 'Development. 3. Date application will be submitted, The application will be submitted icy December 10,2403 to the Iowa Department of Bcortornjc Developmbnt: 4. Amount of federal funds) to be requested. $ 426,790 . Portion of federal funds benefiting low and moderate incorne households. . 100 percent of the funds will benefit households with inco'nies at t►r below.84 percent of the county median income le'v'61. 6. Location *f proposed Activities. Project activities will be located within the City Limits of Fairfax. 7. anticipated displacettient of persons or businesses. With the lead based paint hazard induction activities required with this year's funding, money has been budgeted to assist homeowners who may be temporarily relocat.eCl from their homes as part of the project. ThQ total amount budgeted is 25,0100 for a daily stipend, moving ex.pcnses, and storage of property. T'he amount will be allot-ated as each project requires.. t 866 1396 003103 h0 d-� !WCS-L,l SQ L-0 V_Z $. Plans to.assist those who are temporarily displaced Those who are reclwred to be temporarily relocated will be asked to.find.l>ou§ing that is Lead Safe,for which to be relocated until the rehabilitated hone has passed clearance, The city will pay up to five days of relocation funds and reimburse tho: rest of the funds once the fUll amount of days out of the house is known. If tho homeownor is to enter the Borne duzing relocation activity,funds are not awarded, Cvtneral de.wiption of the project. The project will provide for the rehabilitation of ten (10) owner-occupied houses, and the voluntary relocation of all participants in the City's target area" Home health and safety deficiencies will lie eliaminated resulting in decent,safe and affordable housing. Rehabilitation activities include electrical, plumbing, mechanical, siding, zoofs, windows and lead-based paint and_asbestos removal. Eligible households must meet the dousing Fund income gaidobrzes, the l oine to be assisted must be their principal residence and property insurance one the home is r eclusred Maximum federal.dollars to be spent per unit for rehabilitation costs is $24,999 plays $ 13,210 per house for Lead Based Faint 1F1azard Reduction. The federal funds will be secured by five-year forgivable loam. Following a question and,answer period,the Mayor closed the public hearing. Dill'Voss,Mayor ,�..�.,..�.. 17 -d I.856 SSE YDO I O� V40dJ VIVVS:O 4 FeOZ-01 IC-Z I. EXPENDITURES FOR NOWDEC 2003. JMS Transportation 2200.00 Citi Cards 84.50 Wellmark 771.05 City of Fairfax 29.29 Andrea Ryan 90.71 IA Rural Water 10.00 South Slope Telephone 840.95 Waste Management of IA City 6747.00 City Treasurer 984.48 MidAmerican Energy 295.59 Linn Co REC 2460.05 Fairfax Senior Citizens 500.00 Gazette 395.40 Airgas 93.16 CTS Textile Leasing 71.90 Cedar Rapids C&F 946.48 Greinger Well Service 250.00 Alliant 1460.99 Nancy Flickinger 276.84 Fairfax State Savings Bank 2555.02 I PERS 970.25 ECICOG 286.70 Colony Heating&AC 129.94 Cedar Rapids Welding 48.39 Bluestem Solid Waste Agency 48.85 Shelton Technologies 318.36 Schimberg 1008.05 House of Trophies 74.20 Linn Co Regional Planning Commission 233.00 Hill Harry 144.47 Radio Communications 10.00 Cortez Truck Sales&Equip 719.15 Sankot's Garage 1150.33 Keystone Labs 100.00 IA Prison Industries 638.12 Fauser Energy Resources 754.94 Staples Credit Plan 751.99 First American Wealth Management 9907.50 Hawkeye Fire&Safety 138.00 Custom Hose&Supplies 27.48 Dell Financial Services 2958.77 US Cellular 144.24 Office Express 334.83 Batteries Included 80.64 The Waterworks 24.00 Fareway 211.61 Mid-Land Equipment 321.74 Altorfor 30.72 Michael Todd&Co. 466.11 Advanced Water Technology 841.35 International Code Council 35.00 Carquest 111.07 LCTA 100.00 Hall&Hall Engineering 6387.38 Moyer&Bergman 6145.50 Linn Co Secondary Roads 17270.12 Nov. Salaries 7616.42 NOVEMBER RECEIPTS General 42962.07 Road Use 5866.38 Water 10881.06 Sewer 8298.72 Garbage 4303.28 TIF 27341.69 Housing Rehab 797.00 LOST-Water transferred to Capital Projects 80th ST 68.97 LOST-Property Tax Relief 66.94 LOST-Street 66.94 Fire Deptment Equipment Savings 8715.00 Library Savings 2.54 LOST-Water(outstanding accrued Interest) 59.19 General Fund CD Interest 32.29 NOVEMBER EXPENSES General 38189.94 Road Use 2608.61 Trust&Agency 120.00 Water 1011.86 Sewer 11268.77 Garbage 3315.00 Capital Projects 80th ST 2200.00 I EXPENDITURES FOR NOV/DEC 2003 JMS Transportation,sewer&utility easement........................................................2200.00 CitiCards, payroll subscription...................................................... ...............................84.50 Wellmark, health insurance.,.............................................................................................771.05 City of Fairfax, 110 Bluff Drive final utility bill...........................................................29.29 AndreaRyan,customer refund.....................................................................................30.71 AndreaRyan, customer refund...................................................... ..............................60.00 IowaRural Water,school..............................................................,...............................10.00 SouthSlope Telephone........ ......................................................... .............................423.35 Waste Management of IA City,November contract...............................................3315.00 CityTreasurer,28E PV Sewer Agreement.................................. ..............................984.48 MidAmerican Energy.................................................................... .............................295.59 LinnCounty REC.................. .....................................................................................816.90 FairfaxSenior Citizens, annual donation..................................................................500.00 Gazette,publications............ ....................................................... .............................469.40 Airgas,FD....................................................................................,..,. ................................93.16 CTSTextile Leasing,mat rental....................................................................................71.90 Cedar Rapids C&F,tires for uniloader...................................,..... ..............................946.48 Greinger Well Service, sewer pump repair................................ ...............................250.00 Alliant,utilities..............................................................................................................1460.99 Nancy Flickinger,October &November mileage......................................................276.84 Waste Management of IA City,December contract.................,...............................3432.00 Fairfax State Savings Bank,Fed W/H&FICA.........................................................2555.02 IPERS,tax....................................................................................... ..............................970.25 ECICOG,housing rehab program..............................................,. ..,...........................286.70 Colony Heating&Air Conditioning, pumphouse#3................................................129.94 Cedar Rapids Welding Supply,welding supplies......................... ...............................48.39 Bluestem Solid Waste Agency,yard waste..................................-...............................48.85 Shelton Technologies, service agreement....................................... .............................318.36 Schimberg, parts........................................................................... .............................1008.05 Houseof Trophies,USA Day..........................................................................................74.20 Linn County Regional Planning Commission,membership.,....................................233.00 BillBarry,FD..................................................................................................................4995 RadioCommunications,FD.............................................................................................10.00 Cortez Truck Sales&Equipment,parts.....................................................................719.15 Sankot's Garage,parts/repair................................................................,.....,.............1150.33 KeystoneLabs.................................................................................,.............................100.00 Iowa Prison Industries,signs/parts.............................................................................638.12 Fauser Energy Resources,FD-RUT/fuel.....................................,..............................754.94 Staples Credit Plan,October &November supplies/UPS shipping........................ 751.99 First American Wealth Management Group, GO Notes-Interest.......................9907.50 LinnCo REC,utilities...................................................................................................1643.15 Hawkeye Fire&Safety,fire dept................................................................................138.00 Custom Hose& Supplies,parts for sander............................... .-..............................27.48 Dell Financial Services, computer..............................................................................2958.77 USCellular, cell phones................................................................................................144.24 Office Express,paper/toner.».................................................................,.....,................334.83 BatteriesIncluded,fire dept..........................................................................................80.64 BillBarry,fire dept........,.....,........................................................... ................................65.97 TheWaterworks, salt......... -...................................................... ..................................24.00 BillBarry,fire dept.........................................................................................................28.55 Farewary,fire dep ................. ........................................................................................123.58 Mid-Land Equipment, case tractor............................................... .............................321.74 Altorfer,parts ..................................................................................................................30.72 SouthSlope,telephone..................................................................................................417.60 Michael Todd& Co.,snow plow parts........................................................................466.11 Advanced Water Technology,chemicals....................................................................841.35 Fareway,fire dept................... .......................................................................................88.03 International Code Council,membership....................................................................35.00 Carquest,generators....................................................................................................111.07 LCTA,trail membership..............................................................................................100.00 Hall& Hall, engineering............................................................................................6387.38 Moyer&Bergman................ ......................................................................................6145.50 Linn County Secondary Roads,28E Agreement NovemberSalaries......................................................................................................7616.42 RESOLUTION NO. 03-12-9-2 RESOLUTION AMENDING THE CURRENT BUDET FOR THE FISCAL YEAR ENDING JUNE 30,2004 WHEREAS, The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment to the budget and modifications proposed at the hearing. NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Fairfax,Iowa: Section 1. Following notice published on November 29,2003 and the Public Hearing held on December 9, 2003 the current budget (as previously amended)is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at the hearing. Section 2. The City Clerk is directed to submit these fortes to the Linn County Auditor on or before May 31, 2004. AND BE IT FURTHER RESOLVED,by the City Council of Fairfax, Iowa that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of ' 2004. AYES: NAYS: ABSENT: Mayor ATTEST: City Clerk u i RESOLUTION NO. 03-12-9-2 RESOLUTION AMENDING THE CURRENT BUDET FOR THE FISCAL YEAR ENDING JUNE 30, 2004 WHEREAS, The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment to the budget and modifications proposed at the hearing. NOW, THEREFORE,BE IT HEREBY RESOLVED by the City Council of the City of Fairfax,Iowa: Section 1. Following notice published on November 29, 2003 and the Public Hearing held on December 9, 2003 the current budget (as previously amended) is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at the hearing. Section 2. The City Clerk is directed to submit these fortes to the Linn County Auditor on or before May 31, 2004. AND BE IT FURTHER RESOLVED,by the City Council of Fairfax, Iowa that the Mayor and the City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of , 2004. AYES: NAYS: ABSENT: Mayor ATTEST: City Clerk RESOLUTION 6?3 .APPROVING PRELIMINARY PLAT WHEREAS, SELZER ENTERPRISES, INC. FIRST ADDITION TO FAIRFAX, IOWA, legal description as follows: In Township 82 North, Range 8 West, 5th P,M,, Section 16 thereof, a part of Lot 4 of the Irregular Survey of the NE 1/4 of the NW 114 of said Section. 16 (as recorded in the County Recorder's office,Linn County,Iowa,on page 38 of Irregular Survey Plat Book 4)described as follows: Beginning at a point which lies 310.5 feet north and 4.2 feet, S 89°27'30" W of the S.F. comer of said Lot 4; Said point being on the westerly right of way Iowa Highway 9149 and the north line of 112 acre Lot 3 as shown on page 17 of Irregular Survey Plat Book 4; Thence N 3°56'00" W., 330.18 feet along said right of way to an extension of the north line of Church Street,Town of Fairfax; Thence N 89°36'20" W., 125.02 feet along said extension; Thence S 0°18'10" E., 331.71 feet to the north line of said 112 acre lot 3;; Thence N 89°27'30" E., 145.78 feet to the point of beginning. Subject,however to easements and restrictions of record,has been filed with the City Clerk,Fairfax,Iowa, and after consideration,the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa and the ordinances of the City of Fairfax,Iowa; and, WHEREAS, the City Planning and Zoning Commission, Fairfax, Iowa, denied the recommendations from Hall and Hall Engineers;and, WHEREAS, the City Planning and Zoning Commission, Fairfax, Iowa, has recommended approval of the Preliminary Plat of Selzer Enterprises,Inc.First Addition to Fairfax,Iowa;and, NOW THEREFORE, be it resolved by the City Council of the City of Fairfax, Iowa, that said plat and dedications of said PRELIMINARY PLAT OF SELZER ENTERPRISES, INC. FIRST ADDITION TO FAIRFAX,IO` "A,be and the same is hereby acknowledged and approved on the part of the City of Fairfax,Iowa, and the Mayor and the City Clerk are hereby directed to certify this resolution of approval and affix the same to said plat as by law provided. Passed and approved this day of L 1 < C C AYE" NAY ABSENT(..., rAzw Bill Voss,Mayor ATTEST: Mary Pacha, City Clerk RESOLUTION TRANSFER OF 20,02 LOCAL OPTION SPECIAL REVENUE MONIES FINAL PAYMENT TO THE CITY FROM: TO; Local Option Special Revenue Fund $66.94 Local Option—Property Tax Relief Savings Account $66.94 Local Option Special Revenue Fund $66.94 Local Option—Street Improvements Savings Account$66.94 Passed and approved this day of Ql! , , _ AYE ), NAY U ASSENT r , T� Bill Voss,Mayor ATTEST: Mar Pac ,City Clerk RESOLUTION ' TRANSFER OF 202 LOCAL OPTION SPECIAL REVENUE MONIES FINAL PAYMENT TO THE CITY FROM: TO: Local Option Special Revenue Fund $66.94 Local Option—Property Tax Relief Savings Account $66.94 Local Option Special Revenue Fund $66.94 Local Option—Street improvements Savings Account$66,94 Passed and approved this day of _�? �a AYE NAY 'L ABSENTr-"' Bill Voss,Mayor ATTEST: Mar Pack ,City Clerk RESOLUTION C-3 TRANSFER OF 2002 LOCAL OPTION SPECIAL REVENUE MONIES FINAL PAYMENT TO THE CITY FROM: TO: Local Option Special Revenue Fund $66,94 Local Option—Property Tax Relief Savings Account $66,94 Local Option Special Revenue Fund $66.94 Local Option—Street Improvements Savings Account$66.94 Passed and approved this day of AYE NAY ABSENT�� `t Bill Voss,Mayor ATTEST: Mar PacIf , City Clerk RESOLUTION �loZ"� C' ESTABLISHING 2004/2005 LOCAL OPTION SPECIAL REVENUE SAVINGS ACCOUNTS WHEREAS, Resolution 03-03-17-1 designating the percentage of local sales and services tax revenues to be devoted to property tax relief in the event such tax is in-uposed in the City of Fairfax, Linn County,Iowa,and designating the proposed use of the remainder of such revenues;and, WHEREAS, Resolution 03-03-17-1 stated the specific purposes for which the revenues shall otherwise be allocated are 40% sewer improvements, 40% street improvements and 20% any lawful purpose of the City;and, WHEREAS,the voters approved the measure on June 10,2003,and, WHEREAS, the local sales and services tax revenues shall commence on January 1, 2004 and having a sunset date of December 31,2005;and, WHEREAS, establishment of separate fund accounts are required to account for all receipts and expenditures;and, WHEREAS,the savings accounts will be established at Fairfax State Savings Bank as 2004/2005 Local Option — Sewer Improvements, 2004/2005 Local Option — Street Improvements and 2004/2005 Local Option—Any lawful purpose of the City;and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of AYE 00't- NAY �l ABSENT° � � <1.LL. Bi Voss,Mayor ATTEST: Mary ch ity Clerk RESOLUTION l l ESTABLISHING 2004(2005 LOCAL OPTION SPECIAL REVENUE SAVINGS ACCOUNTS WHEREAS, Resolution 0j3-03-17-1 designating the percentage of local sales and services tax revenues to be devoted to property tax relief in the event such tax is imposed in the City of Fairfax, Linn County,Iowa, and designating the proposed use of the remainder of such revenues; and, WHEREAS, Resolution 03-03-17-1 stated the specific purposes for which the revenues shall otherwise be allocated are 40% sewer improvements, 40% street improvements and 20% any lawful purpose of the City; and, WHEREAS,the voters approved the measure on June 10,2003; and, WHEREAS, the local sales and services tax revenues shall continence on January 1, 2004 and having a sunset date of December 31,2005; and, WHEREAS, establishment of separate fund accounts are required to account for all receipts and expenditures; and, WHEREAS,the savings accounts will be established at Fairfax State Savings Bank as 2004/2005 Local Option — Sewer Improvements, 2004/2005 Local Option — Street Improvements and 2004/2005 Local Option—Any lawful purpose of the City;and, NOW, THEREFORE, RE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day ofL 'r ' ,n� AIE NAY f 7 ABSENT",:A I� voss,Mayor ATTEST: Mary ach ity Clerk RESOLUTION ( .J ESTABLISHING 200412005 LOCAL OPTION SPECIAL REVENUE SAVINGS ACCOUNTS WHEREAS, Resolution 03-03-17-1 designating the percentage of local sales and services tax revenues to be devoted to property tax relief in the event such tax is unposed in the City of Fairfax, Linn County,Iowa, and designating the proposed use of the remainder of such revenues; and, WHEREAS, Resolution 03-03-17-1 stated the specific purposes for which the revenues shall otherwise be allocated are 40% sewer improvements, 40% street improvements and 20% any lawful purpose of the City; and, WHEREAS,the voters approved the measure on June 10,2003; and, WHEREAS, the local sales and services tax revenues shall commence on January 1, 2004 and having a sunset date of December 31,2005;and, WHEREAS, establishment of separate fund accounts are required to account for all receipts and expenditures; and, WHEREAS,the savings accounts will be established at Fairfax.State Savings Bank as 2004/2005 Local Option - Sewer Improvements, 2004/2005 Local Option - Street Improvements and 2004/2005 Local Option-Any lawful purpose of the City;and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of AYE L�4-J �0 ' , NAY 7 ABSENT"� Lr - -- -- - ]Eli Voss,Mayor ATTEST: Mary ach ity Clerk RESOLUTION . TRANSFER OF DESIGNATED FIRE DEPTMENT AND LIBRARY FUNDS The funds below were allocated for purchases from July 1,2003 tbrough November 30,2003 to be transferred to the designated account. FROM: FROM: Fire Department(Savings Withdrawals) Library('Savings Withdrawals) Camera Fund$280.62 Edna Hositetter Estate$2,340.00 Dean Hamilton Memorial 12.61 Mary Boland Memorial$240.00 Ernest Buresh Memorial 15.00 Francis Jandek Memorial$12.00 Vernon Kucera Memorial$50.00 Library Gifts&Bequests Larry Exline Memorial$50.00 Savings Account(Quilt Raffle) Bernice Mulherin Memorial$100.00 $325.00 Rosetta Brecht Memorial 100.00 Doug Selzer Memorial$120.00 Lynn Stallman Memorial$128.60 Orrie Waycoff Memorial$429,00 Edward Snell Memorial 471.13 Don Benish Memorial$30.00 John Harover Memorial$354.95 Equipment Fund Savings Account$10,248.95 Track Fund Savings Account$6,498.00 TO: Fire Department Other Financing Uses (Deposit to General Fund of City)$18,888.86 Library Other Financing Uses(Deposit to General Fund of City)$2,917.00 Passed and approved this day of w z 2o AYE NAY ABSENT .`. BC i11 Voss,Mayor ATTEST: Mary acha, ty Clerk RESOLUTION �. - "�'- , TRANSFER OF DESIGNATED FIRE DEPTMENT AND LIBRARY FUNDS The funds below were allocated for purchases from July 1, 2003 through November 30,2003 to be transferred to the designated account. FROM: FROM: Fire Department(Savings Withdrawals) Library(Savings Withdrawals) Camera Fund$280.62 Edna Hostetter Estate $2,340.00 Dean Hamilton Memorial$12.61 Mary Boland Memorial$240.00 Ernest Buresh Memorial$15,00 Francis Jandek Memorial$12.00 vmon Kuse-raMemorial X50..00, _Library 'if &bequests------ ---------- ----------- Larry Exline Memorial$50.00 Savings Account(Quilt Raffle) Bernice Mulherin Memorial$100,00 325.00 Rosetta Brecht Memorial 100.00 Dou g Selzer Memorial$120,00 Lynn Stallman Memorial$128.60 Orrie Waycoff Memorial$429.00 Edward Snell Memorial$471.13 Don Benish Memorial $30.00 John Harover Memorial $354.95 Equipment Fund Savings Account'$10.248.95 Truck Fund Savings Account a6,498.0 0 TO: Fire Department Other Financing Uses (Deposit to General Fund of City) $18,888.86 Library Other Financing Uses(Deposit to General Fund of City)$2,917.00 Passed and approved this day of 1w"-M . 1 AYE 1 r. NAY ABSENT ` `r �f Bill Voss,Mayor ATTEST: Mary acha, • ity Clerk RESOLUTION TRANSFER OF DESIGNATED FIRE DEPTMENT AND LIBRARY FUNDS The funds below were allocated for purchases from July 1,2003 through November 30,2003 to be transferred to the designated account. FROM: FROM:: Fire Department(Savings Withdrawals) Library('Savings Withdrawals) Camera Fund$280.62 Edna Hostetter Estate$2,340.00 Dean Hamilton Memorial$12.61 Mary Boland Memorial$240.00 Ernest Buresh Memorial$15.00 Francis Jandek Memorial$12.00 --Vernon e-r-a-Memorial 9 0 -Library-C.aifts-&-Bequests - — Larry Exline Memorial$50.00 Savings Account(Quilt Raffle) Bernice Mulherin Memorial$100..00 ,$325.00 Rosetta Brecht Memorial$100.00 Doug Selzer Memorial$120.00 Lynn Stallman Memorial$128.60 Orrie Waycoff Memorial$429.00 Edward Snell Memorial $471.13 Don Benish Memorial$30.00 John Harover Memorial$354.95 Equipment Fund Savings Account$10,248.95 Truck Fund Savings Account$6,498.00 TO: Fire Department Other Financing Uses(Deposit to General Fund of City) $18,888.86 Library Other Financing Uses(Deposit to General Fund of City) $2,917.00 Passed and approved this y of AYE ..�L)I'Li , o_ '1 � "t': l L'f � ✓,C c?.L� ;'� f'1? F I`3_ NAY ABSENT `� •�,r�' I Bill Voss,Mayor ATTEST: 4Maryha, 'ty Clerk RESOLUTION TRANSFER OF 20,02 LOCAL OPTION SPECIAL REVENUE MONIES PAYMENT OF 28F AGREEMENT WITH LINN COUNTY RESHAPE/REROCK SOUTHVIEW ROAD FROM HWY 151 TO ST.PATRICK'S ROAD FROM: Local Option—Street Improvements Savings Account$17270.12 TO: General Fund---Transportation$17270.12 Passed and approved this day of___ r�'.,� �� •� 1 AYE NAY ABSENTc --- ]Bill Voss,Mayor ATTEST: 4MarPac RESOLUTION ("�2 ZZ_ TRANSFER OF 200 2 LOCAL OPTION SPECIAL REVENUE MONIES PAYMENT' OF 28E AGREEMENT WITH LINN COUNTY RESHAP'EIREROCK SOUTHVIEW ROAD FROM HWY 151 TO ST.PATRICK'S ROAD FROM: i Local Option—Street Improvements Savings Account$17270.12 TO: General Fund—Transportation 1.7270.12 PP Y Passed and approved this day of AYE ( � �1 1 1 i z"v � 2 f' 'J NAY C4. ABSENT!`, . Bill Voss,Mayor ATTEST: C 9 Mar Pac City Clerk RESOLUTION , f TRANSFER OF 2002 LOCAL OPTION SPECIAL REVENUE MONIES PAYMENT OF 28E AGREEMENT WITH LI;NN COUNTY RESHAPEAREROCK SOUTHVIEW ROAD FROM HWY 151 TO ST.PATRICK'S ROAD FROM: Local Option—Street Improvements Savings Account$17270.12 TO: General Fund—Transportation$17270,12 Passed and approved this day of f AYE ;�`� 0 f;, f 1 NAY ABSENT�� 11! B ll Voss, Mayor ATTEST: J Mar Pacl� City Clerk I 57 =5 4 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of LINN County, Iowa: The City Council of Fairfax in said County/Counties met on December 9,2003 ,at the place and hour set in the notice,a copy of which accompanies this certificate and is certified as to p'ubfication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against the amendment. The Council,after hearing all taxpayers wishing to be heard and considering the statements made by them,gave final consideration to the proposed amendments)to the budget and modifications proposed at the hearing,if any. thereupon,the following resolution was introduced, RESOLUTION No. 03-12-09-2 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2004 (AS AMENDED LAST ON ) Be it Resolved by the Council of the City'of Fairfax Section 1. Following notice published November 29,2003 and the public hearing held, December 9,2003 the current budget(as previously amended)is amended asset out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes evied on Property 1 ` 203,428 0 203,428 Less:iLincotleotted Property Taxes-Levy Year 2 0 0 0 Net(current Property Taxes 3 203,428 0 203,428 Detinquernt Property Taxes 4 0 0 0 TIF Revenues 5 164,000 0 164,000 Other City Taxes 6 47,235 0 47,235 Licenses&Permits 7 10,000 0 10,000 Use cf Money and Property 8 11,000 0 11,000 Intergovernmental 9 172,154 60,000 232,154 Charges for Services 10 219,630 0 219,630 special Assessments 11 0 0 0 Miscellaneous 12 0 0 0 Other Financing Sources 13 174,000 95,025 269,025 Total Revenues and Other Sources 14 1,001,447 155,025 1,156,472 Expenditures&Other Financing Uses Pulalic Safety 15 105,976 :50,783 156,759 Pubhcworks 16 132,466 69,036 201,502 Health and Social Services 17 0 0 0 Culture and Recreation 18 78,290 60,099 138,389 Community and Economic Development 19 11,000 61,023 72,023 General Government 20 115,015 31,783 146,798 Debt Service 21 0 234,025 234,025 CapitallPmajects 22 0 358,377 358,377 Total Government Activities Expenditures 23 442,747 865,126 1,307,873 Business Type 1 Enterprises 24 384,700 28,102 412,802 Non-Program 2 5 • --- --': .... Total)Gov Activities 8 Business Expenditures 26 827,44 893,228 1,720,675 Transfers Out 27 174,000 95,025 269,025 Total Expenditures/Transfers Out 28 1,001,447 988,253 1,989,700 Over :.:.:.:. :.:::.:.:: :;:;:;:;:;:::::.;::••:•••: Excess(Revenues&Other Sources (Under)Expenditures/Transfers Out 29 0 -833,228 -833,228 Beginning Fund Balance July 1 30 907,0341 01 907,034 Ending(Fund Balance June 30 31 907,034 -833,2281 73,806 Passed this day of (Day) fA?9J'nti'�i'Yeaar) �i ._ SIgnafure Signature City Clerk/Finance Officer Mayor 57 =544 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of LINN County, Iowa: The City Council of Fairfax in said County/Counties met on December 9,2003 ,at the place and hour set in the notice,a copy of which accompanies this certificate and is certified as to publication.Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against the amendment. The Council,after hearing all taxpayers wishing to be heard and considering the statements made by them,gave final consideration to the proposed amendments)to the budget and modifications proposed at the hearing,if any, thelreupon,the fallowing resolution was introduced. RESOLUTION No. 03-12-09-2 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2404 (AS AMENDED LAST'ON } Be it Resolved by the Council of the City of Fairfax Section 1. Following notice published November 29,2003 and the public hearing held, December 9,20'03 the current budget(as previously amended)is amended asset out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes Levied on Property 1 203,428 0 203,428 Less:.Uncollectled Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 203,428 0 203,428 Delinquent Properly Taxes 4 0 0 0 TIF revenues 5 164,000 0 164,000 Other City Taxes 6 47,235 0 47,235 Licenses P&Permits 7 10,000 01 10,000 Use of Money and Property 8 11,000 0 11,000 Intergovernmental 9 172,154 60,000 232,154 Charges for Services 10 219,630 0 219,630 Special Assessments 11 0 0 0 Miscellaneous 12 0 0 0 Other Financing Sources 13 174,000 95,025 269,025 Total Revenues and Other Sources 14 1,001,447 155,025 1,156,472 Expenditures&Other Financing Uses p 5 Public Safety 15 105,976 50,783 156,759 PublicWorks 16 132,466 69,036 201,502 Health and Social Services 17 0 0 0 Culture and Recreation 18 78,290 60,099 136,389 Community and Economic Development 19 11,000 61,023 72,023 General Government 20 115,015 31,783 146,798 Debt Service 21 0 23'4,025 234,025 CaptaiProjects 22 0 358,377 358,377 Total Govemment Activities Expenditures 23 442,747 865,126 1,307,873 Business Type/Enterprises 24 384,700 28,102 412,802 Non-Program 25 Total l Gov Activities&Business Expenditures 26 827,447 893,228 1,720,675 Transfers Out 27 174,000 95,025 269,025 Total l ExlpendituresrrransfersOut 28 1,001,447 988,253 1,989,700 Excess Revenues&Other Sources Over (under)Expendituresrrransfers Out 29 0 -833,228 833,228 Beginrting fund Balance July 9 30 907,034 d 907,034 Endiing IFund Balance June 30 31 907,034 -833,228 73,806 Passed this day of (flay) vn:BXrNWIr,Y Signature Signature City CterklFinance Officer Mayor 5 '7 =5 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of LINN County,Iowa: The City Council of Fairfax in said CountylCounties met on December 9,2003 ,at the place and hour set in the notice,a copy of which accompanies this certificate and is certified as to publication.Upon taking up the proposed amendment,it was considered and taxpayers'were heard for and against the amendment. The Council,after hearing all taxpayers wishing to be heard and considering the statements made by them,gave final consideration to the proposed amendment(s)to the budget and modifications proposed at the hearing, if any. thereupon,the following resolution was introduced. RESOLUTION No, 03-12'-09-2 A.RESOLUTION AMENDING THE CURRENT'BUDGET FOR THE FISCAL YEAR ENDING JIIUINE 30, 2004 (AS AMENDED LAST ON ) Be it Resolved by the Council of the City of Fairfax Section 1. Following notice published November 29,2003 and the public hearing held, December 9,2003 the current budget(as previously amended)is amended asset out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Taxes Levied on Property 1 '203,42$ = 0 203,428 Less:iUncoiloctted Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 203,428 D 203,428 Delinquent(Property Taxes 4 0 0 0 TIF Revenues 5 164,000 0 164,000 Other City Taxes 6 47,235 0 47,235 Licenses&Permits 7 10,000 01 10,000 Use of Money and Property 8 11,000 0 11,000 Intergovernmental 9 172,154 64,000 232,154 Charges for Services 10 219,830 0 219,630 Special Assessments 11 0 D 0 Miscellaneous 12 0 0 0 Other Rnancing sources 13 174,000 95,025 269,025 Total Revenues and Other Sources 14 1,001,447 155,025 1,156,472 Expenditures ndituires&Other Financing Uses _ Publtic Safety 15 105,976 50,783 156,759 Public Works 16 132,466 69,036 201,502 Heatth.and Social Services 17 D 0 0 Culture and Recreation 18 78,290 60,099 138,389 Community and Economlc Development 19 11,0()0 61,023 72,023 Gemral Government 20 115,015 31,783 146,798 Debt SerAce 21 0 234,025 234,025 Capital Projects 22 0 358,377 358,377 Totat Government Activities Expenditures 23 442,747 865,126 1,307,873 Business Type t Enterprises 24 384,700 28,102 412,802 of ram 25 .:.:.:.:.:.:.:.:.:.:. cn Pr � Total Gov Activities&Business Expenditures 26 827,447 893,228 1,720,675 Transfers Out 27 174,000 95,025 269,025 Total Expenditures/TransfersOut 28 1,001,447 988,253 1,989,700 ou ces Over Excess Revenues&Other S r ........... (Under)Expenditures/Transfers Out 29 : :: 833,228 -833,228 Beginning Fund Balance July 1 30 907,0341 01 907,034 Endingi Fund Balance,tune 30 31 907,034 -833,228 73,806 Passed this day of (Day) m lhlYear) Signature Signature City Clerk/Finance Officer Mayor 2:��2 PM City of Fairfax 06102104 Balance Sheet Accrual (Basis As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund 114,995.53 Sewer Fund 40,944.85 Total Certificates of(Deposit 155,940.38 Checking Account General Fund 345,379.97 Special Revenue Housing Rehab 3,130.30 Road Use Tax 27,982.70 TIF Fund 85,844.39 Local Option Tax 133.88 Total Special Revenue 117,091.27 Debt Service Fund 56,801.17 Capital Project - $465,000 GO Library Building 46,482.29 City Hall Roof 3,967.31 Excess 2,694.79 Cost of Issuance 682.49 Total Capital Project - $465,00... 53,826.88 Enterprise Fund Water 14,641.81 Sewer 42,965.32 Garbage 31,72377 Capital Projects $450,000 Bond 2,512.97 Hall & Half Project 25,877.27 Water Main Reconstruction 5,759.50 Iron Filtration Plant 39,645.64 Total Capital Projects 73,795.38 Capital Project 80th St 58,120.41 Trust & Agency 28,082.71 Total Enterprise !Fund 249,329.40 Total Checking Account 822,428.69 Savings Accounts-SIRF Arbor Team 1,025.74 Page 1 2:22 RIM City of Fairfax 06/02104 Balance Sheet Accrual Basis As of December 31, 2003 Dec 31, 03 FD Equipment Regular Savings 19,082.48 Camera Fund 280.62 Memorial Fund 3,996.80 Total FD Equipment 23,359.90 FD Truck Fund 30,933.93 FD Fireworks 5,438.72 Library Gifts & Bequests Memorials 10,814.59 Library Gifts & Bequests - Ot... 10,606.70 Total Library Gifts & Bequests 21,421.29 Local Option Sales 'Tax Property Tax Relief 32,015.10 Street Improvements 32,292.06 Total Local Option Sales Tax 64,307.16 Total Savings Accounts-SRF 146,486.74 Total Checking/Savings 1,124,855.81 Total Current Assets 1,124,855.81 TOTAL ASSETS 1,124,855.81 LIABILITIES & EQUITY Equity Opening Bal Equity 1,376,842.28 Net Income -251,986.47 Total Equity 1,124,855.81 TOTAL LIABILITIES & EQUITY 1,124,855.81 Page 2 2:22 PM Certificates of Deposit 06/02/04 Balance Sheet Accrual l Basis As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings General Fund Library 10274 7',362.58 10679 6,798.40 11239 9x457,61 Total Library 23,618.59 Park 10180 12„033.91 11240 "1„210.60 11605 2',316.01 Total Park 15,560.52 Policy&Administration 11870 21256.67 10681 6,798.40 11242 8,474.15 11241 12,,105.92 11468 5„742.98 Total Policy&Administration 35,378.12 Transportation 10680 6,798.40 11606 23„507.54 11999 7„711.19 11243 R 2,421.17 Total Transportation 40,438.30 Total General Fund 114,995.53 Sewer Fund 10967 6,204.65 11604 34,74020 Total Sewer(Fund 40,944.85 Total Checking)/Savings 155,940.38 Total Current Assets 155,940.38 TOTAL ASSETS 155,940.38 LIABILITIES & EQUITY Equity Opening Bal Equity 154,403.74 Net Income 1,536.64 Total Equity 155,940.38 TOTAL LIABILITIES&EQUITY 155,940.38 Page 1 ` -_ ic PH con L' -n7 -21 IN UD -25 w F-1 En 12, So F-4 ts fp 4c -171 —1 Iz iz- q-4 � P.4 't P4 P64 Ln, Cd 0 cn CZ V V) 00 44 0 7� L H r 4 2.25 PM Certificates of Deposit 06102104 Balance Sheet Accrual Basis As of October 31, 2003 Oct 31,03 ASSETS Current Assets Checking/Savings General Fundl Library 10274 7,280.81 10679 6„727.90 11239 9„380,90 Total Library 23,389.61 Park 10180 11,880.24 11240 1,199.30 11605 2,294.38 Total Park 15,373.92 Policy &Administration 11870 2,224.38 10681 6„'7 27.90 11242 8,395,02 11241 11„'992.88 11468 5„742.98 Total Policy&Administration 35,083.16 Transportation 10680 6,727.90 11606 23,288.03 11999 7,7'11.19 11243 R 2,398.56 Total Transportation 40,125.68 Total General Fund 113,972.37 Sewer Fund 10967 6,154.32 11604 34,415.81 Total Sewer Fund 40,570.13 Total Check!ngl'Sayings 154,542.50 Total Current Assets 154,542.50 TOTAL ASSETS 154,542.50 LIABILITIES & EQUITY Equity Opening Bal Equity 154,403.74 Net Income 138.76 Total Equity 154,542.50 TOTAL LIABILITIES & EQUITY 154,542.50 Page 1 l STATE OF IOWA County of Linn ss. G1T'F: Fr AIF.AX 14EGUIL kFf Gt}UNCIL.MEETING T8lESt01.'Y,;t}-CET1l®ER 9. 2003. Mayan .loss called:the meeting to order at 7:03 PM Council members prosenf Beer;' Frieder,'- Ekstrom & Wainwright. ;Council. member absent S6d Also prosenj numerous agenns..Mollom Beer 2nd ial Ren ri aPpreY4. l Joe IHiadky, being duly sworn on oath, do state that I am agenda-& Cterk's::Financial::Reports Ave 4' 1122 Motion zD tow rotinc;Meet;��Mrris,Aye the publisher of THE GAZETTE, a. daily newspaper of 4 MC_ Mayor Voss declared the -Public wing on the application for housinc_i funds trim tffe Iowa,;:Department of Economic general circulation In Linn County„ Iowa. The notice, a I?eveloprrtent upon 7:05 PM Lisa-Marfe Gar lick of ECICi'3G had addressed .file (9) printed copy of which is attached, was inserted and poi.tsa how,the heed for the Protect was published' in THE GAZETTE newspaper in the i �ue�s} of identified„ source & manner of funding for pro{eCt,.-:date application.will be:submitted;: amount of lederat funds to be requested;. portion.:;of federal funds benefiting stow :& - moderate iinconne households,focaffOil Of prd posed activities,8111ECipated.:displacOment of Persons.or businesses plans to assist those: Dec. 24 20 c3 who np are lenoea.D.V displaced & general description of the project,`Theree being no. objections Mayor.Voss. the Public The reasonable fee for publishing said notice is $102.15 Hearing closed 7;11 PM. Motion Beer 2nd Ekstrom approve RESOLUTION 03-12-9-1 to Commit local monetary.support & authorize apPlicalioin to the Iowa Department of Eco nomft Development Housing Fund Roll Call Vote Ave 4 MC-.-Motion Beer 2nd Ekstrom" autt be ding Mayor Voss to Sign the appiica -- tion for housing funds Aye 4 MC::Sheriff, report,wVas giv&h. Chief Sankot & City Clerk addressed the Council on thez options of selling of the 1969 oinal tanker 1.?7. pumper:& 19he Signed 'rind sworn to before, rile on Dec. 24 , 20 03 i Internatfoiinat frutk Ina resolution:for the . i 1 January meetinswtll state She proceeds from by Joe Hladky. the safe of fhe fire trucks w(11 go back la the fire deoartirrnent & will be:used towards the purchase of an air compressor far filling air.- packs: stnar`e.bbtffes- Moffon E§ksfrdm grid Beer:. get the best price that the fire department&the city can get for the Vehicles Aye Beer, Frieda. & Ekstrom Nay none . Abstain Waxnviright MC.:Chief Sankot gave fire department report There are now two (2) positions for:Assistant:Chief. Lynn Miller Notary ublic in and f&the State of Iowa .is the opresenlative for the 911 Board far the Cith of rairfa):Discussion for compensaifon on atfeinding rpeetings !Notion W'ainwrighf 2nd Ekstrom Jo'open the Public Hearing an the rezoning application Of'Union Pacific Ave 4 MC Mayor Voss declared the PUblld Hearing open at.726 FFM.Councilors Frieder & Wainwright read&discussed the ten (10 conditioins, purposed to Union Pacific Union ` Pacific reptied:back unable to agree on the 'it for above from , 20 iintuation of..'the number of tracks, the mfnirfii m tree-hecght & number af.rows of trees;fo buffer sound in the area not to have the open ended access df what can be GAZETTE COMMUNICATIONS, INC. � trans.parted a3 offerir9 510000 €.stead of The purposed 520,1100 for any additional equip- ment: .ocessarV for Haz-Mat personnel. Councilor Frteden stated we need to be concerned fior the safOY.:of the City.Discus sion:on creating ordinances involving grain spillage & rodent ,control The.::condiljonal ;tens Ilhat YNere ornjtted from the current. proposal are:.'.flooding problems;:. legal & : By engineering expenses.for.rezoning&onforce-; B mer of payment of attorney fees in regards 10:a.nv future:,lawsuits.Discussion do meeting:. with Linos County & enforcement:concerns, Mohan(Beer 2nd Frieden for continuance of the Public Hearing to the next reVIVIY scheduled cgti.cil meeling - Tues. Jan 13, 2004 Ave 4.MC-Mayor Voss.opened the PUEitic Hearing on Fly 2003-21104 Budget Amendment at 7,52 PM.Reasons for amend- ing:;were discussed. Thera being':no obtec lions.. Voss closed the Public Hearin5 at 7:54 PM•:Motion Beer.2nd Wainwrlght. approve RESOLUTION; 03-T2-9-2 Budget;. gnrrtnent'#or !Y:?003 2004 Roll Gall Vole: emd Ave 4 MC„ Ken& Karla Cola fed discussion.:.. about ca,ncams of the Speed of traffic safetV' of 611dran&..What can.be resolved regarding the Lnnn County connection of Suriso!Drive tq` — — The: City of Fairfax_ Dave Selzer & one � � JUN �� Kopeckv ted discussion on reasons net to have any street reservation or easement rat , reslrteflons to the Prelii'nj.arY plat of Selzer: Enierprises,.;tnc First::Addition'for Fairfax) �'� �� Iowa. Motion:.W,ainwrighl 2nd Ekstrom ao prdVe RESOLUTIGN:03 12 9-3 preliminary. plat of Selzer:Enterprises Inc.First Addition to Fairfax, l9wa Roll Call Veto Aye 4`MC.... Motion Wainwright 2nd Ekstrom:to remove. from the iabie building permit: far Dairy ! queen Ave` I MC.:Motion Wainwright 2nd Ekstrom approval of building. permit for' Crafty tuner Ave 4 MC. Mahon Wainwrighl 2nd fleet approval Of Star .Bar i Grill liquor , _r _.. ( Bran A41— shore:the''.C lerk're-:: area: C ueCnon Cervert'JaskevPfie:MaYOr. & Councr! Pv appoint Jacob a„rgraferr:iu the Library i3oartl;He is filing the term:Of Jim: �ayne;�MOlion:EksPrvm Znd:Seer Pff::appoinf.�:: Jacob-f,largrafoif�fo fhe LibrarySoarrp_.:AYeq:-:- MC. DfS l255i0n on IibrarY'budget POr'next: fiscal;yaar. Vernon gave the 17brarY report; rncreased numbers in pa?ronage, repairs On DOC-2 building&,the library:-Will be:ctosed on: Dec. 24;& Dec. 37, 2003. 17iseussion on the. deferm'nation of.a curve c interne the where`.Church ST: & Fairfax RD,;meet, MOPivn Frieden:2nd.Ekstrom O table arrmeet .mg Stop atio rfro, d:.�Ordinance un14 there is-:.. amend- notification from Captain Haendler, LC :Sher-:. ff s,Depf:; for this determination, Ayo"Sher;. LUTIO Beer 2nd WainWrigh)approve RESO-" LsbUrSe enj) Local transfer of 2002;ffinal:: disbursement) Local Option Special Revenue,c 2nd. s Roll Call Vote AYe 4 C.Motion Beer 2nd Ekstrom...approve RESOLUTION, 03 12-9-5 esfablishing 2004-260-5 Local Option :Spedaf..Revenue:Savings Accoanfs'ReiiF:Calf: Vote Aye 4.MC. Mahon Pried 2nd:Wkain- Wright approve;RESOLU7tON 03-12-in transfer of fire dept;:&library funds(Roll C`at! Vote Ave 4 MC..Maifon Frieden 2nd Beer 2002 v Local.Optfon b ee031m rdv Iransfer Of payment Of 28E.Agreement wpth'eMents.for: Rolf Calf VOte Ave 4. Ll"'inn Cpunty Mayor.Motion Wainwrighti2nd Eksrtromap 9. prove[ of.claims presented Ave 4 MC'.A No.maFf Was given:ftom Councilor Ekstrom ut re.aneexafi report given. E?I cession on ruPure anrWith on. Shane Novak d isc usse$J t?d Fri s with his water, Mvtfdra Ek,sIrb 2nd Frieden iO adiourit meetinyaf 8:45 ka t - Ave 4 MC, Sill 1FOSS, Mayor Maey Paeha, C))y r Ferk (YCPENOI CURES F()R 110Vt S 2bg13 1MS Transportatfan Of Cards 2200.f)Q. S^lellMark 84 56 City of Fa)rfax Andrea RYan'.4 to Ruraf Water 9071`: Soufh Stope Telephone 1000s bYw e Mana9erklerrt Of[A Cdy. 84095 Cd Treasurar', 6147.f)tk i merrcar. nergy 984-49 295W59,:: sn r Co Ot Fir Serarar�PFr�errs Zdt6dF,�iS-' # fie . 500 00 E frig 469;46 '�Textrla t easing Cetlar Rapids CBrF 77 911 Grainger WeIF Service 946,48 Affiartt 25t¢.tSO . . M1lOncy Flickinger P461,99: Fairfax State Savings Bank 276.84 IPERS 2555 02 Ok)rIY 9'70.25 COIartY Heating&AC _ 286-T0.: Cedar Rapids welding 129,94- Blues9em Solid Waste Asericv 48.39: Shelton Techndlo ant 48.85 1 SChimberg 3T&85 House Of Troph)es 1008„85 Linn Co Regional Planning CommissfOr 74 20 233.00 Bill Barry Ratlid:Communicalions )44.47 COrtez::Truck Sa)esBEqulp Lp.Ofy K.- - -'s Garage 7,79'.)5 eysfone Labs 1150„33 TA Prison lndust,61O 1-00 O0 „ Fausee Energy Resources 638.12 Slaples:Credif P)ar: 754x94 „ Firs!American Weafih Marta a 751° aWkOVe F)re&Safety 9 meal 4907.50 CustOm'Hose&Supples 738.0,0 t3ef!Financial Services 27.411 195 Ce7lufar 2958.77,. Batfenes lncfuded 144,24 The Waterworks 334,83 ..FareWay::. 80.64 tLTtd.Land 24.00 Altarfet Equipmenr 21,6T M7chaetT0 dd& 32134 AdYanced.WaterTechnolagy 3872 lrTternafional Code Council 66.11 Carq�est 84T:35 L.CTA 35:00 11&Hall Engineering. TTT.00, +Vloyet&Ber 100.0 0i xnrlCi?Seco da 6387;38' ry Roads 6T45.50 PjOv.Salaries 17270.12 f 9MBE12 RECEtP75 7616:42 Garteraf:::.: Road use 42962.U7 : . water 5866.07 Seaver 108663 TrF.. ge 8298.72 7'FF 4303.28 Ffausfng Rehab 27341,69 LUST-Water transferred fo 797.00: Caprfat prefects 80th ST LOST-PropertY Tax Retie F 68.97' .' LOST-Sireef 66.94 ; Fic2 ry savi ni Equipment Savings 66.94` Library Saofngs 8715.00: LOST Water ("6 standing 2.54 accrued lnferest) General.:Fund CO Interest 59.19 -: NOVEMBER Genera( EXPENSES 32.29 Roar}Use 38189.94 Tr MA -:. 2648.61 - Water 120.00 SOW"a 1011.86 Garbage 112SB.J].' Capital Praiecfs 80th ST 33F5.00 99nn n� STATE OF IOWA County of Linn ss. I, Joe Hladky, being duly sworn on oath, do state that 1 am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn County, Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper in the issue(s) of Nov. 29 20 03. The treasonable fee for publishing said notice is $ 92.00 Signed and sworn to before me on Nov. 29 , 20 03 , by Joe Hladky. Notary blic in and f the State of Iowa Received payment for above from , 20 GAZETTE COMMUNICATIONS, INC. By JOAN U a� I I .-. .. .. . ... .. . -111 .1. ..... ' I ... . . . . ..... . . .. .. .. . I I 11 -.1. . .. .. .. . .. . . " ��::::.:::.I . ... ... .� � NOTICE 3F , LI HEAIZtt�fa; AI4AENl]I4ElUT CYF t;LtRREtdTITY�t1t7CET Thee C1fy,Councii of Fairfax: to L1N(V, wall.meeE..a.t. F_ irlax Cit Half:I I at `7:bD PM an F3ectstnlxer 9,2D03 for ttte purpose of amending the current I get of the city for tFte fiscal year ending June 3D, �ff4 1. rw��r by changing estimates'of revenue and expenditure apprropriations in the following functions for title reasons gtven Additicenat Mail is available at the city cleWs Offf shcr"Ig revenues end expenditures by fund tylpe I . # acti`tty. dotal Eli lget Tc# t.ogot .as ca tified current after ttrrerrt 1.orlastamerded :A an, rtdi t. Revenues&Otter Financing Sourbes Taxes Ee ried tun;property- t 2x3,428 203;428 Less:tkncofCectte i Propeaty Taxes Levy Fear D NkCurreatFropenyTaxes 2D3,42$ D 2433;428 poiingrientipaopetigTaxes . d D TIF Revenues s 164,D0b 164,.000 t7ftrer City Teares:; s 47,235 4 ;:235 Looenses 8�edmiks 10 00(X..r ....1 0,09.0 Useoflrpne � roPe s 1i,ADD 11'itiAA Inter+Jovernmental. S 72,154 64,0t(1 232154 1.Cha es tarn services tS 2;19,634 213530 Speplai�4ssesst(ei3ts .:It D 1.Miacelianeorus 1 D blherFinancing5aurces i 1':74,b00 ,:95,425 269;025 rotat rlpvemues and.bther8aurres. ; t 1`DA1,447 s 155,D25 1,35 ,472' Ex end`NCuures 8i Other Financin Uses Fubfic:Satety ,.t t ,fiCt5,976 50,7H3 .. . . j. 7. Public Works cis 132,466 69,036 201;;502 Health and 5pda18ervices t y D Culture and Recrea tion is 7$,290 60,09, 13813$9 Comniunmty and-Ebonnmic.nevelo men to 11,000 61,023 72;023 General GovaatMiientQ 1'15,015 31,783 146 798 Debt Servluce 2t 234,025 234,025 Capital Prolecta2 35$,3 7 + r377 Too.a]Governmentact[vitiesExpenditures ' 442,747 $65,125 1307:,873' Business TyrpeTEnterpdses : ..': 24 384,7'04 28,102 412,802 Non-Program 25 rotarGxry Acttvittee&Bustit ss Expenditure* 2s 827 447 893,22$ 1,720'675 rraris[ers out ::: 7 9':74,000 85,025 269x025 Total:ExpemdtttireslrransfersOut8 3:;0.01,447 9$$,253 1,9$9,700 Excess Reve%iu" .Other Sources Over Under IEx erid turesrrranafers Out s :t3 : 833,22$ -833,228 t t p . Beglnaiing IFurrd Balance July t �l9 907,034 9U7,034 f=ndrg Fund Balance June 307 907,034 -833,22$ 73$Ofi Explanation cif increases.o..r decreases it revenue estlimates appropnatlons or available cash I I Unexp acted;expenditures There iiit be no increase in tax:levies t6be paid in the cu ent fiscal year named abtiWe. Any iactease iar LL..11I I expenditures;set out above will.be met froth the increase d,'non-property tax revenuesand cash€balances not budgeted or considered in this current budget. This v ilS provide far;a balanced budget. . a .Paeha City Clerkf FindnCg E1f(1'orAlame i.1 11 . .. .. _.. . . .:. . 1 STATE OF IOWA County of Linn ss. 1, Joe Hladky, being duly sworn on oath, do state that I am the publisher of THE GAZETTE, a daily newspaper of general circulation in Linn County, Iowa. The notice, a printed copy of which is attached, was inserted and published in THE GAZETTE newspaper in the issue(s) of Nov. 219 20 03. The reasonable fee for publishing said notice is $ 92.00 Signed and sworn to before me on Nov. 29 20 03, by Joe Hladky. Notarl��blic in and 4?the State of Iowa Received payment for above from 20 GAZETTE COMMUNICATIONS, INC. 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N 9Z4`bEZ sasudraru ;� BfrL'9bL zz saargrpuagx�saprngu ssaurang �`zo°zL £aL`LE vruauura�� aeo� EZQ`G9 9G4`SGL LE e+altu g 68€'8E 1 uc d l lde� Q 660'09. 400'11 'SU 61 7 ZOS`L4Z O6Z`8L sC ;uaurdnlana. ruauiva�warsxaira 9Ep' d�lurauoa 69L 9S i $9 d puerur�uru)tr� E8L`09 99b'ZEI. s� ud!readelpuearrai[n 9L6 SO iIt sas!nraS fawacrS liepet?e N ZLfrJSI`1 P.�aurRgrtd 9fl 69Z SZO 59L sasQ faueufrelie a�qr 9Z4 S6 lib 144'Lr d ra U saa�r #3 t Q 000'f7L 1 sa�mn3�a Eik lno pus Sams E9`ETZ r QJ t bSG,7cz l r saorno59inpueuf,{aaWrp 0413"09 OE9 61Z snoauefls $91' DG sruaurssas QQLd Q i; ZL 1 ead :: 000`GL $ saarnraS rod saa Q40" 9L QOQ`01 letuaurtuam .., SEZ`Lb adotdpue au° Iltroasg 8Zb`E0Z 0401-1196 utrad'R's`asuarau7 0 0 8Zv' r' saxes U a C) $ #+;tue EOZ ssuntrana P f� saxep yiadoa Z Saxe dPUedabuffaP . 8Zb EOZ 1'�adal �tf 04 L, : du&urAUatU� "`"" f +ea fna7 saxel�radpki r3apo81 oaGft saa 6pn�+ledo lua rn� papuaUle 2sel�o saga o5 ul�u�u(Treda�#00 pa aa�saxep Aa ilr65 se' sanua da6pne Mal raq�e�q Aue ads( Aunt q Say drPuedx&pue saritianaa 6tirn�a s UaAf su.DSeer a yi-+a sU d f b4DZ OE aor aur>;6urMallo�ayd ur suolde1udoldde a.r �„ fro ay1 Je algefleie sl:r a f fiulpua jean eo Pue anus I P1,.p feuo r �. s9eydJO nSae !#.Pp r;ep� 3 Flo aW)o 1166 l dUaUrio J lUgsa Sur6ueyo ,� or uagrU aQ Uo r^as/ ayd UlpUarue LO a5ad1r,l a!d} d 04•L de NNn Ile N Ul reraaWlrs,,,. l Dons A.Ld0� 381 �e�12� Ja r� d�P �PJ9� 2�da� �J1VaEAlGdN'.3Wt� z10 331.LCYr! i I STATE OF IOWA 1 County of Linn ss. Fha City of FaNKfax�tittt hold a public hearing, to dlscusS an apoHcalton far rhQUMM Punts o the tiAaa r mertt of'Economlc De .yeloprhent.:Tfttase to rehabil- itafe awes-occ¢up;ed uses for:sefettett iavr- I doe Hladky, being duly sworn on oath, do state that I am to-fnocteK$ta Nnconne;households Fn tine cdin-: , i Molly— the publisher of THE GAZETTE a daily of 'I]ascUSStonaT the Ru6Fs hearfng:will include.a.� �p r y :How the need For was identified„b, Source'0 fur(dift c �ate:the: general circulation in Linn County, Iowa. The notice, a application:wNNN be submitted, d Amount of: g "� tederaf funds to,_be i•equested,i a P�YrtPart of tederaf furtds heneftfin9 taw-ta-moderate in-: printed copy of which is attached„ was inserted and ,jh9. nticip f.WgplknrnPl.orf0dac- published in THE GAZETTE newspaper in the issue(s) of f[vifies,g.Anldcsurated d sPfacerr�ent of per ons or businesses, tt. GenerafdeSnpLan of;lhc pKOt @c.4. ;The;?utitie Herring w'ft Sze held.TUe5dav,Oe- - cembeY d9„ fVfa3,7:6Et p m.,at tfie Fairfax City CttUncit Ciharno#rs.The.01V of Fairw(will condutt a0 HouS'rng Fund related Public hear- Dec. 1 20 �3 rags s>r a pu4lic bu!ding that is aecessih[e lathe dtsah d - ngli h Spaakul9 persons,re- etulron9 transNatars�€vyrilten translation after The' reasonable fee for publishing, said notice is $ 14.53 the.pUtlf 6sartng stsautd confact 4ha City Ad- F rksir�rar, — For more tntorrtnatfon cankaet Maru Pacha, Fairtax t Ctep kj:(319) R4&2Zn4 (sr Lisa- hSaae Gartich, Easst:centre!Iowa CaunciI of s� Gpvernrnents„at.(31:9).365 4941,.ext 33..; d �” °. Signed and sworn to before me on Dec. 1 , 2003 by Toe Hladky. _/911—,L r Notary blic in and r the State of Iowa Received payment for above from , 20 GAZETTE COMMUNICATIONS, INC. By FERRUAM l 3C