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03/09/2004 Council Minutes
i AGENDA FAIRFAX CITY COUNCIL. REGULAR MEETING TUESDAY,MARCH 9,2004 AT 7:00 PM FAIRFAX CITY HALT.—525 VANDERBILT STREET Tentative Agenda with possible action on the following items: 1. Call to Order/Roll Call 2. Approval of Agenda and Clerk's Financial Reports 3. Approval of and place on file: a.Minutes dated February 10,2004—Regular Meeting b.Minutes dated February 23,2004—Special Meeting C,Minutes dated February 26,2004—Special Meeting 4. Public Hearing 7:00 PM a. Annual Budget for fiscal year ending 2005 5. Resolution approving Annual Budget for fiscal year 2004-2005 6. Resolution approving and setting temporary wage of Deputy Clerk 7, Dick Ransom,Hall&Hall Engineers,Inc. a, Resolution authorizing Mayor and City Council to enter into 28E agreement with Linn County for asphalt surfacing on 80th St b. Resolution authorizing Mayor and City Council to enter into agreement with Leann County regarding construction on Longview Drive c. Resolution approving haul road agreement with Peterson Contractors,Inc. for Union Pacific Project d. Change Order and Partial payment on 80`j'Street sanitary sewer and water main project 8. Engineer's Report a, Status of Lagoon Review b. East Cemetery Road drainage 9. Randy Scboler,Moyer&Bergman,PLC a. Approve agreement of Rezoning Conditions between the City of Fairfax and Union Pacific Railroad Company b. Resolution approving the Grant of Easement with the American Legion and to authorize City Officers to sign the Grant of Easement 9, 2"d consideration of Ordinance 18 pertaining to Rezoning-Union Pacific Railroad 10. Proposed Ordinance regulating commercial vehicles upon the streets of Fairfax—commercial truck embargo 11. do Ann Beer a. New combined committee for Trails Project b. Housing Rehab Statues 12, Vernon Cerveny a. Tree trimming b. Community Visioning Grant 13. Kaye Strickler a. City to offer water&sewer to Williams Blvd residents 14.. Matt Radde—Water and meter reading penalties 15. Auditor's Report—Council briefing on comments and findings 16,Approval of Peppy's Ice Cream Peddler's Permit 17.Approval of Bill List dated March 9,2004 18.Reports a. Sheriff Department b. Library C. Fire Department d. Maintenance Department I. Resolution approving contract with Liquid Engineering Corp for In Service Assessment/Cleaning 2. Bill submitted by Doug Boerschel for sewer backup danmage 19. Discussion a, Opportunity for citizens not on agenda 20.Mayor Comments a. Computer desk b. Wall c. Clerk Ad 21.Deputy Clerk Comments a. Newsletter 22.Adjournment CITY OF FAIRFAX REGULAR COUNCIL MEETING MARCH 9, 2004 Regular meeting of the Fairfax City Council was held Tuesday, March 9, 2004 at Fairfax City Hall at 7:00 PM, Mayor Voss presided. Council members present: Beer, Frieden, Scott, Glick,Wainwright. Others present: Randy Scholer,Dick Ransom, Dennis Keitel, Ron Dusil and various citizens. Wainwright moved to approve the agenda and the Clerk's Financial statements, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Beer moved to approve and place on file the minutes of the regular council meeting dated February 10, 2004 and the minutes of the special council meetings dated February 23, 2004 and February 26, 2004, seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. NAYS: None. Motion carried. Mayor Voss declared that this was the time and place for the Public Hearing on the proposed FY 2004-2005 Budget. No written objections were filed and no oral objections were offered from the audience. Mayor Voss declared the Public Hearing closed, Frieden introduced the following Resolution and moved its adoption, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright, Nays: None. Motion carried. Whereupon, the Mayor declared the following duly adopted: Resolution No. 2004-02 entitled, "A RESOLUTION APPROVING CITY OF FAIRFAX ANNUAL BUDGET FOR FISCAL YEAR 2004-2005". Passed and approved this 9tb day of March 2004• Frieden introduced the following Resolution and moved its adoption subject to revisions by deleting Section 2 and revise the mileage rate to read "at the IRS approved rate", seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright, Nays: None. Motion carried, Whereupon, the Mayor declared the following duly adopted: Resolution No. 2004-03 entitled, "A RESOLUTION SETTING A TEMPORARY SALARY FO DEPUTY assed and approv d this 9t OF day of March FOR THE FISCAL YEAR 2003-2004". 2004. Dick Ransom, Hall & Hall Engineers, Inc. discussed the proposed 28E agreement with Linn County and Fairfax and what Fairfax's portion of the costs were going to be for asphalt surfacing 80t" street. Funding of the project was discussed and council felt they needed to review this matter further. Frieden moved to table and place on the agenda for the April 13, 2004 council meeting. Resolution No. 2004-04 entitled, "A RESOLUTION APPROVING 28E AGREEMENT WITH LINN COUNTY, IOWA, FOR IMPROVEMENTS ON 80TH STREET WITHIN THE CITY OF FAIRFAX, IOWA" subject to revisions, seconded. by Glick, Roll call vote Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Beer introduced the following Resolution and moved its adoption, seconded by Scutt. Roll call vote: Ayes: Beer, Frieden, Scott, Glick Wainwright. Nays: None. Motion. carried. Whereupon, the Mayor declared the following duly adopted: Resolution No. 2004-05 entitled, "A RESOLUTION APPROVING AGREEMENT WITH LINN COUNTY, IOWA FOR WORK ON LONGVIEW DRIVE". Passed and approved this 9`" day of March 2004,. Wainwright introduced the following Resolution and moved its adoption subject to modifications, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon the Mayor declared the following duly adopted: Resolution No. 2004-06 entitled, "A RESOLUTION APPROVING ROAD USE AND MAINTENANCE AGREEMENT". Passed and approved this 9" day of March 2004. Beer introduced the following Resolution and moved its adoption, seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon„ the Mayor declared the following duly adopted: Resolution No. 2004-07 entitled, "A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR 80" STREET SEWER AND WATER EXTENSION PROJECT". Passed and approved this 9`" day of March 2004. Wainwright introduced the following Resolution and moved its adoption, seconded by Glick. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon,the Mayor declared the following duly adopted: Resolution 2004-08 entitled, "A RESOLUTION APPROVING PARTIAL PAYMENT' REQUEST NO. 1 FOR 80Th STREET SEWER AND WATER EXTENSION PROJECT. Passed and approved this 9{" day of March 2004. Engineer's reports: Dick Ransom updated council on the status of lagoon study. Council authorized the engineers to proceed with developing the Sludge Removal Project and to submit a plan to IDNR to aerate the lagoon. Ransom and Keitel also discussed the drainage problem on East Cemetery Road and stated that they do have the flows analyzed. Council has 3 options available for correcting the flows but they still need to determine how they are going to get the water down to Prairie Creek using the minimum amount of pipe. Property owners will have to be contacted and council will have to consider this project in future budgets. Beer introduced the following Resolution and moved its adoption, seconded by Glick. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon, the Mayor declared the following duly adopted: Resolution 2004- 09 entitled, "A RESOLUTION APPROVING CONTRACT WITH LIQUID ENGINEERING CORPORATION FOR IN SERVICE ASSESSMENT & CLEANING OF THE WATER STORAGE TOWER". Passed and approved this 91"day of March 2004. Wainwright introduced the following Resolution and moved its adoption, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon, the Mayor declared the following duly adopted: Resolution No. 2004-10 entitled, "A RESOLUTION VACATING EASEMENTS". Passed and approved this 91" day of March 2004. Frieden moved that Ordinance No. 18, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2002, BY REZONING PROPERTY OWNED BY THE UNION PACIFIC RAILROAD SUBJECT TO CONDITIONS AGREED TO IN THE RAILROAD'S 12-8-03 LETTER, having been considered by council for the second time, be voted on for passage prior to its final adoption, seconded by Beer. Roll call vote: Ayes: Beer, Frieden, Scott, Wainwright. Nays: Glick. Motion carried. lex, Moyer & Bergman, PLC was instructed to draft After a discussion Randy Scho Ordinance No. 20, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIIFAX, IOWA, 2002, BY ADDING A NEW CHAPTER PERTAINING TO REGULATING COMMERCIAL VEHICLES UPON THE STREETS OF FAIRFAX — COMMERCIAL TRUCK EMBARGO and place it on the April 13, 2004 agenda for consideration by council to be voted on for passage prior to its final adoption. Councilor Beer left the meeting, 7:30 PM and submitted a report of the Prairie Creek Trail Planning Subcommittee to be read to council. In which it stated that the committee met on February 18, 2004. The purpose of the meeting was to prioritize es west along Prairie Prairie Creek trail initiating at C Street in Cedar Rapids, traveling g Creek and connecting to any future City of Fairfax trail. Development strategies and responsibilities were discussed, with the next meeting to be held April 21" at 6:00 PM at the Fairfax Public Library.. Mayor Voss reported that the application to the Housing Fund for Program Year 2004 had been denied due to a high demand for funds and that Fairfax's activity/project was not as strong as other applications. Vernon Cerveny inquired about trimming some trees in town. Due to the City not having any means for brush removal, he was told that the City would do the trimming this year and Council would discuss this possibility with him next year at this time. Wainwright moved to ,approve hiring Gregg Dee Gon,gwer Tree Service to trim the trees in town, seconded by 'Scott. Ayes: Frieden, Scott, Glick, Wainwright. Nays: None. Absent: Beer. Motion carried. Vernon Cerveny reported on the Community Visioning Grant and stated that he was meeting with Mark Pigeno�t on April 1St at 7:00 PM at the Fairfax Public Library to discuss the Visioning process. Citizen Matt Radde discussed the city's assessment of penalties for late payment and late submission of the meter reading. Council advised him of the ordinance regarding this matter and stated that the penalties could not be removed. Due to Councilor Beer not being in attendance, the Auditor's Report—Council briefing on comments and findings will be discussed at a later date, Scott moved to approve Peppy's Ice Cream Peddler's Permit, seconded by Glick. Roll call vote: Ayes: Frieden, Scott, Glick, Wainwright. Nays:None. Motion carried. Scott moved to approve the Claims List dated March 9,. 2'0'04, seconded by Wainwright. Roll call vote: Ayes: Frieden, Scott, Glick,Wainwright. Nays:None. Motion carried. A discussion was held regarding the Elan credit card. It was decided that charges to the card should be used for emergency purposes only. Reports: Sheriff's department submitted the Call for Service Log and stated that they were 39 hours over contract; Vernon Cerveny, reported that the Fairfax Public Library will be holding an Open House the week of April 18th and that patronage has increased. Dave Yaneeck gave the Fire Department report. Ron Dusil, maintenance reported that the siren was ready to go up. Discussed the bill submitted by Do g B tter, due to there being lno proof of damage property. Council took no action on this submitted to verify paying the claim. Dusil is to contact Boerschels to see if they had taken photos or documented a list for the insurance company for verification and report back to council. Citizens not on the agenda: Photos were submitted by Vance Nunemaker concerning the ditch drainage problem. on Main Street and the unfinished portion of Fairfax Road north of Church Street; Virgil and Joyce Elsbury stated that they were having trouble with ECICOG and Jim Cook Construction as to who is going to be responsible for paying the bill for the sump pump, They were instructed to submit a written request to council for review on this matter and ask to be on the agenda for the next meeting. There being no further business, Wainwright moved adjournment at 9:15 PM, seconded by Glick. All in favor. MAYOR: Bill Voss ATTEST: Nancy Flickinger:,Deputy Clerk RESOLUTION NO. 2004-05 RESOLUTION APPROVING AGREEMENT WITH LINN COUNTY, IOWA FOR WORK ON LONGVIEW DRIVE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA, That the project agreement between the City of Fairfax and Linn County, Iowa regarding Linn County doing seal coat work on Southview Road equal in value to the work the City of Fairfax did on Longview Drive is hereby approved and the Mayor and City Council are hereby authorized to execute said agreement. AND BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa that the Mayor and the Deputy Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 9"' day of March, 2004. AYE: Beer, Frieden, Scott, Glick, Wainwright NAY: None ABSENT: None Rill Voss,Mayor ATTEST: "lickinger, eputy City Clerk Doc ID: 008886110002 To: GEN Recorded: 06/28/2004 at 02:'25:17 PM t u Pee Amt; $16.00 Pago 1 of 2 Revenue Tax: Inetr# 200400081854 COUNTY AND CITY Linn county Iowa JOAN MCCALMANT RECORDER PROJECT AGREEMENT eK 5 7 0 Pa 4 2 WHEREAS, both Linn County, Iowa hereinafter referred to as County and the City of Fairfax, hereinafter referred to as City'are public agencies as is defined by Section 28E.2 of the Code of Iowa„ and WHEREAS, Section 28E.3 of the Code of Iowa provides that any power or powers, privileges or authority exercised or capable of exercise by a public agency of the State of Iowa may be exercised and enjoyed jointly by a public agency of the State of Iowa having such power or powers, and WHEREAS, it is proposed, that the City apply bituminous materials for a seal coat surface on county portions of Longview drive in exchange for an equal value County project to apply bituminous materials for a seal coat surface on Southview Road from Highway 151 west, and WHEREAS, the City Council and the County Board of Supervisors have informed themselves as to the proposed improvements. IT IS NOW AGREED that the City of Fairfax and Linn County enter into an agreement pursuant to Chapter 28E of the Code of Iowa providing for cooperative action relative to the proposed roadway improvements project and, said cooperative actions include the fallowing: 1) DURATION - 'This Agreement shall commence on the date that both parties sign this agreement or work starts on either project and shall, continue thereafter until the final completion of the two projects. 2) PURPOSE.- The purpose of this Agreement is to accomplish the proposed projects as described herein in accordance with the aforesaid scope of work and in agreement with conditions specified in this Agreement. 3) ADMINISTRATION - The City shall be responsible for the Longview project and the County shall be responsible for the administration of the Southview project. 4) The City and County agree to save and indemnify and keep harmless, each other against all liabilities,judgments, costs, and expenses which may in any way come against the County or City or which in any way result from carelessness or neglect of either party or its agents, employees, or workmen in any respect whatsoever. 5) The City and County agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims, demands, or suits by any person or persons arising out of any acts or omissions by the City or County, its agents, servants or employees in the course of any work done in connection with any of the matters set forth in this agreement_ 6) FINANCING- The City shall finance the Longview project and t shall finance the Southview project. " � T" t-O. r� ; G:IEnginme Ag emcnts\Fairfax\Southview and Longview Seal AgreementAn VT ti • a r�} �� 5 7) TERNnNATION: - a) This Agreement shall be considered binding upon the City and the County and shall not be terminated until provisions of paragraph 7b are met after actual work has begun on the two projects. b) This agreement will be terminated upon final acceptance of the work by the City and final settlement of the financial conditions set forth in paragraph 6 thereof Executed in duplicate each of which shall constitute as original on this day of f 2004_ BOARD OF SUPERVISORS LINN COUNTY, IOWA ATTES ` LINK C Y A CI CITY OF AX -BY i L, ATTEST: FAIRFAX CIT CLERK xq, nl 1• #� G:l Engine-lPa cuts\F•air#•a%\Southvigw and L gview Seat Agneem=Ldac ' •4 IIIlllllllllll�llllllllllllll4lllllll�lll{�1IIl��ll11�111�1 ����� �1 Doc Ip: 008686100001 TYPQ OEN- - Recorded: 06/28/2004 at 02,2.8:15 PM Fee Amt: $11.00 Page i of i Revenue Tax: $0.00 Instr# 200400091856 Linn CountV Iowa - JOAN MCCALMANT RECORDER EK5700 PG43 THIS INSTRt7MENT PREPARED IBY: Ronald D. Fadness, 1SBA# 161174 Moyer& Bergman, PLC, 2720 1st Ave. NE, PO Box 1943, Cedar Rapiids, IA 52406-1943, (319)366-7331 GRANT OF EASEMENT RE: The East 40 feet of the North 20 feet of the property described below: A part of Lot 4 of the Irreguliar Survey of the NE1/4 of the NW1 14 of said Section 16 (as recorded in the County Recorder's office„ Linn County, Iowa, on Page 38 Irregular Survey Plat Book 4) described as follows: Beginning at a point which Ties 310'5 feet north and 4.2 feet, S89 027'30"W of the S.E. corner of said Lot 4; said point beings on the westerly right-of-way of Iowa (Highway#149 and the north line of 1/2 acre Lot 3 as shown on 'Page 17 of Irregular Survey Plat Book 4; thence N3 056'00"W, 330.18 . feet along said right-of-way to an extension of the north line of Church Street,Town of Fairfax; thence N89°36'20"W., 125.02 feet along said extension; thence S0°18'10" E., 331.71 feet to the north line of said 1/2 acre Lot 3; thence N89"27'30" E., 145.78 feet to the point of beginning. ("the Real Estate"). THIS AGREEMENT is made and entered into by and between the City of Fairfax, Iowa, an Iowa municipal corporation ("the City"�and Pekomy Post No. 572 of the Iowa Department,American Legion, an Iowa Nonprofit Corporation ("the Legion")this day of March„2004. WHEREAS,the City holds legal title to the Real Estate, and; WHEREAS, the Legion desires, and the City is willing to grant to the Legion a revocable easement across the Real Estate; NOW,THEREFORE,the City and the Legion agree as follows: 1. In exchange for one dollar and other good and valuable consideration, the sufficiency and . receipt of which are hereby acknowledged by the City, the City hereby grants and conveys a revocable easement to the Legion across the Real Estate for the establishment and maintenance of a veterans memorial sign. 2. This easement may be terminated by the City upon six months written notice delivered by certified mail to the Legion's registered agent as indicated by the records of the Iowa Secretary of State. 3. Any improvements erected or placed on the Real Estate'by the Legion shall be removed by the Legion at its sole expense prior to the termination of this easement, without compensation of any kind from the City or its assigns. 4. The Legion acknowledges that the City owns the Real Estate and disclaims any interest in and to the Real Estate under the Lease- Business Property between Selzer Enterprises, Inc. and the Legion. City of Fairfax, Iowa Pekomy Post No. 572 of the Iowa Department„ / Ame scan Legion By 3111 Voss, Mayor By era Id Ptacek,Commands By Nan Flicking�, Dep�utyajty�Clerk� by)Richard . Zenisek, Ad' tangy u CITY OF FAIRFAX,IOWA RESOLUTION NO. 1po RESOLUTION APPROVING EASEMENT WHEREAS, Selzer Enterprises, Inc. incorrectly leased a portion of real estate owned by the City to American Legion Pekomy Post No. 572 for purposes of constructing and maintaining a Veteran's Memorial; and WHEREAS, the parties have just recently learned of this incorrect lease; and WHEREAS, the parties desire to terminate the lease; and WHEREAS, the City of Fairfax and the Pekomy Post No. 572 of the Iowa Department, American Legion, an Iowa Nonprofit Corporation ("American Legion"), desire to enter into a Grant of Easement permitting the continued establishment and maintenance of the Veteran's Memorial sign; NOW, THEREFORE, it is resolved by the City Council of the City of Fairfax as follows: RESOLVED,that the City of Fairfax enter into the Grant of Easement with the American Legion that is attached to this Resolution and the appropriate City Officers are authorized to sign the Grant of Easement on behalf of the city and record it with Linn County Recorder. AYE: &t,(, fwh),, 6 , �1&.Anwrl k� NAY: ABSENT: Passed and approved this day of March, 2004. Bill Voss,Mayor ATTEST: IbL6 �1 kA Nancy ickinger, eputy City Clerk F,!,FWPhR.1S4FAIRFAXIResolution-Legion Easement.doe - STATE OF IOWA, COLaNT'� OF LIMN) SS: On this 12 day of March, 2004,before me, a Notary Public in and for the State of Iowa,personally appeared Bill Voss and Nancy Flickinger, to me personally known, and , who being by me duly sworn, did say that they are the Mayor and Deputy City Clerk, respectively, of'the City of Fairfax, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation,by authority of its City Council, as contained in Resolution No. 2004-07 passed by Roll Call of the City Council on the day of March, 2004, and that Bill Voss and Nancy Flickinger acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation,by it voluntarily executed. No y Public STATE OF IOWA, COUNTY OF LINN ) SS: On this Z-- day March, 2004,before me, the undersigned, a Notary Public in and for the State of Iowa,personally appeared Gerald Ptacek and Richard I. Zenisek, to me personally know, who,being by me duly sworn, did say that they are the Commander and Adjutant of said corporation; that said instrument was signed on behalf of said corporation by authority of its Board of Directors; and that the said Gerald Ptacek and Richard J. Zeniselc acknowledged the execution of said instrument to be the voluntary act and deed of said corporation,by it and by them voluntarily executed. No a Public w ROTE o"� r COMMISSION NU 'n�B00 EXPIRES Dapaft"nt or Management Furor 631,1 NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1,2004- ENDING JUNE 30,2005 City of Fairfax Iowa The Clty Council wtH conduct a public hearing on the proposed Budget at Fairfax city Halt on March 9,2004 at _ 7:00 PM (Date)xxlxx/xx (hour) The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk,and at the Library. The estimated Total tax levy rate per$1000 valuation on regular property . . , .. , . . .. 8.10800 The estimated tax levy rate per$1000 valuation on Agricultural land is . . . , . , .. . $ 3.00375 At.the public hearing,any resident or taxpayer may present objections to,or arguments in favor of,any part 319-846-2204 city GlaNnranco otf cer's!FMB= - _ -HYPE THE-NAME A13o .-A SIGNATURE IS NOT NECESSARY.. ._ _ - Sudget.F.Y_.: Re-estimateO FY ActuaL.FY_, -_ 2005 2004 2003 b c ources Revenues&Other Financing 5 - '':;I:::�: •,�•�•245,713•'•• 203,428 126,723 Taxes Levied on Property 2 0 0 0 Lass:Uncollected Property Taxes-Levy Year 126,723 3 Net Current Property Taxes 245,713 203,428 4 0 U 0 [yekUroayuent Property Taxes 5 171,345 164,0)100 237,745 TIFlRevenues 6 81,366 47„235 113,178 t'trCityTaxes 7 10,000 10,1000 27,902 Cleanses&Permits 8 10,000 11,0010 11,658 ttse o Money and Property 9 .239,96q 232,154 270,093 brnitergoverrunentai 10 278,500 219,630 243,751 Charges for Fees&service 11 0 0 0 spectral Assessments 12 4,992 0 9,288 Nytlisllanaous 13 387,553 269,,025 1,053,838 Other Financing Sources Total Revenues and other Sources 14 1,429,429 1,156,472 2,094,17 Fx enditures&Other Financin Uses 15 -1153,845 .:: .......,156„759 71,034 Public safety 16 21-9.043 201„51@2 118,152 Putalic va orks 17 q 0 0 Hgaalth and social services 18 -148,902 138,389 73,409 Culture and Recreation 1 86,026 72,0'23 77,815 Community and Economic Development 20 137,594 146.798 98,691 Ceriorat 6ovemment 21 216,005 234,0025 66,029 Oetttservice 22 53,827 358«377 0 Capital Projects 23 1,010,442 1,307873 505,130 Total Government Activities Expenditures 24 369,195 412,1302 529,167 m -iusiness Type l Enterprlses 01 I,Qon-Progra l:ii - TutagALLExpendttures 26 1,379,637 1,72:'0 1,034,297 ,0675 27 387,553 269,025 590,070 Transfers Out 28 1 767,190 1 989 7001 1,624,367 Total ALL ExpenditureslTransfers Out sources Over Excess Revenues&Other Sour Z�'` 337,761 833,,226 469,809 (Under)ExpenditureslTransfers out 3q 543,615 1,376,843 947,034 Beginning Fund Balance July 1, 3( 205 854 543,615 1,376,843 Ending Fund Balance June 30 The eepatmml W Ma+ao mil No�-a� F�imm aa5„1 - 57 =544 Adoption of Budget and Certification of City Taxes FISCAL YEAR BEGINNING JULY 1,2004-ENDING JUNE 30,2405 City Name: Fairfax County'Name: LINN Date Budget Adopted: 03/09/04 tool=r.mr.: At a meeting of the city Council,held aftor the public hearing as required by law,as.s,peeklled above,the proposed budget was adopted as summar¢ed 3rad adachied hereto,and lax levies,as itemized below„ware'apicrovaci f©r all taxable property of this Chy.There Is attached a ii Term Oebt Schedule Form 703 for the debt sepAce needs,9 any, 349-646-2204 Taleph—N-0., County Aui Date scamp January 1,2003 Property Valuations With Gas&Electric Without Gas&Electric lasromclaf ceasus Regular 2a 34,085,251 zb 30,212,959 DEBT Sj5R l'GE sa 3b Ag Lend 4a 328,857 4b 328,857 TAXES LEVIED (A) Code Deitar Request with Property Taxes Sec, Limit Purpose utility Replacement Levied Rate seat 6.toecio Regular General levy s 276 091 244 725 a3 8 10000 (s6a) t -Vo ed Other Permissible Levies N Rum on 12(61 v.sr5nn Contract for use of Bridge •.6'__ ,? _, . ...0.; �.,44 D.. 12{11) Arrit Nec Rent,Ins,Maint of Civic Center s 0 __ - 0; 46 _ 0 12(12) 0.1300 Opr&Maint of City owned Civic Center s 0 D 47 0 12(13) 0.106756 Planning a Sanitary Disposal Project 10 0 0 4e 12(i,i) ci.z7ee0 Aviation Authority(under sec.330A.15) 11 _ 0:::=:::: .- 0 ae.- -- 0 12(1(.1 Amt Nee Joint city-county building lease 12_ 0 __ D 50 0 121161 gptn075e Levee impr.fund in Special charter city 13 0 0 s1 0 1z(ta1 AmlNec Liability,property&self insurance costs 1a 0 _ 0 5z a 12{221 At N. Su ort of a Local Emer .M mt.COMM. 462 0 Q 465 0 e Voted Other Permissible Levies .. ..,.. 12iip UA3503 InstrumentalNocai Music Groups tz{2l - 6,etoW Memorial Building 0,;;;•;•;: 54 _ 0 12!31 L,;p35g0 Symphony Orchestra 17 O i`:``__ 0 55 O 12(41 0127010111 Cultural&Scientific Facilities 1a_ 0 _ 0 12(8' A.voted County Bridge 12(6) r:3500) Miss!or Missouri River Bridge Const, 2 ... 0' — D :: 56 12(01 o.e3375 Aid to a Transit Company 21 _ O 0 59 D 12(t7f 0205010 Maintain Institution received by gift/devise, 22 0 0.:.;.; 6n 0 12119) 1.000aq City Emergency Medical District 463_ 0 0 466 0 _- 12(21y 0:27e03 Support Public Library z3 0',;:;';:€? 0 ?; at _ D 2eE.22 1.511000 Unified Law Enforcement 2a 62 _ f7 Total General Fund Regular Levies (5 thiru 24) 2e 27r)D9 sls`' 244,725 344.4 s3=375 Ag Land 26 988 988 ::i 6a 3.00375 Total General Fund Tax Levies (2'.5'+26) 27 277,079 245,713 ouNotAdd Special Revenue Levies ....... ... 384.81 D27000 Emergency(if general fund at levy limlt;p .2e•..' ...,•0 'O `;;';,64, 0 384.e Ama ee Police&Fire Retirement 29 O 0 N —_ Amt Nee FICA&IPERS(if general fund at levy Ililmit) 30 0 Aml Nee Other Employee Benefits © ° 0 31 - Total Employee 6eneFt Levies (29,30,311) 32 0 0 ss D Sub Total Special Revenue Levies (218+32) 33 0 Valuation 386 A.Fteq With Gas&Elec Wilhrs st Gas& Elec i SSMID 1 cAl as 34_ _. :.Ii SSMID 2 Shl —Sal - 35 D. yi; 67 O SSMID 3 w _I I 36 ea 0 0 SSMID 4 1A1 d SSMID 5 IA1 —_. -. . SSMID 6 (A) al 37 Q;i;i,i.5fi6 fl _ _.—.:1•o-,•.-. Total S5M1D {34 fhru 3) ae 0 Dial::;i:: Do N t Add Total Special Revenue Levies (33+38) 39 0:':::':;;' D s64,df AtntNee Debt Service Levy 76.10(6) 40 0 40 D 70 0 904;1 5.67500 Capital.Projects (Capital Improv.(Reserve) 41 _ 41 D _ 71 0 Total Property Taxes (27+39+40+41) 42 277,079 42 � 245,713 72 8.10000 COUNTY AUDITOR I certify the budget is in compliance with ALL the following: Budgets submitted that DO NOT meet the following criteria are not legal documenis and will be returned to the city for correction. 1) The prescribed Notice of Pohlic Hearing Budget Estimate(Font!831.1y wwas'Nawirdily published,or posted if applicable,and notartred,filed proof was WME04ed. - 2) auiumeaa headag notices were published or posted not less than 10 days,nor moire than 26 days,prior to the budget hearing. 3) Adopted properly taxes do not exceed.published or posted amounts. ” 41 Adopted'expenditures do not exceed published or posted amounts In each'ntlllhe fOurpregram areas,Orin total f—yA,,00 l mm � oo * m ; a) m3yDoo * sa Pm �v � ca a m `° co X * co c x m m c CL CL w m o a 0 0 m CL ' oo R W n N c m g v ,,�rr m 'fl - 41 p n La iU O 3 3' LSl fl y Q1 N iU y Q 0 C&D :7 "'� W N � -n — � I CID � �,� U m U2 MCP. 0 m A In pa, s Y53 ^ O O O 3 C? 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'. m cn s• qua SIN o ep w � m en .n:: _N n P:':: {fl f3't C? CJ1 r11 1_ .. C7 A U'.' : O IN-4 O Q7,::.. N[o w N O bi CD [D O O: p # -a N w W D) -Lo: :: A O P CD �Sf -- 'V W 0(1 �}} A W o.• o�1'.... W i_� W�€ -4 PO O? Ca t. O r::': v o•. W N -.,;,u 067 iO ti b N / \ \ ) x . . � f } _ m � . a \ \ ° <L , m _ } \ \ \ § § m _ . OM . ± g [ ± Sn sat § r.B � [ § � ( 4 � .23 . m ƒ\ I} . } \ = � t . i ORDINANCE NO. 131 AN ORDINANCE REGULATING COMMERGICAL VEHICLES UPON THE STREETS OF UNIVERSITY HEIGHTS AND PROVIDING PENALTIES SECTION 1 . PURPOSE. University Heights, Iowa is almost entirely a residential community. The purposes of this ordinance are to prevent__ commercial vehicles from damaging city streets, to avoid potential dangers and hazards associated with commercial vehicles, and to preserve the characteristics of University Heights as a residential community. SECTION 2 . DEFINITIONS. All words and phrases herein shall be construed in accordance with the meaning provided in Iowa Code Chapter 321, as amended. A. "Combination" or "Combination of Vehicles" shall be construed to mean a group consisting of two or more motor vehicles, or a group consisting of a motor vehicle and one or more trailers, semi-trailers or vehicles, which are coupled or fastened together for the purpose of being moved on the highways as a unit . B . "Combined Cross Weight" means the gross weight of a combination of vehicles C. "Commercial Vehicle" means a vehicle or a combination of vehicles designed principally to transport passengers or property of any kind if any of the following apply: 1 . The vehicle or any combination of vehicles has a gross weight or combined gross weight of 10, 001 or more pounds . 2 . The vehicle or any combination of vehicle's has a gross vehicle weight rating or gross combination weight rating of 10, 001 or more pounds . i 3 . The vehicle is designed to transport 16 or more persons, including the .driving. 4 . The vehicle is used in the transportation of hazardous material of a type or quantity requiring vehicle placarding by the laws of the State of Iowa . D. `Gross. Comb:ination Weight Rating' means the combined gross vehicle weight rating for each vehicle in a combination of veh' c es . in the absence or a weight— specified by the manufacturer for a towed vehicle, the gross vehicle weight rating of the towed vehicle is its gross weight. E . "Gross Vehicle Weight Rating" means the weight specified by the vehicle manufacturer as the loaded weight of a single vehicle . F. "Gross Weight" means the empty weight of a vehicle plus the maximum load to be carried by the vehicle . The maximum load to be carried by a passenger-carrying vehicle shall be determined by multiplying one hundred fifty pounds by the number of passenger seats carried by such vehicle G. "Vehicle" means every device in, upon, or by which any person or property is or may be transported -or drawn upon a highway. SECTION 3 . COMMERCIAL VEHICLES . It is unlawful for any commercial vehicle to operate upon the streets and highways within the City of University Heights . SECTION 4 . PERMITS FOR COMMERCIAL VEHICLES . No commercial vehicle shall be operated upon City streets without a permit issued by the Mayor, Engineer, or Clerk of the City of University Heights, or the designee of any such officials . The cost of permits shall be as follows : 2 i i I A. 7-day permit - $200 . 00 I B . 30-day permit - $400 . 00 SECTION 5 . PERMIT APPLICATIONS . Persons or entities desiring permits contemplated by Section 4 of this ordinance shall submit applications therefor on forms prescribed by the University Heights City Council . require app-"licants Vii. y the gross weight of their vehicle, the combined gross weight of their vehicle, the gross vehicle weight rating of their vehicle, the gross combination weight rating of their vehicle, the number of passengers being transported in their vehicle, and/or the type of hazardous material being transported in their vehicle . SECTION f . PERMITS WITHHELD. The University Heights City Council, its officers, and its designees reserve the right not to issue permits contemplated by this ordinance when the City Engineer indicates such issuance would be particularly detrimental to city streets . SECTION 7 . RESTRICTED OPERATION. The Traffic Engineer may designate those heavily traveled streets which shall be closed to any class or kind of traffic that the Engineer finds to be incompatible with the normal and safe: movement of traffic:. The streets shall be appropriately signed to give notice of the restriction . SECTION 8 . EXEMPTIONS . The following commercial vehicles shall be exempted from application of this ordinance : a . Commercial. vehicles, other than dump trucks or earth-moving equipment, making . deliveries or pickups or ' performing services at properties located adjacent to the prescribed street if the 3 I I I premises has no other means of access for delivery of service . b. School buses . C . Emergency vehicles . d. Vehicles performing trash, recycling, yard waste removal, garbage collection, or snow removal services within the City. e . Service vehicles incident to serving the gas , electric, telephone, cable television, water, sewer, or street systems located within the City . f. Public transportation vehicles . SECTION 9 . FLAG OR LIGHT AT END OF LOAD. Whenever the load on any vehicle shall extend more than four feet (4 ' ) beyond the rear of the bed or body thereof, there shall be displayed at the end of such load, in such position as to be clearly visible at all times from the rear of auch vehicle, a red flag not less than twelve inches (12" ) both in length and width, except between sunset and sunrise there shall be displayed at . the end of such load a red light plainly visible from the rear of such vehicle under normal atmospheric conditions at least two hundred feet (200 ' ) . SECTION 10 . PENALTIES FOR VIOLATION. Any person who violates this ordinance is guilty of a simple misdemeanor and shall be fined $500 . 00 . SECTION 11 . SAVING CLAUSE . In the event any word, phrase, sentence, paragraph or section contained in this ordinance shall be held to b�e invalid, unlawful, or unconstitutional for any reason, then it is hereby declared that the remaining such portions and provisions of this ordinance would have been enacted and remain in full force and effect . 4 f i i i SECTION 12 . EFFECTIVE ?ATE . i This ordinance shall become effective upon its passage and publication as provided by law. Adopted by the University Heights City Council this day of 2003, and approved this day of , 2003 . Gloria N . Jacobson, Mayor ATTEST : (seal) Jerry Musser, City Clerk S'L'ATE OF IOWA ) y SS : COUNTY OF JOHNSON ) On this day of 2003, before me, a notary public in and for the state of. Iowa, personally appeared Gloria N . Jacobson and Jerry Musser, to me personally known, and who, being by me duly sworn, did . say that they are the Mayor and City Clerk of the City of University Heights, Iowa; that the seal affixed to this instrument is the corporate seal of the city; and that said instrument: was signed and sealed on behalf of the city, and that Gloria N. Jacobson and Jerry Musser acknowledged the execution of said instrument to be their voluntary act and deed and the voluntary act and deed of the city, by it and by them voluntarily executed. Notary Public in and for the State of Iowa STATE OF IOWA ) SS : COUNTY OF JOHNSON 5 I I i i I, Jerry Musser, being first duly sworn, certify that the above ordinance was published in the Iowa City Press-Citizen the day of 2003 . Jerry Musser Signed and sworn to before me on the day of rry usser, er o e cl y o University Heights . 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IT IS NOW AGREED that the City of Fairfax and Linn County enter into an agreement pursuant to Chapter 28E of the Code of Iowa providing for cooperative action relative to the proposed roadway improvements project and, said cooperative actions include the following: 1) DURATION - This Agreement shall commence on the date that both parties sign this agreement or work starts on either project and shall continue thereafter until the final completion of the two projects. - 2) PURPOSE - The purpose of this Agreement is to accomplish the proposed projects as described herein in accordance with the aforesaid scope of work and in agreement with conditions specified in this Agreement. 3) ADMINISTRATION- The City shall be responsible for the Longview project and the County shall be responsible for the administration of the Southview project. 4) The City and County agree to save and indemnify and keep harmless, each other against all liabilities,judgments, costs, and expenses which may in any way come against the County or City or which in any way result from carelessness or neglect of either party or its agents, employees, or workmen in any respect whatsoever. 5) The City and County agree to indemnify and hold each other, their employees end agents, vholiy harmless from any-damagesa claims, demands or suits by any person or persons arising out of any acts or omissions by the City or County, its agents, servants or employees in the course of any work done in connection with any of the matters set forth in this agreement. 6) FINANCING - The City shall finance the Longview project and the County shall finance the Southview project. G:1EngineerlAgeements\Pairfax\Southview and Longview Seal Ageement.doc 7) TERMINATION: - a) This Agreement shall be considered binding upon the City and the County and shall not be terminated until provisions of paragraph 7b are met after actual work has begun on the two projects, b) This agreemerit will be terminated upon fin J acceptance of the work by - the City and final-settlement of the financial conditions set forth in paragraph 6 thereof. Executed in duplicate each of which shall constitute as original on this day of 20,04. BOARD OF SUPERVISORS LlNN COUNTY, IOWA ATTEST: LINN COUNTY AUDITOR CITY OF FAIRFAX BY ATTEST: FAIRFAX CITY CLERK G:1EngineerlA�ent&\F'airfa�\South�ew and Longview Seal Agreement.doc CLAIMS 9 MAR 04 Baker&Taylor Books 258.81 EMC Insurance WC claim ded 250.00 Peck's Flower Shop Flowers 50.00 Custom Print&Design Sweatshirts 305.00 East Central Regional Library Follet Round:Table 12.00 Well1mark: Health insurance 804.97 Elan Visa February Various 1536.17 USPO Stamps 195.44 Gazette Communications, Inc, Publishing 151.93 Iowa Fire Chiefs Assn Dues 25,00 CiTA 2004 Dues 25.00 GSTC Fuel 29.31 Moyer&Bergman Legal Services 4673.50 Hall&Hall Engineers, Inc. Services 1699.68 Frieda Coonrod Embroidery Logos/names 22.00 Aaron Voss Labor on computer 30.00 Shelton Technologies,Inc. Service contract 25.94 Dan's overhead Doors 1 Door opener 40.00 IPERS W/H tax 1018.63 Fairfax State Savings Bank WIH tax 2730.48 Hawkeye Fire&Safety Co. Repairs 89.35 Toyne,Inc. P251P30 Repair kit 21.89 Kleck's Carha rt jac'ket 63.75 CTS Textile Leastng Mat rental 35.95 Staples Credit Plan Supplies 89.68 Aliflant Energy Electric 154331 South Slope Telephone Phone bill 384.56 Matt Parrott&Sons Company Envelopes 79.30 Linn Photo Limited Company Photos 284.62 Kirkwood Community College Training 25.00 Faraway Stores Coffee items 48.56 Sanlkofs Garage Belt for shoip 886.74 Storm Steel Steel/shop shelves 90.03 Municipal Emergency Services Gloves/Hose/Couplings 446.09 Graybilil Electronics, Inc. Handheld radios 199.80 Wiestside Family Practice HepB vaccine 97.00 Nancy Flickinger Mileagelphoine reimb 346,08 I wiraiess Phone bill 39.62 ECICOG Admin costs 3195.00 Gee Asphalt Systmes Power salt 836.55 Sevig Construction Co. Sand 2417.06 Voss Welding Hydraulic fluid 45.00 Fauser Energy Resources Fuel 642.15 TAPCO Signs 91.53 Iowa One Call Digging 6.30 Mid American Energy Gas 1246,69 The Waterworks Pump repairs 874.00 Linn County REC Electricity 2144.77 Region 1 AWWA Workshop fee 30.00 Schimberg Co. Parts/tools 610.79 Ron Dusil Reimb postage 3.85 IAMU CCR Workshop 397.95 Advanced Water Technology Chemicals 255.96 Keystone Laboratories, Inc. Analysis 66.00 Servpro of Cedar Rapids Sewer backup damage 68.25 City of Cedar Rapids 28 E Agreement 1230.60 WM of Iowa City Garbage contract 3432.00 City of Fairfax Paul Hess final 23.19 Paul Hess Meter deposit refund 79.53 Doyle Construction Meter deposit refund 107.28 Don Hull Meter deposit refund 90.00 February net salaries 7336.06 TOTAL: 43885.70 FEBRUARY RECEIPTS General Fund 4259-85 Road Use Tax Fund 6639.60 T&A-Meter Deposits 480.00 Water Fund 9461.41 Sewer Fund 8199.41 Garbage Fund 554855 TI 1738.18 Fire Dept Equipment Savings 4415.00 Library Gifts/Bequests Savings 42.50 -FEBIRUARY EXPENDITURES General Fund 14244.02 Road Use Tax Fund 8674.84 CP$465,000 Note 8116.62 Water Fund 3920.96 Sewer Fund 278,94 Garbage Fund 4751.43 T'&A-Meter Deposits 90.00 03109104 March 9th Claims February 12 through March 9,20,04 Checks 21272 -21383 Date Num Name Memo Amount General Fund 0211212004 21276 Mid American Energy Gas -8161,96 02112/2004 21278 Baker&Taylor Books -28.10 0211212004 21279 Baker&Taylor Books -230.71 10211912004 21280 EMC Insurance Work comp claim ded -250.00 102119/2004 21281 Peck's Flower Shop Flowers -50:.00 02119/2004 21282 Custom Print&Design Sweatshirts -305.1010 02/1912004 21283 East Central Regional Library Follet Round Table -12.00 02/19/2004 21284 WellmaTk Insurance increasetrate change -20.10 102/1912004 21293 Mary A.Pachia Wage -357.47 0211912004 21295 Mary A, Pacha 56 hours -485,107 0212012004 ACH Elan -284.40 0212012004 ACH Elan -309.95 0212112004 21296 USPO Stamps -74.00 0212712004 21301 Wellmark Health Insurance -204.41 0212912004 21303 Nancy Flickinger Wage -1,474.73 0310112004 21304 Gazette Communications, Inc. Publishing -59.93 03/0112004 21305 Iowa Fire Chiefs Assn Dues -25,00 103/0112004 21306 CITA 2004 Dues 0310112004 21307 GSTC Fuel -29.31 03/01/2004 21308 Moyer&Bergman Legal Services -4,673�.50 03101/2004 21309 Hall&Hall Engineers,Inc. Engineering services -631.00 03/01/2004 21311 Frieda Coonrod Embroidery Logos/names -22.00 0310112004 21312 Aaron Voss Labor on comp:uiter -30.100 03/01/2004 21313 Shelton Technologies,Inc. Copier service contract -25.94 03/01/2004 21314 Dan's Overhead Doors 1 Door opener -40.00 03102/2004 21325 IPERS W/H tax -567,79 03/02/2004 21328 Fairfax State Savings Bank W/H tax -1,40450 03102/2004 21335 Gazette Communications, Inc. Publishing -92.100 03/02/2004 21336 Hawkeye Fire&Safety Co. Test air cylinder/recharge extinguishers -8'9.35 03/0212004 21337 Toyne, Inc, P251P30 Repair kit -21.89 0310212004 21338 Kleck's Carhart jacket -63,75 03102/2004 21339 CTS Textile Leasing Mat rental -35.95 03/0212004 21343 Staples Credit Plan Supplies -89,168 0310212004 21329 Kathy J. Everett Janitorial wage! -159.57 03/0212004 21330 Kathy J.Everett Librarian wage -53142 03/02/2004 21331 Beth A.Witz, Wage -44.18 03102/2004 21332 Jennifer C.Everett Wage -44.18 0310212004 21333 Catherine Bayne Wage -778.19 03/0212004 21334 Jennifer C.Everett Wage -41.56 0310312004 21348 Alliant Energy Electric -329',29 03104/2004 21351 South Slope!Telephone Phone bill -384.56 03/0412004 21352 Matt Parrott&Sons Company Envelopes -719.30 03104/2004 21353 Linn Photo Limited Company Photos -284.62 03/0412004 21354 Kirkwood Community College Training -25.00 01310412004 21355 Fareway Stores Coffee items -48.56 03/07/2004 21363 Sankot's Garage Belt for shop -11,98 03107/2004 21365 Storm Steel! Steel for shop shelves -910.03 0310712004 21367 Municipal Emergency Services Gloves/Hose/Couplings -446.09 013/0712004 21368 Graybill Electronics, Inc. Handheld radios -199.80 Page 1 of 3 03109104 March 9th Claims February 12 through March 9 2000 4 Checks 21272 -21383 03109/2004 21376 Westside Family Practice Steven Carriger IHepB/vaccine -97,.00 0310912004 21377 Sankot's Garage Wiper blades/check pump assembly -237.010 031'0912004 21378 Nancy Flickinger Mileagelreimb phone -341.66 03109/2004 21381 i wireless Phone bill -39•62 Total General(Fund: -17,047.10 Housing Rehab 03101/2004 21320 ECICOG Oct,Nov,Dec,Jan admin costs -3,195.00 03109/2004 21379 Nancy Flickinger Postage Certified to Virgil Elsbury -4,42 Total Housing i Rehab: `3,199.42 Road Use Tax 0211212004 21277 Gee Asphalt Systmes Power salt -836.55 0211912004 21287 Linn County REC Electricity -337.48 02/1912004 21292 Ronald G.Duisilt Wage -479.70 02/19/2004 21294 David Yanecek Wage -374.73 02120/2004 ACH Elan -3131"2'5 02/2612004 21297 Ronald G,Dusil Wage -4791•169 0212612004 21298 David Yanecedk Wage '374.73 02/28/2004 21302 Wellmark Health Insurance -580.46 03/0112004 21322 Sevig Construction Co. Snad -422.,43 03/01/2004 21323 Voss Welding) Hydraulic fluid -45,00 03/0212004 21326 IPERS Wltax °450,84 03/0212004 21327 Fairfax State.Savings Bank W/tax -1,325.98 03102/2004 21344 Fauser Energy Resources Fuel -183,45 03/03/2004 21345 Alliant Energy Gas °783.716 03/04/2004 21349 Ronald G.Dusil Wage -479.70 03104/2004 21350 David Yaneces'k Wage -374.73 03/07/2004 21362 Sankot's Garage Various repairslpart -635.76 03107/2004 21369 Fauser Energy Resources Fuel -458.70 03107/2004 21370 Linn County REC Electricity -33,5.165 03/07/2004 21373 TAPCO Signs -23:22 0310912004 21380 TAPCO Signs -68311 03109/2004 21382 Ronald G.Dusill Wage '479..69 03/0912004 21383 David Yanecelk Wage -37472 Total Road Use: -10,218.,53 Water Fund 0211212004 21273 Iowa One Call Digging -3.15 0211212004 21274 Mid American Energy Gas -6'1°'65 02/12/2004 21275 The Waterworks Pump/pumphouuse##1 -325..00 02119/2004 21285 Linn County IREC Electricity -7115.03 02/19/2004 21290 Mid American(Energy Gas -368.1018 02/19/2004 21291 The Waterworks Pump -406.00 02/2012004 ACH Elan -628.57 02127/2004 21299 US Postal Service Postage -121,44 02/27/2004 21300 Region 1 AWWA Workshop fee -30.1010 03101/2004 21317 Schimberg Co.. Parts/tools -598.83 03/0112004 21318 Ron Dusil Reimb postage -3.85 03/02/2004 21340 Sevig Construction Co. Labor water main break -1,994.63 03/02/2004 21341 The Waterworks Pump repair -143.00 03/02/2004 21342 IAMU CCR Workshop -18:00 Page 2 of 3 03109104 March 9th Claims February 12 through March 9, 20014 Checks 21272 -21383 03103/2004 21346 Alliant Energy Gas -258.98 03/0412004 21356 Advanced Water'Technology,Inc. Chemicals -255.96 03104/2004 21357 Keystone Laboratories,Inc. Analysis -66,00 03/0712004 21366 IAMU CCR Workshop -381.95 03)0712004 21371 Linn County REC Electricity -617.11 103/07/2004 21374 Schimberg Col. Partsitools -11.96 Total Water Fund: -7.007,19 Sewer Fund 02/12/2004 21272 Iowa One CallI Digging -3.15 0211912004 21286 Linn County REC Electricity -691.75 0310112004 21319 Servpro of Cedar Rapids Sewer back/Merle Christner -68,25 103101/2004 21321 City of Cedar Rapids 28 E Agreement -1,230.160 1013/03/2004 21347 Alliant Energy Gas -171.28 03107/2004 21372 Linn County RISC Electricity -69.75 Total Sewer Fund: -1,612.78 Garbage Fund 03/04/2004 21358 Waste Management of Iowa City Garbage contract -3,432.100 Total Garbage Fund -3,432,,00 Capital Projects-Filtration 03/0412004 21359 Hall&Hall Engineers,Inc. Engineering -207,20, Total CIP-Iron Filtration Plant -207.20 Capital Projects 80th St 103/01/2004 21310 Hall&Hall Engineers, Inc, Engineering Total CIP-80th St Water/Sewer Extension: -861.48 Trust&Agenicy/Meter Deposits 02119/2004 21288 City of Fairfax Paul Hess final utility bill -10,47 02/1912004 21289 Paul Hess Meter deposit refund -79.53 0310112004 21315 City of Fairfax Doyle Construction final utility bill -1272 103/01/2004 21316 Doyle Construction Meter deposit refund -107.28 10,3107/2004 21375 Don Hull Meter Deposit Refund -90l.00 Total Trust&Agency/Meter Deposits: -300,1010 Total Checkilnig Account: 43,885J0 Page 3 of 3 Receipts/Expenditures by Fund March 9, 2004 February Receipts General Fund 4259.05 Road Use Tax 6639.60 T &A- Meter Deposits 4 0�.00 Water Fund 9451..41 Sewer Fund 8199.41 Garbage Fund 5540.55 TIF 1738.18 Total Receipts: 36327'.00 Savings Account Revenue Fire Department Equipment 44115,00 Library Gifts/Bequests 42.50 Total Savings Revenue: 44517.50 February Expenditures General Fund 14244,02 Road Use Tax 8674.84 CI'IP$465,000 Note 8116..62 Water Fund 3920.96 Sewer Fund 27&94 Garbage Fund 4751.43 T' A- Meter Deposits 90.00 Total Expenditures: 40076.81 CITY OF FAIRFAX,IOWA RESOLUTION NO. 2004-2 RESOLUTION APPROVING CITY OF FAIRFAX ANNUAL BUDGET FOR FISCAL YEAR 2004-2005 WHEREAS,the Code of Iowa, Chapter 384, Section 16,requires that all cities prepare and adopt an Annual Budget of expenditures and receipts for at least the next fiscal year; and WHEREAS, the clerk shall certify the necessary tax levy for the next fiscal year to the County Auditor, NOW, THEREFORE,BE,IT HEREBY RESOLVED by the City Council of the City of Fairfax, Iowa: Section 1. The Council has reviewed all forms required by this report and found them to be in compliance with the requirements of the Iowa Code. Section 2. The City Clerk is directed to submit these forms to the Linn County Auditor on or before March 15, 2004. AND BE IT FURTHER RESOLVED,by the City Council of Fairfax, Iowa that the Mayor and the Deputy Clerk are hereby authorized and directed to execute said Resolution. Passed and adopted this i day of t , 2004. Mayor ATTEST:"Cler u �t'j^`6 Ceputy� lerk RESOLUTION NO. 2004-3 A RESOLUTION SETTING A TEMPORARY SALARY FOR DEPUTY CLERK OF THE CITY OF FAIRFAX FOR THE FISCAL YEAR 2003-2004. BE IT RESOLVED BY THE CITY COUNCIL OF FAIRFAX,IOWA: Section 1. The following position named shall be paid the salary indicated and the City Clerk/Deputy Clerk is authorized to issue checks, less legally required or authorized deductions from the amounts set out below and make such contributions to IPERS, FICA and other purposes as required by law, or order of the City Council, all subject to audit and/or review by the City Council DEPUTY CLERK: $12.00 per hour retroactive to February 23, 2004, Section 2. MILEAGE: While said Deputy Clerk is fulfilling the duties of the City Clerk, mileage will be reimbursed for 73 miles (round trip from home to office) at the IRS approved rate. NOW, THEREFORE,BE IT HERBY RESOLVED by the City Council Fairfax, Iowa that the Mayor and the Deputy Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this day of , 2004 MAYOR ATTEST: CITY C ERKIDE TY CLERK i RESOLUTION NO. 200405 RESOLUTION APPROVING AGREEMENT WITH LINN COUNTY,IOWA FOR WORK ON LONGVIEW DRIVE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA, That the project agreement between the City of Fairfax and Linn County, Iowa regarding Linn County doing seal coat work on Southview Road equal in value to the work the City of Fairfax did on Longview Drive is hereby approved and the Mayor and City Council are hereby authorized to execute said agreement. AND BE IT FURTHER RESOLVED, by the City Council of Fairfax, Iowa that the Mayor and the Deputy Clerk are hereby authorized and directed to execute said Resolution. Passed and approved this 'h day of March, 2004. AYE: Beer, Frieden, Scott„ Glick, Wainwright NAY: None ABSENT: None Bill Voss, Mayor ATTEST: Nancy ickinger, Deputy City Clerk CITY OF FAIRFAX,IOWA RESOLUTION NO. 2004-06 RESOLUTION APPROVING ROAD USE AND MAINTENANCE AGREEMENT WHEREAS,Peterson Contractors, Inc. ("Peterson")is the general contractor on a project for the Union Pacific Railroad; and WHEREAS,Peterson desires to gain access to the area in which the work is to be performed (the "Work Area")via a City of Fairfax street; and WHEREAS, Peterson's, equipment is likely to cause damage to the City street; and WHEREAS, the City of Fairfax is willing to allow Peterson to use a portion of Fairfax Road to gain access to the Work Area so long as Peterson restores the street to its previous condition upon completion of the work; NOW, THEREFORE,it is resolved by the City Council of the City of Fairfax as follows: RESOLVED, that the City of Fairfax enter into the Agreement Re: Road Use and Maintenance with Peterson that is attached to this Resolution, subject to the following revisions: 1. Only the southern portion of Fairfax Road can be used up to a point that is 100 feet beyond Fairfax Road's intersection with the CRANDIC Railroad; 2. Peterson and its subcontractors will only use the street for the hauling of equipment, and no material will be hauled over the road; and the appropriate City Officers are authorized to sign said Agreement on behalf of the City. AYE: Beer, Glick,Wainwright, Frieden, Scott NAY: None ABSENT: None Passed and approved this 9th day of March, 2004, Bill Voss,Mayor ATTEST: �l Nancy Flickinger, bepnty City Clerk AGREEMENT RE: ROAD USE AND MAINTENANCE THIS AGREEMENT is entered into this day of , 2004,by and between the City of Fairfax, Iowa, an Iowa municipal corporation("the City") and Peterson Contractors, Inc., ("Peterson"). WHEREAS, Peterson has been retained to perform certain work in the City on behalf of the Union Pacific Railroad ("the Railroad"); and WHEREAS,Peterson will need to use a City street to access the area in which the work is to be performed(„the Work Area"); and WHEREAS, Peterson's equipment is likely to cause damage to the City street; and WHEREAS, the City is willing to allow Peterson to use a portion of Fairfax Road so long as Peterson restores the road to its previous condition upon completion of the work for the Railroad; NOW THEREFORE,the City and Peterson agree as follows. 1. Peterson shall access the Work Area only by way of Fairfax Road, including that portion of Fairfax Road extending north of Church Street, which is currently undeveloped. 2. The City Engineer shall,prior to Peterson's use of Fairfax Road,perform a baseline analysis of the condition of all of Fairfax Road extending north from East Southview Road("the 'Street"), 2. Upon completion of Peterson's work within the Work Area, the City Engineer shall perform an analysis of the condition of the Street. 3. The City Engineer shall advise Peterson what repairs are necessary to restore the Street to its previous condition.. 4. Peterson shall,at its sole expense and within ninety(90)days of receiving the City Engineer's report,perform such work as may be deemed necessary by the City Engineer to restore Fairfax Road to its previous condition. 5. Peterson shall,before using the Street,post a performance bond acceptable to the City in the amount of$ , conditioned upon Peterson's performance of the restorative work deemed necessary by the City Engineer. The bond shall be released upon acceptance of the restorative work as certified in waiting by the City Engineer. 6. Peterson agrees to pay all costs and expenses incurred by the City, including attorneys' fees, in connection with the City's enforcement of this Agreement. CITY OF FAIRFAX, IOWA PETERSON CONTRACTORS, INC. By Bill Voss,Mayor By Cordell.Peterson, President By Nancy Flickinger,Deputy City Clerk By Gale M.Peterson, Jr., Secretary Page 1 of 1 City of Fairfax Froim: "pick Ransom" <dick @halleng.com> To'. "'Ron Fadness"' <RFadness@moyerbergman.com>; <dick @IhaIIeng.com>; <fairfax @southslope.net>,; <BIII @vosswelding.com> Ca: "'Randy Scholer"' <RScholer@moyerbergman.com> Sent: Monday, March 01, 2004 7:37 AM Subject: RE: Peterson Contractors Agreement Ron, We looped at past Prairie Road Builders bills and arrived at an amount of $25,000.00 for the bond. This is based on scarifying and seal coating the entire road width and length. It also includes rerocking the segment north of Church Street. Dick -----Original Message----- From: Ron Fadness [mailto:RFadncss @moyerbergman.com] ;Sent: Thursday,February 26, 2004 3:18 PM To cl (at alien .com; Fairfax outhsl pe,nd Bill vossrveldi . t . Cc: Randy Scholer Subject: Peterson Contractors Agreement Here is an agreement for Peterson.Contractors. Please note that the amount of the bond needs to be filled in. Please contact me with any questions. Thanks! Ronald D. Fadness Moyer&Bergman, P.L.C. P.C. Box 1943 2720 First Avenue NE Cedar Rapids,IA 52406-1943 Phone (319) 366-7331 Fax (319) 366-3668 3/l/2004 1)3/101/2004 10:22 FAX 310,3543181 PETERSON CONTRACTORS X1002 7 Y iz J)01.004 -3 FROM Seaboard Surety Company 580, smitti Avenue lajd6more,MILrylliud 21209 LYCIENSF ANDI ►R pjERIvfl'r DONI "OW ALL TIM"i RY-rWat F"SF"Si Ikg as 15atrCtyr'T'W _pr_wsqn'�Mwtos' are held and rlrwll ho"d obl;gw,in the(U11 and just S ► and Surety bind —or the Uni OURC oirldy 11114"K7*VM11yP firmly W their am 034N of 1h sir%ti�rs.09MOT3,silminiWaVOTS,sut"Sro ra and thcat PMOOM "Md'Arl 1pritticip2i f1w 0btzlzltd or j$ribout to obt�kiU tflfi Who mid OW946', WHIFRE&S,015 3bOyt t), Road Use and Mlkbt—uac cn�.— 61 —k checker below; and cnilifto M Beginning ivi ar6 1,2004 Ea QoAlinuous, AT;QN 75 5VCVI-14w� abcvc VLLnd4n'?TinC1PQLJ Noyr�TKkWQA9,THE CONDMON 0?THIS OBLIQ I , CZU30, by Will -plincipfil's Bolt. 1.060, 000te, VxpgAgc* or damage. 0 It or VitrMitti;U sholl irL&=ify said obilget 04ainst oil ficAl F'cr1&,n,rg to LtLth jic.,T, lawl Itamtes,ordi=14M M0 or rog& g C-r permil iss,rA to,�hz compliance wizk Or bN50h of say en this obliggiA, shia) bu void, or W.Mrapfimus shill ocwr dting the �,Tm a his bond. I atherwi5m t0 TWWD an fall force ard 0,14t, pKQV ipSD, at it this!sand is i"a1 dxOd tin it may be onrin*by C6 ft rAtq Uccl tit ea try the Surety hereon;and pROVIDUD V(JJLTHB'kq&M?V13af dIEU at)"t DUM�4r Qt'/"*%his Wtd Sha�l owfi-gua w he Mhriflued itl faccc Md of dwnunlw of pruni%ffss thLt U�1411 W payable oy td,the SurotY Shall VkOt b4 liz�'6 harTunditer(Or U IMirgof wmoumt.in the aggrag-ate,Than tht a=unt of this 1*111d;and be Mcclit:d by-rfie SnTrI7 W; that Ulhil If A ability by 00119 th'itri(30)4tya ndilirg in wrifilig to said W11604, Signed tLaTch t,20{}4 st6icd and dated —Leako Wdsu Y Bond No. 41)0W, 3944 C ,,,e 51U k3 ,�Ati 03C01/2004 10:22 FAX. 3193543161 PETERSON CONTRACTORS__,_ UiDoi NCO pimn%imposoN� HEAVY& H,IGH.WAY CONTRACTORS IOWA CYCY OPFICB: ADDRESS R1 PLY To: PHQNB; (319)35't'-7311 104 BLACK1i NWK S f Vr-2T FAX: (-,19)354.,3181 P,O? BOX A R.9TNBFCFC,IOWA,50(69 ---� --'— To: Mayor Bill Voss Frawrria Sieve i ri �rs� Fax: 3_19-846-3480 Pages:2 inc. cvr,. Lone: — Date: 311/2044 -- - Re: Fairfax Bcnd M. - _--� • Con7menfts: INC* PETERSON CONTRACTORS� HEAVY & HIGHWAY CONTRACTORS AI7!DREss REPLY To: IOWA CITY OFFICE: 104 BLACxxAWx STREET PHONE: (319)354-7811 P.O.Box A FAX: (319)354-3181 REMECx, IOWA 50669 r February 25, 2004 Mayor Bill Voss City of Fairfax 525 Vanderbilt Street PO Box 337 Fairfax,IA 52228-0337 Dear Mayor Voss: PCI has been selected to work for the Union Pacific Railroad for the purpose of adding additional spurs which will be located on the east side of the city of Fairfax. To access this site, PCI will do everything possible to stay off of the city's streets. If an unforeseen event develops,PCI will immediately contact you and your street department. PCI would like your permission to use the undeveloped street that goes north of the Church Street and Fairfax Road intersection. This access would enable our firm and our subcontractors to access the right-of-way without impacting further cropland. PCI would sign and maintain the affected area for the length of the project. Upon completion of the project,PCI would return this area to like co ndtion. Thank you for your consideration. I can be reached at 319-354-7811 (office) or 319-430-04519 (mobile). Sincerely, Steve Wierson SW:sb CC: Scott Peterson, PCI project manager Dick Ransom, Hall and Hall.Engineering RESOLUTION NO. 2004-0 RESOLUTION APPROVING PARTIAL PAYMENT REQUEST NO. 1 FOR 80"' STREET SEWER AND WATER EXTENSION PROJECT WHEREAS,the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Co., Inc.for the construction of the 80th Street Sewer and Water Extensions within the corporate limits; and WHEREAS, the city engineers, Hall and Hail Engineers, Inc have received the application for Payment Request No. 1, and they have made recommendation for payment: NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA: To approve application for Payment Request No. 1 for the 30th Street Sewer and Water Extension Project and direct City Clerk to make payment to Dave Schmitt Construction Co., Inc. of Cedar Rapids, IA in the amount of$50,290.53. PASSED AND APPROVED THIS Stn DAY of March, 2004. AYE: Beer, Frieden, Scott, Glick,Wainwright NAY: None ABSENT: None +" illiam Voss, Mayor ATTEST: 1 Nancy Fli longer, De uty City Clerk APPLICATION FOR PAYMENT APPLICATION NO. 0 Project: 80th Street Sewer and Water Extensions City of Fairfax, Iowa Contractor: Dave Schmitt Construction Co., Inc. 250 50th Avenue SW Cedar Rapids, IiA 52404 Owner: City of Fairfax, Iowa Original Contract ,Amount: $52,767.60 Date, March 2, 2004 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 50,405.50 Materials Stored On Site $ Change Orders: Change Order No. Date Approved Amount 1 March 2, 2004 $ 2,531,90 Total Change In Contract Amount from Change Orders $ 2,531.90 Total Change Order Work Completed $ 2,5311..90 Total Complete and Stored to Date $ 52,937.40 Retainage 5% $ 2,646.87 Total Complete and Stored to Date (Less Retainage $ 50,290.53 Less Previous Estimates $ Current Payment Due $ 50,290.53 Distribution: Owner Engineer Contractor Y,, Other Page 1 of 3 31212004 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies,to the best of the Contractor's knowledge,that the above information and estimated values of completed work covered on this Appliication for Payment have been completed in accordance with the provisions of the Contract Documents,that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized Re resentative: BY Date: ENGINEER'S RECOMMENDATION': In accordance with the provisions of the Contract Documents and based on the Engineer's on-site observations of the work included in this Application for Payment and based on the Engineer's review of this Application for Payment including i the accompanying supporting data„ and to the best of the E'ngineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's Authorized epresentat v . By: ° „ / Date: , Dennis J. Keitef, P.E. CITY'S PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's recommendation. City of Fairfax Authorized Representative: I! By; Date: ACCOUNTING USE ONLY: Page 2 of 3 312J2004 CD CD N iV a Cl) d a 0 0 o z D O CO CaR3 0M7 0 0 0 0 0 000 O o a 0 o p W F L) moo' Csoo no °o °nooac ° W w a a U .r w ui IL o 0 U O 6 m m 47• IV a� '° p o 0 ° 0 0 � Y W a 0 F O F(F 7 ° C .,� LO o a V'1 O m M O 6] LO 0 d' ih I� O O O N L F w 07 � u'S rfl n , eA `»bq N 00WO ..� 61 11 ttr rs L9 to ° I- O } z 4 �Owu! W+nU',' Cq p U 00z a R 4_. u U�x 030 0 M N .- a r a �VO�Uaas�18zJl (1 VFW- ��F Ge aO°a°J 0 o a 0 a a a L9°°m m o C O 0 a'.. . 0 0 0 a 0 O W O O 0. a ¢q. ill O . a a In K7 G Yi 4 ° Li ('4 ud 'R rt- M o o O 0 M o o 4 6,r a M w'm C W V; '"r M f� m 0 o N °°� V 4ci � m w a9 6'4 - ; -or Q LO aNn d► _ O H}efy N O� IL w y ° L N Z LO 0 b .,,, M � M N LU L r d tb 47 M 0. O m E� Z oo,a 'c m °oao $ °oo °o °aoaoa OC M M ua uAl tD M a M N W7 LO N 20 y�� Vi tH EFM"'rte ty4 r� VT Hi 64 b"s t00• ° 0 Li U N Ci Q CL a �'d. C3 CS un ® C] C] O o O N C3 0 0 0 F"' io o p G aoc ea, maao 000000 w w � J Q m l o c i'Vi'twll rl- of o ui o o ni o N c_ IQ. c ti V o W VR C7 C V) sR t9 W'.fSF N c7 M e M en IL IL N It [V o u�r�u> viol N CJ u L3 SO OD F- cy C O C U F N � a � mr=coN v O LL U1 cS~O CV _ z F ra s >=" w vii u: LLddd d +6 a 0 $�azf) 0 � rn'w� coa .i � wwu7 waa � < d 0 O a W U) w G� 0 d 'p V c °M x °LU c 14 o m m U t° 0 9 N U b LU: p ° 0 '' "E t` '�ga ® fly p }U e c " m OI O otl a ca&a. > (n F: a up &' �w U e 'a m �a �+ m w CL J3 LL Q � u°r} U" 93 � 00 -t r V1 V} C7 4, WU Ipa'r N f7 w 199 LJ T Y C T WPM U RESOLUTION NO. 2004-07 RESOLUTION APPROVING CHANGE ORDER NO�. 1 FOR 80TI STREET SEWER AND WATER EXTENSION PROJECT WHEREAS, the City Couuncil of Fairfax, Iowa has contracted with Dave Schmitt Construction Co., Inc. for the construction of the 80th Street Sewer and Water Extensions within the corporate limits; and WHEREAS, the city engineers, Hall and Hall Engineers, Inc, have recommended Change Order No. 1 for an increase of$2„581.90, to install asphalt cold patch for temporary surface on E. Cemetery Road and to raise two manholes in the E. 80th Street ditch: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNT OF THE CITY OF FAIRFAX, IOWA: To approve Change Order No. 1 for the 80th Street Sewer and Water Extension Project, which will result in an increase of$2,531.90 to make a revised total construction contract, cost amount of$55,299.50. PASSED AND APPROVED THIS 9th DAY of March, 2004. AYE: Beer, Frieder, Scott, Glick, Wainwright NAY: None ABSENT: None William Voss„ (Mayor ATTEST: ft 1 Nancy ickinger, eputy City Clerk CHANGE ORDER NO. 1! PROJECT: 80TH STREET SEWER AND WATER EXTENSIONS CITY OF FAIRFAX, IOWA DATE: March 2, 2004 CONTRACTOR: DAVE SCHMITT CONSTRUCTION CO., INC. CEDAR RAPIDS, IOWA ORIGINAL CONTRACT AMOUNT: $52,767.60 REVISED CONTRACT COMPLETION DATE: May'1,2004 ITEM#1: Install asphalt cold patch for temporary surface on E. Cemetery Road until weather allows for permanent double seal coat surface. Revise Contract Completion Date to May 1, 2004 Estimated increase in Contract=(42.67 TON @ $45.731TOIN) =$1,951.30 I'T'EM#2: Raise two manholes in E. 80th Street ditch. Labor& Equipment = $305.00 48"Manhole Sections(4.00 vertical feet) - $275.60 TOTAL =$2,551.90 Original Contract Amount: $52,767.60 Estimated Increase C.Q.#1 $2,531.90 Revised Contract Amount: $55,299.50 Dave Schmitt Construction Co., Inc. Hall & Hall Engineers, Inc. 6y: t =� . By; Title: &f f '' Cc Title: it^ 144a v�4 e Date: ._ -� I Date: City of FAIRFAX, IA Title:. Date: iw I:M Proyectst7800178451adm1C.0.#1 Docu ment.doc RESOLUTION NO. 2004-07 RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR 80Th STREET SEWER AND WATER EXTENSION PROJECT WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Co., Inc. for the construction of the 80'" Street Sewer and Water Extensions within the corporate limits; and WHEREAS, the city engineers, Hall and Hall Engineers, Inc. have recommended Change Order No. 1 for an increase of$2,531.90, to install asphalt cold patch for temporary surface on E. Cemetery Road and to raise two manholes in the E. 80th Street ditch: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA: To approve Change Oirder No. 1 for the 80th Street Sewer and Water Extension Project, which will result in an increase of$2,531.90 to make a revised total construction contract, cost amount of$55,299.50. PASSED AND APPROVED THIS 9'" DAY of March, 2001. AYE: Beer, Frieden, Scott, Glick,Wainwright NAY: None ABSENT: None ry �, William Voss, Mayor ATTEST: 1 Nancy ickinger, Deputy City Clerk I CHANGE ORDER NO. 'I PROJECT: 80""STREET SEWER AND WATER!EXTENSIONS CITY OF FAIRFAX, IOWA DATE: March 2, 2004 CONTRACTOR: DAVE SCHMITT CONSTRUCTION CO„ INC. CEDAR RAPIDS, IOWA ORIGINAL CONTRACT AMOUNT: $52,767.60 REVISED CONTRACT COMPLETION DATE: May 1,2004 ITEM #1: Install asphalt cold Ipatch for temporary surface on E. Cemetery Road until weather allows for permanent double seal coat surface. Revise Contract Completion Date to May 1, 2004 Estimated increase in Contract= (42.67 TON @ $4 33tTON) = $1,951.30 ITEM#2: Raise two manholes in E.80th Street ditch. Labor& Equipment = $305.00 48" Manhole Sections (4.00 vertical feet) = $275.60 TOTAL = $2,531.90 Original Contract Amount: $52,767.60 Estimated Increase C.O.#1 $2,531.90 Revised Contract Amount: $55,299.50 Dave Schmitt Construction Co., Inc,. Hall & Hall Engineers, Inc. By: c c By: Title; 5� c Title: �: Date: Date: 3 City of FAIRFAX, IA By: l� Title: ,� Date: I;VProjects17800178451adm1C.0.#1 Docurnent.doc RESOLUTION NO. 2004-07 RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR 80TH STREET SEWER AND WATER EXTENSION PROJECT WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Co., Inc. for the construction of the 80th Street Sewer and Water Extensions within the corporate limits; and WHEREAS, the city engineers, Hall and Hall Engineers, 'Inc. have recommended Change Order No. 1 for an increase of$2,531.90, to install asphalt cold patch for temporary surface on E. Cemetery Road and to raise two manholes in the E. 80th Street ditch: NOW,THEREFORE,, 'BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA: To approve Change Order No. 1 for the 80th Street Sewer and Water Extension Project, which will result in an increase of$2,531.90 to make a revised total construction contract, cost amount of$55,299.50. Passed and approved)this 9th day of March 2004. AYE: Beer, Frieden, Scott, Glick,Wainwright NAY: None ABSENT: None William Voss, Mayor ATTEST: ��AkAhll( Nancy FIi kinger, De uty City Clerk CHANGE ORDER NO. I PROJECT: 80TH STREET SEWER AND WATER (EXTENSIONS CITY OF FAIRFAX, IOWA DATE: March 2, 2004 CONTRACTOR: DAVE SCHMITT CONSTRUCTION CO., INC. CEDAR RAPIDS, IOWA ORIGINAL CONTRACT AMOUNT: $52,767.60 REVISED CONTRACT COMPLETION DATE: May 1, 2004 ITEM #1: Install asphalt cold patch for temporary surface on E. Cemetery Road until weather allows for permanent double seal coat surface. Revise Contract Completion Date to May 1, 2004 Estimated increase in Contract= (42.67 TON @ $ 5.73/TON) =$1,951.30 ITEM #2: Raise two manholes its E.801h Street ditch. Labor& Equipment - $305.00 48"Manhole Sections (4.00 vertical feet) _ $275.60 TOTAL = $2,531.90 Original Contract Amount: $52,767.60 Estimated Increase C.O.#1 $2,531.90 Revised Contract Amount: $55,299.50 Dave Schmitt Constr ction Co., Inc,. Hall Hall Engineers, Inc. By: :'B lay: :�, , Title: 8` Title: . ' . Date: .... `' _.r '� Date: City of FAIRFA/X,, IA By: U Title: Date: II:XProjects17800178451adm1C.O.#1 Documentdoc i RESOLUTION NO. 2004-08 RESOLUTION APPROVING PARTIAL PAYMENT REQUEST NO. 1 FOR 80Th STREET SEWER AND WATER EXTENSION PROJECT WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Co., Inc. for the construction of the 80th Street Sewer and Water Extensions within the corporate limits; and WHEREAS, the city engineers, Hall and Hall Engineers, Inc have received the application for Payment Request No. 1, and they have made recommendation for payment: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA: To approve application for Payment Request No. 1 for the 80th Street Sewer and Water Extension Project and direct City Clerk to make payment to Dave Schmitt Construction Co., Inc. of Cedar Rapids, IA in the amount of$50,290.53. Passed and approved this 9th day of March 2004.. AYE: Beer, Frieden, Scott, Glick, Wainwright NAY: None ABSENT: None illiToss, ay-or ATTEST: 1 Nancy Fli kinger, D puty City Clerk APPLICATION FOR PAYMENT APPLICATION NO. 01' Project: 80th Street Sewer and Water Extensions City of Fairfax, Iowa Contractor: Dave Schmitt Construction Co., Inc. 250 50th Avenue SW Cedar Rapids, II,A 52404 Owner: City of Fairfax, llowa Original Contract Amount: $52,767.60 Date: March 2, 2004 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requiests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 50,405.50 Materials Stored On Site $ - Change Orders: Change Order Date Approved Amount 1 March 2,2004 $ 2,531.90 Total Change In Contract Amount from Change Orders $ 2,531.90 Total Change Order Work Completed $ 2,531.90 Total Complete and Stored to Date ° $ 52,937.40 Retainage 5% $ 2,646.87 Total Complete and Stored to Date Less Retainage $ 50,290.53 Less Previous Estimates $ - Current Payment Due $ 50,290.53 Distribution: Owner X Engineer Contractor Other Page 1 of 3 312!P2004 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies,to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents,that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authoriz resenatl Date: B , .�,� � Y= ENGINEER'S RECOMMENDATION: In accordance with the provisions of the Contract Documents and based on the Engineer's on-site observations of the work included in this Application for Payment and based on the Engineer's review of this Application for Payment including the accompanying supporting data,and to the best of the Engineer's knowledge, information and belief,the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's Authorized Representatu e: By: .� / M Date: .. Denrns J. Keitel, P.E. CITY'S PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's recommendation. City of Fairfax Authorized Representative: By: [/ Date: � .�'[J ACCOUNTING USE ONLY: Page 2 of 3 312/2004 v CD ry e� t�,r} W m a 0 a 0 ° ° 0o 0o m E o Cl) q 0 o W 4 ® F) a �,..tu o W OJ. N J 5 W a 0 J 0 0 0 0 m °o °0 °°• .0 o a o m U W M - (u 3 0 0 u '0 aii a 0 0 °o °0 00 � (n g N 0 Q OF} y W z W cN.1 (81 u-i Ci f4? V a 0 0 N LO z W H NSmvu� egin � rs ua � 081110 Qq r,uj o n z°LU� J d+ pnZZa a0 ' U.INQ2 W n'y If4; LO Y rn a i c�a r7 U Z 0. aao0 LU 0 FF FJU' u°s rn°o m a 000' 00 ° 00 0co - a 3 0 0 0, n � rn a o o ° c i 00 C3 LO o 0 o M tO 0- � N N 4i LO cs a7 Vim' c'I h o 0 69 Low 4ft Vp N � � G (!N1 N - Nvi 669 �} 69 6�9 69 w O 64 H3 O7l IL e W LU A to r r w zz U? 0) a O 7H -0 N r O r W LU G Q p r5 83 F O rn Z m rn •z o 0 47 c°yy Q ° p m 0 � 0 0 0 m O O 3 Cf o ll d O ca Bit w °p ° ° 0 ° 0 o F (n o F °o w u°�2 tv yv m m w c» m � N ui � F1i u9 k9 w 64 J y1 C d 1 a G. h _ C) C) Ln0 x0000 o 000 ri F. u; 3 o p oo ,=ici o 0o 00000 In � 4 oO6N� c•-a ! c:TC3ucVVio � � o Q to 0. b9 6s Q & ;;6N4 6�A dN3 N U ai C 6 CO C gg r Q O m R r r..... q W'i N N r r r 1? 0 CD 2 L Q O m W V 10 F v LL C(~D N y z F r ° i mc.~i m7 c9- �iu ddddd emu: w 0 co U O S 6�s 7 ••! f17 ui -j J W W W W a J F "� A U . O 0 W W m N 3 R L z o O z m L •� LL 0 W ri > {m U U o o = S'! o u � _ � uj U1 m 77 � D), y > 3 •- m ctl c r O K ��yy 0 a6 ¢ a ? N � C9 � F- �' PC Zv y •O •6 u O lu I C n O O Z 6 C 5 1 LL 7 O v m p _ m . 9 - m ` 0 U Zo F,tt1'q� Ci aoaW ru7NwU) 0 rC 8u wl C14 2 U RESOLUTION NO. 2004-08 RESOLUTION APPROVING PARTIAL PAYMENT R'E'QUEST NO. 1 FOR 80TH STREET SEWER AND WATER EXTENSION PROJECT WHEREAS, the City Council of Fairfax, Iowa has contracted with Dave Schmitt Construction Co., Inc. for the construction of the 80th Street Sewer and Water Extensions within the corporate limits, and WHEREAS, the city engineers, Hall and Hall Engineers, Inc have received the application for Payment Request No. 1, and they have made recommendation for payment: NOW, THEREFORE, IBE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX, IOWA: To approve application For Payment Request No. 1 for the 801h Street Sewer and Water Extension Project and direct City Clerk to make payment to Dave Schmitt Construction Co., Inc. of Cedar Rapids, IA in the amount of$50,290.53. Passed and approved this 9th day of March 2004.. AYE: Beer, Frieden, Scott, Glick, Wainwright NAY: None ABSENT: None William Voss, Mayor ATTEST: Nancy Fli inger, De uty City CYlerk APPLICATION FOR PAYMENT APPLICATION NO, 0 Project: 80th Street Sewer and Water Extensions City of Fairfax, Ilowa Contractor: Dave Schmitt Construction Co., Inc. 250 50th Avenue SW Cedar Rapids, 1A 52404 Owner: City of Fairfax, Ilowa Original Contract Amount: $52,767.60 Date: March 2, 2004 The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 50,405.50 Materials Stored On Site $ Change Orders: Change Order 1 March 2,2004 $ 2,531.90 Total Change In Contract Amount from Change Orders $ 21531.90 Total Change Order Work Completed $ 2,531.90 Total Complete and Stored to Date $ 52,937.40 Retainage 5% $ 2,646.87 Total Complete and Stored to Date Less Retainage $ 50,290.53 Less Previous Estimates $ Current Payment Due $ 50,2901.53 Distribution: Owner Engineer-Contractor Other Page 1 of 3 31212004 CONTRACTOR'S CERTIFICATION: The undersigned Contractor certifies, to the best of the Contractor's knowledge,that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents,that all amounts have been paiid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. Contractor's Authorized resentativ By: Date: ENGINEER'S RECOMMENDATION': in accordance with the provisions of the Contract Documents and based on the Engineer's on-site observations of the work included in this Application for Payment and based on the Engineer's review of this Application for Payment including the accompanying supporting data,„and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's Authoriz Representative: By; Date; Dennis J. Keitel, P.E. CITY'S PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Application for Payment submitted by the Contractor and the Engineer's recommendation. City of Fairfax Authorized Representative: By: Dater ACCOUNTING USE ONLY: . Page 2 of 3212004 i V I O Q SV V) i ui a @ 9 —R o a a C3 00 a o4m ° w a J a y 0 J 0 V a a Two °o c°5 v 0 -0 LO� o Qo o ° C° $ °a � a' a�Op�0n Q� °O F � VMhm OON VZ�'" ara vs e» vi fip� m V a� Q.J LLA L6 G!0 FF a 2 F- w.17� ua1 ~ to Vai w� a Q U U a� Z' N �a ZJa'Lu 3 OwJQ�B4U3 a � oo 0J , a O a O Q O Q 4c'Y O Goi 1-- d ° a..0 Q a o 0 0 ° ° ° °� C Q O a i 3 to D a O LO C}C] �1 4 m - a a o0o m0 � coa atlim Lq c M m, � us 0 ui v c�» um .4 ate' ° °� Ln IL m N r z lr s o 0 " 7 r SI} M h3 r Ci T" d lu LU r co 0 4d d O o' Id. z 6 C2 O N ' o Q a. A ° a °° o a o 0 0 o Q: m a LL } t.} N avmo oXo O6 w 60 }-0 y � LL ri p b3 tIf 5H Vy QJ We h r rn 1D O 'o c! LC.a O p O ilt;1 0 4 0 0 0 0 4 0 O O C p.. �M p 00 0 0 0 [7 0 0 x ut m O C,4"''M h h 01 G U:7 0 0 (� [S fV O IL �c Li o u3 rn o c 't in u3 43 « (Y) NA'? t�4£R EO M m 00 M V3 C Ei}6N9 E96�A C O� 2 r m 6 w N J G G � }' 0 LU m �o ,-I m co N M r O H U) o d w o U t tlp ccq E as O F LL C A N IIl Z Z 0 N m h U d V k C J W j5UOT � W. 46J � W LL1W W wa ,� F°., F "k p Q co a 0 U) ua � R 5 0. o U W a 0 ° m H G7 m T 3 w° to E c O N H M y O ° E Y! r m r> � a ° ym z�W Z QS y m w � m atGO u. 40 06 U) 00 N N 0 o YS 6 r4 00 Q U RESOLUTION NO. 2004-09 RESOLUTION APPROVING THE CONTRACT WITH LIQUID ENGINEERING CORPORATION FOR IN SERVICE ASSESSMENT & CLEANING OF THE WATER STORAGE TOWER. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRFAX,IOWA, That the contract with Liquid Engineering Corporation for in service assessment and cleaning of the water storage tower with the City of Fairfax is hereby approved and the Mayor and City Council are hereby authorized to execute said agreement. PASSED AND APPROVED THIS 9T"DAY OF MARCH 2004. AYE: Beer,Frieden, Scott, Glick, Wainwright NAY: None ABSENT: None William Voss,Mayor ATTEST: Nancy F ekinger, epty Clerl� CONTRACTORS, INC. PETERSON ]HEAVY& HIGHWAY CONTRACTORS AD REss REPLY TO: IOWA CITY OFFICE: 104 r3LACKHAWK STREET PHONE: (319)354-"781.1 P.CI.]BOX A FAX: (319)354-31'81 REINRECK,IOWA 50669 February 25, 2004 Mayor Bill Voss City of Fairfax 52.5 Vanderbilt Street PC Box 337 Fairfax, IA 52228-0337 Dear Mayor Voss: PCI has been selected to work for the Union Pacific Railroad for the purpose of adding additional spurs which will be located on the east side of the city of Fairfax. To access this site, PCI will do everything possible to stay off of the city's streets. If an unforeseen event develops, PCI will immediately contact you and your street department. PCI would like your permission to use the undeveloped street that goes north of the Church Street and Fairfax Road intersection. This access would enable our firm-and our subcontractors to access the right-of-way without impacting further cropland. PCI would sign and maintain the affected area for the length of the project. Upon completion of the project, PCI would return this area to like condtion. Thank you for your consideration. I can be reached at 319-354-1811 (office) or 319-430-0459 (mobile). Sincerely, Steve Wierson Ste`:sb CC: Scott Peterson, PCT project manager Dick Ransom, Hall and Hall Engineering Page 1 of 1 City of Fairfax From: "Dick Ransom" <dlck @halleng.com> I To,: "'Ron Fadness"' <RFadness @moyerb erg man.com>; <dick @haHeng.com>; <fairfax @southslope.net>; <Bill @vosswelding.com> Cc: "'Randy Scholer"' <RScholer @moyerb erg man.com> Sent: Monday, March 01, 20047:37 AM Suulbject: RE: Peterson Contractors Agreement Ron, We looped at past Prairie Road Builders bills and arrived at an amount of $25,000.00 for the bond. This is based on scarifying and seal coating the entire road width and length. It also includes rerocking the segment north of Church Street. Dick ----Original Message --- From: Ron Fadness [mailto:RFadness @moyerbergman.com] Sent: "Thursday,February 26, 2004 3:18 PM To: dick( halleng.coan; fair Fax so-gthsloaeaet;Bill a vossweldit m Cc: Randy Scholer Subject:Peterson Contractors Agreement Here is an agreement for Peterson.Contractors. Please note that the amount of the bond needs to be filled in. Please contact me with any questions. Thard-cs! Ronald D. Fadness Moyer&Bergman,P.L.C. P.C.Box 1943 2720 First Avenue NE Cedar Rapids, IA 52406-1943 Phone(319) 366-7331 Fax(319) 366-3668 3/l/2004 )3/01/2004 10:Z2 FAX 31'33543181 PETER30H CONTRACTtJR$ [a 002 _ PE7E ;4sN G9D;T!'4,CTOhg PG= 1A r1T''� ✓� �. �"D 9'13�.g.�r152��91 45:55 D=R� �.934523511SRPHY '�ti�lFt°tip—�t3a�4 09:.9 r—ROM µms- � Company Seaboard Surety S$oi Smittl , V40e $salltil norp"Mikryl tnd 21204 OND LICENSE AND/OR 'ctoW ALT.MEIV By TEWS as pnnciP4 acrd ?hAL PG �E,gnkPaekors Ere, us'S,mrcty,aYa held and firmly bound SaoboeT � a n ph4;gae;in the Tull and just sort► unto Cau lows 25 OX 00 of 7wen Ftve'Thousand aced trr'it�Q••°M Wod lawi'ctl moray lof10 d n h ejUrAR N�alr 0�uyut ra�acl;stiin strarars�sule a truly n�d xrvndG��ral ytfi mly W tfiemsElvas, those pm=Ats. --°` wt�ExSAS,the above pgdecdan P 0721 has abtaih�l or i$about to obtaitc a m'tlh said Dbilgee a _ licclt9�ar Pc�mit, koad Uw and Mslir�tcrtanaa trio resets of which is xs itsdical oppos'ae the bivck Checked below; iSj 8 Dvlarch t,�Od4 and andiK$ March 1,M2000 ogjD0jrtg Cl Continuous,thinning Nt7YI,Tli}rEP4KEr�TkiE C[}1�1 '611oN QP YHI,S`DfSC,� a Tavats�9xparim dasrageov it rwa�uscd byn 2yE1DPnncipeit or ptrmitScc shni) indcatu►i!•y said 1 b ef`at; Laves atetuna�o; 611n;03s rubs , rpgul9adeataw Pccuuriirsg to such liz`-nv or perms!is led to TIM compliancC Nritt aft bronc y ririncpal, which said breaks~ air nstt.00tttpllance shall pc4ur during the tsrrtti ak,hda hnnd, 'trac this vb igai?pn sttalD bs vc;. otherwise 10 r6ftM in it1 full forte aand af'feeL PRDViDBD,drat if th6�bond iA a flxod Misr+It may be osnrinvod by Ctrtiflctc executed by the Surety lser�n;autd of thg-nun*qf PRL3 Ult7Fp 1rltltTHE:t,irsat ➢ efthe(+umber pe,/0M t ila botid mil o�ue or be contsnu in force a ,see titca v f prerriiurr+5 t4c�t shall Vr paya a or atd,the 5uraty shall anal bd 1labia haar5u ndar for 4!at;or amauut in tha e�gr s ammunt cfthia bond;and PROV 1DlrC gtA TS�P.IZ,that i1'ihis is a contlnuaus bond and oho 5Qroly'W'31*eEo dt.this bored rr►ay be cartcclla3 by the s rte' . to aub cquarat i ability by giving m'w'irty(30)444 NOC4 in writilti to said ob"Plr' Signed,stalyd and<loud _M_ardh!l 3tyt SeaY��'r. �y7gt�+�Clr�pB'AY . Send No. wUO3Y'3544 D ,erYnn .ltilar, �Yft e c AGREEMENT RE: ROAD USE AND MAINTENANCE THIS AGREEMENT is entered into this day of, 2004, by and between the City of Fairfax, Iowa, an Iowa municipal corporation("the City") and Peterson Contractors, Inc., (""Peterson"). WHEREAS, Peterson has been retained to perform certain work in the City on behalf of the Union Pacific Railroad ("the Railroad"); and WHEREAS, Peterson will need to use city streets to access the area in which the work is to be performed("the Work Area"); and WHEREAS, Peterson"s equipment is likely to cause damage to the city streets; and WHEREAS,the City is willing to allow Peterson to use developed and undeveloped streets so long as Peterson restores such developed and undeveloped streets to their previous condition upon completion of the work for the Railroad; NOW THEREFORE.,the City and Peterson agree as follows. I. Peterson shall access the Work Area only by way of Fairfax Road, including that portion of Fairfax Road extending north of Church Street, which is currently undeveloped. 2. The City Engineer shall, prior to Peterson's use of Fairfax Road, perform a baseline analysis of the condition of all of Fairfax Road extending north from East Southview Road ("the Street"). 2. Upon completion of Peterson's work within the Work Area, the City Engineer shall perform an analysis of the condition of the Street. 3. The City Engineer shall advise Peterson what repairs are necessary to restore the Street to its previous condition. 4. Peterson shall, at its sole expense and within ninety (90) days of receiving the City Engineer's report, perform such work as may be deemed necessary by the City Engineer to restore Fairfax Road to its previous condition. 5. Peterson shall, before using the Street,post a performance bond acceptable to the City in the amount of , conditioned upon Peterson's performance of the restorative work deemed necessary by the City Engineer. 'The bond shall be released upon acceptance of the restorative work as certified in writing by the City Engineer. .9:33 AM City of Fairfax 03/06/04 Balance Sheet Accrual Basis As of February 29, 2004 Feb 29, 04 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund 115,105.55 Sewer Fund 40,944.85 Total Certificates of Deposit 156,050.40 Checking Account 370,065.14 General Special Revenue Housing Rehab -24,719.90 Road Use Tax 24,316.59 TI F 88,023.88 Total Special Revenue 87,620.57 Debt Service 56,801.17 Capital Project $465,000 GO Library Building 38,365.67 City Hall Roof 3,967.31 Excess 2,694.79 Cost of Issuance 682.49 Total Capital Project-$465,00... 45,710.26 Enterprise Fund Water 22,607.17 Sewer 56,214.00 Garbage 31,169.14 Capital Projects $450,000 Bond 2,512.97 Hall & Hall Project 25,877.27 Water Main Reconstruction 5,759.50 Iron Filtration (Plant 39,645.64 Total Capital Projects 73,795.38 Capital Project Both St 54,876.60 Trust & Agency 29,177.71 Total Enterprise (Fund 267,840.00 Total Checking Account 828,037.14 Savings Accounts-SRF Arbor Team 1,025.74 FD Equipment Regular Savings 9,763.53 Memorial Fund 3,800.51 Truck Memorial 6,250.00 Total FD Equipment 19,814.04 Pagel 9:33 AIM City of Fairfax 03/06/04 Balance Sheet Accrual Basis As of February 29, 2004 Feb 29, 04 FD Truck Fund 24,435.93 FD Fireworks 5,438.72 Library Gifts & Bequests Memorials 8,222.59 Library Gifts & !Bequests - Ot... 11,579.20 Total Library Gifts & Bequests 19,801.79 Local Option Sales Tax Property Tax Relief 32,082.04 Street Improvements 15,088.88 Total Local Option Sales Tax 47,170.92 Total Savings Accounts-SRF 117,687.14 Total Checking/Savings 1,101,774.68 Total Current Assets 1,101,774.68 TOTAL ASSETS 1,101,774.68 LIABILITIES & EQUITY Equity Opening Bai Equity 1,376,842.28 Net Income -275,067.60 Total Equity 1,101,774.68 TOTAL LIABILITIES & EQUITY 1,101,774.68 Page 2 9.37 AM i Certificates of Deposit 03/06!04 Balance Sheet Accrual Basis As of February 29, 2004 Feb 29, 04 ASSETS Current Assets Checking/Savings General Fund Library 10274 7„362.58 10679 6,798.40 11239 9,457.61 Total Library 23,618.59 Park 10180 12„033.91 11240 1,210.60 11605 2,316.01 Total Park 15,560.52 Policy&Administration 11870 2,256.67 10681 6,798.40 11242 8,474.15 11241 12,105.92 11466 5,789.94 Total Policy&Administration 35,425.08 Transpor'ta'tion 10680 16,798.40 11606 2'3,507.54 11999 7',774.25 11243 R 2,421.17 Total Transportation 40,501.36 Total General Fund 115,105.55 Sewer Fund 10967 6,204.65 11604 34,740.20 Total Sewer!Fund 40,944.85 Total Checking/Savings 156,050.40 Total Current Assets 156,050.40 TOTAL ASSETS 156,050.40 LIABILITIES &EQUITY Equity Opening Bal Equity 154,403.74 Net Income 1,646.66 Total Equity 156,050.40 TOTAL LIABILITIES& EQUITY 156,050.40 Pagel THIS INSTRUMENT PREPARED BY: Ronald D. Fadness, ISBA# 161174 Moyer & Bergman, PLC, 2720 1st Ave. NE, PO Box 1943, Cedar Rapids, iA 52406-1943, (319) 366-7331 GRANT OF EASEMENT RE: The East 40 feet of the North 20 feet of the property described Ibelow: A part of Lot 4 of the Irreguilar Survey of the NE114 of the NWI/4 of said Section 16 (as recorded in the County Recorder's office„ Limn County, Iowa, on Page 36 Irregular Survey Plat Book 4) described as follows: Beginning at a point which Ilies 310.5 feet north and 4.2 feet, S89'027'30"W of the S.E. corner of said Lot 4; said point being on the westerly right-of-way of Iowa Highway#149 and the north line of 112 acre Lot 3 as shown on Page 17 of Irregular Survey Plat Book 4; thence N3 056'00"W, 330.18 feet along said right-of-way to an extension of the north line of Church Street, Town of Fairfax; thence N89°36'20"W., 125.02 feet along said extension; thence S0018'10" E., 331.71 feet to the north line of said 112 acre Lot 3; thence N89°27'30" E., 145.78 feet to the point of beginning. ("the Real Estate"). THIS AGREEMENT is made and entered into by and between the City of Fairfax, Iowa, an Iowa municipal corporation ("the City")and Pekomy Post No. 572 of the Iowa Department, American Legion, an Iowa Nonprofit Corporation ("the Legion")this day of March„2004. WHEREAS, the City holds Legal title to the Real Estate, and; WHEREAS, the Legion desires,and the City is willing to grant to the Legion a revocable easement across the Real Estate,; NOW, THEREFORE, the City and the Legion agree as follows: 1. In exchange for one dollar and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged by the City, the City hereby grants and conveys a revocable easement to the Legion across the Real Estate for the establishment and maintenance of a veterans memorial sign. 2. This easement may be terminated by the City upon six months written notice delivered by certified mail to the Legion's registered agent as indicated by the records of the Iowa Secretary of State. 3. Any improvements erected or placed on the Real Estate by the Legion shall be removed by the Legion at its sole expense prior to the termination of this easement,without compensation of any kind) from the City or its assigns. 4. The Legion acknowledges that the City owns the Real Estate and disclaims any interest in and to the Real Estate under the Lease-Business Property between Selzer Enterprises, Inc. and the Legion. City of Fairfax, Iowa Pekomy Post No. 572 of the Iowa Department, American Legion By Bill Voss, Mayor By Gerald P'tacek, Commander By Nancy Flickinger, Deputy City Clerk By Richard J.Zenisek, Adjutant u STATE OF IOWA, COUNTY OF LIINN )ss: On this day of March,2004, before me, a Notary Public in and for the State of Iowa, personally appeared Bill Voss and Nancy Flickinger, to me personally known, and,who, being by me duly sworn, did say that they are the Mayor and Deputy City Clerk, respectively, of the City of Fairfax, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Ordinance No. passed (the Resolution adopted) by the City Council, under Roll Call No. of the City Council on the day of March, 2004, and that Bill Voss and Nancy Flickinger' acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public STATE OF IOWA, COUNTY OF LINN )ss: On this day of March, 2004, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Gerald Ptacek and Richard J.Zeniisek,to me personally known,who,, being by me duly sworn, did say that they are the Commander and Adjutant of said corporation; that said instrument was signed on behalf of said corporation by authority of its(Board of Directors; and that the said Gerald Ptacek and Richard J.Zenisek acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public CHANGE ORDER NO. I' PROJECT: 800"STREET SEWER AND WATER (EXTENSIONS -- -- ------ . .. . 1TY OF..FAIRFAX,-IOWA DATE: March 2, 2004 CONTRACTOR: DAVE SCHMITT CONSTRUCTION CO., INC. CEDAR RAPIDS, IOWA ORIGINAL - CONTRACT AMOUNT: $52,767.60 REVISED CONTRACT COMPLETION DATE: May 1, 2004 ITEM #1: Install asphalt cold) patch for temporary surface on E. Cemetery Road until weather allows for permanent double seal coat surface. Revise Contract Completion Date to May 1, 2004 Estimated increase iri Contract= (42.67 TON @ $45.73/TON) = $1,951.30 ITEM#2: Raise two manhoies in E. 801h Street ditch. Labor& Equipment = $305.00 48"Manhole Sectiions(4.00 vertical feet) — $275.60 TOTAL = $2,531.90 Original Contract Amount: $52,767.60 Estimated Increase C.O.#1 $2,531.90 Revised Contract Amount: $55,299.50 Dave S Construction Co., Inc. Hall Hall Engineers, Inc By: By: Tittle: Title: ` �, /5 "'A e'e+ -C.l� Date: - Date: City of FAIRFAX, IA By: Title: Date: IA Projects 17800V84 Mad mIC.Q.#1Docur ent..doc APPLICATION FOR PAYMENT APPLICATION NO. 01 Project: 80th Street Sewer and Water Extensions City of Fairfax, Ilowa Contractor: Dave Schmitt Construction Co., Inc. 250 50th Avenue SW Cedar Rapids, IIA 52404 Owner: City of Fairfax, Ilowa Original Contract Amount: $52,767.60 Date: March 2, 2004. The Contractor noted above, in accordance with the provisions of the contract documents, hereby requests approval of this application for payment on the following estimates of contract work completed: Original Contract Work Completed $ 50405.50 Materials Stored On Site $ Change Orders: Change Order No. Date Approved Amount 1 March 2, 2004 $ 2,531:90 Total Change In Contract Amount from Change Orders $ 2,531.90 Total Change Order Work Completed) $ 2,531.90 Total Complete and Stored to Date ° $ 52,937.40 Retainage 5% $ 2,646.87 Total Complete and Stored to Date Less Retainage $ 50,290.53 Less Previous Estimates $ - Current Payment Due $ 50,290.53 Distribution: Owner Engineer Contractor Other Page 1 of 3 3122004 I CON'TRACTOR'S CERTIFICATION: The undersigned Contractor certifies, to the best of the Contractor's knowledge, that the above information and estimated values of completed work covered on this Application for Payment have been completed in accordance with the provisions of the Contract Documents„ that all amounts have been paid by the Contractor for work for which previous Applications for Payment have been made and payments received from the Owner, and that the current payment billing requested is now due. C'ontractor's Authorized R esentatlive: By: Date: ENIGINEER'S RECOMMENDATION: In accordance with the provisions of'the Contract Documents and based) on the Engineer's on-site observations of the work included in this Application for Payment and based on the Engineer's review of this Application for Payment including the accompanying supporting data,and to the best of the Engineer's knowledge, information and belief, the work included in this Application for Payment is completed substantially in conformance with the Contract Documents and payment by the Owner is hereby recommended. Engineer's Authorized epresentativ : By: I Date; ' Dennis J. Keitel, P.E. CITY"S PAYMENT RECOMMENDATION: Payment to the Contractor is hereby recommended based on the Appl'icat'ion for Payment submitted by the Contractor and the Engineer's recommendation. City of Fairfax Authorized Representative: By: Date: ACCOUNTING USE ONLY: Page 2 of 3 N212004 0 C) l y m e a° a o ao 0 o z CL P o'. a C? M p o 0 a 0 0 0 o z E o 0 0 ' rn o 0 0 0 0 o P m P p c o 6 0 V O 0. d 0 0 Ila 0 0 � 0 4 0 co P CD W r a FW- W J a a 0 �, 0 uo a A °o ° a o ° ° ° F o o 10 u O O uY O o vi cn ati o m v 0 moo, ° a te d of 0 0 O r r r 0 E v_ of n_ m o o a in O N N Z wl r d es usisxi � � ea �r �� � o 4 0tu " at �o�q�d aar 9LLI way r 0 uj W', ! - N N Zr-a—t Jay. VP Y! Uv) 2w2>CaC LO o m P r �waaaa�v�, I' rHrrrunc� a oowow � O r F- —1 o o o °o °o °o o° °o P °o a a o m O O 4 W [j O O O d C7 0 0 0 O Lo a r UD 0 to L6 cl .6 c� o's a"a a - on W to w w w w ' a " a Fn [Firi usNt� e�sasd' w v� o a" w y w- m wi 0 a N a W IMn ,C ~ z m..... m ch N o r fl ILLI w N o IL z w ri ice 0 O Z (Q r �o w°c+ w P cPn °"' m oo cj Pa P u�s °v oo o°0 o'LL a °o W ca A d 0 0 C4 2 Gn 0 0 u m 'n F .1 r rn C1 c 0001us000 000000 N r O CO O O iO O C O O O O 6O(V 9 O iCs3? to a CN M''h O 7 t3 n7 N d [D cCL m s o N m m 00 r C a cn o Q o c 7� u m Q O 22 O*a ti w d 0 r, wS N N r 0 r W a �w ctot 7 M N 2 N �' C'. ',� L4, lL d d d d m LL C fn Z °m L�O 2 "tn f/J...... � it6 ..f W f�, LU r O Ei W r� m u d 9L a p W 'Q' tq m U U G lu y A m E c 'o o w a u c yyx fni6 uj E b7 ,rm esx Q y L17' CL N 4 d b m t®7 p` PC. Z U a �_ LL O w c A' is i4 is O O 'C lL y f J� ! w IL Uq 1 2 v LL N U) (1) W U r Gr Niya LUG .o fD P aO 07 i CSS ' rCl d a ` rt cr W Grr E�i E� A w a _ 6 u' w c U c� E, U a o r ui AN mg y � � m p ` ° y va 07, ai v) SN U- � J=1 K, A T-4 r w a U E 7 +n uc� Q CP -�- -x' r LC7 7T 11 LA? En o m U o bjQ O U p, cOn o ID N Q A� FY p u rn O U Q a� c� cd v Pik (D U On 0 � CO Ln [-+ M O all ' p U oo L� a u U W c [� U I I 9:33 AM City of Fairfax 03/06104 Balance Sheet Accrual Basis As of February 29, 2004 Feb 29, 04 ASSETS Current Assets Checking/Savings Certificates of Deposit General Fund 115,105.55 Sewer Fund 40,944.85 Total Certificates of Deposit 156,050.40 Checking Account General 370,065.14 Special Revenue Housing Rehab -24,719.90 Road Use Tax 24,316.59 TI F 88,02188 Total Special Revenue 87,620.57 Debt Service 56,801.17 Capital Project $465,000 GO Library Building, 38,365.67 City Hall Roof 3,967.31 Excess 2,694.79 Cost of Issuance 682.49 Total Capital Project- $465,00... 45,710.26 Enterprise Fund Water 22,607.17 Sewer 56,214.00 Garbage 31,169.14 Capital Projects $450,000 Bond 2,512.97 Hall & Hall Project 25,877.27 Water Main Reconstruction 5,759.50 Iron Filtration IPlant 39,645.64 Total Capital Projects 73,795.38 Capital Project 80th St 54,876.60 Trust & Agency 29,177.71 Total Enterprise Fund 267,840.00 Total Checking Account 828,037.14 Savings Accounts-SIRF Arbor Team 1,025.74 FD Equipment Regular Savings 9,763.53 Memorial Fund 3,800.51 Truck Memorial' 6,250.00 Total FD Equipment 19,814.04 Page 1 9.33 AM City of Fairfax 03/06/104 Balance Sheet Accrual Basis As of February 29, 2004 Feb 29, 04 FI] Truck Fund 24,435.93 F17 Fireworks 5,438.72 Library Gifts & Bequests Memorials 8,222.59 Library Gifts & Bequests - Ot... 11,579.20 Total Library Gifts & Bequests 19,801.79 Local Option Sales 'Tax Property Tax Rellief 32,082.04 Street Improvements 15,088.88 Total Local Option Sales Tax 47,170.92 Total Savings Accounts-SRF 117,687.14 Total Checking/Savingis 1,101,774.68 Total Current Assets 1,1 01,774.68 TOTAL ASSETS 1,101,774.68 LIABILITIES & EQUITY Equity Opening Bal Equity 1,376,842.28 Net Income -275,067.60 Total Equity 1,101,774.68 TOTAL LIABILITIES & EQUITY 1,101,774.68 Page 2 8.29 AM Certificates of Deposit 03/06104 Balance Sheet Accrual (Basis As of February 29,2004 Feb 29, 04 ASSETS Current Assets Checking/Saviings General Fund Library 10274 7,362.58 10679 6,798.40 11239 9,457.61 Total Library 23,618.59 Park 10180 12„033.91 11240 1,210.60 11605 2„316.01 Total Park 15,560.52 Policy&Administration 11870 2,256.67 10681 6,798.40 11242 8„47415 11241' 12',105.92 11468 5„789.94 Total Policy&Administration 35,425.08 Transportation 10680 6,798.40 11606 23,507.54 11999 7,774.25 11243 R 2,421.17 Total Transportation 40,501.36 Total General Fund 115,105.55 Sewer Fund 10967 6,204.65 11604 34,740.20 Total Sewer Fund 40,944.85 Total Checking/Savings 156,050.40 Total Current Assets 156,050.40 TOTAL ASSETS 156,050.40 LIABILITIES & EQUITY Equity Opening Bal Equity 154,403.74 Net Income 1,646.66 Total Equity 156,050.40 TOTAL LIABILITIES&EQUITY 156,050.40 Pagel 11:23 Alit) $465,000 Note 03106104 Balance Sheet Accrual Basis As of February 29, 2004 Feb 29, 04 ASSETS Current Assets Checking/Savings FD Truck Savings -6,498.00 General Fund Library Building 38,365.67 City Hall Roof 3,967.31 Cost Issuance 682.49 Excess (Underwriter's Disco... 2,694.79 Total General Fund 45,710.26 Total Checking/Savings 39,212.26 Total Current Assets 39,212.26 TOTAL ASSETS 39,212.26 LIABILITIES & EQUITY Equity Retained Earnings -70,390.86 Opening Ball Equity 463,768.14 Net Income -354,165.02 Total Equity 39,212.26 TOTAL LIABILITIES & EQUITY 39,212.26 'age 1 11:2.2 AM 80th St 'Water& Sewer Extension CP 03{06' 04 Balance Sheet Accrual Basis As of February 29,2004 Feb 29, 04 ASSETS Current Assets Checking/Savings 80th St Water/Sewer CP $465,0100 Note Reassigned 21,561.57 Local Option 1st Issue 33,315.03 Total 80th St Water/Sewer ... 54,876.60 Total Checking/Savings 54,876.60 Total Current Assets 54,876.60 TOTAL ASSETS 54,876.60 LIABILITIES & EQUITY Equity Net Income 54,876.60 Total Equity 54,876.60 TOTAL LIABILITIES & EQUITY 54,876.60 Page 1 EXPENDITURES-FEDIMAR 2004 Balker&Taylor- 25,8.81 i Insurance 250.100 Peck's Flower Shop 50,100 Custom Print&Design 305,00 East Central Regional Library 12.00 Welimark 804.97 Elan Visa February 153,6.17 USPO 195.44 Gazette Communications, Inc. 151.93 Iowa Fire Chiefs Assn 25,00 CITA 25.00 GSTC 2:9.31 Moyer&Bergman 4673.50 Hall&Hall Engineers,Inc. 16991,163 Frieda Coonrod Embroidery 22.00 Aaron Voss 30.00 Shelton Technologies, Inc. 215„94 Dani's Overhead Doors 1 40.100 IPERS 1018.183 Fairfax State Savings Bank 2730.43 Hawkeye Fire&Safety Co. 89,35 Toyine,Inc, 211.89 Kleck's 63,75 CTS Textile Leasing 3:5.95 Staples Credit Plan 89.158 Alliant Energy 1543.31 South Slope Telephone 3.111 Matt Parrott&Sons Company 79.30 Linn Photo Limited Company 284.162 Kirkwood Community College 25,1010 Fareway Stores 48.56 Sankot's Garage 886,74 Storm Steel 90.03 Municipal Emergency Services 446.,09 Graybill Electronics, Inc, 199,,80 Westside Family Practice 97.1010 Nancy Flickinger 346,.08 I wireless 39.62 ECI1C0G 3195.00 Gee Asphalt Systmes 836.55 Sevig Construction Co. 2417,1016 Voss Welding 45.1010 Fauser Energy Resources 642.15 TAP'CO 191,53 10i One Call 6 3 Mid American Energy 1246,69 The'Waterworks 874.100 Linn County REC 2144.77 Reglon I AWWA 30.99 Schimberg Co. 619...79 Ron Dusil 3.85 IAMU 397.95 Advanced Water Technology, Inc, 255.96 Keystone Laboratories, Inc, 66.100 Servpro of Cedar Rapids 68,25 City of Cedar Rapids 1230,60 Waste Management of Iowa City 3432.00 City of Fairfax 23,119 Paul Hess 79.53 Doyle!Construction 107.28 Don Hull 90.00 February Salaries 7336.06 FEBRUARY RECEIPTS General Fund 4259.85 Road Use 6639.160 T&A-Meter Deposits 480.010 Water 9461..41 Seta er 8199.41 Gaimbage 7549.55 TIF 1738„18 Fire Dept Equipment Savings 4415.00 Library Gifts/Bequests Savings 42.50 FEBRUARY EXPENDITURES General Fund 14244.02 Road lUse 8674.84 CP:$465,000 Note 8116,,62 Water 3920.96 Sewer 278,.94 Garbage 47 71:43 T&A Meter Deposits 51 A3 EXPENDITURES-FEBIMAR 2004 (Baker&Taylor Books 258.81 EI IC Insurance Work comp claim ded 250.00 Peck's Flower Shop Flowers 50.00 Custom Print&Design Sweatshirts 305.00 East Central Regional Library Follet Round Table 12.00 Wellmark Insurance increase/rate change 804.97 Elan Visa February 1536.17 USPfl Stamps 195.44 Gazette Communications, Inc. Publishing 151.93 Iowa Fire Chiefs Assn Dues 25.00 CITA 2,004 Dues 25.00 GSTC Fuel 29.31 Moyer&Bergman Legal Services 4673.50 Halll&Hall Engineers, Inc. Engineering services 1699.68 Frieda Coonrod Embroidery Logos/names 22.00 Aaron Voss Labor on computer 30.00 Shelton Technologies, Inc. Copier service contract 25.94 Dan's Overhead Doors 1 Door opener 40.00 IPERS W/H tax 1018.63 Fairfax State Savings Bank W/H tax 2730.48 Hawkeye Fire&Safety Co. Test air cylinderlrecharge extinguishers 89.35 Toyne,Inc. P25/P30 Repair kit 21.89 lKieck's Carhart jacket 63.75 CTS Textile Leasing Mat rental 35.95 Staples Credit Plan Supplies 89.68 Alliant Energy Electric 1543.31 South Slope Telephone Phone bill 384.56 Matt Parrott&Sons Company (Envelopes 79.30 Linn Photo Limited Company Photos 284.62 Kirkwood Community College Training 25.00 Fareway Stores Coffee items 48.56 Sankot's Garage lBelt for shop 886.74 Storm Steel Steel for shop shelves 90.03 Municipal Emergency Services GloveslHoselCouplings 446.09 Graybill Electronics, Inc. Handheld radios 199.80 Westside Family Practice Steven Carriger HepB/vaccine 97.00 Fancy Flickinger (Mileage/reimb phone 346.08 i wireless Phone bill 39.62 ECICOG Oct,Nov,Dec,Jan admin costs 3195.00 Gee Asphalt Systmes (Power salt 836.55 Sevig Construction Co. Sand 2417.06 Voss Welding Hydraulic fluid 45.00 Fauser Energy Resources Fuel 642.15 TAPCO Signs 91.53 Iowa One Call Digging 6.30 ('Mid American Energy Gas 1246.69 The Waterworks Pumptpumphouse#1 874.00 Lunn County REC Electricity 2144.77 Region 1 AWWA Workshop fee 30.00 Schimberg Co. Parts/tools 610.79 Ron Dusil R'eimb postage 185 EXPENDITURES-FEB/MAR 2004 Baker&Taylor- 258,81 EPAC Insurance 250.100 Pelclk's Flower Shop 50.00 Custom Print&Design 305.00 East:Central Regional Library 12.00 Welimark 8014.97 Elain Visa February 1536.17 US P0) 195.44 Gazette Communications, Inc. 151.93 Iowa Fire Chiefs Assn 25.00 CITA 25.00 GSTC 2�9-31 Moyer&Bergman 4673.50 Hall&Hall Engineers, Inc. 1699.168 Frieda Coonrod Embroidery 22.010 Aaron Voss 30,00 Shelton Technologies, Inc. 25.94 Dan's Overhead Doors 1 40.00 IPERS 1018.63 Fairfax State Savings Bank 2730.48 Hawkeye Fire&Safety Co, 89.3�5 Toyinle,Inc. 211,.89 Kieck's 63.75 CTS Textile Leasing 35.95 Staples Credit Plan 89-68 Alliant Energy 1543.31 South Slope Telephone 384.56 Matt Parrott&Sons Company 79.30 Linn Photo Limited Company 284.62 Kirkwood Community College 25.00 Fareway Stores 48.56 San1kot's Garage 886.74 Storm Steel 9101.103 Municipal Emergency Services 446.109 Graybill Electronics,Inc. 199.810 Westside Family Practice 97.0,0 Nancy Flickinger 346.08 j wireless 39.62 ECICOG 3195.00 Gee Asphalt Systmes 836.55 Sevlig Construction Co. 2417.106 Voss Welding 45,,00 Fauser Energy Resources 64215, TAPCO 911.53 Iowai One Call 6.,3o Mid American Energy 1246.169 The Waterworks 874.1010 Linn County REC 2144.77 Region 1 AWWA 30.00, Schimberg Co, 610,79 Ronu Dusil 3.85 IAMIU 397.95 Advanced Water Technology, Inc. 255.96 Keystone Laboratories, Inc. 66.1010 Servpro of Cedar Rapids 68,.25 City of Cedar Rapids 1230.60, Waste Management of Iowa City 3432.00 City of Fairfax 23.19 Paui Hess 79.53 Doyle Construction 107.28 Don Hull 90.1010 IAMU CCR Workshop 397.95 i Advanced Water Technology, 255.96 Inc. Chemicals Keystone Laboratories, Inc. Analysis 66.00 Servpro of Cedar Rapids Sewer'backlMerle Christner 68.25 City of Cedar Rapids 28 E Agreement 1230.60 Waste Management of Iowa City Garbage contract 3432.00 City of Fairfax Paull Hess final utility bill 23.19 Paul(Hess Meter deposit refund 79.53 Doyle Construction Meter deposit refund 107.28 Dann Hull Meter(Deposit Refund 90.00 7336.06 February Salaries FEBRUARY RECEIPTS 4259.85 General Fund 6639.60 Road Use 480.00 T&A-Meter Deposits 9461.41 Wafer 8199.41 Sewer 5548.55 Garbage 1738.18 TI IF 4415.00 Fire Dept Equipment Savings 42.50 Library GiftslSequests Savings FEBRUARY EXPENDITURES 14244.02 General Fund 8674.84 Road Use 8116.62 CIP$465,000 Note 3920.9fi Wafer 278.94 Sewer 4751.43 Garbage 90.00 T&A-Meter Deposits IAIMIU 397.95 Advanced Water Technology, Inc. 2515.96 Keystone Laboratories, Inc. 6'6.00 Serypro of Cedar Rapids 68.25 City of Cedar Rapids 1230.60 Waste Management of Iowa City 3432-010, City of Fairfax 23.19 Plaul Hess 79,.53 Doyle Construction 107.28 Don Hull COUNT'AND CITE'' PROJECT AGREEMENT WHEREAS, both Linn County, Iowa hereinafter referred to as County and the City of Fairfax, hereinafter referred to as City are public agencies as is defined by Section 28E.2 of the Code of Iowa,, and WMREAS, Section 28E.3 of the Code of Iowa provides that any power or powers, privileges or authority exercised or capable of exercise by a public agency of the State of Iowa may be exercised and enjoyed jointly by a public agency of the State of Iowa having such power or powers, and WHEREAS, it is proposed,that the City apply bituminous materials for a seal coat surface on county portions of Longview drive in exchange for an equal value County project to apply bituminous,mnaterials for a seal coat surface:on Southview Road from Highway 151 west, and WHEREAS,the City Council and the County Board of Supervisors have informed themselves as to time proposed improvements. IT IS NOW AGREED that the City of Fairfax and Linn County enter into an agreement pursuant to Chapter 28E of the Code of Iowa providing for cooperative action relative to the proposed roadway improvements project and, said cooperative actions include the following: 1) DURATION This Agreement shall commence on the date that both parties sign this agreement or work starts on either project and shall continue thereafter until the final completion of the two projects. 2) PURPOSE.- The purpose of this Agreement is to accomplish the proposed projects as described herein in accordance with the aforesaid .scope of work and in agreement with conditions specified in this Agreement. 3) ADMINISTRATION- The City shall be responsible for the Longview project and the County shall be responsible for the administration of the Southview project. 4) The City and County agree to save and indemnify and keep harmless, each other against all liabilities,judgments, costs, and expenses which may in any way come against the County or City or which in any way result from carelessness or neglect of either party or its agents, employees, or workmen in any respect whatsoever. S) The City and County agree to indemnify and hold each other, their employees and agents, wholly harmless from any damages, claims, demands, or suits by any person or persons arising out of any acts or omissions by the City or County,its agents, servants or employees in the course of any work done in connection with any of the matters set forth in this agreement. 6) FINANCING- The City shall finance the Longview project and the County shall finance the Southview project. u:�En gTarf"%outhvimv and r.M$,r 9W seal AWeemcuLdw c 7) TERATICN: - a) This Agreement shall be considered binding upon the City and the County and shall not be terminated until provisions of paragraph 7b are met after actual work has begun on the two projects. b)This agreement will be terminated upon final acceptance of the work by the City and final settlement of the financial conditions set forth in paragraph 6 thereof Executed in duplicate each of which shalt constitute as original on this day Of (OA 2' - BOARD OF SUPERVISORS LIMN COUNTY, IOWA ATTEST; LINT COUNTY AUDITOR. CITY OF FAIRFAX BY ATTEST: w FAIRFAX CI CLERK La%Mew sea]Apwmeadw 03109104 March 9th Claims February 12 through March 9, 20104 Checks 21272 .21383 Date Num Name Memo Amount General Fund 021/9/2004 21280 EMC Insurance Work comp claim ded -250.1010 02119/2004 21281 Peck's Flower Shop Flowers -50.1010 02/19/2004 21282 Custom Print&Design Sweatshirts -305D0 02/19/2004 21283 East Central Regional Library Follet Round Table -12.00 02119/2004 21284 Wellmark Insurance increasetrate change -20.10 02119/2004 21293 Mary A.Pachai Wage -357.47 ,0211912004 21295 Mary A. Pacha 56 hours -485.07 0212012004 ACH Elan -284,40 102/2012004 ACH Elan -309.95 102121/2004 21296 USPO Stamps -74,100 102127/2004 21301 Wellmark Health Insurance -204.41 012/2912004 21303 Nancy Flickinger Wage -1,474.73 03Y0112004 21304 Gazette Communications, Inc. Publishing -59,93 03/0112004 21305 Iowa Fire Chiefs Assn Dues -25,00 03101/2004 21306 CITA 2004 Dues -25.00 0310112004 21307 GSTC Fuel -29 31 ,03/01/2004 21308 Moyer&Bergman Legal Services -4,673 50 103Y01/2004 21309 Hall&Hall Engineers,Inc. Engineering services -631.,00 10310I/2004 21311 Frieda Coonrod Embroidery Logos/names -22.,00 103101112004 21312 Aaron Voss Labor on computer -30!,00 0380182004 21313 Shelton Technologies, Inc. Copier service contract -25.94 0310112004 21314 Dan's Overhead Doors I Door opener 0310212004 21325 IPERS W/H tax -567'.7''9 03/0212004 21328 Fairfax State Savings Bank W/H tax -1,404.510 03/0212004 21335 Gazette Communications, Inc. Publishing -92.100 0310212004 21336 Hawkeye Fire&!Safety Co. Test air cylinder/reclharge extinguishers -8935 03/02/2004 21337 Toyne, Inc, P251P30 Repair kit -21..8'9 03102/2004 21338 Kleck's Carhart jacket -6375 103102/2004 21339 CTS Textile Leasing Mat rental -35.95 103102/2004 21343 Staples Credit Plan Supplies -89.68 103102/2004 21329 Kathy J. Everett Janitorial wage -159.57 10310212004 21330 Kathy J. Everett Librarian wage -533-42 03/0212004 21331 Beth A.Wilz Wage -44.18 03/02/2004 21332 Jennifer C. Everett Wage -44.18 03102/2004 21333 Catherine Bayne Wage -778.119 0310212004 21334 Jennifer C.Everett Wage -41.56 03/03/2004 21348 Alliant Energy Electric -329.29 03/04/2004 21351 South Slope Telephone Phone bill -384.56 103104/2004 21352 Matt Parrott&Sons Company Envelopes -79.30 1=04/2004 21353 Linn Photo Limited Company Photos -284,62 103104/2004 21354 Kirkwood Community College Training -25,00 03104/2004 21355 Fareway Stores Coffee items -48,56 03107/2004 21363 Sankot's Garage Belt for shop -13,98 0310712004 21365 Storm Steel Steel for shop shelves -90.,03 03107/2004 21367 Municipal Emergency Services Gloves/Hose/Coulplings -446.09 03107/2004 21368 Graybill Electronics, Inc. Handheld radios -199.80 03/09/2004 21376 Westside Familly Practice Steven Carriger HepB/vaccine -97.100 03109/2004 21377 Sankot's Garage Wiper blades/check pump assembly -237.100 03/09/2004 21378 Nancy Flickinger Mileage/reimb phone -341.166 Page 11 of 3 03109104 March 9th Claims February 12 through March 9,20104 Checks 21272 -21383 03109/2004 21381 1 wireless Phone bill -39.62 Total General Fund: -15,971�33 Housing Rehiab 013101/2004 21320 ECICOG Oct,Nov,Dec,Jan admin costs -3,195.100 10310912004 21379 Nancy Flickinger Postage Certified to Virgil Elsbury -4.42 Total Housing Rehab: -3,199-42 Road Use Tax 02M2/2004 21277 Gee Asphalt Systmes Power salt -836.,55 02/1912004 21287 Linn County REC Electricity -337.48 02119/2004 21292 Ronald G.Dusill Wage -479.70 102119/2004 21294 David Yanecek Wage -374.73 02120/2004 ACH Elan -313.25 0212612004 21297 Ronald G.Dusill Wage -479.69 02/2612004 21298 David Yanecek Wage -374.73 02128/2004 21302 Wellmark Health Insurance, -580.46 103101/2004 21322 Sevig Construction Co. Snad -422.43 103/01/2004 21323 VGSS Welding Hydraulic fluid -45,100 103/02/2004 21326 IPERS W/tax -450.84 I03/0212004 21327 Fairfax State Savings Bank W/tax -1,325,98 03102/2004 21344 Fauser Energy!Resources Fuel -18145 03)03/2004 21345 A1112nt Energy Gas -78376 0310412004 21349 Ronald G.Dusil Wage -47970 03/04/2004 21350 David Yanecek Wage -374.73 103107/2004 21362 Sankot's Garage Various repairs/part -635.76 03/07/2004 21369 Fauser Energy Resources Fuel -458.70 03107/2004 21370 Linn County REC Electricity -335,165 03107/2004 21373 TAPCO Signs -23.,22 03/09/2004 21380 TAPGO Signs -68.31 0=912004 21382 Ronald G.Dusill Wage -479.69 03/0912004 21383 David Yanecek Wage -374.72 Total Road Use: -10,218.53 Water Fund 02112/2004 21273 Iowa One Call Digging -115 0211212004 21274 Mid American Energy Gas -61,65 02112/2004 21275 The Waterworks Pump/pumphousefl -325.00 102/1912004 21285 Linn County RE,C Electricity -715.03 10211912004 21290 Mid American Energy Gas -368.08 02119/2004 21291 The Waterworks Pump -406.00 02/20/2004 ACH Elan -628.57 02127/2004 21299 US Postal Service Postage -121.44 02127/2004 21300 Region 1 AWWA Workshop fee -30.010 03101/2004 21317 Schimberg Co. Parts/tools -598.83 0310112004 21318 Ron Dusil Reimb postage -3,85 103102/2004 21340 Sevig Construction Co, Labor water main break -1.994.63 03/02/2004 21341 The Waterworks Pump repair -143.00 03/0212004 21342 IAMU CCR Workshop -16.00 03)03/2004 21346 Alliant Energy Gas -258.98 0310412004 21356 Advanced Water Technology, Inc, Chemicals -255,916 03/0412004 21357 Keystone Laboratories, Inc, Analysis -66,00 Page 2 of 3 03109/04 March 9th Claims February 12 through March 9, 200 • Checks 21272 -21383 0=7/2004 21366 IAMU CCR Workshop -381,95 03)07/2004 21371 Linn County REC Electricity -61711 03107/2004 21374 Schimberg Co. Parts/tools -11.96 Total Water Fund: -7,007.19 Sewer Fund 02112/2004 21272 Iowa One Call Digging -3.115 02119/2004 21286 Linn County REC Electricity -69.75 03/01/2004 21319 Servpro of Cedar Rapids Sewer back/Merle Christner -68.25 03/01/2004 21321 City of Cedar Rapids 28 E Agreement -1,230,60 103103/2004 21347 Alliant Energy Gas -17128 103107/2004 21372 Linn County REC Electricity -69,75 Total Sewer Fund: -1,612.78 Garbage Fund 103104/2004 21358 Waste Management of Iowa City Garbage contract -3,432.100 Total Garbage Fund -3,432.1010 Capital Projects-Filtration 103104/2004 21359 Hall&Hall Englin:eers, Inc. Engineering -207.20 Total CIP-lroin Filtration Plant -207.20 Capital Projects 80th St 03/0112004 21310 Hall&Hall Engineers,Inc. Engineering -861.48 Total CIP-80thi St Water/Sewer Extension: -861.48 Trust&AgencylMeter Deposits 021'1912004 21288 City of Fairfax Paul Hess final utility bill -10.47 02119/2004 21289 Paul Hess Meter deposit refund -79.513 03V/2004 21315 City of Fairfax Doyle Construction final utility bill -12.72 010112004 21316 Doyle Construction Meter deposit refund -107.28 03107/2004 21375 Don Hull Meter Deposit Refund -90.1010 Total Trust&Agency/Meter Deposits- -300.100 Total Checking Account, 42,809.93 Page 3 of 3 Receipts/Expenditures by Fund March 9, 2004 Febiruary Receipts General Fund 425'9.85 Road Use Tax 6639,60 T &A- Meter Deposits 480k0 Water Fund 9461.41 Sewer Fund 8199.41 Garbage Fund 5548.55 TIF 1738.18 Total Receipts: 36327.,010 Savings Account Revenue Fire Department Equipment 44 15,100 Library Gifts/Bequests 42.50 Total Savings Revenue: 4457.,50 February Expenditures General Fund 14244,102 Road Use Tax 8674.84 CIP $465,000 Note 8118.62 Water Fund 39210.96 Sewer Fund 278.94 Garbage Fund 4751.43 T&A-Meter Deposits 910.00 Total Expenditures: 40076,81 �8 ',0NI `SNOIIVOINf1nn,oO 3ll3Zd! OZ ' WOJJ aAoge aol luewAud paniaoa l enrol 10 ale}s ay I Ipue ui oilq 9a>? oN •AylpeIH aor Aq ` '70 03 ' Z. TTjdy uo ew ejolaq of uaonns pup pau6iS nr 7, 17 0 T sI aalJou lus u i sllgnd job eel olgauosa'aii eqj jo (s)onssi ay1 ui aaded'snnau 3113ZVE) 3H1 ul pegs'Ilgnd puV paliesul sum 'pagou l e' si Uolgm jo Adoo pejuiad e °aoulou a 11 'UMOI 'sailunoO uosugor pue uui-1 ui uoilelnwio Ie'jiaueB jo jadedsmeu App, a `31132 !D 3Hl 10 Jegsilgnd eqj we I }ey} aIer.s op 'qluo uo uaoms Ainp buieq '4palHl aof`I Iss uosuyor pua uurr jo sarjuno0 VAAOI -4O 31VIS �rt++ffl.{{77�*ernan p�wa 9v €1c7tT O PB accor �1PPPV i cY3RCe If Ppr566�{ : 'b' '2tF3�Ce^et, 15 CR[ e�rJ i �9h6s wFih f doh - aim- nzenf .4ct eja,R � £6r15nia��W®#drsae� � &R Pesntl S ouhPBin ire{*dvrrCeiSfns exPres g £a+a#atP.Nflk &Y R'ePfy641 3�5-347P) Color r as fo a9e' rice, rren mxa..,z nation i hliS[nn. ereecP, me �nr ® .__ WITH LINN COUNTY, IOWA FOR !M_ be removed.' tROVEMENTS ON 80TH STREET W(THN Due to Councilor t eing in often= THE CITY OF FAIRFAX,IOWA"subject to dance, fhe.Audtfor's Reporf Counin IarfeF= revisions, secondsaiel�Glick; 801111 call:vote: ing on comments and..findings will be dis= Ayes: Seer :Frieder°Scott$ Glick,,Wain- :cussed at a-later date. Beer move introduced is adoption;the sewn ng Resroll�ufpn and Peddler'sv permitypsec+rnded pbv �GldctCr as t moved its ativntPOn, seconded by Scott.:Roll .cal(vvte:..gyes: Frieda[[, Scott, Gliclk 14lainM calf vote: Ayes:'Beer, Frieden, Scotrl, Glick wrfght Nays: None. Motion carrPe2. Whereupon[ the Mayor declacedothe follow-- dated March 9 2004 Qsecorded(by Wan ing duly adopted:' Resolution No- 2004 05 Wright. Roll:call vote: Ayes Friedekf, Scoff;: entitled; A :RESOLUTION APPROVING :1Glick, Wainwright. Nays None.Mafdan car-;: AGREEMENT WITH.LINNCOUINTY`Ip vied. WA FOR WORK DN LONGVIEW OR1VE'. A d" Passed held regarding this Etan Passed and approved this 9th day at March credit card, if was decided That charges to 2004, - Wainvirighi introduced the followinng Resolu purposes only be used For emergency lion and. moved.Its adoption subject to Reports Sheriff's department Submitted the,: STATE OF IOWA modifications, seconded by Beer. RotF call :Call for Service Log agd Stated that tftev? .0 4, vote: Ayes: Beer; Frieden,' Scott Glick, Were 39.Flours aver .and.St; Vernon Cer- Counties of Linn anINAI �1DilnSO Whereup ntheMayortdecla edithelglforwing bra y wp�be�thotdinghanF irfn House Ljj duly adopted:Resolution No.2004-06 entitled, week of Agri€ 18th and that patronage Peas.:: "A RESOLUTION gpPROVING ROAD USE increased. Dave Yanecek gave fire Aire ANp MAINTENANCE AGREEMENT". Department report. Ron. main Pananre.: Pa sset and approved this 9th day cut March repdrted that the siren:was ready`.to go up 2004. Discussed thee.bill submitted by Doug Baer- moveintroduced ihe.iottowing Resolulion and schel for sewer backup damage to his.: moved ifs adoption,seconded by Wainwright property Council back:no action: on thps.: -:Roll calf vote: Ayes: Beer, Frieden,,.Scott, :matter due:;to here 'being no.-`picot of 1� Glick,Whereupon PhQyrytavore de�alred car- he damage is s contact to Boo r verify Pa Po sehedt Ftm Ice HlaE:following-duly adopted: Resolution No had taken photos Or documented a list for i� 20)4-07 entitled, "A RESOLUTION AP- ihe:insurance company for ente ca 1s and the �ukl'�L.l PROVING CHANGE ORDER NO I FOR report back to cauncfl. f�JJtt II II ,TENSION PROJECT".P Passed and alpp av d submitted bv:Vance Nu emakenc�apeeeene general Cfrc this 9th day of March 2004. Wainwright introduced the foliOWing iResalit- and dihepnfin shed pvrbori of nFa air.Street notice, a p( floe and moved its:adoption, seconded by north of Church Street; Virgil aria :Read Glick. Roll call vote: Ayes: Beer„ Frieden, Elsburv:stated that they were having:frouofa published it Scott,Glick,Wainwright,Nays:None-Motion with'ECICOG'and JBm C. Con. ..romt le Y carried.Whereupon, the Mayor declared the to who is going f°be:responsible for Lion,g following duty adopted: Resolution 2004-08 the:.b€II for the sump.::pump. Then were -� entitled "A RESOLUTION:APPROVING instructed In.submit a written request to PARTIAL PAYMENT REQUES-F- INO_ 1 councIf for review on this PnaHer and ask Iv FOR BOTH STREET SEWER AND WATER be.on tF e. age da for the next meetingµ EXTENSION PROJECT. Passed and ap There being no'further:business,Wainwright Proved this 91h day of March 2004, Engi moved adlournmenP of 9:15 PM,secaadatl ov onehe status of agoonastudy.updated ounciil council ..'MA.yOR�l B�II':fVoss The reasoC rized the engineers io proceed,with develop- 'ATTEST: Nancy Flickinger, Deputy`CPerk ping the Sludge. Removal Project and.to CLAIMS 9 MAR 04 submit a plan to.IDNR 10 aerate the Magoon. Baker:&Taylor Books Ransom and Keifel also discussed fhe drain= EMC:insurance WC.claim fed 258.81 statecil ha hevndEast ave the fp ws.Ranalyzed Custom Pr nt&S Designo5weafshirts 305.D0 Council has 3 options available For correcting East CenfraF Regional Library.F011et' 5000 the flows but ihe,.still need to determine: Round Table how they are going to get the water dawn to Wellmark Health insurance 12'00 Prairie Creek using the minPmum amount:of Elah.Visa February Various. 8114.97 Signed pipe. Property owners will have to IOe ooh-. USPO'5famps 153617 s�t' ' et7 and laded and council will have to consiider fhis Gazette Communications, Inc. 198"44 Joe Hla plolect in future lautlgets. Publishing f 1 I Beer introduced the following Resolutioin and Iowa.Fire ChieYs Assn€hies 15'43 moved its adoPilon, seconded by`Glick. Roll: CITA.2004 Dues 25.00 Call vote: Ayes: Beer, Frieden; Scoll, Glick, ::GSTC Fuel 29.DD Wainwright, Nays: None. Motion carried. Moyer&Bergman Legal Services 46293T Whereupon, the Mayor:declared the Follow-:- Hal{&Hall Enginaers;�inc.�Services ::1699.68 ing duly RESOLUTION adopted.Resolution 2004-09 entitled,:: .Friada;Coggi Emtiraitlery Logosl WITH LtQUOENGINEING C6�� RAT AarronsVassLaboron:computer TION FOR !N SERVICE ASSESSMEiNT & Shelton,:Technotoron, Inc; Service 2200 CLEANING OF THE WATER STORAGE 30.00 TOWERh Passed and'approved Ibis 9Mhl day. D"..'saOverhead Doors 3 poor opener 140.04 of March 200tr 1PERS W/H tax Wainwright introduced ihe following Resolu- Fairfax'state Savings Bank WiH tax 273181.4 tide and moved its adoption, seconded by: Hawkeye Fire&Safety.Co Repairs 84.35 Beer. Roll call vote: Ayes: Beer,- Frieden.:_ Toyne,lnc:P25/P30 Repair'Rit Scott,Glick,Wainwright.Nays;None.Motion:: Kiock's Ca[fiari jacket 31.89 carried.Whereupon, the Mayor declared the. CTS Textile l easing Mal rental 63.75 o following duly adopted: Resolution No. Staples Credit Alan Supplies 3595 Cl iii CITY OF EAIREA L YOD4-lD entitled, "A RESOLUTION:VACAT- Ailiant Energy Electric 8468 tNG EASEMENTS" Passed and approved South Slope Telephone Phone bit! 1543.31 REWf_RR tOf1R!£IL NFIETNN�, flits 9th day of March 2004. NhRFtCFf 9, 2ffG4 Frieden moved that Ordinance No; 1®, AN Matt:Parrott & Sons Company. 384.56 Regular. rueetjng of the Fairfax City Councif ORDINANCE AMENDING THE CODE ryF... Linn Photo Limited Company Photos 284, was held Tuesday,March 9, 2004 art Fairfax ORDINANCES OF THE CITY OF FAIIR- Kirkv cad Community College Tratna 25.00 Crfv Hafl at 7:00 PM Manor Vass presided. FAX, IOWA; 2002, BY REZONING PROP- Farewav Stores Coffee items Council members present: Beer, IFriietlen, ERTY OWNEp BY THE UNION PACIFIC.` Sankol's Garaga Bell far shay 48,56 Sc°tf Glick WafnWrghf, Others On enf: RAILROAD SUBJECT TO CONDITIONS: Storm Steel Steel/shop shelves 886,74 Randy Scholer DlckiRansom, Oannus Keitef AGREED TO IN THE RAILROAD'S 12-8-CF3 Municipal 90.08 Ron Dusit..6 d varfous cItjzens LETTER,having been considered by council Gloves/Hose/Coupl ngs9encv.. Services vvalnwright: moved_to approve the agenda for the second time,be voted on for passage. Gravbill:Electronics, fnc..Handheld 446.04 and the Clerks Finimdat statements, sec- prior to its fine!adoption,seconded by Beer . radios arlded by Frieden.Roll call vaY2::Ayes;Beer, Roll:call vote; Ayes: Beer, Frieden, Scollf, Westslde Family Praclfce HepB 14980 Frieden, 5catt Glick, W..nwrlgini, Nays Wainwright. Nays: Glick. Motion canted. vaccine None. Motion carried_ Af1or a discussion Randy Scholer, Mayer& Nancy Flickinger Mlioago/phone 47011 Boer moved is approve and place ore tr`te fhe Bergman, PLC was instructed to draft Ordi- rein mfnufas of the regular.council meeting dated nonce No.20,AN ORDINANCE AMENDING. I wireless Phone bill: 34608 February. T0, 2004 and the OnnUiles of;Elbe THE CODE OF ORDINANCES OF THEN ECiCOG.Admin costs 39-'62 Spec at council meetings.dated February the CITY OF FAIRFAX, IOWA,2002,BY ADD- Gee.ASphalt Syst ost power salt 3195'00 2004 and February 26 201)4, seconded :t3y ING:A NEW CHAPTER PERTAINING TO Sevfg Construction Co;Sand 835;55 Nfarnwrfght..RoII calf Vats Ayes:Beer, Frig- REGULATING COMMERCIAL VEHICLES Voss.Welding Hydrautic fluid 2417.06 den, Scott, G€ick, Walawrjgh. NAYS: Norte, UPON THE STREETS OF FAIRFAX _ Fai ser Energy Resources Fuel : 642;105 Mofjon carried. COMMERCIAL TRUCK EMBARGO and .TAPCD Signs !t!iavrrr,Vass declared that this Was the Ilsrte place: Ft on the April 13, 2DD4 agenda for lava One Call Digging 91,.53 and place for the Public Hearing on the consideration by council to be voted on for Mid American Energy.Gas 630 Proposed FY 2004 2005 Budge€ .No twrittgn passage prior to its final adoption.:- The Walerworks:Pump repairs 1974 go of lechers were tiled and no oral Objections Passage Beer left the meeting,7:30 PM and 87400 triers offered,from thai�audtence,Mayer Voss subiniltad a report of the Prairie Creek N'rait - Regfon�l AWWA Workshop fee 2144;77 declared the Public Hearing closed_ Pfanr ing Subcommittee to be read to councif, Schimberg.Co.Partsltaols 30.00 Frletlell introduced fhe folfawfng-Resat Harz to which i1 stated that the committee met on Ron.pusit:Reimb is tool 610.79 and.moved its adoption, seconded by gear. meeting was8to 2004.vrEt prioritize planPurpose ar a of t he Ativan�d CR`Wafers Technology. 3,85 Rolf caH vote Ayes Beer Frieden Scoff; Creek:traEl initiating at C Street In:Cedar Chemicals . 39745 Glick, Wainwright Nays one..Molron car' Rapids, traveling west along Prairie Creek Keystone Caboraiories,Inc.Analysis 66.OD rPa, Whereupon, the Maytlr dOCiared the'. 255.96 fallowing duty,adapted:Resoluhan Na.2004 02 ho 'L:Developme o any future and re f Fairfax fa backup damage and connecting fo any future City of Fairfax -Servpro of Cedar Rapids Sewer enFrFled, "A RESOLLFTFON AF?f�ROVIddG [ties were discussed, with he next rtteelring City of Cedar Rapids 28 E.. FOR. Ot FAIRFAX ANNUAL BUDGET. fa be:held Apri! 21st of 6:00 PM at the Aity of: e 68.25 FOR EfSCAL REAR 2!)04 2005"-Passed and Fairfax Pubtfc Library. approved this 4th day.vF March 2004, Mavo'r Voss reported that the application to WMy of Fa Maxi taut hlessec6niract 1232.00 Frieden introduced Ibe::.fat{owing Caesotution the HOUSIR9 Fund for Program Year 2000 Paul Hess Meter deposit rotund P' Rd reeved ifs adopboff;subieci tp reylsiorts had been denied due to a high demand for Doyle Cs MLter d sit refund if 2319 bv::deletfng Sechan 2 and revise Phe imgeage: funds and that Fairfax`s acthigh dinma t was refund: : 7953 rate to read aF the CRS approved rafe ,: not as:strong as other applications, seconded Izv Baer Rao call uafe;Ayes Beer, 167.28 Fr€eden Scott Glick WalnWrighi Nayrs:� some trees in town, Due to the clr„ i * Febr my refer deposit refund q®O0 Vernon Cerveny inquired about trirtrmNng February net salaries--: None Matron carried Whereupon. FFee Manor: ��:..____-- 7336.06 _ ry _ SETTING A.TEMPORARY. SALRI2 Po FO&�.:4y.vdith. him next this. 3 �wv-vr�rtnneas. r�'�. 62tb�[d CtsE'Y'alE Fund.::: 863930 Year at: lime.. T Meter. 480.00 DEPUTY.CLERK OF THE CITY-.OF FAIR Wainwright moved-Po:approve hiring Gregg 'dater Fund 9461.df FAX FOR THE FISCAL YEAR.:2003�2i004 'Dee::Gongwer-Tree Service to trim the frees Sewer Fuhd 8199.41 Passed and approved this 9th day of March. in town, seconded es:. by Scott. Ay Frieden, Garbage Fund 5548.55 2004:: Scour-:Glick,.Wainwright. Nays: None.-::Ab- Tlr 1738.18:;: Dick Ransom, Hall 14 Fall Engfneers, Inc. sent_ Beer. Molion carried. Fire Oepi Equipment Savings 44UAY discussed the.proposed:28E.agreement with ';Veenon Cervenv reported..on the Communpy Library Gift%/Bequesls',Savings 42.54! Linn.County Arid Fairfax and whatFaiorfax"s 'V€sinning' Grant and stated..'that he was FEBRUARY EXPENDITURES portion of the costs were going tit be for meeting Wfth Mark:Pigenot on ApHt Ist of General Fund:.:. 142402 asphalt surfacing:001h sheet..Funding of the .:7:00.:PM.at.Me Fairfax:.Publfiz Library.to Road.Use:Tax:Fund ` 8674.84 proiec9 Was discussed'.'and councif.:feif they:.:.discuss'the Visioning process CP.$465,000 Note 8116.62 needed to review Phis matter further. Citizen 'Matt -Radde discussed the c fy's Weifer Fund 3920.96 Frieden moved fo.table and place on lane:.:assessment of penalties fnr:late.payment and Sewer Fund 278,94:; igenda for the April.13,`2004 council.meeting:a.;late submission of the meter reading.Councit Garbage f=und 4751.43 Resolution Na.2004=04 entitled, "A RESOLUi .?advised him of She ordinance.regarding;this T'&.A: Meter Deposits 40.041 rION APPROVING 28E.:.AGREEMENT`' matter and stated thaf the penalties could.not i 119 'ONI `SNOUVOINnNNOO 3113ZVO Oz woJl SA,oge aol luawkpd paniaoaH' emmol ;o alelS agl a pue ul ollgnAloN 'AVLRIH aop Aq F o 0� ` sz •qa3 uo ew ajo;aq of uaonms pup paub,S Z6 sl 9011OU prps Oulgsllgnd aol Gal algpuoseaji !E)q m OZ sz qjjj 10 (s)enssl agl ul iadedsmmau 3113ZVE) 3H1 ul pagsulgnd pup papesul spnm 'pauoe14e sl gofgM jo Adoo pa;uiid p `aollou agl emmol °' ;lunoo uui� ul uollpinoalo fp iaua o aadpdsnmau �(Ilep e °3113ZVO 3Hl Jo Aegsllgnd agl we I legl elels op `gleo uo worms Alnp Bulaq `AVBIH aol' `I "SS uuI-I jo Al.unoo vmol 3o 31d.LS �i31.1 NOTICE OF PUBLIC HEARING: €3{1aT ESTIMATE: FISCAL YEAR 13EGifi NN JULY 1,2004: ENDING JUK 30,200 5: city of Fairfax Iowa I The City Council writ conduct a public hearing on the proposed Budget:at Fairfax City Mall I on March 9,2004. of 7:00 PM The Budget Estimate Summary of proposed receipts and.expenditures is 00-n low - Copies of the the detailed proposed Budget may be obtained or viewed at the offices:of tits*.Mayor, City Clerk,and at the Libra€y. The estimated Total tax levy rate per$1000 valuation on regular property.. •: 8.1100116 The estimated tax levy rate per$1 valuation on Agricultural land is 3 k 1375 At the public hearing,any resident or taxpayer may present objections to,or arg.ments in favor of any part of the proposed budget. 319 846-221)4 Nancy Flickinger coy a saa1F5, amc.rr��r�NAME 1 Budget FY Fie-est;FY Acttmt FY 2005 2004. 2003 (a) (b) tc) €tevenues&Other Financin Srfiarce� Taxes Levied on Property 1 245,713 203,428 128;723 Less: Uncollected Property Taxes-Levy year 2 0 0 €3 e urren rope axes - lelinquerstl�rssperty axes 4 0 0 0 '4 TIF Revenues 5 171,345 164,000 237;745 C7ttterCityTaxes 6 81,366 47,235 113176 - Licenses Permits 7 10,0110 1010W 27,902 Use aP Money and Property 8 113,900 1.1,000 70 093 Intergovernmental 9 239 960 232,154 270,093 Charges for Services 10 278,500 219,630 243,751 Special Assessments 11 0 0 0 Miscellaneous 72 4,992 0 91288 Other Financing Sources 13 387,558 289,025 1:,053,838 o a evenues an er ouices Fx ersditures&Other Financin Uses Public Safety 15 153,045 156,759 7!,034 - RubliCWorks 16 215,043 X11,502 1:18152 17 0 0 0 Health and Social Services 138,383 73,409 Culture and Recreation 16 14$,902-7 community and Econonic i7eveaprnent 19 86,026 72,023 77 815 General Government 270' 0 137,594 146,798 88,691 Debt Service 21 216.005 234,625 66,029 Capital Projects 22 53,827 358,377 0 Total government Activities Expenditures 23 1,010,442 1»307,873 505J30 Business-Type/Enterprises 24 369,195 412,802 529 167 Non-Program 25 0 0 Ttwtat.Expenditures 26 1,379,637 1,720,675 1,034,297 raps ers u Testa!ExpenditureslTransfers Out 28 Excess revenues Other Sources Over (Under)Expeitdlttzcesd7rarasfefs Out 29 337,761 833,22a 469,809 Beginning Fund Balance Juty 1 30 543,615 '1,376.843 :: 907,034 Ending Fund Balance June 30 31 205,854 543,615 : 1,375 843 z m ' s 6 � rrx 51 p1 Sus