HomeMy WebLinkAbout05/11/2004 Council Minutes AGENDA
FAIRFAX CITY COUNCIL
REGULAR MEETING
TUESDAY,MAY 11,2004 AT 7:00 I'M
FAIRFAX CITY HALL—525 VANDERBILT STREET
Tentative Agenda with possible action on the following items:
1. Call to Order/Roll Call
2. Approval of Agenda and Clerk's Financial Reports
3, Approval of.and place on file:
a. Minutes dated April 13,2004—Regular Meeting
b. Minutes dated April 21,2004—Special Meeting
c. Minutes dated April 27, 2004—Work Session
4. Kathy Rickertsen—Aflac Insurance Presentation
5. Amy Peterson,ECICOG—Housing Rehab project/Payment of Contractor
a. Consider Resolution approving Final Payment Request for Housing Rehabilitation
Program
nee No.21—Amending provisions pertaining to the Uniform Building
6. Proposed Ordina
Code
20—regulating commercial vehicles upon the streets of Fairfax-
7. Proposed Ordinance No.
Commercial Truck Embargo
8. Randy Scholer,Moyer&Bergman,PLC
a. Discussion on vacating Fairfax Road
9. Engineer's reports -Dick Ransom,Hall&Hall Engineers,Inc.
a. Report on Fairfax.Road drainage
inproveznentslFairfax Heights Additions
b. Acceptance of i
10. Vernon Cerveny
a. Community Visioning Committee
11. Review bids for planting trees in Fairfax Heights
12. Joe Blood-Building Permit
13. Ken Cole—to transfer funds between
from various1Funds o the Debt Service Fund for the payment of
14. Resolution to tra
general obligation debt
15. Resolution to transfer funds from Library and Fire Department's Savings Accounts to
reimburse the General Fund for claims paid by the City
16. Discussion on credit card usage
17. Mike Glick—discussion on traffic problem on Church St. and Fairfax Road
18. Quote on street cleaning froze Bill Whitters
19. Discussion on the Integrity digital document management software
20. Discussion on wages
21. Consider motion to hire a City Clerk
22. Consider Resolution setting the salaries of employees
23, Approval of Claim List dated May 11, 2004
24.Reports
a. Sheriff Department
b. Library
c. Fire Department
d. Maintenance Department
25.Discussion
a. Oppor tunity for citizens not on agenda
26. Mayor Comments
a. Quotes on office furniture
27. Adjournment
CITY OF FAIRFAX
RF,GULAR COUNCIL MEETING
MAY 11, 2004
Regular meeting of the Fairfax City Council was held Tuesday, May 11, 2004 at Fairfax City
Hall at 7:00 PM. Mayor Voss presided. Council members present: Beer, Frieden, Scott, Glick,
Wainwright. Others present: Randy Scholer,Dick Ransom,Ron Dusil,Kathy Rickertsen, Connie
Frame, Amy Peterson,Vernon Cerveny,Ken Cole, and various citizens.
Wainwright moved to approve the agenda and the Clerk's Financial Statements, seconded by
Scott. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright, Nays: None. Motion
carried.
Frieden moved to approve and place on file the minutes of the regular council meeting dated
April 13, 2004, the minutes of the special council meeting dated April 21, 2004, and the minutes
of the work session dated April 27, 2004, seconded by Beer. Roll call vote: Ayes: Beer, Frieden,
Scott, Glick,Wainwright. Nays:None. Motion carried.
The Sheriff's report was given by Deputy, Nick Hamilton and the Call for Service Log
submitted. Council and concerned citizens reported on various problems with traffic violations.
Sheriff is to investigate this matter further.
Dick Ransom, Hall & Hall. Engineers, Inc. submitted a proposal for eliminating the drainage
problem on Fairfax Road. He stated that Union Pacific had requested a change in the location of
the access point for emergency and railroad vehicles to the interchange yard under construction.
The requested change would be from the end of Burger Lane to the end of Fairfax Road. The
railroad has indicated they wound remove the trees along Fairfax Road in the unimproved area,re-
grade the surface and place new rock surfacing. A new 3'x c� box culvert
the road connection to the
to allow the drainage along the west side of Fairfax
interchange yard providing for a 50 year storm to pass under the road. The proposed connection
would be gated at the end of a chain link fence,which will be constructed along the south side of
the interchange yard. Various citizens voiced their concerns with the proposal. It was the
consensus of Council that Union Pacific should submit an official request and site plan before a
decision can be made.
Ransom reported that he had inspected the improvements in Fairfax Heights Additions and
briefed Council on the recommended corrections prior to acceptance.
Ken Cole inquired about the status of the petition requesting the closing of the road between
Prairie View Estates and Newkirk Addition. Due to emergency vehicle response time, Chief
Sankot stated it would not be in the best interest of the City to close the road. Council decided to
have a speed study conducted on Prairie View Drive by the Sheriff s department to see if this
problem can be resolved.
Kathy Rickertsen, Aflac, inquired as to if the City wanted to offer their employees an optional
supplementary medical coverage plan, She stated that these programs are voluntary plans that are
paid 100%by the employees. The employees stated that they were not interested at this time.
Amy Peterson, ECICOG, updated Council on the status of the Housing Project at 328 Seipman.
Drive and requested final payment be made to the contractor.
Beer moved to approve the final pay request for 328 Seipman Drive to 3G Cook Construction,
seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Scott,Wainwright. Nays: Glick.
Motion carried.
Glick moved to introduce ORDINANCE NO. 21, AN ORDINANCE AMENDING
PROVISIONS PERTAINING TO THE UNIFORM BUILDING CODE, seconded by
Wainwright. Roll call vote:Ayes: Glick,Wainwright. Nays:.Beer,Frieden, Scott. There being 2
affirmative votes and 3 negative votes, the motion failed. Mayor Voss declared Ordinance No.
21 failed adoption and will be dismissed.
Frieden moved to DISMISS ORDINANCE NO. 20,
AN ORDINANCE REGULATING
COMMERCIAL VEHICLES UPON THE STREETS OF FAIRFAX -- COMMERCIAL Glick,
TRUCK EMBARGO, seconded by Beer. Roll call vote: Ayes: Beer, Fneden, Scott,
Wainwright. Nays: None. Motion carried. Mayor Voss declared Ordinance No
20 failed
adoption and will be dismissed.
Randy Scholer,Moyer &Bergman,PLC,held discussion on options the Council had to vacate
a street. He made recommendations for procedure and discussed issues that Council m n
might want
take into consideration prior to vacating Fairfax Road.
Vernon Cerveny reported on the Visioning Meeting sSet o May playthose assets in that the
purpose of the meeting was to inventory community overview of the Visual Quality,
format on aerial photographs of the community. An
Cultural/Historical Resources and Natural Resources Assessments was presented. The next
meeting will be May 27, 2004 at 7:00 in the Fairfax Public Library.
Council reviewed bids submitted for planting trees in Fairfax Hgwtarra ties,bids
si es and types
Council requested that bids should be resubmitted clarifying tile
before a decision could be made. ou of their residence olfi that, s li o ase,ethey should contact
a tree planted on City parking 7ri front
City Hall stating so.
Wainwright moved to accept Joe Beododi's Building call vote:Application, subject Frieden, Scott, Glicic,
management plan, seconded y
Wainwright. Nays:None. Motion carried.
Beer introduced the following Resolution Glick, Wainwrighd Nays: None.d bMotioneca Roll
d.
call vote: Ayes: Beer, Frieden, Scott,
Whereupon, the Mayor declared the following duly adopted: Resolution No. 2004-11 entitled,HE CITY OF
"A RESOLUTION AUTHORI ZING D FOR THE PAYMENTTOF GENERAL
FAIRFAX, IOWA, TO TRANSFE R G FUNDS
OBLIGATION DEBT DU JUNE 1, 2004". Passed and approved this llt" day of May,
E
2004.
Beer introduced the following Resolution Naad ight.it Nays: None. Absent: None. Roll call
vote: Ayes: Beer, Frieden, Scott, Glick,
carried. Whereupon, the Mayor declared the following duly 'adopted: Resolution No. 2004-12
entitled, "A RESOLUTION AUTHORIZING THE DEPUTY CLERK OF THE CITY OF
FAIRFAX, IOWA, TO 'TRANSFER FUNDS FOR REIMBURSEMENT TO THE
GENERAL FUND FOR CLAIMS PAID
THE CITY Pa �FOR�appr vedth FAIRFAX h day of
LIBRARY AND FAIRFAX FIRE DEPARTMENT".
May 2004.
Council approved the use of the City credit card when an item cannot be charged to an existing
account. Cleric is to see about getting the billing cycle changed.
Council reviewed the bid from Bill Whitter's Construction for cleaning the streets. Dusii is to
specify which streets are to be cleaned within a 6 hour time frame.
Mayor Voss was instructed to get an approximate cost for the integrity digital document
management software. Council would like to compare cost to the value of return.
A discussion was held regarding v'� nance l and Il positions befor
g e malting a decd ion on a wage survey for' the Mai
increasing the salaries for these positions.
Frieden moved to set the Deputy Cleric's wage at $16.00 per hour, effective May 17, 2004,
seconded by Wainwright. Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays:.
None. Motion carried.
Frieden moved to hire Coianie Frame as
n City wagelsubject to effective
month rev e0ws,seconl
6 ded by Scott,
$13.00 per hour plus benefits, in creases
Roll call vote: Ayes: Beer,]Frieden, Scott,Glick,Wainwright, Nays:None. Motion carried.
Beer moved to approve the Claims List dated May 11,2004,seconded by Glick. Roll call vote:
Ayes:Beer,Frieden, Scott, Glick,Wainwright. Nays:None. Motion carved.
Reports: Vernon Cerveny reported that the Library's patronage was up 19.4% from April of last
year and that Red Cedar Chamber Music will be performing at the Fairfax Library on May 23 at
3:00 PM. Ron Dusil,maintenance,reported that the water is safe to drink and always has been.
Mayor Voss and Councilor Scott reported on a quote they had obtained for office furniture.
Council approved the purchase of two new workstations,tables and chairs.
There being no further business, Scott moved adjournment at 9:40 PM, seconded by Glick. All
in favor.
MAYOR: Bill Voss
ATTEST:Nancy Flickinger,Deputy Cleric
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DEPUTY CLERK OF THE CITY OF
FAIRFAX,IOWA, TO TRANSFER FUNDS FOR
NNE PAYMENT OF GENERAL
OBLIGATION DEBT DUE 1,2004
Be it enacted by the City Council of the City of Fairfax,Iowa:
Section 1. Principal/interest due on $465,000 General Obligation Combined Corporate
Purpose Loan Note Series 2003, dated March 1, 2003 as follows:
a. Transfer Order: $8,697.50 from the TIF Fund to the Debt Service
Fund. Purpose of note: Library Repairs.
b. Transfer Order: $20,654.50 from the LOST — Property Relief
Savings ,;account to the Debt Service Fund. Purpose of note: City Hall
Roof Repairs.
c. Transfer Order: $32,073.00 from the General Fund, Fire Department
Budget to the Debt Service Fund. Purpose of note: Fire Equipment
Purchase.
Section 2. Principal/interest due on $1,185,000 General Obligation Corporate Purpose
Loan Note Series 2001, dated June 1, 2001 as follows:
a. Transfer Order: $35,435.08 from the TIF Fund to the Debt Service
Fund. Purpose of note: Water Main Construction Project. *NOTE:
There is a balance of$56,801.17 in the Debt Service Fund which will
be used to make the fall payment of$42,236.25 on this note.
Section 3. Principal/interest due on $450,000 General Obligation Water Note Series
2001, dated October 1, 2004 and follows:
a. Transfer Order: $34,207.50 from the TIF Fund to the Debt Service
Fund. Purpose of note: Water Main Construction Project.
Section 4. Total transfers by fund:
a. From TIF Fund to Debt Service Fund: $78,340.08
b. From Fire Department Budget to Debt Service: $32,073.00
c. From LOST—Property Relief Savings to DS: 20�684.50
Total transfer of all funds to Debt Service: $131,097.58
*NOTE: Total debt obligation due June 1, 2004 is $187,898.75 (balance;of$56,801.17 in the Debt Service
Fund will be used to make up the difference of$131,097.58 as stated above).
THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa.
that the Mayor and Deputy Clerk are hereby authorized and directed to execute said
Resolution.
Passed and approved this day of 2004.
AYES: �L•Cl /!�'
NAYS: _N&
ABSENT: lUe9W-
The foregoing Resolution No.. having been approved this date by the
City Council, I here approve the same by affixing my signature as Mayor on this
_day of , 2004.
Bill Voss, Mayor
ATTEST:
Nancy Flickinger, Deputy Clerk
RESOLUTION NO. 20�1�-IZ
A RESOLUTION AUTHORIZING THE DEPUTY CLERK OF THE CITY OF
FAIRFAX, IOWA, TO TRANSFER FUNDS FOR REIMBURSEMENT TO THE
GENERAL FUND FOR CLAIMS PAID BY THE CITY FOR THE FAIRFAX
PUBLIC LIBRARY AND FAIRFAX FIRE DEPARTMENT
Be it enacted by the City Council of the City of Fairfax, Iowa:
Section 1. Transfer from the Library Gifts/Bequests Savings Account to the General
Fund as follows:
a. Transfer Order '$6242,00
1. $6,200.00 from Edna Hostetter Memorial..Purpose: shelving
2. $42.00 from Year end donations from bank. Purpose: DVD supplies
Section 2. Transfer from Fairfax Fire Department Fireworks Savings Account to the
General Fund as follows:
a. Transfer Order: $5000.00 from savings. Purpose: Fireworks
Section 3. Transfer from the Fire Department Equipment Savings Account Fund to the
General Fund as follows:
a. Transfer Order: '$3,077.47
1. $228.87 from Ed Snell Memorial. Purpose: Medical supplies
2. $193.64 from.Iohn.Harover Memorial. Purpose: Medical Supplies
3. $25.00 from Susan Zenisek Memorial, Purpose: Medical Supplies
4. $150.00 from Bill Wiernimont Memorial. Purpose: Medical Supplies
5. $660.67 Don Benish Memorial. Purpose: Resuscitator/Medical Supplies
6. $1436.00 from Don Benish Memorial. Purpose: HP Laptop
7. $284.62 from regular savings. Purpose: Photos
8. $98.67 from regular savings. Purpose: Photos
THEREFORE BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa
that the Mayor and Deputy Clerk are hereby authorized and directed to execute said
Resolution.
Passed and approved this day of , 2004.
1;a AYES:
NAYS:
ABSENT: �T
The foregoing Resolution No. having been approved this date by the
City Council, I h re approve e same by affixing my signature as Mayor on this
_ day of , 2004.
Bill Voss, Mayor
ATTEST:
Nancy Flickinger, Deputy Clerk
i
May 11, 2004 Claims
April 14 through May 11, 2004
Checks 21546-21667
Nuim Name Memo Amount
.rte
General Fund
21546 Stamp Fullfillment Services Envelopes 419.85
21547 Banacom Signs LLC Helmet front 270.00
21550 CCRFILatham&Associates CCRF financial commitment 338.90
21551 South Slope Telephone Phone 50.36
21552 Baker&Taylor Books 96.38
21553 Baker&Taylor Books 1,049.94
215154 Cathy Bayne Supplies 199.82
21555 World Book Direct Marketing Annual year book 35.40
21556 Penworthy Books 305.62
215'.57 Perfection Learning Corporation Books 294.84
21558 Demco DVD supplies 55.99
21559 Bayne School&Office Equipment Furniture&supplies 6,245.38
21560 Creative Software Computer services 3138
21561 Alliant Energy Electric 169.00
21552 Mid American Energy Company Gas 294.00
21564 Gazette Communications,Inc. Publishing 160.54
21565 Doug Exline Halogen lamp 15.87
ACH Elan Siren parts 41.25
21571 USPO Stamps 111.23
21573 Jeff Pottebaum Reimb postage 29.55
21577 Nancy Flickinger Wage 2,189.28
21578 TIERS WIH tax 459.92
21581 Fairfax State Savings Bank FIc2/Fed 1,075.96
21583 Millhiser Smith Agency, Inc. Insurance 7,424.00
21584 Millhiser Smith Agency, Inc. Insurance 11,751.00
215851 Millhiser Smith Agency, Inc. Insurance 2,374.00
21586 Millhiser Smith Agency, Inc. Insurance 1,254.00
21587 Millhiser Smith Agency,Inc. Insurance 3,433.00
21591 Menards-Cedar Rapids SO Materiaistsupplies 173.05
2'1594 Alliant Energy Electric 432.86
21598 Wendling Quarries, Inc. Lime ball diamond 1,932.16
21600 Graybill Electronics, Inc. Radio repairstbatteries 584.50
21601 Fairfax Grain Co., Inc. Gloves 10.50
21602 Fastenal Company Mower deck bolts 4.32
21608 Fareway Stores Pop 40.28
21614 Grainger Ballast 106.92
21615 Bailey Recognition Products Brass plates 54.00
21,616 Shelton Technologies, Inc. Copier service contract 12.00
21,617 Nancy Flickinger Mileage 606.25
211619 Catherine Bayne Wage 926.36
2.1620 Jennifer C.Everett Wage 20.85
216211 Kathy J.Everett Wage 159.57
211622 Kathy J. Everett Wage 595.08
21623 Beth A.Wilz Wage 95.30
2.1625 USPO Postage 4.78
2'1626 South Slope Telephone Phone bill 301.34
2116277 Staples Credit Plan Supplies 23.38
21628 CTS Textile Leasing Mat Rental 36.95
2j1,629 US Cellular Cell phones 96.13
May 11, 2004 Claims
April 14 through May 11, 2004
Checks 21546-21667
21630 Port'O'Johnny Rental fee 100.00
21632 Fareway Stores Grocery items 31.59
21635 Waste Management of Iowa City Dumpster service 60.00
21637 Hynek Farms Mowing 683.00
21638 Sankot's Garage Vehicle repairs 304.22
21644 Graybill Electronics, Inc. Cableslconnectors 145.90
21645 MES-Snyder Apollo monitor 1,143.40
21646 Menards-Cedar Rapids SO BBQ Grill/tank 486.93
21647 Firehouse Magazine 2 year subscription 52,00
21648 Kirkwood Community Coliege CPR Certification 75.00
21649 MES-Snyder Bunker gear 840.72
21650 Gazette Communications, Inc. Publishing 175.96
21651 Don's Lock&Key Library flush bolt Installation 74.82
216.53 Office Express Supplies 243.88
2165'4 Fairfax Public Library Relmb revenues 104.00
21656 Fauser Energy Resources Fuel 122.33
21657 i wireless Phone 45.43
21659 Graybill Electronics, Inc. Caselbattery 73.90
21660 Office Express Supplies 55.96
216162 Moyer&Bergman,PLC April legal services 4,311.00
21663 GSTC Fuel 113.82
21664 Graybill Electronics, Inc. Antennas 15.00
21667 USPO Stamps 74.00
Total General Fund: 55,727.91
Housing Rehab
215710 Linn County Recorder Recording fee 11,00
21665 ECICOG Constftspection services 1,170.00
21666 JG Cook Construction Final pay request1328 Seipman Dr 5,671.30
21630 Linn County Recorder Affidav!UElsbury 11.00
Total Housing Rehab 6,863.30
21548 Gregg Dee Gongwer Tree Service Treelstump removal 725.00
21563 Weilmark Insurance 580,46
21568 Ronald G. Dusil Wage 479.69
21569 David Yanecek Wage 374.73
21574 Ronald G. Dusil Wage 47930
21575 David Yanecek Wage 374.73
21579 I PERS W H/Tax 563.55
21580 Fairfax State Savings Bank FicalFed 1,657,46
21593 Alliant Energy Lights 780.14
21597 L.L.Pelitng Cold patch 473.80
21609 Hall&Hall Engineers, Inc. E Cemetary Rd Drainage Study 1,103.30
21641 Linn County REC Electricity 331.78
ACH David Yanecek Wage 374,73
ACId Ronald G. Dusil Wage 479.70
21661 Fauser Energy Resources Fuel 655.67
Total Road Use Tax Fund: 9,434.44
Water Fund
21549 Mid American Energy Gas 256.94
May 11, 2004 Claims
April 14 through May 11, 2004
Checks 21546-21667
ACHI Elan Pump house parts 2418
21572 The Waterworks Lab trips 45.00
21576 USPO Postage water bills 119.14
21588 Millhiser Smith Agency, Inc. Insurance 2,974.00
21596 Alliant Energy Electric 240.70
21604 Pace Supply
Seeding 99.45
2160:5 Iowa One Call Digging 16.65
21611 Advanced Water Technology, Inc. Chemicals 264.96
21612 Don's Lock&Key Keys 6.00
216113 Hach Company Chemicals 500.37
216116 Ronald G. Dusil Reimb treeslpump house 29.98
21634 Hach Company Chemicals 175.10
21642 Linn County REC Electricity 507.43
21652 Dave Yanecek Reimb postage 3.85
Total Water Fund: 5,260.35
Sewer Fund
21566 USPO 4.75
2158'9 Millhlser Smith Agency, Inc. Insurance 1,434.00
21590 Menards-Cedar Rapids SO Supplies 41.95
2..1595 Alliant Energy
Electric 162.92
215% USA Blue Book Float Swith 160.06
21606 Iowa One Call Digging 16.65
21607 City of Cedar Rapids 28 E Agreement 1,336.08
21643 Linn County REC Electricity 69.75
21658 Isco, Inc. Probe 345.00
Total Sewer Fund: 3,571.16
Garbage Fund
21636 Waste Management of Iowa City Garbage contract 3,432.00
Total Garbage Fund: 3,432.00
Captial Project 80th St
21567 Dave Schmitt Construction Co., Inc Partial payment 80th St CP 50,290.53
21592 Schimberg Co. Manholelchimney seal 325,00
21603 Cretex Concrete Products Midwest,,,!Inc. Ringslgasket Tube 87.94
21610 Hall&Hall Engineers, Inc. 80th St waterlsewer extensions 202,54
21833 Crawford Quarry Co. Manhole repairs 106.72
Total Capital Project 80th St: 51,012.73
Trust&Agency Fund
21624 Rick Novak Construction Deposit refund 60.00
21639 Cara Turd Deposit refund 39.90
211640 City of Fairfax Final utility bill 50.10
21655 Alice Sergeij Deposit refund 30.00
Total Trust&Agency Fund: 180.00
Total Checking Account: 135,481.89
Claims 11 May 200 •
Advanced Water Tech Chemicals 260.96
Alice Sergeij Deposit refund 30.00
Allianit Energy Electric 1,785.62
Bailey Recognition Products Brass plates 54.00
Baker&Taylor Books 1,146.32
Banacom Signs LLC Helmet front 270.00
Bayne School&Office Equip Furniture&supplies 6,245.38
Cara Turd Deposit refund 39.90
Cathy Bayne Supplies 199.82
CCRF/Latham&Associates Commitment 338.90
City of Cedar Rapids 28 E Agreement 1,336.08
City of Fairfax Final utility bill 50.10
Crawford Quarry Co. Manhole repairs 106.72
Creative Software Computer services 33,38
Cretex Concrete Ringsigasket tuba 87,94
CTS Textile Leasing Mat Rental 36.95
Dave Schmitt Const Co 80th St CP 50,290.53
Dave Yanecek Reimb postage 3.85
Demico DVD supplies 55.99
Doni's Lock&Key Library repairs/keys 80.82
Doug Exiine Halogen lamp 15.87
ECIGOG Services 1,170.00
Elan Siren parts 66.04
Fairfax Grain Co.,Inc. Gloves 10.50
Fairfax Public Library Reimb revenues 104.00
Fairfax State Savings Bank Flca/Fed 2,733.42
Fareway Stores Pop 71.87
Fastenal Company Mower deck bolts 4.32
Fauser Energy Resources Fuel 778.00
Firehouse Magazine Subscription 52.00
Gazette Communications Publishing 336.50
Grainger Ballast 106.92
Grayl ill Electronics, Inc. Repairstbatteries 819.30
Gongwer Tree Service Tree/stump removal 725.00
CSTC Fuel 113.82
Hach Company Chemicals 675.47
Hall&Hall Engineers, Inc, Drainage Study 1,305.84
Hynek Farms Mowing 683,00
1 wireless Phone 45.43
Iowa One Call Digging 33.30
IFIERS W/H tax 1,023.47
Isco,Inc, Probe 345.00
Jeff Pottebaum Reimb postage 29.55
JG Cook Construction Final pay request 5,671.30
Kirkwood Community College CPR Certification 75.00
L.L.Polling Cold patch 473.80
Linn County REC Electricity 9D8.96
Linn County Recorder Recording fee 22.00
Menards Materials1supplies 701.93
ME,S-Snyder Apollo monitor 1,984.12
Mid American Energy Gas 550.94
Millhiser Smith Agency, Inc. Insurance 30,644.00
Moyer&Bergman, PLC Legal services 4,311.00
Nancy Filckinger Mileage 606.25
Office Express Supplies 299.84
Pace Supply Seeding 99.45
Penworthy Books 305.62
Perfection Learning Corp Books 294.84
Port"0'Johnny Rental fee 100.00
Rick(Novak Construction Deposit refund 60.00
Ronald G.Dusil Reimb trees 29.98
Sankot's Garage Vehicle repairs 304.22
Schimberg Co, Manholelchimney seal 325.00
Shelton Technologies, Inc. service contract 12.00
South Slope Telephone Phone 351.70
Stamp Fuilfillment Services Envelopes 419.85
Staples Credit Plan Supplies 23.38
The Waterworks Lab trips 45.00
US Cellular Cell phones 96.13
USA Blue Book Float Swith 160.06
USPIC) Stamps 313.90
Waste Management IA City Garbage contract 3,492.00
Well1mark Insurance 580,46
Wend1ling Quarries, Inc. Lime ball diamond 1,932.16
World Book Direct Marketing Annual year book 35.40
Total Net Salaries 6,549.72
Total Claims 135,481.89
Apriill Receipts
General Fund 63,680.52
Road Use Tax 5,526.18
T&A Meter Deposits 750.00
Water Fund 8,445.95
Sewer Fund 11,827.54
Garbage Fund 4,264.74
TIF 47,273.20
Housing Rehab 2,793.00
LOST-2nd Issue 7,438.02
FD,Equipment Fund 200.00
Library Gifts/Bequests 300.00
Aprilll Expenditures
General Fund 49,488.64
Read Use Tax 10,454.31
Housing Rehab 1,361.00
Water Fund 2,944.33
Sewer Fund 1,808-86
Garbage Fund 3,432,00
T&A-Meter Deposits 1,950.00
Capital Projects-80th Street 50,919.52
Receipts/Expenditures by Fund
May 11, 2004
Apiriil Receipts
General Fund 63,680.52
Road Use Tax 5,526.18
T&A Meter Deposits 750.00
Water Fund 8,445.95
Suer Fund 11,827.54
Garbage Fund 4,264.74
T'IF 47,273.20
Rousing Rehab 2,793.00
LOST-2nd Issue 7',438.02
Total Receipts: 1151,999.15
Savings Account Revenue
FD (Equipment Fund 200.00
FD Truck Fund
FD (Fireworks
Library Gifts/Bequests 300,00
Arbor Team
LOST- Property relief
LOST-Street Improvements
Total Savings Revenue: 500.00
April Expenditures
General Fund 49,488.64
Road Use Tax 10,454.31
Housing Rehab 1,361.00
Water Fund 2,944.33
Sewer Fund 1,808.86
Garbage Fund 3,432,00
T &A- Meter Deposits 11,950.00
Capital Projects -Water Main
Capital Projects - 80th Street 50,919.52
Total Expenditures: 112'2,358.66
1;31 PIM City of Fairfax
06/02/04 Balance Sheet
Accrual (Basis As of April 30, 2004
Apr 30, 04
ASSETS
Current Assets
Checking/Savings
Certificates of Deposit
General Fund 115,105.55
Sewer Fund 40,944.85
Total Certificates of(Deposit 156,050.40
Checking Account
General Fund 379,011.24
Special Revenue
Housing Rehab, 2,953.68
Road Use Tax 18,421.11
TIF Fund 141,955.03
Local Option Tax 14,876.04
Total Special Revenue 178,205.86
Debt Service Fund 56,801.17
Capital Project_ $465,000 GO
Library Building 38,365.67
City Hall Roof 3,967.31
Excess 2,694.79
Cost of Issuance 682.49
Total Capital Project- $465,00... 45,710.26
Enterprise Fund'
Water 30,539.91
Sewer 76,878.13
Garbage 33,340.23
Capital Projects
$450,000 Bond 2,512.97
Hall & Hall Project 25,877.27
Water Main Reconstruction 5,759.50
Iron Filtration (Plant 39,438.44
Total Capital Projects 73,588.18
Capital Project 80th St 3,095.60
Trust & Agency 28,637.71
Total Enterprise Fund 246,079.76
Total Checking Account 905,808.29
Savings Accounts-SRF
Arbor Team 1,028.30
Page 1
1:31 P'M City of Fairfax
06/02/04 Balance Sheet
Accrual Basis As of April 30, 2004
Apr 30, 04
FD Equipment
Regular Savings, 10,185.03
Memorial Fund 4,580.51
Truck Memorial) 6,250.00
Total FD Equipment 21,015.54
FD Truck Fund 24,502.02
FD Fireworks 5,452.28
Library Gifts & Bequests
Memorials 8,522.59
Library Gifts & IBequests - Ot... 12,085.22
Total Library Gifts & Bequests 20,607.81
Local Option Sales Tax
Property Tax Relief 32,161.97
Street Improvements 15,140.17
Total Local Option Sales Tax 47,302.14
Total Savings Accounts-SRF 119,908.09
Total Checking/Savings 1,181,766.78
Total Current Assets 1,181,766.78
TOTAL ASSETS 1,181,766.78
LIABILITIES & EQUITY
Equity
Opening Bal Equity 1,376,842.28
Net Income -195,075.50
Total Equity 1,181,766.78
TOTAL LIABILITIES & EQUITY 1,181,766.78
Page 2
1:31 PIIVII Certificates of Deposit
0610210,4 Balance Sheet
Accrual Basis As of April 30, 2004
Apr 30, 04
ASSETS
Current Assets
Checking/Savings
General Fund
Library
10274 7,362,58
10679 16,798.40
11239 9„457.61
Total Library 23,618.59
Park
10180 1 2,033.91
11240 1,210.60
11605 2„316.01
Total Park 15,560.52
Policy&Administration
11870 2„256.67
10681 6,798.40
11242 8,474.15
11241 112,105.92
11468 5,789.94
Total Policy&Administration 35,425.08
Transportation
10680 16J98.40
11606 23„507.54
11999 7„774.25
11243 R 2,421.17
Total Transportation 40,501.36
Total General Fund 115,105.55
Sewer Fund
10967 6,204.65
11604 34,740-20
Total Sewer Fund 40,944.85
Total Checking/Savings 156,050.40
Total Current Assets 156,050.40
TOTAL ASSETS 156,050.40
LIABILITIES & EQUITY
Equity
Opening Bal Equity 154,403.74
Net Income 1,646.66
Total Equity 156,050.40
TOTAL LIABILITIES &EQUITY 156,050.40
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QTY OF FAI14FAX Cratiaford sabrtY C# nvttste rk,! i,a 2
REGULAR COUNCIL MEETING Creative So8lwore Comvuterserwees 06 72�
. MAY' 11. 2004 , Cretex Concrete Ringstgaskef tube ST:°k4
Regular meeting of the F�rrmaz tr"'y Dave Schiknfl Const Co 80th St CP '50 240.53
Council[ was held Tuesdav, Mav 11,.2004 at Dave Yaneeek:Reinib.postage 315
Presided:::City Halt-at 7:00 PM Mayor+:Voss Demco DV'D supplies 55,99
presided:::Council:members present, beer, Don`s (Lock & key:Library
Frieden,,::Scott,::Glick Wainwright. Others repairsJkevs 80.82
present: Randy Scholar, Dick Ransoms:Ran Doug Extine t-1alogen tamp f5.87
Du�sif,KathY Rickertsen Cannie.Frame,-Amv EC€COG Services i I7000..
Peterson, Vernon Cerveny, Ken Cofe, and E166 Siren parts gg Oq
various citizens. Fairfax Grain Co Inc Gloves
Wainwright moved to approve ihe.:adanda Fairfax (Public. Library.
and the Clark's Financial Statements second- Reimb revenues t ,00
ad lbw, Scott Roll call vote: Ayes. Beer, Fairfax State:Sa.1. .. Bank
Frieden, Scott,:Glick, Wainwright. Nays: Ffcalred 2,433.42
None. Motion carried, rareway Stores Pap
i 7T 87
Froden moved to'apprave and place err fie Faslenat Company Mower deck balls 4 32
the minutes Of the regular council meelfng Fauseur Energy Resources'Fuel 778.00
darted April 13, 2004, the minutes of the Firehouse Masazfne Sutiscrrpttor 52.00
STATE OF IOWA special council meeting dated April 21, 2004, Gazette Communications Publishing 336.50
and the minutes of the work:session dated Grainger Ballast
Counties of Linn ar 40692
April 27,, 2004, seconded by.Beer. Roll call Graybitl Electronics Inc.::
vote. Ayes: Beer; Frieden, Scott,. Glick, Repairstbatterfes ST930
W auinwright. Nays: None. Motion carried. Gongwer Tree Service
The ;Sheriff's report.was given by.Deputy, Trealstumt+removal 725.00
Nick Hamilton and the Call for::Service tog GSTC Fuel TT382
submitted. Council, and concerned citizens Hach CompanY`Cfaemtcals 675.44
reported on various problems with traffic Hall:& IHa11 Engineers, iric.
violations, Sheriff is to investigate this:matter Drainage Study- .1 13014
Dicker. Hvnek Farms Mowing 687.00
Dick Ransom, Hall.& Haft Engineers, Inc. i wireless Phone 45.43
submitted a proposal. for. eliminating_::the :Iowa:OneCall-Digging - 33:32
I drainage problem-on Fairfax Road.He stated IPERS'rw' /H fax .1 02347
that Bunton Pacific had requested:a change 7n...
Isco,.lne.Probe:- 345,00
t the.location of the.oWcl point for emergen- Jeff.PoPlebaurm-Reimb postage - 29..55
4 cy and railroad:vehicles:to the interchange JG Cook Consfruction
t` var'¢t- under construction: The. requested Final:Pay reAUesf $,671,32
9change would be from fne:end Of.Burger Kirkwood Cpminun"tty College CPR Cerfifi[a- �,e
1 Lane to the end of Fairfax Road,The railroad ;tor 7500
has vindicated they would remove the trees L,L.Pelting Cold patch 473.$0
n along (Fairfax Road in the unimproved area, Linn County REC Efectricify 908.96. id
re-grade the surface and place new rock Linn Caurnuy Recorder Recording fee 22.00
p Surfacing.A new 31x 8'box'culvert Would be Men CoS flty ertatsder Pies. 721.93
constructed to allow the drainage.along.the MES:-Snyder Apollo monitor 4,984.12
road side a Fairfax Road to (low under:the Mid American Energy Gas.` 550.94..
road connection.tai:the interchange..;yard Millniser SmBfh::'Agency,-....
pro�vli�dung fora 50 Vear storm to pass:under Inc.insurance 30,644.00 _
the road. The proposed connection would be Moyer & Bergman, PLC
gated at the end:of a chain link fence, which Legal seirvices 4,311.00 �}
will be constructed along the south side of the Nancy FlliiCkjngeeMilea9e.. 606.25
interchange:. Yard:. Various cozens voiced Office.Exipress5upphes ::299.84
their concerns-with.the proposal,Ii Was the Pace Supply Seeding 94.45 -
consensus of Council that Union Pacific Penworfhy Books
should subrro an official request and site-plan 305.62
before a decision can be.made; Perfection Johnny. talfeeooks 294.84
Ransom reported`that he had inspected.the Porl`O` NoPnnnviFentaf fee': .100.00
improvements in Fairfax Heights.Addifions Rick Novak Construction De.v6sif e6fdfid
and briefed Council on the;recommended 60.00
corrections prior:to acceptance: Ronald G,OuSif 4Zaimb trees 24.48
Ken Cole inquired--about:the status.ofine Sankot'sGarago-:Vehicle:repairs 304.22
petition requesting the closing of the road Schimberg Co.Manhole/chimney seal''325.09
between Prairie View Estates-and Newkirk Shelton 'Tecthinologies Inc...
Addition. Due to emergency vehicle response service cointracr 1292
lime, Chief Sankot stated if-would not be in South Slope Telephone Phone 35T.70 4)
the best interest of the City to Close the road. Stamp:Fullf�iifinent SbNices Envelopes 4T985
Council decided to have a:. speed' study Slapfes Credit[Plan Supplies< 23.38
conducted on Prairie View Drive by:the The'Waterworks:Lab trips 45.02
Sheriiff's department to see.if this problem US Cellular Cell phones 96.13
can be resolved. USA Mue Book Fibat Swiin 160.06
Kathy R'uckertsen, Aftac, inquired as lo.if the USPt7 Sta°mnps 343 90
City wanted to offer their.-emploVees-:an Waste.-.:Managearient 1A City
opfionaif supplementary medical- coverage Garbage contract:: 3;492.00
plan. Slhe stated that these. Programs:are WeUrnark Insurance 58046 _
voluntary plans that are Paid 10D% by the Wendling Quaririfes, Inc..Lime
employees. The employees.stated:that Ihev ball diamond �1r932.T6
were not !interested at this time.. World Book Direcl.Marketing
Amy(Peterson, ECICOG; updated Council on Annual Year book ':35.40
the status of the Housing Proiect;at 328 Total Net Satartes 6,544.72
Seipman Drive and requested final payment Total:C#aims 135;481.89
be made to the contractor. April Receipts
Beer moved to approve the final pay request General Fund 63;6$0.52
for 328'Seipman Drive to JG Cook Construe- Road Use Tax 5;526,18
tiara seconded by Wainwright. Roll call voter T&A Mater Deposits 750;00
Received payment fC Ayes Beer, Frieden, Scott, Wainwright_ Water.Fund 846595
Nays; Glick. Motion carried. Sower Fund 11;827.54
Glick moved to introduce ORDINANCE NO.: .Garbage Fund 4;264.74
21, AN ORDINANCE.AMENDING PROM TIF 47,27120
SIONS IPERTAINING.:TO THE uNIFORM HOUSing?Relhab 2x793.00
BUILIDtNG CODE, seconded by.Wainwright LOST-.2nd issue 7;438A2
Roll cape mote::Ayes:Glick;Wainwright.Nam F.D.Equipment Fund 200,1
Beer, Frieden;:Scott, There being 2:affirma LibraeviGiflsJBecuests 300.00
live votes and 3 negative votes; the molion. Aprtt.Ezpendillures
failed.Mayor Voss declared Ordinance No.21. :General Fund 49;488.64
failed..adoption- and will be.dismissed• Road Use Tax :40;45431
Frieden moved:to.. DISMISS-..ORDINANCE_ Housing Relnab
NO. 210,-AN ORDINANCE-- REGULATING". Wales Fund -..2944.33
COMMERCIAL. VEHfCLES UPON THE:. Sewer.Fund T;8.0&86.
STREETS OF FAIRFAX..-: COMMERCIAL:�. Garb
age.Fuund :.3;43200
TRUCIK. EMBARGO, seconded by Beer. Roll T&A Me Per Deposits .1,950.00
call vote; Ayes: Beer, Frieden,.Scott, Glick, Capital Projects'-_80th Street:: SO;919.52
WainwrrPght. Nays: None: Motion carried.. .
,IAN IWOUO
"1 commmmmou
• • MA11f COLSONKNOWMIS
1!.2"
Mayor V an�decfared drd,finage�No.2(F Failed
adp>ahan
Randy Schalerwfft be dismissed,; �
held discussion on boyar a Barg non
vacate a:sPree#. Fi pV Its the CO, ha LC,
for pr°Cadllre a made recorearnenc{afioris
CaunciF mishf and discussed`isst+es
prier f6 Ydcalfngan{ take Ai;o oansidaraj Qhr
Vernon CefyanY re airPax, Road..::: E
the Pu 9 herd on ported oa the
fire purpose Mav 3, 20#14_He ' Vrsiontng.
Comrnunff °#the meeting was tolafad that':
a visual formssets and dfsptay ikrosernven for
v
cdmmuntfy at on aerfaCph,afo assets in €
ty;.Cuffuraf/HisOvrc iew of theV?'guat oft e
The Rnext MeetrnAssessrnefy�o0'was r NatU-
in Ptie Fairfax::pu ill be: yay 27,2Pti?4 tented
CouIT review blic Library Z00
trees{ in FairfaXbIds sucfsrn&fted fOr`plantin
rejected. Courtcff requested he,wtos were
be rBSUbmrifed clarif' f
sizes-and ivpes Ymg. the ds-.should
made: Council tl scussed 1 saou2 arrant°
some'residen could
City parkin n noP uanffng3a f e�sselailify Of
. the: in teont of tftefr:rasVde�iCe if thaP
statin case, they should contacP Cog
Wainwr sfif Haft
BurCtling Permlf eppficaPf�tetpf 2°a iOad`s
storm vvaier management plan subiecY Ya a
coif en Rolf calf vote Ayes;: seconded by
Scoff Glick,Wafnwrr aaer; Frieden,
carrred,:� 9hf.t�iaYS:None
gear r`ntraduced Mufxsn
moved ifs a tfie tolfawiat9 RilsoPutton and
Rolf Call:vote;°pttdl5 seCdhdeit b
Glick, Wainwri Ayes Beer Friedefa a oft
rift, Whereu ght.'hJ None
following: dupyn' the Mayor Motion car_.:
2D04 �1 adaPied, ReSro C red. he
86,46 r, d A`RESOLUTii AUT'1-to-
CITY Ofi.FAIR F. 1?ClTY CLERK OF THE
FUNDS:F J6WA TO TRAiYSTH
00 0641GATfON¢DEB TEN Cap GiENERt_
2004'. Passed and aauroved t }tth N
hlav 2004 }
Beer iniroducod iha filfowin day of
M. itsA es tSeer econdad by Resolution,ano
calf cote.
Wainwright,?Nays: '`Frfeden, Stott Roil
Lion carried None.Absent: of Glick,
he follvwira Whereundrt, the Mau- ni M'o_
2004-12 erfIng duly ado'ptetl� Resor declared
RiZING THE A RESOLLtTfON No.
CITY OFF bEPUT� CLERKFHO-:
AfRFQi fOWQ TRAM THE
GENERAL 1iMF ORSEMFN° TO T
THE city FOR THE FCLAIMS Ps4dru HE
L18RARY ANO -runs AIRFA3C:. AI �
MEbfT". Passed IRE fjE SL1C.
of /viay 2004:. and anaroved fhfs 1,4�aY
Co uricrl approved the use of the Ciiy credit
card. g When ccount ClerknRbt be charged to exisfin
the:blf Ing:cycle s f°see about an
Council reviewed the egad gaff Ing
Construction for to from Sift
to speciiv wh-h streats'ra are ebfs blfYLi
within a DU is
Mayor y hour time frame. 0clearned
progi Oss was Instructed fa get an ap
mentafa cost;for the fnfegrity d- an
like taomgamgnf softvrare. Council:docU
A discussion pare_cost Fo the:-value of r
consensus of Counci w. tiling wo afurn„
Ike to` r that They. The 1.
Mar`nterranEeilw :a wa9e ''curve . wou,fd
6 d cfsfd and 11 posiffons f5eforefar in
po0foirs:p an'ncreasing the making
salanes for:these
00etlen dmovedpeo set the f7aouPV Clerk°s
wage atS16A0
2004,seconded by effective l41e
Ayes: Seer -Wainwrigflt;Roil calf woPa:
wrtght, Fir Sc°tt".Gfrck,
f riedon'Nays done: Ivfofion carried. am-
Clerk to eective Mayol7°n ie Frame as Crly
n wa 81300 per hour plus 2004,:.hourly wage
ge Sublacf Pa 6 manth�eEyrfe Increases
eel by 5c0c Roll at v6fei. s secoi
Frieden Scoti,::Glick, WainsvAves:
f�lOne. 1VCCOtfon Beer,
Seer moved carrietl 9hf. Nays:
dated 1Vlav'f2,Po approve the "Claims
Call Vote•.A Za ,'seeondea#bY aims rList
:Yr+lainwrl gas' eerFriedenScoh, Roll
Reports g�ernonvs: t4ona' Motiod carried cf"
Library s:uafrona ervenv reported that.Phe
AArrt of ,last ge ands Up 19.4% f.
chamber tifirsfc ear That..R-
Fa+ilex LFfsrar on Will'be perfarmin Cedar
Ousel.maintenance s y 23 at 3:00 p at flee
fs safe to Gfrink ported that t M"Ran
Me, {F and he water;
a.quote theV and Councito.5coFPas been
tune, 'had obtatned #or rep on
Caunefi approved,the purchffice furni_
new workstations, tables and chair
Thera dein of two
.moved adfourrrho f[irttYer business Scott
Glick [rrenf at 9:40 pm seconds
MAYOAtt in favor. d by.-
ATTgT. Siff tirass
"ancy Ffickfnger, Oeputy Clark
Tftese minutes are no@ offrcraf.
pa°v?d by fhe:Cify council
until ap_
Qrivanced Ctatms F} {vtay 20!14
Alice Sex Wafer Tech Chemicals
Atffant:EtI n Oe#oWt rafund� 260.96
SatPeY.. rgvEleC{rrc 300
grass-Recognttli Products ?x785.62
Baker plates
i Taylor hooks 54.00
_ Ba Cd Signs L LC.Helrnef franc 1x.746.32 .
uNP�haal . Office 27600
Cara.Trl y"Q'i$SUnni ,
�ooa ros
.gem 4.
Or"" "
_ I
�g
'ONI `SNOI-LVOlNf?I ,vvoo 2 H:izve
0 WOJJ aAoge jo} }uawAed panleoa l
enrol 10 eMIS eql } pue ui oilgn AjeIoN
F
'AWPIH aor Aq
uo ew eaojeq of uaoms pue pau6rg
Co
Z BT sl eoI}ou pies 6ulysilgnd aq ae; algeuoseaj aq1
170 0z T z J�L-N
jo (s)enssi eqj ui jadeds neu El112Z` E) 3Hl ul pags!Ignd
Pup p91aasul sum `pagoe l.e sl goignn jo Adoo pelulad e leollou
8141 •enrol `sallunoO uosugor pup uul-I ui uoilelnoalo lejaue6
jo aadedsMau AI1ep, e `D1lDZVE) 9Hl 10 jegsr,gjnd eg1
uap I legl elpls op ,g}po uo uaoms Alnp 6uleq `AblpelH aop iI
•ss uosugop pus uull jo sa:juno0
Ymol =10 3lvls
�� �' n<
' e a cedar
28 E Agroe 0.CITY
338 90 .
REGULA FAIRFA LCr6 of _.mfax 1 rnal ufrlrty bill 1,336�g
1JNCIL vrford Qjj,
MEETt�#� Creatuva Software +vtar repair,;; 1r16_�
Regular
MAY 11 20#4 Cretex ornpute°1e
Coc nett was held T Oslo the Farrrax�Cly extltecroto k1 gS/gaskef'fube e5 3338
Fairtax C7S T
..presidedCitY..H��l at 7:OOYp a 11*4 at ;DaveSchmitt Con5P:mat Rental 3645
Fried�n- Co un members Voss Demco 1 ecek Reimb p80t St:CP 30290:53
presenf., Scott, Glick,. present: Baer, Don's VDsupplrri ge 0'
Dusil, Randy:Seholer-..Wainwright.:_.Other Lick
Kathy Rrckerisen,Conk Ransom, R617-5. repairslkeys KeY:Library 55:99
v a various ,_ Vernon Cerveny; t7ou�
vartou K Frarne,Am g Extrha Halogen far p
s crtlzens,. Ken Cole, and ECfiC ,Se 8Q:82
Walnwrghf moved fo Elan rvICeS 15187
and the Clerk pnrov Fairta wren grams 1 170:00
ed: by k's Financial SfaPe a the:agenda Fair`f8 Grafn Co,
Friedeh Scott. Roll call menu, pu lnc.Gloves 66.04
Scott, vote sacontl_ Reimb tihc Library 10.50 j
None. Motio Glick, Ayes: Beer, FaErFaxrevendos €
Frieda R carried. Wainwright.:Nays, F+ca/x StaI
the R moved to Savings Bank 104.00
minutes 13 9heapegular.. place Fareway SfareS pap
doled April.:13, gutar:council meet-fire Faste 7 733.47
srd the CO un i 21104, the meeting F r E ornpany Mow 71.87
aiRd the crl:meeting daledmrnufes of Cho Fiarenous nergV Resources Fuck baits
STATE O IOWA Aipieii A' 2004,fes of the work Ajorij. 2004, 'rehouse Co sazfne SubscriplioR 778.00
`ra nwright seco Frieden;.Beer. f call .Gra g .SailaslnrcOrions pb g.
Ayes: Beer . od b Grar"n
COU11tle5 O 1L.1C111 a Rolf call brshin 52,00.'
The Shari" Na Nays' None Scoff Glick, vIrs Electronics, 336.50
...Nick s report. }ads Motion carried Rapair5lbartferies Inc: 106.92
subhI led fOn and the Call for by De Gongwer
ouncif ServitepLoY' Tree/stu Tree Service 819,30
reported - and.concerned 9 GST,Pump relnaval
vioYattons.on various p. conc5 citizens
#urther Sheriff is to Investigate,with: Craft c kacPt;Company 725.00
Dick this Hatt & Ha N Chemicals 113.82
raRansom, H matter Drainage Stun yngineers, fnc, 575,47
in'N�Bad a propasd Half .Engineers, Hynek Farms
that proble tar: eliminaer lnc' i N+refeF Mdwing 1,305,84
1haN iJnwO:ni Pacif c on Fairtax Road. g Fha 1°wa Phone 58 11
the location had requested He:Stated 1PEROne CattDiyging
cy.and r of the access a Change in W/H Pax 45.43
yard uindelroad.vehrcfes fooint for emerges- Jeff I c Pr,o ' 3330
Change consfru interc 1;02347 The
g would be from The. re ange JG Cook aurn Refrn1b pasta 34500
LanenPdli INna end Fairfax end Burge Final nay rerauestucfion 9S 2955
has calved of F Road of
along Fadrfax they would r The railroad: Kirkw
Road ' remove the lion °°d CpmmunitY College CPR 5:671.30. 1
re grade rthe surface and unimprov trues L.L.Pat Fin R CertrTrca- �1
surfaCing„A.new place ed area, Linn g CoNd-patch �T5.00
w. new l0 3 x Sae Ox culvert wouftl be`. Linn County RE 973.80
west a!!°w. County C Electricffv::
road:.side°$Fairfax:Road Coinage-:along the Menards A, r 000 de Recording fee _�:22.00
Cpunaciion tp:the rnPercha Mid S Apollo rcrones : ..2 0
providing far a 50 flow-under Phe M Snyder
Cho road. Tn:o Year storm to Hass under MYlltr ser�SmiRhr nergy Gas 1.98412 � �4
gated;at pha pro posetl connection Inc.
will be constructedf a chain tin would ba. insurance gency, 530.94
interchange .1. air' k fence, which Mover g,.:B
Metr cOncernsard, g the south side of the Legal services groan; PLC 30;684.00 .29
Cou the ions ciailzei/s:: voiced Otfrc�Y Flick' Mileage 4,x11.00
consens:u; ivpuncil prpPnS
before a rn°fan official rreat was the .Pace SuxPress Su (page_before Union. Pacific. Penes pply Seadins:: 606.25
Moth deC+'sion can be quest acrd Srfe 299:84
rn r:eporled made. plan orthv aaoks
lmproveMe,nis that he had insriectryd Perfection Learning .99.45
and briefed rn Fairtax Hei the p°r1'0'Johnny Renk'ai fe fee 294,94
305:62
corrections Council on tho Uhts.Additions Rick Novak ConstrpyCfiof a 244.84
KOn Cole, prior to acceptance,commended 60.06 cposri:refund100.00
poilflon re ues1red about the Ronald G.DusrVi
between-Pquesliing the sf8lus of the Sank I, Rermti:trees rr�yl/1�
Additton, raiirie Vie closin mberGarage Vehicle repairs 20 04,
Due t w Estates and N road Schi g Cp, anhoNe/ 29.96
trmO, Chief Sa o emergency v Newkirk Shelf ToeithoMogues_.frtc rmne 304.22
the best inrte,re nkOt the it eh To response service v seat 325.00.
Council 'd he Cit would not be in South SfopetT et
ecided fo y ro clos ed a ma Stamp F merrth n yPhosn 12.00-:
Sherdr p Ned On prairie have d. ugfifl e
deparPnne Drive stud Staples Credit Pion Envelopes 351.70
can be resolved ant to see if by the: :The Watery Supptes 419.85::
Kathy Rrckertsen,Af1ac, fhrs problem. US Cellular CeiY pnpne5r: 45.00
city.wanted tq o,Her rnqutrad as tr7-if the USPO Blue 8°ok F .
:opfionai supp,ie1,nafterytheir Stam Voaf Swint 96,13
I She stated mad calplovaes an Waste Manes 1b0.06 �^
volttntary That these coves Garb gernant IA_CitY 313.90 �� law
OmpiO plans that are Programs are Well rrrge contract
gYeas. T,Rta empiOYeePaid 10r/ bY:the Wendlin k Insuran
jne not rdP'creSted of this IYme that they baffdiam. arriec" 3,997.60
the safusrsstr, ECI'COG, upd it Book Ync. Lfine 590.
Of in d Couh - World DrreCt
SOrpman Dr1Ve and H°using Protect. cif on Annuaf year book Mark 6trng 1,932-76
be made t,}.rthe requested final at 328 7atal Net
gear moved fo c°n'iractor. pay Trent Total Clai Salaries 35.40
for 328 Seipma,approve the final APKI Reeeipfs 6,549.72
tlaii, seconded by3rWve to JG pay request General Fund 135,481.89 r ' r]O
AVON' Beer awn Cook Consiruc- Road Use Tax
Na F:r:ieden,wScoi, RWcall
Glick mOVe Mof�lon carried.tt, WainWr'gh��_ Wate Motor Deposits 65,526..5
Received r 21, AN ORD1N introduce ORDINANC! NO. Garbage Fund 750.00 L� INC.S161JS pERTAIf'NC AMENDING PROM.: TfF a Fund IONS, I
gU1LD1NG E sac TO UNtF6 8;27 54
Roll:C COD onded HIW 11;827.54
Baer all VOto:Awes',GliO, by.WainwriRM Houslhs-Rehab 4264.74
ttve Frleden SCrgtf e Wainwri ht. LOST-:2ndlssue 47,273.20
Vflte5 and:3 There be' YS.Na Nys• FD Equipment Funif 7,Q3g.00
tatted;Mavor V nogaf"ve voles,: pheaHirma- Librarv;Gifls/ee 02
IRf ed. ass decVared Ord" motion motion April quosi5 21)0.00
adontlon:and wrNi be dismkss a NO.21 Ge Exnen
�rreq)a moved neral FundfYUres 300.00
NO.
CO20 AN ORDYNDAPgS4 4)SS ORDINANCE Road Use T
MEETS CIAL E REGIJ Housin ax -09,48864
STREETS OF PAYEHICLES UPOPLyATING Wafer F Rd ab 10,45i.'31 886 THE caAUvCo EMBARGO serondod by BeeRCIAL `:Garbage Fund 1,367:00.
Warnvt, AYOS gear Roff 2;94
ght_ Nays: Ne Olen, Scott, Glick, T g A-Meter 11808:86
MolioR Capital Pro Dendsits 3(432:00
carried::.: iect5 80th
Street -1,950.00
i 23M
50;9 9.52
sic
Mayor Voss:.dectared-,Ordinance NO.20 failed:
adoption:.and will.be"dismissed.-
RandY Schafer, Mover & Bargnan, PLC;
held discussion oft.opfi6ns the Council had to
Vacate a:;street. lie made recommendations
fog procedure and discussed::issues that:
Council.might wanf':take €nto'consideration
prior to vacat€ng:Fairfax Road. d
Vernon Cerven,, reported on the Visioning
Meeting held:OR May 3 x064. He stated that.
fne:purpose:.of the meeting was to:inventory:
commUnity as4E15 anti display those assefs fn t
a visuaf format on aerial photd&aphs of the
commurtit e-:'An over�rfew of the Visual Quali-�:I
tyr:Culturall,Histancal:.T�esoure4s and Nalu- i
rBFResouec s Assess,,YCiv5 :-
The next.matiting will ie.May 2 was�presenfed:
.';:.2004 et 7:00
in the::Fairfax Pubiic:'Librers 1
Council reviewed bids.'suum€ iii.for plartting 2
frogs in Fairfax Heights. All bids were
re!ecfed. Council reciuesfed that bids should
be'resubm€feed clarifAng the :warrant€es
sizes and types before a decision:co uld:be
Masse. Council discussed the puss€busty of l
some residents not wanting a planted on is
City oarkrns;itf front of:fheir residetree.nce if that,;'
IS:the case, they should contact:djy Hall
staffing so.
Wainwright moved to accent 914;2 81ood's
Building F!ertYtit Aplilieafion, suti€ect to a
storm,Valor+management plan, seconded�by
Frieden.Roll call vote:Ayes-Beer; Frieden,
Scott,G€ick,WanlWright;Na r4 he-Mofion
carried.
Beer iniroduced the follow.€ng Resblufio0 and
moved its adophan, seconded by?:Feleden I
Roll tali vote_. Ayes .Bent, Frieden .Scott,
Glick Wainwright ys
Na None.Motion car-
ried:.:Whereupon, the Mayor declared the
�fottow€ng duly adopfed Resotton No
;2004-1 f eniilled, "A RESOLUTIO lg AU HO-
RIZING THE::DEPUTY. CLERK OF THE
CITY OF.FA€RFAX,.IOWA,TO TRANSFER..
FUNDS FOR THE PAYMENT OF GENER-
AL:OBLIGATION DEBT DUE...JUNE 1,
2004".:Passed arid.approved ihisel1rh day oflr
Mav 2004.::.):::
Beer iniroduced the following Resolufion and
moved its adoplion-seconded by:.Scotf. R611'1.
call:vote::Ayes: Beer, Frieden Stott,Glick,
Wainwright:Nays: None::Absent::Nane MD-1:
carried,Whereupon:the MaydY declared
the following duly adopted: Resolution No. ;
2004-17:entitled, °A:RESOLUTION AUTHO-is:
RIZING THE:DEPUTY CLERIC :()F THE
CITY.OF FAIRFAX,`IGVVA,TO TRANSFER..
FUNDS FOR-:REIMBURSEMENT;TO THE
GENERAL-FUND.FOR CLAIMS.PAID BY
THE CITY:FOR THE FAIRFAX' PUBLIC
-LIBRARY AND FAIRFAX FIRE.DEPART-
MENT Passed and approved this[:ilfh day'..
OF May:2004. .
Council approved the use 0f the Citv credit
card when an item.cannot.bei chargers o.an .1
existing account Clerk is to see about getting
the billing twig changed.
`Council.reviewed the bid from Bill Whilters
�Conslruclion-for cleaning the streets:Dug.€1 is
10 specify which streets:are to beicleaned
within a:6.hour Vme.frame.
Mayor Voss was instructed to get an ap-
prox€mate cost.:for the IntegrtY c(igitai docu-
ment managersenf software. council would
Ike.to compare cost td:the value'df reurn,
"k discussion was held regarding wages.The
:onsensus of Council.was that they would
like :to review a wage surveV:for the
Malntenance I.and fl positions beforem: aking
a decision oh.Increasing'.lhe salaries for these
Positions.
Frieden moved fo set the Depuly:Clerk's
wage at $16.00 per hour,::effective:May 17,
2004,--seconded-by-Wainwright. Rolf>call vote:
Awesr Beer;[;Frieden,,iScoff Glick,.Nays:-None. Motion'cart€ed
Frieden moved to hire:Co'nnie Frame as C€tY
'Cterk�effective:May.17�2004,.h'ourly Wage
set at S13.61)Pee hour plus benefits;'-i.ncreasos
in wage subiect-t0 6 month reviews:second-
ed q by Scott.:Roll cal€ vote- Avesi: Beer
Frieden, Scoff; Glick, Wainwright: Nays:
None carried.
Beer, moved to approve:the.:Claims L€st
dafed.May }1,;2004,seconded by.Glick.:.Roll
call:vbte Ayes,..Beer, Frieden Scott Glick,
Wainwright. Nays: None,Motion carried.
Roporfs: Vernon Cerveny reported that fhe
Library's patronage was.up T9.4% from
April'`:of fast,`;Year and.that .Red P'Cedar
Chamber Music wilt be:Performing a1 the
Fairfax library on May 23 at 3:00 PM. Ron
Dusil; maintenance, reported that.;thp-water
€r safe to drink and:alwzV8 has been.
.Mayor Voss and C6uridlor"Scott reported on
a quote they:had obtained. for:off€ce:furni-
ture:CoUacit-approved tho:i13&6ase-'of two
new workstations, tables:and chairs:
There: being':no further` business,'. Scott
imoved adiournment at 9:40'_'PM,seconded by
Glick,:All in.`iavor.
MAYOR: Biif:VOSs
ATTEST:
Nancti.Flickinger, Depuly.-Clerk
These minutes:are not-:Official unfit ap-
iprovetl t7Y.the:C€tv Count€i.
Claims }1 Max 2004
Advanced Water Tech Chemicals :260.96
Allice'S.ergeii Deposit refund 30.00
f0ftanf''cnergy'E€ectrfc -1,785.62
Bailey.-Recognition Products
Brass'p#aces 54.00
Baker:&Tayloir Books 1,146.32
t Banacom Signs'LLC Hefinet:front 270.00
e Bayne School &.Office
pulp Furniture&supplies 045.38
G€t Cara-Turn Depbsit refund . 31.90
e Cathy Bayne Supplies.... 741$2
CCRFfLatham:& Associates
Commitment 338.90
City of. Rapids
28 i=••,;Agreements:;(