HomeMy WebLinkAbout12/14/2004 Council Minutes AGENDA
FAIRFAX CITY COUNCIL
REGULAR MEETING
±,TING
TUESDAY,DECEMBER 14, 2004 AT 7:00 PM
FAlRI+AN CITY HALL—525 VANDERBILT STREET
Tentative Agenda with possible action on the following items:
1. Call to Order/Roll Call
2. Approval of Agenda and Clerk's Financial Reports
3. Approval of and place on file:
a. Minutes dated November 9, 2004 Regular Meeting
4. Accept and place on tile:
a. Minutes dated November 8, 2004—Planning & Zoning Commission Meeting
b. Minutes dated December 2, 2004---;Board of Adjustment Meeting
5. Resolution authorizing the transfer of fluids froze the Capital Project $465,000
General Obligation Combined Bond Fund, Series 2003, issued on 01 March 03, to
80th St. Water & Sewer Extension Capital Project Fund
6. Resolution to approve Winter Snow and Ice Control Agreement with Linn County
7. Resolution approving the City Debit Card Policy
8. Resolution waiving the City of Fairfax's right to review the final plat of the Braeburn
First Addition to Linn County
9. Proposed Ordinance 25 amending provisions pertaining to building sewers and
connections
10. Proposed Ordinance 26 amending provisions pertaining to water service system
I l.. Discussion on sanitary sewer and.water:main connection charges
a. Resolution establishing permit fee and connection charge for connecting to the
water system
b. Resolution establishing permit fee and connection charge for connecting to the
sanitary sewer system
12. Special Census Cost Estimate
a. Resolution approving the City of Fairfax to enter into a Memorandum of i
Understanding with the United States of America,Department of Commerce,
Bureau of the Census
13. Resolution approving contract for law enforeement services for FY 2005/2006
1.4. Dick Ransom,Hall & Hall Engineers, Inc.
a. Cedar Rapids Metro Area Enginterba,g Design Standard Manual
b. Update on facility plan report for the sanitary sewer system
15. Resolution authorizing, final payment to Clark Farms, LTD for dredging &
sludge removal
16. Resolution authorizing the transfer of Local Option Sales Tax funds from the Special
Revenue Fund to the 11ca:l Option Sales Tax Savings accounts
17. Sign Ordinances
18. Star Bar liquor license
19. American Legion liquor,license
20. Visioning Committee
a. Vernon Cervey
b. JoAmi Beer
1. Engineering fees
2. City administer Visioning Grant
I
21. Stop sign disobedience
22.Discussion on :Fees for special meetings, rezoning, annexations and variances
23. City Clefk wages—6 month review
24. Approval of Claire List dated December 14, 2004
25. Reports
a. Sheriff Department
b. Library
c. Fire Department
d. Maintenance Department
1. Part-time help for snow removal
26. Discussion
a. Opportunity for citizens not on agenda
27. Mayor Comments
a. Vacancies on the Zoning Board of Adjustment and Planning & Zoning
Commission
28. Adjournment
CITY OF FAIRFAX
REGULAR COUNCIL MEETING
December 14, 2004
Regular meeting of the Fairfax City Council was held Tuesday, December 14, 2004 at Fairfax City
Halal. at 7:00 PM. Mayor Voss presided. Council members present: Beer, Frieden, Scott, Glick,
Wainwright. Absent: None. Others present: Nancy Flickinger, Ron Dusil, Dave Yanceek, Dick
Ransom, Deputy Jeff Schulte, Amber Burnell, Beth Brady, Doug Smith, Tom Hill, Vernon Cerveny,
John Rinke, Harold McCormick, Mick&Deanna Heintz, and various citizens.
The agenda was amended by changing item # 15 to read as follows: Resolution authorizing partial
payment to Clark Farms, LTD for dredging and sludge removal.
Wainwright moved to approve the agenda as amended, and the Clerk's Financial Statements,
seconded by Glick. :Roll call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None.
Motion carried.
Beer moved to approve and place on file the minutes of the regular council meeting dated November
9, 2004, and to accept and place on file the Planning & Zoning Commission minutes dated November
8, 2004, and the Board of Adjustment minutes dated December 2, 2004, seconded by Scott. Roll call
vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried.
The Sheriff s report was given by Deputy Jeff Schulte and the Call for Service Log was submitted
and discussed. Stop sign disobedience at several locations was discussed including at the corner of
Church St. and Vanderbilt St. and also at the corner of Church St. and Fairfax Rd. Deputy Schulte will
pass on the information to the sheriffs department and proceed to issue tickets for stop sign
disobedience to help alleviate the problem..
Frieden introduced the following Resolution and moved its adoption, seconded by Beer. Roll call
vote: ,Ayes: Beer, Frieden, Scott, Glick, Wainwright. 'Ways: None. Motion carried. Whereupon the
Mayor declared the following duly adopted: Resolution No. 2004-38 entitled, "A RESOLUTION
AUTHORIZING THE TRANSFER OF FUNDS FROM THE CAPITAL PROJECT $465,000
GENERAL OBLIGATION COMBINED BOND FUND, SERIES 2003, ISSUED ON 01 MARCH.
03, TO 80Tn ST. WATER & SEWER EXTENSION CAPITAL, PROJECT FUND." Passed and
approved this 14th day of December.
Beer introduced the following Resolution and moved its adoption, seconded by Glick. Roll call vote:
Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon the Mayor
declared the following duly adopted: Resolution No. 2004-39 entitled, "A RESOLUTION
APPROVING THE WINTER SNOW AND ICE CONTROL AGREEMENT WITH LINN
COUNTY". Passed and approved this 14111 day of December.
Beer: introduced the following Resolution and.moved its adoption, seconded by Scott. Roll call vote:
Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon the Mayor
declared the following duly adopted: Resolution No. 2004-40 entitled, "A RESOLUTION
APPROVING THE CITY DEBIT CARD POLICY". Passed and approved this 14th day of
December.
Beer introduced the following.Resolution and moved its adoption, seconded by Scott. Roll call vote:
Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon the Mayor
declared the following duly adopted: Resolution No. 2004-41 entitled, "A RESOLUTION
WAIVING THE CITY OF FAIRFAX'S RIGHT TO REVIEW THE FINAL PLAT OF THE
BRAEBURN FIRST ADDITION TO LINN COUNTY". Passed and approved this 14th day of
December.
Beer introduced Ordinance No. 25, AN ORDINANCE AMENDING PROVISIONS
PERTAINING TO BUILDING SEWERS AND CONNECTIONS.
Beer moved that the rule requiring that an ordinance be considered and voted on for passage at two
council meetings prior to this meetingbe suspended with respect to Ordinance No. 25, seconded by
Scott. Roll call vote: Ayes: Beer, Frieden, Scott, Glick. Nays: None. Motion carried,
Scott moved that Ordinance: No., 25, AN' ORDINANCE AMENDING PROVISIONS
PERTAINING TO BUILDING SEWERS AND CONNECTIONS, be considered for the third time,
placed upon its passage and adopted, seconded by Beer. Roll call vote-, Ayes: Beer, Frieden, Scott,
Glick, Wainwright. Nays: None. Motion carried.
Ordinance No. 25 is declared to have been enacted.
Beer introduced Ordinance No. 26, AN ORDINANCE AMENDING PROVISIONS
PERTAINING TO WATER SERVICE SYSTEM.
Beer moved that the rule requiring that an ordinance be considered and voted on for passage at two
council meetings prior to this meeting be suspended with respect to Ordinance No. 26, seconded by
Gli& Roll call vote: Ayes: Beer, Ffieden, Scott, G lick, Wainwright. Nays: None. Motion carried.
Beer moved that Ordinance No. 26, AN ORDINANCE AMENDING PROVISIONS
PERTAINING TO WATER SERVICE sys'rEM, be considered for the third time, placed upon its
passage and adopted, seconded by Glick. Roll call vote: Ayes: Beer, Frieden, Scott, Glick,
Wainwright. Nays: None. Motion carried.
Ordinance No. 26 is declared to have been enacted.
Beer moved to table Resolution No. 2004-42 establishing permit fee and connection charge for
connecting to the water system until next meeting on January 11, seconded by Scott. Roll call vote:
Ayes: Beer, Frieden, Scott, Glick,Wainwright. Nays: None. Motion camied.
Beer moved to table Resolution 2004-43 establishing permit fee and connection charge for
connecting to the sanitary sewer system until next meeting on January 11, seconded by Scott, Roll call
vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried.
Glick introduced, the following Resolution and jnoved its adoption, seconded. by Frieden. Roll call
vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright, Nays. None. Motion carried, Whereupon the
Mayor declared the following duly adopted: Resolution No. 20014-44 entitled, "A RESOLUTION
APPROVING THE CITY OF FAIRFAX TO ENTER INTO A MEMORANDUM OF
UNDERSTANDING WITH THE UNITED STATES OF AMERICA, DEPARTMENT OF
COMMERCE BUREAU OF THE CENSUS". Passed and approved this 14 1h day of December.
Wainwright introduced the following Resolution and moved its adoption, seconded by Scott. Roll
call vote: Ayes: Beer, Frieden, Scott, Wainwright. Nays: Glick. Motion carried. Whereupon the
Mayor declared the following duly adopted: Resolution No. 20014-45 entitled, "A RESOLUTION
APPROVING CONTRACT FOR LAW ENFORCEMENT SERVICES FOR FY 2005/2006
Passed and approved this 14th day of December.
Dick Ransom, Hall & Hall Engineers, Inc. discussed, the Cedar Rapids Metro Area Engineering
Design Standard Manual. This will bring storm water management into the community. Ransom will
draft a resolution to consider adoption of this manual at the January 11, 2005 council meeting.
Dick Ransom updated council on the facility plan for the sanitary sewer system. This report details
using the current lagoon locations,taking out cell#3, and constructing a treatment facility in that area.
Wainwright introduced the following Resolution and moved its adoption, seconded by Frieden. Roll
call vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None. Motion carried. Whereupon
the Mayor declared the following duly adopted: Resolution No. 2004-46 entitled, "A
RESOLUTION AUTHORIZING PARTIAL PAYMENT TO CLARK FARMS, LTD FOR
DREDGING AND SLUDGE REMOVAL". Passed and approved this 14 1h day of December.
Beer introduced the following Resolution and moved its adoption, seconded by Frieden, Roll call
vote: Ayes: Beer, Frieden, Scott, Glick, Wainwright. Nays: None, Motion carried. 'Whereupon, the
Mayor declared the following duly adopted: Resolution No. 2004-47 entitled, "A RESOLUTION
AUTHORIZING THE TRANSFER OF LOCAL OPTION SALES TAX FUNDS FROM THE
'
SPECIAL REVENUE FUND TO THE LOCAL OPTION SALES TAX SAVINGS
ACCOUNTS". Passed and approved this 14"' day of December.
Sign ordinances lJor the City of Fairfax were discussed. The council recommends reviewing
examples from larger cities such as Cedar Rapids, Hiawatha and Marion, The matter will be discussed
at the Planning &Zoning meeting and the council will receive reconunendations from them.
Beer moved to approve the liquor license for the Star Bar, seconded by Glick. Roll call vote: Ayes:
Beer, Frieden, Scott, Glick, Wainwright. Nays: None, Motion carried.
Scott moved to approve the liquor license for the American Legion, seconded by Friieden. Roll call
vote: Ayes: Beer, Frieden, Scott, Glick,Wainwright. Nays: None. Motion carried.
The Visioning Committee presentation was given by JoAnn Beer, chairman, and John Rinke, co-
chairinan. Other members of the committee are Mary Rita Meyers,, secretary, Patrick Slater, treasurer,
Vernon Cerveny, Tom Hill, and Jack Rowray. Fairfax is one of 12 communities of 10,000 population
or less to receive an, Iowa Living Roadway Comin.-Lillity Visioning grant, which provides communities
with resources to develop a vision on transportation-re lated landscaping enhancements. The
committee has field several meetings. The council requests a picture of a"Fairfax" sign and the cost in
order to consider a purchase. The plan is to do site planning and preparation in the spring of 2005 and
digging holes for trees in the fall. The next meeting is Monday, December 20, 2004 at 6:00 p.m. at the
Fairfax Public Library.
Stop sign disobedience in Fairfax was discussed, Special concerns were expressed regarding the stop
signs on Church St. and Vanderbilt St. and the stop signs at Church St. and Fairfax Rd. The sheriffs
office will concentrate on this problem. Councilor Scott requested that an amendment to Chapter �65,
Stop or Yield Required of the Code of Ordinances, be placed on the agenda for the January 11, 2005
meeting.
Fees for special meetings, rezoning, annexations, and variances were discussed. Cost of postage,
publication fees, staff time, and other related fees will be researched and discussed at the January 11,
20�05 meeting.
Councilor Wainwright adjourned meeting at 9:00 p.m.
The City Clerk's six-month review resulted in a raise to be determined on the records, being
retroactive to the six-month hiring date.
Beer moved to approve the Claims List dated December 14, 2004, seconded by Frieden. Roll call
vote: Ayes: Beer, Frieden, Scott, Glick. Absent: Wainwright. Nays: None. Motion carried.
Beer reported that a special fund has been established for the Fairfax Visioning committee to pay the
engineer for services rendered.
Reports: Vernon Cerveny reported that the school bus stop will be changed from in front of the
library to the comer by the elevator to alleviate further vandalism at the library. Dave Yanecek, fire
department, reported that they had several calls for the fire department the past couple weeks. Ron
Dusil, maintenance, recommended we hire Doug Smith for part-time help with snow removal. Council
approved this decision. Ron also said the mulch was removed 'from around the library and replaced
with rocks to ward off ten-nite damage. The box on the used truck we purchased was sandblasted.
Open discussion: Beth Brady explained damage to her car due to the speed humps on Church St. and
Fairfax Rd. Harold McCormick expressed concern about transporting grain over these roads. Deanna
Heintz asked if the lawyer had contacted the mayor about a deposition for the lawsuit. The mayor
reported that he had not been contacted. Amber Burnell commented on the delinquent penalties on her
water bill.
The mayor recommended appointing Joe Kell, Jr. to the Planning and Zoning Commission. Tom Hill
volunteered to be a member of the Board of Aqjiistment committee,with Mayor Voss approving.
Scott moved to appoint, Joe Kell, Jr. to the Planning and Zoning Commission wid Tom I fill to the
Board of Adjustment committee, seconded by Glick. Roll call vote. Ayes: Beer, Frieden, Scott, Glick.
Nays: None. Absent: Wainwright. Motion carried.
j
Mayor Voss will contact a representative from Hills Bank and Farmers Savings Bank to present bids
to the Council at a work, session:. City Hall will be closed for the Christmas holiday on Thursday,
December 23rd and Friday, December 24"'.
There being no further business, Scott moved adjournment at :20 P.M., seconded by Click. All in
favor.
MAYOR: Bill Voss
ATTEST: Connie Frame, City Clerk
Disclaimer: The foregoing minutes are not official until approved by Council.
.............
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STATE OF IOWA
Counties of Linn and Johnson ss.
1, Joe Hladky, being duly sworn on oath, do state that I am
the publisher of THE GAZETTE, a daily newspaper of
general circulation in Linn and Johnson Counties, Iowa, The
notice:, a printed copy of which is attached, was inserted and
published in THE GAZETTE newspaper in the issue(s) of
Dec. 30 20 04.'
The reasonable fee for publishing said notice is $ 235.05
Signed and sworn to before me on Dec. 30 20 04 ,
by Joe Hladky.
N ry P' -bli-c in-Ad for the State of Iowa
Received payment for above from — , 20_.
GAZETTE COMMUNICATIONS, INC,
B
JVAN Q10M
MuNt"IGN Nuum 123M
MY CCONSSM EKRM
E ROARY A 2DOG
CITY OF FAIRF'AX
BOARD OF ADJUSTMENT MEETING
THURSDAY, DECEMBER.2, 2004
Chairman Balog called the meeting to order at 6:30 p.m. Members present:
Bryan Balog, Ray Zamastil, and Ed Handley. Members Absent: Doug Exline.
Also present Marianne Wainwright, Paul and Nadine Kirk, Loren Mulherin,
Deanna Heintz, Ron Dusil and Dave Yanecek.
Chairman Balog declared the Public Hearing opened at 6:30 p.m. for Paul and
Nadine Kirk, owner of the following described property: 106 Park Street, Lot 59,
in the City of Fairfax, Linn.County, Iowa, requesting a variance for front and side
yard setback. The zoning requirements for 9RS: Single-Family Residential for
minimum front yard is 25 feet from the lot line. This requirement is found in the
City of Fairfax Zoning Ordinance of 2000, Section L07.B. RS: Single-Family
Residential, D. Bulk Regulations.
Chairman Balog declared the Public Hearing closed at 6:37 p.m.
Docket 1-04: Motion Ray Zamastil, 2nd Ed Handley Roll Call Vote: Aye: Ray
Zamastil, Ed Handley, Bryan Balog Nay: None Absent: Doug Exline to approve
the petitioner, Paul and Nadine Kirk, 106 Park Street, to construct an addition to
the existing dwelling which sets too close to side yard and authorizing the City
Clerk to record Docket 1-04, affecting City of Fairfax Zoning Ordinance of 2000,
and Section 1.07.B. RS Single-Family Residential,D. Bulk Regulations.
Chairman Balog declared the Public Dearing opened at 6:40 p.m. for Marianne
'Wainwright, owner of the following described property: 502 Church Street, Lot
5, Blk 5, City of Fairfax, Linn. County, :Iowa, requesting a variance ,for side yard
set back. The zoning requirements for 9 RS: Single-Family Residential for
minimum front yard is 25 feet from the lot line. This requirement is found in the
City of Fairfax Zoning Ordinance of 2000, Section 1.07.B. RS: Single-Family
Residential, D Bulk Regulations.
Chairman Balog declared the Public Hearing closed at 6:48 p.m.
Docket 2-04: Motion Ed Handley, 2nd Ray Zamastil Call Vote: Aye: Ray
Zamastil, Ed Handley,Bryan Balog Nay: None Absent: Doug Exline to approve
the petitioner, Marianne Wainwright, 502 Church Street, to construct a garage
within the twenty five (25) foot minimum corner lot side yard set back and
authorizing the City Clerk to record Docket 2-04, affecting City of Fairfax
Zoning, and Section 1.07.B, RS: Single-Family Residential Letter D. Bulk
Regulations,.
Chairman Balog declared the Public Hearing opened at 6:50 p.m. for Loren
Mulherin, owner of the following described property. 208 Church Street, Lot 7,
Blk 8, City of Fairfax, Linn County, Iowa, requesting a variance for side yard set
back. The zoning requirements for 9 RS: Single-Family Residential for minimum
side yard is 8 feet from the lot line. This requirement is found in the City of
Fairfax Zoning Ordinance of 2000, Section, 1.07.B.RS: Single-Family
Residential, D. Bulk Regulations.
Chairman Balog declared the Public Hearing closed at 6:58 p.m.
Docket 3-04: Motion Ray Zamastil, 2'd Ed Handley Roll Call. Vote: Aye: ;Ray
Zamastil, Ed Handley, Bryan Balog;Nay. None Absent: Doug Exline to approve
the petitioner, Loren Mulherin, 208 Church Street, to construct a garage addition
within the eight (8) foot minimum side yard set back and authorizing the City
Clerk to record Docket -04, affecting City of Fairfax Zoning Ordinance of 2000,
and Section 1.07.B. RS: Single-Family Residential,D. Bulk Regulations.
Lotion Zamastil, 2nd Handley to adjourn meeting at 6:58 p.m.
'Bryan Balog, Chairman
Connie Frame, City Clerk
I
i
I
SOLUTION NO. C
A RESOLUTION ESTABLISHING THE FRONT FOOT RATE FOR
CONNECTION TO THE WATER SYSTEM.
Whereas, Ordinance No. 26 Amended section 90.06 of the Municipal Code regarding
connection fees for connections to the water system, and
Whereas, Said Ordinance requires the City Council to establish a front foot rate ;for
residential lots to connect to the water system,now therefore
BE IT RESOLVED,by the City Council of the City of Fairfax, Iowa,that the front
foot rate for connection to the water system shall be $12.00 per front foot.
i
Passed and approved this day of
AYES F
�
NAYS:
ABSENT:
The foregoing Resolution No, d oc)4—4 c — having been approved this date by
the City Council, I hereby approve the same by affixing my signature as Mayor on this
day of 2004,
Bill.Voss, Mayor
ATTEST:
Connie Frame, City Clerk
RESOLUTION No. J()D -4
ARESOLUTION ESTABLISHING THE FRONT FOOT RATE FOR
CONNECTION TO THE SANITARY SEWER SYSTEM.
Whereas, Ordinance No. 25 Amended section 96.02 of the Municipal Code regarding
connection fees for connections to the sanitary sewer system, and
Whereas, Said Ordinance requires the City Council to establish a front foot rate for
residential lots to connect to the sanitaryy sewer system, now therefore
BE IT RESOLVED, by the City Council of the City of Fairfax,Iowa, that the front
foot rate for connection to the sanitary sewer shall be $12.00 per front foot.
Passed and approved this day of 32004
AYE
NAYS:— >�
ABSENT:
The foregoing Resolution No.-cQ C)c4- 4�having been approved this date by
the City Council, I hpreby approve the same by affixing my signature as Mayor on this
J- day of 2004.
Bill Voss, Mayor
ATTEST:
Connie Frame, City Clerk
AGENDA
CITY OF FA:IRF A:
PLANNING AND ZONING COMMISSION I
REGULAR MEETING j
MONDAY, NOVEMBER S, 2004 AT' 7:00 P.M.
FAIRFAX C:'I`I"Y HALL.—525 VANDERBILT STREET
Tentative Agenda with possible action on the Fallowing items:
A. Call to Order
i
B. Business
i
1. Comprehensive Plan discussion
C. Discussion
a. Opportunity for citizens not on the agenda
D. Adjournment
Minutes of the Fairfax Planning and Zoning Commission Meeting
November 8, 2004 at 7:00 p.m.
Present: Jack Rowry, Greg Fetter,Bob Collett, Chair, and Dean Hartman
1. Joan Beer shared with the Commission the status of the Visioning Committee and
pointed to the areas of plantings and signs that the committee is dealing with and which
are areas that the Commission should probably consider adding to the city Ordinances.
2. Regarding the Fairfax Comprehensive Plan, it was moved by Fetter and seconded by
Rowry that we contact ECICOG for help in adjusting the Plan considering recent
developments in the City since the plan was adopted in 1999. Motion passed 4 to 0.
. It was moved by Fetter and seconded.by Rowry to move the regular meeting time of
the Commission to the Monday foiling the regular meeting of the City Council. Motion
passed 4 to 0.
4. Last month the name of Dave Selzer was suggested to the to fill the vacancy on the
Commission. Two additional names have been suggested. They are Steve Carter
(suggested by Greg Fetter) and John Reneke (suggested by Joan Beer) .
. The meeting was adjourned at 8:7.0 p.m..
Res ectfully Submid,
dean Hartma eretary
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE TRANSFER OF LOCAL OPTION
SALES TAX FUNDS FROM THE SPECIAL,REVENUE FUND TO THE LOCAL
OPTION SALES TAX SAVINGS ACCOUNTS
WHEREAS, Resolution. 03-03-17-1 stated the specific purposes for which the
revenues shall otherwise be allocated are 40% sewer, improvements, 40% street
improvements and 20% any lawful purpose for 2004-2005 Local Option Sales Tax
revenue; and
WHEREAS, Said funds are to be deposited to the Special Revenue Fund and thence
transferred to separate funds as allocated for the recording of receipts and disbursements;
and
THEREFORE, BE IT ENACTED by the City Council of the City of Fairfax, Iowa:
Section 1. Transfer from the 2004-2005 LOST Special Revenue Fund as follows:
a. Transfer Order: $18,935.84 from the 2004-2005 LOST Special
Revenue Fund to the 2004-2005 Local Option — Sewer Improvements
Savings Account. Purpose: Disbursement to separate fund
b. Transfer Order: $18,935.84 from the 2004-2005 LOST 'Special
Revenue Fund to the 2004-2005 Local Option — Street Improvements
Savings Account, Purpose: Disbursement to separate fund
c. Transfer Order: $9,467.92 from the 2004-2005 LOST Special
Revenue Fund to the 2004-2005 Local. Option— Any Lawful Purpose
of the City Savings Account. Purpose:. Disbursement to separate fund
NOW THEREFORE; BE IT RESOLVED, by the City Council of the City of
Fairfax, Iowa that the Mayor and City Clerk are hereby authorized and directed to
execute said Resolution.
Passed and approved this day of bC�U22bo,-2004.
AYES:
NAYS:
ABSENT: No � .
The foregoing Resolution liaa. having boors approved this date tho
City C ounc 3, 1 h r6 y approv the same by affixing my signature as Mayor on this
day of , 2004.
Bill Voss,Mayor
ATTEST:
Connie]Frame, City ,irk
INVOICE _ - # CF-,110102
CLARK FARMS,LTD
Casey Clark, President
P.O. BOX 283
, , �tp . NEW HAMPTON, IA 60669
" OFFICE: (641) 394-5144 FAX: (641) 394.6495
-M AI L: Clark ms@a owratelecom.net
STATE1 ENT DATE: 01-03-05
IN ACCOUNT WITH: CITE' OF F AX
P.O.. BOX 337
;FAIRF'AX, IOWA, 52228
DATE DESCRIPTION CHARGE BALANCE
12-06-04 Completion of Fairfax Dredging/]Land
Application Project per Agreement 139,000.00 S 139,000.00
12-06-04 Mess Mobilization paid 10/12/04 $ 20,000.00 $ 26,000-00
Amount Due $ 1,:1,9,000.00
12-14-04 Payment on Account $ 80,000.00 $ so"wtI°,I o
01-03-04 Amount Due $ 39,000.00
TERMS: PAYMENT DUE UPON RECEIPT Thank You �
OFFICE USE:
SOLUTION NO.
A RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT
SERVICES WITTI LTNN COUNTY AND THE LINN COUNTY SHERIFF FOR
FISCAL YEAR 2005/2006
WHEREAS,A contract between the City of Fairfax, Linn County and the Linn
County Sheriff for law enforcement protection for & _hours per week at the rate of
twenty one dollars ($21.00)per hour commencing July 1, 2005 and continues in effect
until June 30, 2006, or terminated in accordance with the provisions for termination as set
out in the agreement; and.,
NOW THEREFORE BE IT RESOLVED,By the City Council of liae.C.ity„of
Fairfax, Iowa, the Mayor and the.City Clerk are hereby directed to certify this resolution
of approval and the Mayor is authorized to sign the contract with Linn County and the
Linn County Sheriff.
Passed and approved this 14 day of 2004.
r°
.AYES:
ABSENT:
Bill Voss, Mayor
ATTEST:
Connie Frame, City Clerk
SOLUTION NO.
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE
UPRR FUND TO THE GENERAL FUND
Be it enacted by the City Council of the City of Fairfax, Iowa:
Section 1, Transfer from UPRR Fund to General Fund as follows:
a. 'Transfer Order: $34,428.00 Purpose: Special Census
THEREFORE BE IT i','SOLVED, by the City Council of the City of Fairfax, Iowa
that the Mayor and City Clerk are hereby authorized and directed to execute said
Resolution.
Passed and approved this day of 12004.
AYES-
NAYS:
ABSENT:
The foregoing Resolution No. having been approved this date by the
City Council, I hereby approve the same by affixing my signature as Mayor on this
day of , 2004.
]Bill Voss, Mayor
ATTEST:
Connie Frame, City Clerk
Page I of 1
City of Fairfax
From: "Nancy Flickinger' <nanfliick@netins.net>
To: "City of Fairfax" <fairfax@southslope.net>
Sent: Monday, December 13, 2004, 8:42 AM
Attach: RESOLUTION approving MOU Census Bureau 14 Dec 04.doc
Subject: Revised Resolution
Corinie,
I am going to have a revised agenda coming your way. Upon receipt please post at appropriate places
immediately; and,
Attached is a revised Resolution regarding the MOU. Print only one for yourself, as 1will bring the
revised.one down with me.
There will be more to follow so watch your mail.
Nan
12113/21004
SOLUTION NO.
i
RESOLUTION APPROVING THE CITY OF FAIRFAX TO ENTER INTO A �
MEMORANDUM OF UNDERSTANDING WITH THE UNITED STATES OF
AMERICA,DEPARTMENT OF COMMERCE, BUREAU OF THE CENSUS
WHEREAS, The City of Fairfax has requested that a special census be taken
under the authority of Title 13,United States Code, Section 196; and,
REAS, Section 196 of Title 13 authorizes the Secretary of Commerce to
take a special census for a state, local, or tribal government upon payment of the actual or
estimated costs; and,
VY EREAS, The estimated total cost of the special census of the City of Fairfax,
based on the population estimate of 1,415 persons, is $47,591.00. Of this amount,
$34,428 is paid to the Census Bureau in advance and $13,163.00 is held by the City to
pay local persons who work on the special census; and,
BE IT RESOLVED, The City of Fairfax is willing to pay all costs of taking the
special census including, but not limited to, appropriately furnished office quarters, total
compensation of all field enumeration and supervisory personnel, compensation of
Census Bureau headquarters and regional office personnel for time allocated to the
special census, overhead for headquarters and regional offices, processing aid tabulation
of data, and all other costs attributable to taking the special census; and,
BE IT FURTHER RESOLVED, In taking the special census, the City of Fairfax
is directly responsible for recruiting and compensating all field personnel determined
necessary by the Census Bureau for taking the special census. Notwithstanding the City
of Fairfax's responsibility for recruitment and compensation, such field personnel shall
be and remain employees of the Census Bureau, subject to all appropriate Federal laws,
and under its direct supervision. In this regard, the Census Bureau reserves the right to
reject persons recommended by the City of Fairfax if such persons fail to meet
employment criteria; and,
BE IT FURTHER RESOLVED, The City Clerk is hereby directed to issue
payment from the UPRR Fund in the amount of$34,428.00 to Commerce-Census with
$13,163.00 to be held-by the City to pay local persons who work on the special census;
and,
NOW, THEREFORE, BE IT RESOLVED By the City Council of the City of
Fairfax, Iowa, the Mayor and the City Clerk are hereby authorized and directed to
execute said Resolution and the Mayor is authorized to sign the Memorandum of
Understanding between the United States of America, Department of Commerce, Bureau
of the Census and the City of Fairfax,Linn County; Iowa.
Passed and approved this / day of _. 6 a Y°, 2004.
ACES: � _� - ���� �� t � L ^� ! u. ?'C
G�
NAG'S:
ABSENT:
i
Bill Voss, Mayor
ATTEST:
LI
Cormie Frame, City e
SOLUTION NO. .: r
RESOLUTION WAIVING THE CITY OF FAIRFAX'S, RIGHT TO REVIEW �
THE FINAL PLAT OF THE BRAEBURN FIRST ADDITION TO LINN COUNTY
WHEREAS, the City of Fairfax has adopted Ordinance 156.01 regulating the
procedure for subdividing county land within two (2) miles of its boundaries;
WHEREAS, the City of Fairfax's City Council has entered into a
Intergovernmental 28E Agreement with the City of Cedar .Rapids providing for waiving
review of a county plat located within the area reserved for annexation to Cedar Rapids;
WHEREAS, the City of Fairfax's City Engineer has reviewed the Final Plat of
the Braeburn First Addition. to Linn County, Iowa and has found that the Final Plat is
within the Cedar Rapids annexation area. The City Engineer has recommended that the
City Council adopt this Resolution waiving the City of Fairfax's right to review;
WHEREAS, the City of Fairfax resolves to waive its right to review the
Final Plat of the Braeburn Subdivision to Linn County;
NOW, THEREFORE, RE IT RESOLVED BY THE CITY COUNCIL OF
FAIRFAX, IOWA, to waive the City's right to review the Final Plat of the ;Braeburn
First Addition. to Linn County, Iowa, and, the Mayor and the City Clerk are hereby
authorized and directed to execute said Resolution.
AYES:
NAYS:
Passed and approved this 1 �� day of _, 2004.
Bill Voss,Mayor
f/
ATTEST ,
Connie Frame, City Clerk
HALL & HALL ENGINEERS, INC.
November 15, 2004
Honorable Mayor Voss and
City Council
City of Fairfax
P.C. Sox 337
525 Vanderbilt Street
Fairfax, IA 52228-0337
Re: Final Plat, Braeburn First Addition
Linn County, Iowa
Honorable Mayor Voss and City Council.
We have been requiested to review the Final Plat of Braeburn First
Addition to Linn County, Iowa. The plat is located north of 18th Avenue and East
of 80th Street. The plat is clearly within the City of Cedar Rapids review area
based upon the 28E agreement the City of Fairfax has with the City of Cedar.
Rapids regarding annexation areas. We recommend the City Council adapt a
resolution waiving its right to review at the December 14, 2004 City Council
meeting.
Respectfully Submitted,
Richard C. Ransom, P.E.
City Engineer
Cc:
Susan Forinash, Schnoor-.Bonifazi Engineering & Surveying, L.C.
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Z -F,
RESOLUTION �UT�
CITY DEBIT CARD POLICY
WHEREAS, the City of Fairfax has discussed the benefits of the debit card program
which is to provide an efficient method of purchasing postage only; and,
i
WE EREAS,having one(1)City Debit Card; and,
WHEREAS,in the best interest of all is to implement a debit card policy which follows:
Policy
1.When not in use,the card will be kept in a secure location;
2. Each transaction can be no more than five hundred dollars($500.00). Any exceptions to this
limit shall be made in writing and approved in advance by the Mayor;
3. Employee use of the card will require that all detailed transaction receipts and documentation
be returned to the City Clerk for payment;
. Employee will be responsible for all activities of the card when it is in their control..No
personal items shall be charged on the card.No exceptions to the policy will be allowed for
purchases made for lost or stolen cards that have not been reported to the financial institution
issuing the card;
5.The debit card will only be used for postage for utility bills and the newsletter;
6.Any misuse or variance from the procedures established for use of the card will not be allowed,
and if proven, may result in disciplinary action including termination;and,
WHEREAS,All Resolutions or parts of Resolutions in conflict with the provisions of
this Resolution are hereby repealed; and,
NOW THEREFORE BE IT RESOLVED,by the City Council of Fairfax, Iowa that the
Mayor and the City Clerk are hereby authorized and directed to execute said Resolution..
Passed this /� day of
AYE (84�)er, Frz-edieo
NAY
ABSENT )I T'
Bill Voss,Mayor
ATT -
Connie Frame, City Clerk
SOLUTION NO. c'
AGREEMENT" FOR WINTER SNOW AND ICE CONTROL
CITY OF FAIRFAX AND LINN COUNTY SECONDARY ROAD DEPARTMENT
WHEREAS,the attached agreement outlines the means of snow removal and ice
control with shared jurisdiction; and,
THEREFORE, BE IT RESOLVED, By the City Council of the City of Fairfax,
Iowa, that the Mayor and City Clerk are hereby authorized and directed to execute said
Resolution and the Mayor is authorized to sign the agreement with the Linn County
Secondary Road Department.
Passed this / ' day of 2004.
AYES: -2y' -11 f`e-d [ C
NAYS: '
ABSENT: 9
The foregoing Resolution No. s t having been approved this date by the
City Council,I hXreby approve the same by as fi g my signature as Mayor on this
j 4i day of - 2004.
Bill Voss, Mayor
Attest:
Connie Frame, City Clerk
LINN COUNTY SECONDARY DEPARTMENT
AGREEMENT FOR WINTER CONTROL
i HEREA , for the benefit of the traveling public and that mutual benefit ref the Linn
County Secondary load Department and the City of Fairfax, Iowa, and
WHEREAS, to effectively deal with the common problem of snow removal and ice
control on road surfaces and to maintain a reasonably safe flow of traffic.
THEREFORE, Linn County, Iowa (County) and the City of Fairfax , Iowa (City),
erevAth enter into agreement for winter snow and ice control on those routes as listed in
Exhibit A and under the provisions hereinafter stated.
The County as deemed necessary, shall provide snow and ice control on the City
portion of the routes listed on Uhibit A and as shown on the attached. Each party shall control
their operations as directed by their individual snow policies. It is the intent of this agreement
that bath parties shall act responsibly and promptly, taping into account their pollcy and the
type, severity, and duration of the stories.
Requests for additional winter snow and ice control on routes within the incorporated
area may be considered by the County and the County shall be reimbursed from the City for its
costs_ The requested additional work shall be performed after the County has completed its
regularly scheduled work outside of the incorporated area. The routes listed in this agreement
shall be reviewed annually by the County and City.
The City shall save the County harmless from any claim or demand of any nature for
damages arising out of the performance of this agreement.
The County shall save the City harmless from any claim or demand of any nature for
damages arising out of the performance of this agreement.
This agreement shall be in effect from the date of approval by the Fairfax City Council
.and the Linn County Board of Supervisor and shall remain in effect until 30 days following
either party providing a written request for termination.
This agreement as hereby,entered into by both parties is executed in two copies, either
of which constitutes the original.
For Linn County, Iowa, dated the �day of v21-n hV 2004.
CITY OF Fairfax, IOWA BOARD OF SUPERVISORS
L.INN COUNTY, IOWA
Mayor -----
i
V ce hairperson
,„ �"uervisor j
ouncil
Exhibit A
Other than what is listed below, the City will be billed,for the cost of operations required
within its jurisdiction in accordance with current rates (copy available from the Engineer's
Office) and/or actual costs according to the agreement.
The City of Fairfax shall provide snow and ice control for the following routes:
Longview Drive
East Cemetery (Shared portion west of Highland)
West Cemetery to Morgan Bridge Road
Southview Road (shared portion east of Hwy 151)
Southview Road (sea[ coated portion west of Hwy 151)
Linn County will provide snow and ice control for the following routes:
Beverly Road East of Hwy 151
Southview Road (gravel portion west of Hwy 151)
80" Street North of Hwy 151 -
East Cemetery (Shared portion east of Highland)
Williams Blvd, (Southview Road to 76t' Ave)
® ec,c>rid�iy Road D.J)Orto'r na
r �I C rt�rroCy �•lnn�c fdwrwcY
Manors Iowa 5232 2-9?53
November 5,200 4
City Clerk
PO Box 43
525 Vanderbilt Street
Fairfax,Iowa 52228
To Street Maintenance Managers:
We have completed our review of Winter Maintenance Agreements with municipalities for this year,however
revisions may be initiated at any time based on need. Linn County's Snow and Ice Control Ordinance was updated
last winter.You can view it on the county web site or call the office for a copy if you
don't have internet access.We would like to have on file a copy of your snow policy also.Please send us a copy to
have on file with the agreement.
With the higher costs of materials and fuel,we have updated our material costs and equipment rates. If you would
litre a copy,please give us a call.
Thank you for your assistance in helping us establish a practical and efficient approach to winter maintenance
operations in Linn County.
Sincerely,
Lance L: eTellier,P.E.
County Engineer—Operations
Cc:File
319.892.64CC i9 892.5419
Secondary Road 1.�epeWt"Tlent
1388 County Ho n o. Rcwd
. Marion, Iowa 52302.9753
i
i
I
i
Date: November Vii, 2004
TO: Cibj of Fairfax
From: Nichole L. Brown, Office Manager
: Winter Snow and Ice Control Agreement
Enclosed your will fend three copies of a Winter Snow and Ice Control
Agreement. If this meets with your approval please obtain the appropriate signatures
and return all copies to the Engineers Office. A fully signed copy will be returned to
you for your records.
If you have any questions please call the Engineer's Office at 092-6400.
Enc. 9
3 19.892.6400 3•.9_F92.6419
SOLUTION NO. (2
A RE,E,SOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE
CAPITAL PROJECT $4615,000 GENERAL OBLIGATION COMBINED BOND
FUND, SERIES 2003,ISSUED ON 01 MARCH 03, TO THE 80TH S'T'REET
WATER& SEWER EXTENSION CAPITAL PROJECT FUND
Be it enacted by the City Council of the City of Fairfax, Iowa:
Section 1. Transfer from Capital Project $465,000 General Obligation Combined Bond
Fund, Series 2003, issued on l March 03 to 80th Street Water & Sewer Extension Capital
Project Fund as follows:
a. Transfer Order: $5,955.10 Purpose: Expenses over project budget
THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa
that the Mayor and City Clerk are hereby authorized and directed to execute said
Resolution.
Passed and approved this day of I 'Y &x'604.
.m
AYES.
NAYS. A)o a e
ABSENT: ��)
The foregoing Resolution No. ` having been approved this date by the I
Cit Council,I ereby appro e the same by affixing my signature as Mayor on this
day o£ , 2004.
I
Bill Voss, Mayor
ATTEST:
Connie Frame, City Clerk
RESOLUTION NO. .- A` .`
A RESOLUTION AUTHORIZING,THE TRANSFER OF FUNDS FROM THE
CAPITAL PROJECT $465,000 GENERAL OBLIGATION COMBINED BOND
FUND, SERIES 2003,ISSUED ON 01 MARCH 03,TO THE 80TH STREET
WATER& SEWER EXTENSION CAPI'T'AL PROJECT FUND
Be it enacted by the City Council of the City of Fairfax, Iowa:
Section L Transfer from Capital Project $465,000 General Obligation Combined Bond
Fund, Series 2003, issued on l March 03 to 80th Street Water& Sewer Extension Capital
Project Fund as follows:
a. Transfer Order: $6,078.10 Purpose: Expenses over project budget
THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairfax, Iowa
that the Mayor and City Clerk are hereby authorized and directed to execute said
Resolution.
Passed and approved this / day of L V- 004.
,✓ h
AYES:
NAYS: I ky1
ABSENT: Wo'�—1
The foregoing Resolution No. having been approved this date by the
City I reb approve the same by affixing my signature as Mayor on this
h' Y Y p
2004.
Bill Voss, Mayor
ATTEST:
Connie Frame, City Clerk,
Page 1 of 1
C& of Fairfax
From: "Nancy Flickinger"<nanflicknetins.net>
To: "City of Fairfax" <fairfaxsouthslope.net>
Sent: Monday, December 18, 2004 9:04 AM j
Attach: RESOLUTION Transfer CR 80th St 14 Dec 04#2.doe; RESOLUTION Transfer CP 80th St 14 Dec
04.doc
Subject: Combined Revised Resolutions
Attached are revised "combined" Resolutions for the transfer of funds...item 4 on the agenda. Same
instructions as before. Print FYI , f will bring the revised ones down. Make sure to throw the first one
away so as not to get confused!
more.........Please call me when you get a chance.
12/13/2004
Advanced Water Tech Chemicals 751.67
Alliant Energy Electricity 1,960,80
Baker&Taylor Books 417.03
Banker's Trust Prin/int 40,602.50
Carver Contruction Windsock kit 154.40
Cathy Bayne Postage/DVDs 268.80
City of Cedar Rapids SCF fee 4,582.50
City Treasurer 28 E PVIE 1,899.32
Clark Farms,LTD Dredging/land app 80,000.100
CLIA Laboratory Program Certificate fee 150.00
Caggon Fire Department Memorial 100,00
Connie Frame Reimb postage 54,29
Costigan Construction Cascade system 333.85
CTS Textile Leasing Mat rental 36,95
Custom Hose/Supplies Parts 288,80
Demco Supplies 63.20
ECICOG Admin Costs 1,485.00
Elan Supplies 1,750.103
Engineering Plus Donation 1'o00.00
Fairfax Senior Citizens Donation 500.00
Fairfax State Savings Bank FICA tax 3,264.22
Faraway Stores Coffee items 116.14
Fauser Energy Resources Fuel 311,14
Gazette Publishing 184.03
Graybill Electronics Case/repairs 133.25
G STC Fuel 186,72
Hall&Hall Engineers Engineering 12,228,16
Hawkeye Fire/Safety Extingquisher maint 119.00
i wird!ass Phone bill 46.25
IMFOA Dues 30.00
Iowa One Call Digging 42.30
Iowa Prison Industries No Parking signs 511.85
IPERS Tax 1,186.25
Jeff Pottebaurn Reimb Supplies 267.92
Keystone Lab Analysis 95.00
Kirkwood Community College Training 623.00
Klinger Paint Co. Paint 313.90
L.L,Pelting Co. Premix 34.51
Linn,County REC Electricity 1,135.89
LC Regional Planning Comm Dues 25100
Matt.Parrott&Sons Envelopes 43,48
Men,ards Supplies 705.67
Mid American Energy Gas 1,070.48
Mike Sankot Relmb food items 25.68
Moyer&Bergman Legal 337.00
MES Gear/Equlp 75,299.72
Nancy Flickinger Mileage 6.00
Office Express Paper 179.65
ORKIIN Exterminating/library 49.00
Pace Asphalt Systems Speed humps/signs 3,230,00
Pace:Supply Supplies I2.00
Penworthy Books 29770
Port'O'Johnny Toilet service 85.00
Ron Dusil Clothing allotment 85.04
Sankot's Garage Vehicle maint 1,01755
Schimberg Co. Meters/parts 1,431.00
Shelton Technologies, Inc. Copier agreement 214.73
South Slope Telephone Phone 531.38
Speer Financial, Inc, Issuance 5,295.83
Staples Credit Plan Supplies 185.64
State Library of Iowa Fee 3,5.00
Storm Steel Bushing/tubing 35.97
The Waterworks C&I Filter 4,67
US Cellular Phone bill 15352
USPO Postage 335.27
Voss Welding Labor/material 600.00
Waste Management IA City Trash service 3,921.00
Wellmark Healtlh ins 1,039.53
Net salaries 11,509.83
Deposit refunds:
Michael Prull 120.00
Rose Mary Rosdall 30.00
Susan Vittetoe 30.00
Tom Undley 30-00
Roger Lowe 60,00
Matthew Meter 60,00
Chad Amos 60.00
Jeff Ortmann 60.00
Jeffrey Schulte 60.00
Leonard Stallman 15.00
Monica Stallman 60.00
Ronald Stallman 15-00
Cory Stockton 30.00
Barbara Yeater 60.00
Raymond Freeman 60.00
Dixie Mueller 60.00
Gary Yanda 610.00
Denise Wheatley 60,00
Tom,Zumsande 30.00
Keith Johnson 60.00
Marianne Wainwright 60,00
Peter Whilttlesey 60,00
Merle Christner 120.00
Marie Lewis 60.00
Jim Shimak 1210.00
Gary Lamparek 60.00
Doug Keiper 60.00
Jacob Hargaten 60.00
Rick Novak 120,00
Amaina Society 120,00
Don,Wacker 120.00
Gary Gallo 60,00
Jerry Appleton 60.00
Tom Lanz 120.00
Mary Schrader 60-00
Kenneth Van Winkle 60,00
Khoa Ly 60.00
Donna Gaddis 120-00
Brian Tigges 120.00
Scott Wenthe 60.00
Brock Renner 120.00
Connle Cannady 60.00
Kelly Lawry 60.00
Kevin Redig 120,.00
Rodney Kuehl 60,00
Dennis Sauser 6000
Star Bar&Grill 60.00
Ann K,Johnson 120.00
Chris Orton 60.00
Kristine Boston 60.00
Rodney Tietz 120.00
Sandra Kuhl 120.100
Jody Donaldson 60.100
Dean Donels 60.00
Dawn Neuhaus 60.100
Dale Carrothers 120.100
Joel Zabokrtsky 120.00
Debbie Porter 120.00
Lyle Morris 60.00
Dann Brinkman 60.00
Jeff Hintz 60.00
Jess Bales 60.00
Luke IMolony 60.00
Allen Raplinger 60.00
Kenneth Cole 120L00
Amy Benke 120.00
James Koch 30.00
David Byrd 120.00
John Wingarden 120.00
Thomas Prescott 120.00
Jeffrey Johnson 120.00
Da:vld Langeborg 120.00
Kelly Kunze 120.00
Pat Canney 610.00
Gary Gallagher 120.00
Brent Yoder 1210.00
Larry Petrick 60.00
Jennifer Stoffer 120.00
Matthew Usher 120.00
David Timmerman 120.00
Christina Beranek 120.00
Kyle Andernacht 60.00
Bill Freeman 120.00
Selzer Enterprises/Meat Co. 60.00
Wayne&Karl Kempf 60.00
Craig&Joan Aune 120.00
Edward Martinson 60.00
Glen&,loan Young 60,00
Trent/Breanna Rosekrans 60.00
Loren Curry 120.00
Jerry McCollum 120.00
Total Expenditures 272,3019.01
NOVEMBER RECEIPTS
General Fund 47,972.22
Road Use Tax 5,390.82
T&A Meter Deposits 600.00
Water Fund 13,198.24
Sewer Fund 7,669.53
Garbage Fund 5,348.12
TI 16,642,46
LOST-2004/05 13,063.15
FEMA Grant 65,135.00
FD Equipment Fund Savings 63.05
UPRIR FUND 72.56
TOTAL REVENUE: 175,155.15
NOVEMBER EXPENSES
General Fund 27,305.50
Road Use Tax 2,270.15
Water Fund 1,623.76
Sewer Fund 19,810.27
Garbage Fund 3,853.20
T&A-Meter Deposits 210.00
Capital Projects-80th Street 7,789,02
Lagoon Aeration Project 6,028.66
Housing Rehab Non Interest 756.16
FEMA Grant 65,135.00
Total Expenditures: 134,781.72
Transfers InlOut
FD Budget to Debt Service 4,830,,00
TIF Fund to Debt Service 35,672.50
Total transfers In/Out: 40,502.50
Claims List Dated
14 December 04
Checks 22514 through 22753
Housing Rehab-Non Interest
5 ECICOG Admin Costs 1.035,00
6 ECICOG Admin Costs 450.00
Total Housing Rehab: 1,485.00
FO FEMA Grant
22519 Municipal Emergency Services Equipment 18,340.00
22529 Municipal Emergency Services Equipment 46,795.00
Total Fl)FEMA Grant,. 65,135.00
General Fund
22517 Ron Dusil Clothing allotment 85.04
22518 Municipal Emergency Services Gear 149.20
22521 USPO Postage newsletters 116.60
22523 Linn County Regional Planning Comm 2005 dues 253.00
22524 Connie Frame Reimb postage 37.39
ACH Elan Computer/postagelshop supplies 1,192.67
22529 Municipal Emergency Services Gear 9,786.60
22530 Baker&Taylor Books 7.31
22531 Baker&Taylor Books 409.72
22532 Penworthy Books 297.70
22:533 Demco Supplies 63.20
22534 Cathy Bayne Postage/DV.Ds 268.80
22535 State Library of Iowa Database subscription fee 35.00
22541 Catherine Bayne Wage 703.74
22542 Kathy J. Everett Wage 164.40
22543 Kathy J. Everett Wage 685.57
22544 Beth A.Wilz Wage 85.85
22545 Nancy Flickinger Mileage 6.00
22546 Fairfax Senior Citizens Donation 500.00
22550 IPERS Tax 199.67
22553 Fairfax State Savings Bank FICA/Fed tax 427.90
22556 Office Express Paper 179.65
22560 Hawkeye Fire&Safety Co. Extingquisher maintenance 119.00
22561 Fareway Stores Coffee Items 16.14
22562 Matt Parrott&Sons Company Envelopes 43.48
22563 Costigan Construction Cascade system 333.85
22.564 Municipal Emergency Services Gear 138.91
22565 Shelton Technologies, Inc. Copier agreement 214.73
22566 Jeff Pottebaum Reimb training 244.16
22567 Mike Sankot Reimb food items 25.68
22568 Coggon Fire Department Memorial Contribution to Marshal 100.00
22569 CTS Textile Leasing Mat rental 36.95
22570 Port'O'Johnny Toilet service 85.00
22571 ORKIN Extermin2tingiiibr2ry 49.00
22572 Carver Contruction Windsock kit 154.40
22573 Graybill Electronics, Inc, Radio repairs 121.30
22574 Staples Credit Plan Supplies 185.64
22575 Waste Management of Iowa City Dumpster service 60.00
Claims List Dated
14 December 04
Checks 22514 through 22753
22577 1 wireless Phone bill 46.25
22580 Menards-Cedar Rapids SO Supplies 351.73
22582 Sankors Garage Vehicle maintenance 1,017,55
22583 Fauser Energy Resources Fuel 311.14
22584 Custom Hose&Supplies Parts 288.80
22585 South Slope Telephone Phone 531.38
22586 Gazette Communications, Inc. Publishing 184.03
22591 Hall&Hall Engineers, Inc. Engineering 1,914.69
22595 Alliant Energy Electricity 647.63
22604 Ken J.Bamell Fire calls 97.89
22605 William T. Barry Fire calls 70.19
22606 Marcus Bums Fire calls 18,47
22607 Kyle IBurroughs Fire calls 35.09
22608 Kevin J.Costigan Fire calls 16.62
22609 Douglas L. ExIine Fire calls 94.20
22610 Donald J. Gillen Fire calls 38.79
22611 Daniel G. Happe Fire calls 35.09
22612 Michael J.Kasper Fire calls 38.79
22613 Daniel L. Kosmach Fire calls 27.70
22615 Jesse B.Manning Fire calls 55.41
226116 Brian D. Merta Fire calls 31.40
22617 Lynn D. Miller Fire calls 94,20
226!18 Tony S. Niswander Fire calls 108.97
22619 Jeffrey S.Pottebaum Fire calls 92.35
22620 Micheal S.Sankot Fire calls 142.22
22621 Shane A.Schrader Fire calls 16.62
22622 Brian G.Stallman Fire calls 96.04
22623 Cory D. Stockton Fire calls 24.01
22624 Gary D.Stockton,Jr. Fire calls 7.38
22625 Kimberly L.Wilkie Fire calls 36.94
22626 Jake L.Williams Fire calls 44.32
22627 David Y2necek Fire calls 162.54
22628 Daniel R.Zamastil Fire calls 90.50
22629 Micheal S.Sankot Chief salary 554.10
22630 Gary D. Stockton,Jr. FD reports 285.37
22634 Marc E. Magers Fire calls 24.01
22640 Hall&Hall Engineers, Inc, Engineering 1,228.34
22642 Iowa Municipal Finance Officers Assn Dues 30.00
22643 GSTC Fuel 99.58
22644 Pace Supply Hand cleanerlheavy pump 12,00
22650 Mid American Energy Gas 441.51
22652 Municipal Emergency Services Hydraulic fluid 90.01
22653 CLIA Laboratory Program Certificate fee 160.00
22742 Engineering Plus, Inc. Donation to Visioning Committee 1,000.00
22743 Kirkwood Community College Training 623.00
22744 GSTC Fuel 87.14
22.745 Jeff Pottebaum Reimb Supplies 23.76
22746 Gr2ybill Electronics, Inc. 'Nylon case 11.95
22747 Menards-Cedar Rapids SO Supplies 351.73
22748 Menards-Cedar Rapids 80 Supplies 161.07
Total General Fund: 29,525-75
Claims List Dated
14 December 04
Checks 22514 through 22753
Road Use Tax Fund
ACH Elan Plow truck parts 368.86
22554 Iowa Prison Industries No Parking signs 511.85
22557 Pace Asphalt Systems Speed humpstsigns 3,230.00
22581 Menards.-Cedar Rapids SO Supplies 169.71
22596 Alliant Energy Electricity 871.86
22599 L.L.Pelling Co. Premix 34.51
22600 Storm Steel Steel 10.07
22601 Voss Welding Truck box labortmaterial 600.00
22602 Klinger Paint Co. Paint 313.90
22645 Linn County REC Electricity 337,92
22747 Storm Steel Bushing/tubing 25-90
Total Road Use Tax Fund: 6,474.58
Debt Service Fund
Transfer from I'D Budget Interest Payme 4,830.00
Transfer from TIF interest due 12-1-04 35,672.50
Total Debt Service Fund: 40,502.50
Water Fund
22520 Mid American Energy Gas 222.51
22:525 Connie Frame Reimb postage 16.90
ACH Elan Postage/workshop 188.50
Debit Card USPO Stamps 74,00
Debit Card USPO 629 Utility Bills 144.67
22559 Advanced Water Technology,Inc. Chemicals 401.94
22579 Iowa One Call Digging 9.00
22587 US Cellular Phone bill 153.52
22588 The Waterworks C&I Filter 4.67
22589 Keystone Laboratories, Inc. Lab analysis 35.00
22597 Alliant Energy Electricity 264.53
22646 Linn County REC Electricity 728.22
22648 Advanced Water Technology,inc. Chemicals 349.73
22651 Mid American Energy Gas 41.21
22749 Menards-Cedar Rapids 30 Tower parts 23.16
22750 Mid American Energy Gas 365.25
22751 Schimberg Co. Meters&parts 1,431,00
2275'2 Iowa One Call Digging 12.15
Total Water Fund: 4,465.96
Sewer Fund
22514 Ronald G.Dusil Wage 527.74
22515 Connie R. Frame Wage 376.98
22516 David Yanecek Wage 457-36
22522 Wellmark Health insurance 1,039.53
22526 Ronald G.Dusil Wage 527.74
22527 Connie R. Frame Wage 376.98
22528 David Yanecelk Wage 457,36
22537 Nancy Flickinger Wage 2,08214
Claims List Dated
14 December 04
Checks 22514 through 22753
225:38 Ronald G.Dusil Wage 527.74
22539 Connie R. Frame Wage 376.98
22540 David Yanecek Wage 457.36
22547 City of Cedar Rapids SCIF fee 4,582.50
22548 IPERS Tax 986.58
22552 Fairfax State Savings Bank FICA tax 2,836.32
22558 City Treasurer 26 E Prairie View Estates 1,899.32
22578 Iowa One Call Digging 9.00
22590 Keystone Laboratories, Inc. Lab analysis 60.00
225198 Alliant Energy Electricity 176.78
22631 Ronald G. Dusil Wage 527.74
22632 Connie R.Frame Wage 376.98
22633 David Yanecek Wage 457.36
22647 Linn County REG Electricity 69.75'
22753 Iowa One Call Digging 12.15
Total Sewer Fund: 19,202.99
Garbage Fund
225716 Waste Management of Iowa City Trash service 3,8 61.00
Total Garbage Fund: 3,861,00
Lagoon Aeration Poject
22592 Hall&Hall Engineers, Inc. Lagoon project 4,988.00
22641 Hall&Hall Engineers, Inc. Lagoon project 4,097.13
22649 Spear Financial, Inc. Cost of Issuance 5,295.83
Total Lagoon Aeration Project: 14,380.96
Trust&Agency Fund
22536 Michael Prull Deposit refund 120.00
22613,8 Rose Mary Rosdail Deposit refund 30-00
2263,9 Susan Vittetoe Deposit refund 30.00
22654 Tom Lindley Deposit refund 30.00
22655 Roger Lowe Deposit refund 60.00
22656 Matthew Meter Deposit refund 60.00
22657 Chad Amos Deposit refund 60-00
22658 Jeff Ortmann Deposit refund 60,00
22659 Jeffrey Schulte Deposit refund 60.00
22660 Leonard Stallman Deposit refund 15.00
22661 Monica Stallman Deposit refund 60,00
22662 Ronald Stallman Deposit refund 15.00
22663 Cory Stockton Deposit refund 30.00
22664 Barbara Yeater Deposit refund 60.00
22665 Raymond Freeman Deposit refund 60.00
22666 Dixie Mueller Deposit refund 60.00
22667 Gary Yanda Deposit refund 60.00
22668 Denise Wheatley Deposit refund 60.00
226,59 Tom Zumsande Deposit refund 30.00
22670 Keith Johnson Deposit refund 60-00
22671 Marianne Wainwright Deposit refund 60.00
22672 Peter Whilttlesey Deposit refund 60.00
22673 Merle Christner Deposit refund 120.00
22674 Marie Lewis Deposit refund 60.00
Claims List Dated
14 December 04
Checks 22514 through 22753
22675 Jim Shlmek Deposit refund 120.00
22676 Gary Lamparek Deposit refund 60.00
22677 Doug Keiper Deposit refund 60.00
22678 Jacob Hargaten Deposit refund 60.00
226719 Rick Novak Deposit refund 120.00
226!80 Amana Society Deposit refund 120.00
22681 Don Wacker Deposit refund 120.00
22682 Gary Gallo Deposit refund 60.00
22683 Jerry Appleton Deposit refund 60.00
22684 Tom Lanz Deposit refund 120,00
226i35 Mary Schrader Deposit refund 60.00
22686 Kenneth Van Winkle Deposit refund 60.00
22687 Khoa Ly Deposit refund 60.00
22688 Donna Gaddis Deposit refund 120,00
22689 Brian Tigges Deposit refund 120.00
22690 Scott Wenthe Deposit refund 60.00
22691 Brock Renner Deposit refund 120.00
22692 Connie Cannady Deposit refund 60.00
22693 Kelly Lowry Deposit refund 60.00
22694 Kevin Redig Deposit refund 120.00
2269:5 Rodney Kuehl Deposit refund 60.00
22696 Dennis Sauser Deposit refund 60.00
22697 Star Bar&Grill Deposit refund 60.00
22698 Ann K.Johnson Deposit refund 120.00
22699 Chris Orton Deposit refund 60.00
22700 Kristine Boston Deposit refund 60.00
22701 Rodney Tietz Deposit refund 120.00
22702 Sandra Kuhl Deposit refund 120.00
22703 Jody Donaldson Deposit refund 60.00
22704 Dean Donels Deposit refund 60.00
22705 Dawn Neuhaus Deposit refund 60,00
22706 Dale Carrothers Deposit refund 120.00
22707 Joel Zabokrtsky Deposit refund 120.00
22708 Debbie Porter Deposit refund 120.00
22709 Lyle Morris Deposit refund 60,00
22710 Darin Brinkman Deposit refund 60.00
22711 Jeff Hintz Deposit refund 60.00
22712 Jess Bales Deposit refund 60,00
22713 Luke Molony Deposit refund 60.00
22714 Allen Rapinger Deposit refund 60.00
22715 Kenneth Cole Deposit refund 120.00
22716 Amy Benke Deposit refund 120.00
22717 James Koch Deposit refund 30.00
22718 David Byrd Deposit refund 120.00
22719 John Wingarden Deposit refund 120.00
22720 Thomas Prescott Deposit refund 120.DD
22721 Jeffrey Johnson Deposit refund 120.00
22722 David Langeberg Deposit refund 120.00
22723 Kelly Kunze Deposit refund 120.00
22724 Pat Canney Deposit refund 60,00
22726 Gary Gallagher Deposit refund 120.00
22726 Brent Yoder Deposit refund 120.00
Claims List Dated
14 December 04
Checks 22514 through 2275'3
22727 Larry Petrick Deposit refund 60.00
22728 Jennifer Stoller Deposit refund 120,00
22729 Matthew Usher Deposit refund 120.00
22730 David Timmerman Deposit refund 120.00
22731 Christina Beranek Deposit refund 120.00
22732 Kyle Andernacht Deposit refund 60.00
22733 Bill Freeman Deposit refund 120.00
22734 Selzer Enterprises/Meat Co. Deposit refund 60.00
22735 Wayne&Kan Kempf Deposit refund 60.00
22736 Craig&Joan Aune Deposit refund 120.00
227'37 Edward Martinson Deposit refund 60.00
22738 Glen&Joan Young Deposit refund 60.00
22739 Trent/Breanna Rosekrans Deposit refund 60.00
22740 Loren Curry Deposit refund 120,00
22741 Jerry McCollum Deposit refund 120,00
Total Trust&Agency Fund: 7,290.00
Total Checking Account: 85,191.24
Total Expenditures: 151,811.20
L HUI AM PAID
II-LSTO
Horsey&Whitney, G®bond services....................................................................$3,806.72
Iowa Business Machines,keys for time clock.............................................................$10.00
Totalof partial list...................................................................................................$3,816.72
ORDINANCE NO. 2
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
CITY OF FAIRFAX, IOWA, 2002, BY AMENDING PROVISIONS
PERTAINING TO BUILDING SEWERS AND CONNECTIONS
DE IT ENACTED by the City Council of the City of Fairfax,Iowa:
SECTION 1, SECTION MODIFIED. Chapter 96, Section 96.02 of the Code of
Ordinances of the City of Fairfax, Iowa 2002, is repealed and the following adopted in
lieu thereof:
96.02 PERMIT FETE AND CONNECTION CHARGE. The person who makes the
application shall pay a fee to the Clerk in an amount set by resolution of the Council to
cover the cost of issuing the permit and supervising, regulating, and inspecting the work.
In addition, the following fee for connecting to the sanitary sewer system shall be payable
at the time a connection permit is granted by the Clerk, unless otherwise agreed to by the
City:
I. Those lots or parcels of real estate assessed as occupied or improved lots at the
time the system was initially constructed—no connection fee.
2. Residential lots: Those residential lots or parcels of real estate which were
assessed as vacant lots or parcels at the time the system was initially constructed
shall pay a connection fee based upon a front foot rate set by resolution of the
Council less the amount of the assessment when the system was initially installed.
For lots or parcels not included with the construction of the initial system., a
connection fee shall be paid based upon the front foot rage set by resolution of the
Council. The front foot measurement shall be based upon the narrowest
dimension of the lot or parcel.
3. Commercial/Industrial lots: Those commercial lots or parcels of real estate which
were assessed as vacant lots or parcels at the timne the system was initially ally
constructed---.a fee in an amount equal to the difference between the original
assessment and the amount which similar commercial lots or parcels of real estate
paid as occupied or_improved lots or parcels at the time the system was initially
constructed. For Commercial/Industrial lots or parcels not included with the
construction of the initial system the following shall apply:
a. For lots or parcels within the tax increments finance area of the City, a
connection fee shall be paid in an amount equal to one-half the amount
determined based upon the proportional amount of the lot or parcel area
compared to the total area served by the project providing service to the
area.
b. For lots or parcels not within the Tax Increment Finance area of the City,
the connection fee shall be based upon the proportion of the area of the lot
or parcel served compared to the total area served by the project'that
provides service to the lot or parcel.
4. All other lots or parcels,regardless of how they were classified at the time the
system was initially constructed, shall pay a connection fee sufficient in amount
to make the total of the original assessment and the connection fee equal to the
assessment which would have been paid had said lot or parcel been used for the
purpose stated at the time of application for a connection permit.
SECTION 2. SEVERABILITY CLAUSE. If any section, provision or part of this
ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect
the validity of the ordinance as a whole or any section, provision or part thereof not
adjudged invalid or unconstitutional.
SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after its
final passage, approval and publication by posting as provided by Iaw.
Passed by the Council this Iq day of 32004, and
approved this day of 2004.
Bill Voss„Mayor
ATTEST:
Connie Framee,, City Clerk
First Reading: „
Second Reading: �" £ Y�
Third Reading: _1 _ :' i"3 1�=°v` i` � ;C
I certify that the foregoing was ublished by posting as Ordinance No. on this
-day of "ells �' , 2004,
ORDINANCE NCB. 26
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
CITY OF FAIRFAX, IOWA, 2002, BY AMENDING PROVISIONS
PERTAINING TO 'WATER SERVICE SYSTEM
BE IT ENACTED by the City Council of the City of Fairfax, Iowa:
SECTION 1. SECTION MODIFIED. Chapter 90, Section 90:06 of the Code of
Ordinances of the City of Fairfax, Iowa 2002, is repealed and the following adopted in
lieu thereof:
90.06 PERMIT FEE AND CONNECTION CHARGE. Before any permit is issued
the person who makes the application shall pay to the Clerk an amount set by resolution
of the Council to cover the cist of issuing the permit and supervising, regulating, and
inspecting the work. In addition, the following fee for connecting to the water system
shall be payable at the time a connection permit is granted by the Clerk, unless otherwise
agreed to by the City:
1. Those lots or parcels of real estate assessed as occupied or improved lots at the
time the system was initially constructed—no connection fee.
2. Residential lets: Those residential lots or parcels of real estate which were
assessed as vacant lots or parcels at the time the system was initially constructed
shall pay a connection fee based upon a fxont foot rate set by resolution of the
Council less the amount of the assessment when the system was initially installed.
For lots or parcels not included with the construction of the initial system, a
connection fee shall be paid based upon the front foot rate set by resolution of the
Council. The front foot measurement shall be based upon the narrowest
dimension of the lot or parcel.
3. Commercial/Industrial lots: Those commercial lots or parcels of real estate which
were assessed as vacant lots or parcels at the time the system was initially
constructed--a fee in an amount equal to the difference between the original
assessment and the amount which similar'com nercial lots or parcels of real estate
paid as occupied or improved lots or parcels at the time the system was initially
constructed. For Commercial/Industrial lots or parcels not included with the
construction of the initial system the following shall apply:
a. For lots or parcels within the tax increments finance area of the City, a
connection fee shall be paid in an amount equal to one-half the amount
determined based upon the proportional amount of the lot or parcel area
compared to the total area served by the project providing service to the
area.
....................
b. For lots or parcels not within the Tax Increment Finance area of the City,
the connection fee shall be based upon the proportion of the area of the lot
or parcel served compared to the total area served by the project that
provides service to the lot or parcel.
4. All other lots or parcels,regardless of how they were classified at the time the
system was initially constructed, shall pay a connection fee sufficient in amount
to make the total of the original assessment and the connection fee equal to the
assessment which would have been paid had said lot or parcel been used for the
purpose stated at the time of application for a connection permit.
SECTION 2. SEVER ABILITY CLAUSE. If any section, provision or part of this
ordinance shall be adjudged invalid or unconstitutional, such adjudication, sliallnot affect
the validity of the ordinance as a whole or any section, provision or part thereof not
adjudged invalid or unconstitutional.
SECTION 3. WHEN EFFECTIVE. This ordinance shall be in effect from and after its
final passage, approval and publication by posting as provided by law.
Passed by the Council this day of
2004, and
approved this w. day of
Bill Voss, Mayor
ATTEST:
Connie Frame, City Clerk
First Reading: —W---1
Second Reading:
Third Reading: L2 l e kin,
I certify that the forenoing was published by posting as Ordinance No. o.n this
day of
2004.
1:21 PM City of Fairfax
01108105 Balance Sheet
Accrual) Basis As of November 30, 2004
Nov 30, 04
ASSETS
Current Assets
Checking/Savings
Money Market - UPRR Fund 50,371.45.
Mousing Rehab -Non Interest 6,978.04
Certificates of Deposit
General Fund 116,254.74
Sewer Fund 41,323.04
Total Certificates of Deposit 157,57738
Checking Account
General Fund 371,938.00
Special Revenue
Housing Rehab 3,184.94
Local Option Tax. 47,339.60
Road Use Tax 24,310.84
TIF Fund 143,200.24
Total Special Revenue 218,035.62
Debt Service Fund 40,502.50
Capital Project-$465,000 GO
Library Building 35,260.67
City Hall Roof 3,967.31
Excess 2,694,79
Cost of Issuance 682.49
Total Capital Project-$465,000 GO 42,605.26
Enterprise Fund
Water 36,556.16
Sewer 73,297.25
Garbage 44,259.54
Capital Projects
$450,000 Bondi 2,512.97
Hall & Hall Project 25,877.27
Water Main Reconstruction 5„759.50
Iron Filtration Plant 39„438.44
Total Capital Projects 73,588.18
Capital Project 80th St -5,958.10
Lagoon Aeration P'roj'ect -27,856.94
Trust &Agency 25,815.95
Total Enterprise Fund 219,702.04
Total Checking Account 892,783.42
Savings Accounts
Local Option 2004.2005
Street Improvements 11,664.16
Sewer lmprdV-e d—hTs
5 832.07
-- Total.Local-Option2-104-2005. --- ... 29,160.39
Arbor Team 1,033.45
Pagel
1,21 PM City of Fairfax
01/08/05 Balance Sheet
Accrual Basis As of November 30, 2004
Nov 30, 04
F® Equipment
Regular Savings 10,524.24
Memorial Fund 1,639.40
Truck Memorial, 6,250.00
Public Education 768.36
St Luke's grant 681.00
Total Fl] Equipment 19,863.00
FD Truck Fund 26,676,91
F® Fireworks 6,230..32
Library Gifts & Bequests
Memorials 2,023.05
Library Gifts & Bequests -Other 4,953.61
Total Library Gifts& Bequests 6,976.66
Local Option 2001®02
Property Tax Relief 11,567.39
Street Improvements 15,216.04
Total Local Option 2001-02 26,78143
Total Savings Accounts 116,724.16
Total Checking/Savings 1,224,434.85
Total Current Assets 1,224,434.85
TOTAL ASSETS 1,224,434.85
LIABILITIES & EQUITY
Equity
Opening Bal Equity 1,130,250.03
Net Income 94,184.82
Total Equity 1,224,434.85
TOTAL LIABILITIES & EQUITY 1,224,434,85
Page 2
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BILLS TO BE AJD
Dorsey& Whitney,G®bond services ...................................................................$3,806.72
Iowa Business Machines,kegs for time clock.............................................................$10.00
Totalof partial list....................................................................................................$3,816.72
i