HomeMy WebLinkAbout09-13-2005 Council Minutes i
I
AGENDA
FAIRFAX CITY COUNCIL
WORKSESSION
TUESDAY, SEPTEMBER 13, 2005
FAIRFAX CITY MALL— 6:30 I'M
TENTATIVE AGENDA
DISCUSSION WITH POSSIBLE ACTION ON THE FOLLOWING AGENDA ITEMS'
L Cali to OrderlRoli Call
2. Discussion on salaries
3. Opportunity for Citizens not on the Agenda
4. Adjournment
0
CITY OF FAIR A.
WORKSESSION
September 13, 2005
The work session began at 6:30 p.m. with Mayor Voss presiding. Council members
present: Beer, Fnieden, Scott, Wainwright. Absent: Glick. Also present: Nancy
Flickinger.
Job classifications of employees and wage ranges were discussed.
There being no further business, Beer moved to adjourn at 6:49 p.m., seconded by Scott.
All in favor.
MAYOR: Bill Voss
ATTEST: Connie Frame
AGENDA
FA!'RF'AX CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 13, 2005 AT 7:00 PM
FAIRFAX CITY FALL—525 VANDERBILT STREET
Tentative Agenda with possible action on the following items:
1. Call to Order/Roll Call
2. Approval of Agenda and Clerk's Financial Reports
3. Approval of and place on file:
a. Minutes dated August 9, 2005 —Regular Meeting
b. Minutes dated.August 15, 2005 - Special Meeting
4. Accept and place on file:
a. Minutes dated August 1, 2005 —Planning & Zoning Commission Meeting
b. Minutes dated September 1, 2005 -Fairfax Parks. Committee
c. Minutes dated August 10, 2005 —Board of Adjustment
d. Minutes dated September 1, 2005 —Board of Adjustment
5. Public Hearing- 7:00 PM
a. To present information concerning intent to apply for Clean Water
State Revolving Loan Funds through IDNR
6. Public Hearing - 7:00 PM
a. Proposed action to institute proceedings to enter into a loan agreement in a
principal amount not to exceed $950,000 (General Obligation)
7. Resolution taking additional action to enter into a Loan.Agreement - $950,000
8. Public Hearing - 7:00 PM
a. Proposed action to institute proceedings to enter into a loan agreement in a
principal amount not to exceed $105,000 (General Obligation)
9. Resolution taking additional action to enter into a Loan Agreement - $105,000
10. Joe Robson- Site Plan for Lots 102 - 105, Fairfax Heights Second Addition
11. Jim Healy- Linn County Trail Association Trail Map for 2005-2006
12. Sam Kielsmeier- Telecommunication Wiring of Homes
13. Dick RansomlDcnnis Keitel, Hall &Hall Engineers, Inc..
a. Grading plan for East Cemetery road
b. Discussion on Wastewater Treatment Facility
14. Discussion on roundabout for intersection control
15. Consider motion to approve agreement with IDOT for Right of Way for US 151
Widening &Resurfacing Project
16. Councilor Frieden- Naming of the ballpark
17. Consider motion to approve the Annual Financial Statement for fiscal year 2004-05
18. Resolution approving transfer of funds from Housing Rehabilitation to General Fund.
19. Consider motion for Acceptance of Warranty Deed - Outlot B in Prairie View Estates
20. Consider motion to set salaries for fiscal year 2005-06
21. Approval of Claims List dated September 13, 2005
22. Reports
a. Sheriff Department
b. Library
c. Fire Department
d. Maintenance Department
1. Driveway at Don's Auto Sales
c. Parks Department
1. Visioning Committee - Entryway sign design
2. Park Committee -Priority List
23. Discussion
a. Opportunity for citizens not on agenda
24. mayor Comments
25. Adjournment
CITY OF FAIRFAX
REGULAR COUNCIL METING
Septeniber 13, 2005
Regular meeting of the Fairfax City Council was held Tuesday, September 13, 2005 at Fairfax City
Hall at 7:05 p.m. Mayor Voss presided. Council members present. Beer, Frieden, Scott, Wainwright.
Absent: Glick. Others present: Nancy Flickinger, Ron Dusil, Dave Yanecek, Dan Zamastil, Dick
Ransom, Dennis Keitel, Deputy Abel, Sam Kielsmeier, Jim Healy, Joe Robson, Ed Brinton, Larry
Burger,Margaret Cejka.
Beer moved to approve the agenda and Clerk's Financial Statements, seconded by Scott. Roll call
vote: Ayes: Beer, Frieden, Scott, Wainwright. Nays: None. Absent: Glick. Motion carried.
Frieden moved to approve and place on file the minutes of the regular council meeting dated August
9, 2005, and the minutes of the special council meeting dated August 15, 2005, seconded by Beer.
Roll call vote: .Beer, Frieden, Scott, Wainwright. Nays: None. Absent: Glick. Motion carried.
Scutt moved to accept and place on file the minutes of the Planning and "Zoning Commission meeting
dated August 1, 2005, the minutes of the Fairfax Parks Committee meeting dated September 1, 2005,
the minutes of the Board of Adjustment meeting dated August 10, 2005, and the minutes of the Board.
of Adjustment meeting dated September 1, 2005, seconded by Frieden. Roll call vote: Ayes: Beer,
Frieden, Scott, Wainwright. Nays: None, Absent: Glick. Motion carried.
Mayor Voss announced that this was the time and place for a public hearing on the matter of the
intent to apply for Clean Water State Revolving Loan Funds.
Notice of this hearing was published in the Cedar Rapids Gazette on July 26, 2005.
Ed BBrinton, MMS Consultants, reported that the Waste Water Treatment plant will be built to provide
better water and sewer facilities for approximately 4,000 citizens and will be built on the existing site
of the lagoon with construction beginning the spring of 2006 and completed by the summer of 2007.
Additions may be made to the plant for future population growth. Sewer bills are expected to raise
$6.00 a month per customer. Fairfax citizen Margaret Cejka commented that people on fixed incomes
may have difficulty paying the increased cost of this and other inflating living costs.
There being no further comments or objections, Mayor Voss closed the Public Hearing at 7:12 p.m.
Mayor Voss announced that this was the time and place for a public hearing on the matter of the
action to enter into a loan agreement in the amount not to exceed$950,000 (General Obligation).
Notice of this hearing was published in the Cedar Rapids Gazette on August 29, 2005.
The Mayor announced that sealed bids were canvassed on behalf of the City on the 13th day of
September, 2005, and the following sealed bids were received:
Bankers' Bank, Madison, Wisconsin 3.5420 %
UN113 Bank:, n.a., :Kansas City, Missouri 3,6803 %
Ruan Securities, Des Moines, Iowa 3.7743 %
Bernardi Securities, Inc., Chicago, Illinois 3.8618 %
Northland Securities, Minneapolis, Minnesota 3,9697 %
Midwest One Bank & Trust,Waterloo, Iowa 4.7479 %
Larry Burger, Speer Financial, Inc., stated that upon examination, it is their opinion that the bid of
Bankers' Bank, Madison, Wisconsin, was the best bid received and it is also their opinion that the bid
is favorable to the City and should be accepted. Therefore, he recommended that the Notes be
awarded to that bidder at a price of $650,000, plus accrued interest, being at a net interest rate of
3.5420%.
There being no further comments or objections, Mayor Voss closed the Public Hearing at 7:14 p.m.
Beer introduced tlae ;tbllowing Resolution and moved its adoption, seconded by Scott. Roll call vote:
Ayes: Beer, Frieden, Scott, Wainwright. Nays: None. Absent; Glick. Motion carried. Whereupon
the Mayor declared the following duly adopted: Resolution No. 2005-33 entitled, "A
RESOLUTION TAKING ADDITIONAL ADCTION TO ENTER INTO A LOAN
i
AGREEMENT AND TO AWARD GENERAL OBLIGATION SEWER IMPROVEMENT
NOTES OF $650,000". Passed and approved this 13"'day of September 2005.
Mayor Voss announced that this was the time and. place for a public hearing on the matter of the
action to enter into a loan agreement in the amount not to exceed,$105,000 (General Obligation).
Notice of this hearing was published in the Cedar Rapids Gazette on August 29, 2005.
It was stated that the $105,000 was excess bond money that the City has on hand and that it is being
reassigned to the Wastewater Treatment Facility.
There being no further comments or objections, Mayor Voss closed the Public Hearing at 7:30 p.m.
Beer introduced the following Resolution and moved its adoption, seconded by Frieden. Roll call
vote: Ayes: Beer, Frieden, Scott, Wainwright. Nays: None. Absent: Glick. Motion carried.
Whereupon the Mayor declared the following duly adopted: Resolution No, 2005-34 entitled, "A
RESOLUTION AUTHORIZING EXPENDITURE OF PROCEEDS FROM PRIOR DEBT
ISSUES OF $105,000". Passed and approved this 13ta' day of September 2005.
Larry Burger, Speer Financial, reported that he had received a memorandum from the Iowa 'Finance
Authority in which the New Planning and Design Loans will offer 0% interest for up to three years and
do not include an initiation or servicing fee. In addition, there is no minimum or maximum loan
amount. Eligible costs include engineering fees, archaeological surveys, environmental studies and
fees related to project plan preparation and submission. The loans may be rolled into a State
Revolving Fund (SRF) construction loan or can be repaid when permanent financing is committed.
The project planning and design costs must be directly related to the proposed wastewater, stormwater
or drinking water projects. The engineer and Larry will investigate the matter further.
Discussion was held in regard to the site plan for Fairfax Heights Second Addition concerning
parking along the street, water drainage and green space.
Wainwright moved to table the site playa. for ,Lots 102-105, Fairfaax Heights Second Addition due to
recent revisions that need to be examined by Hall &Hall Engineers, seconded. by Beer. Poll call vote:
Ayes: Beer, Frieden, Scott, Wainwright, Nays: None. Absent: Glick. Motion carried.
The ,sheriffs report was given by Deputy Abel and the Call for Service Log was submitted and
discussed.
Jim Healy, Linn County Trail Association, made a presentation and showed a map of what is going
on in the Cedar Rapids area with the 15 & 5 trail areas. A current trails map will be available at the
Fairfax State Savings Bank and the Fairfax Post Office.
Sam Kielsmeier, South Slope, reported on the telecommunication wiring of homes and requiring
specific wiring to accommodate video, voice and data options and requested Council put an ordinance
in place regarding this matter. The Cleric was instructed to draft an ordinance for presentation to
Council for review at the next regularly scheduled meting.
Dick Ransom, Hall & Hall, reported on. the grading plan for Just Cemetery 'Road stating that the
water will need to be rerouted for the drainage from Fairfax Heights. Council directed Ransom to
continue with this project and the cost for this project will be taken into consideration at budget time.
Discussion was held on the Wastewater Treatment Facility. The facility will be located at the west end
of the present lagoon with construction beginning in the spring of 2006 and completed by the summer
of 2007.
Discussion was held on putting a roundabout at 2"d St. and Driftwood Dr. to slow down traffic speed
in this area. More information and details will be researched.
Wainwright moved to approve the agreement with IDOT for Right of Way for US 151, Widening &
Resurfacing project, seconded by Frieden. Roll call vote: Ayes: Beer, Frieden, Scott, Wainwright.
Nays: None. Absent: Glick. Motion carried.
Councilor Frieden proposed the naming of the 'ballpark after Greg Fetter, due to his many years of
involvement with the ball field and little league baseball.
Frieden moved to name the ballpark area of the Fairfax City bark"Greg Fetter Field" and for the City
to donate up to $1,000 to the Parks Committee so they can put up the appropriate signage, seconded by
I
Wainwright. Roll call vote Ayes: Beer, Frieden, Scott, Wainwright. Nays: None. Absent: Glick.
Motion carried.
Beer-moved to approve the Annual nn.ual Financial Statement for fiscal year 2004-2005, seconded by Scott.
Roll call vote: Ayes: Beer, Frieden, Scott, Wainwright. Nays: None, Absent: Glick
Wainwright introduced the following Resolution and moved its adoption, seconded by Frieden. Roll
call vote: Ayes: Beer, Frieden, Scott, Wainwright, Nays: None. Absent: Glick. Motion carried.
Whereupon the Mayor declared the following duly adopted: Resolution No. 2005-35 entitled, '""A
SOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE HOUSING
HABILITATION TO THE GENERAL FUND". Passed and approved this 13th day of
September, 2005.
Discussion was held on Outlot B in Prairie View Estates. Dick Ransom recommends leaving' the
weedy edge of Outlot B to eliminate the geese population infiltrating the area. Dick Ransom, will
determine the verbage on the signs to be posted.
Wainwright moved to accept the Acceptance of Warranty Deed -- Outlot B in Prairie View Estates,
seconded. by Scott, Poll call vote: Ayes: Beer, Frieden, Scott, Wainwright, Nays: None. Absent:
Glick. Motion carried.
Wainwright moved to set the salaries for fiscal year 2005-2006 with a 3.5% increase retroactive to
July 2005, not including new hire, Dan Zamastil, seconded by Wainwright. Roll call vote: Ayes:
Beer,Frieden, Scott, Wainwright. Nays: None. Absent: Glick. Motion carried.
Beer moved to approve the Claims fist dated September 13, 2005, seconded by Wainwright. Roll
call vote: Ayes: Beer, Frieden, Scott,Wainwright. Nays: None. Absent: Glick. Motion carried.
Reports: Mike Sankot, Fire Department, had comments regarding the TIF district in respect to the
new developments. Ron Dusil, Maintenance, reported that the work on the driveway at Don's Auto
Sales has been completed. Council directed the Clerk to write a letter to Don's Auto Sales. Ron
reported that the drainage Glitch between Sky-view and.flighland is finished, the banners are up, and the
damage to the roof on the pavilion has been fixed. Councilor Beer, Visioning Committee, reported on
the south entryway to Fairfax and showed a preliminary design of the Fairfax sign. Council discussed
the design of the sign and directed Beer to proceed. Councilor Beer, Park Committee, reported on
priorities established by the committee which included improvements to the parks. Discussion was
also held on a different location for a park in Prairie View Heights.
Where being no further business, Wainwright moved adjournment at 10:06 p.m., seconded by Frieden.
All in favor.
MAYOR: Bill Voss
ATTEST: Connie Frame, City Clerk
Disclaimer: The foregoing minutes are not official until approved by Council.
A
FAIRFAX CITY COUNCIL
REGULAR MEKTWXx
TUESDAY, , 2005 AT 7:00 PM
FAIRFAX CITY MALL—525 VANDERBILT S'T'REET
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STATE OF IOWA
Counties of Linn and Johnson ss.
1, Joe HI'adky, being duly sworn on oath, do state that I am
the publisher of THE GAZETTE, a daily newspaper of
general circulation in Linn and Johnson Counties, Iowa, The
notice, a printed copy of which is attached, was inserted and
published in THE GAZETTE newspaper in the issue(s) of
Sept, 28 20 05.
The reasonable fee for publishing said notice is $ 184.49
Signed and sworn to be�ore me on Sept. 28 20 05,
by Joe Hladky.
Not y Public in an&for the State of Iowa
Received payment for above from , 20
GAZETTE COMMUNICATIONS, INC,
By
�JCowaem lou mseR 12306
AY GOMdM�91G81O"EXPIRES PEl'ia4lAR i'B 200
STATE OF IOWA
Counties of Linn and Johnson ss.
NOTICE&&!tJBL[C HEARJNG
NOTICEf OE PROFOSEO ACTION TO Cn45Tl
TitTE PRd CEE17fi�1O5 TO F14TER INTO A
1
AdAW.AtREEMENT IN A PRINCIPAL'.
AMOUNT! OT TO'EXCEED S90 D0Q
00.FEW'RAL OBLIGATION)
shett cavil of rMe cr,u of Fairfax{r6wa ' I, Joe Hladky, being duly sworn on oath, do state that I am
i Ihitb itatPFa the Uth Ild in theS6fYY0-riihO r°2605!."l
pin,fdrfnePUrpaseafinstirutrnflpracrtedlhgS the publisher of THE. GAZETTE, a daily newspaper of
0ehtjlh .:k�an Aa a me 'd?.IHI6 pratrclPal' general circulation in Linn and Johnson Counties, Iowa. The
�mOUAI nor t0,excead'�45iF qqq far the Purpose
afPawinsifiecosa,fo:fhatextent;;ofcanstructw notice, a printed copy of which is attached, was Inserted and
ink irf€prove rrNents art extensiotts 1a the MU
nt�i0 alsanrjrdci, h istirb0o published in THE GAZETTE newspaper in the issue(s) of
"The Loan Agreearnet?i is Proposed fo be entered t' p l
into pursuant fa authority contained in See€Fon'.
384.24A of the Etsde of lava ant4 will canstituiia
a general the Clru.9
4t the afoCennen joiredltltte and;0 ce,orator.
*Hitea ob[ oms Mda.6e nled or 0 e:tcf he
l7ropas21i fa tntgr tnfa the Loan Agre6meM.: Au g,,n 29 20 O5,
Rifer roceleafgg a�tTtectftsns,the ci:ry may deter
rnrne to tzar tit ;a Laan Agreertent,in The reasonable fee for publishing Said notice is $ 15.81
exhrch case, fhe detisib wilt be final unless'
apPealed to the Otsfrtct Courf within fifteen
(i5t daYS fkteraaffar.:: .....;
Y.order of the City:Council of the City of
t atrfax,Iowa
Connie Frame,City t Ierk
ublished i the Craaerte an August 24 2005 ,
�r-
Signed and sworn to be are me on Aug. 31 . 20 05.
by sloe Hladky.
Not Public in a /for the State of Iowa
Received payment for above from , 2Q .
GAZETTE COMMUNICATIONS, INC.
By
JEAN GIOL10
c aar$s*m 123M
ore FERRY tt3,
STATE OF IOWA
Counties of Linn and Johnson Ss.
�fT^�cs�; �1tRp�x
C�tOTCC€;Ct�Pf�ZIFC}SEt?ACTION Tb:t.NSTI-
Tl1TE F+$$C9CEE[7t3rG5 Tp ENTER fNTO A
LOAfVf2Ei✓ltE1WT dhlisA PRtNCIPAL'.
A.M1?`if3Uf7P7 filCT'TQ EX.CEEp 5105,400'?
fN� AL C613LtC�AT14Nr I, Joe Hladky, being duly sworn on oath, do State that I am
T'he Ci1�Councrr of the Crty df Eairfak,dowa
will meet dra Mtge.i3tt+tlay of septernber 20f19,
atNlneGdunc�tChambers citv;�tair,hrthe itu the publisher of THE GAZETTE, a daily newspaper of
a1�o'cNoct�uv.rfh.,tat the purpose of ins49ttitfhg; i
1a'acaadleas and tn3t,1. ad�arI to anler:keh�, a' general circulation in .inn and Johnson Counties, Iowa, The
lain araement (the Loan AOraehlehl"}In a
prlr€clpAI aanaunt not to exceal$106:,0oo far fhrb
purpose,of pavfng;ih6 call of sanNrar sewer. notice, e printed copy of which is attached, was inserted and
imprtavenls rn the Cite.
The LaanAgreemenrispranosedtabeentered published in THE GAZETTE newspaper in the issue(s) of
into Fue'Suant fix AuthorlNy contained in 5edton j
3a;a4koi the Ced'®wF towata'nd will COtrMIMe.
a generai olbrgamin of She City
At Me. Tara eritsdned time and place,oral or
wr,4ten;isbled€aas may be filed ar made to the
prapos�l to eaC€.r;_itlfo the Loan Agreement_?.
Afterr f�r,cu as Ttsctions,thaC! maydeter Aug. 29 20 05,
mine ta. anfer'nfa fhe Loan Agreenn nf, in'
which case tha decision will be final unless, The reasonable fee for publishing said notice is $ 14.86
apFealod la. he,.brstr�ct Caur1 within fifteen.
Crs}das+s 1h��¢szffe}• '
8u order of the Ciky Cnslncit of the City of
EairfaXl Iowa
Cannfe Frame C%ty Clerk
F*ybii2s iin the taazetfe on Qugusl 29,2005
Signed and sworn to be ore me on _ Aug. 31 , 20 05 ,
by Joe Hladky.
Not Public in and-,'for the State of Iowa
Received payment for above from ✓ ,. , 20 .
GAZETTE COMMUNICATIONS, INC.
By
c asm a� 1239"
• + My c� ISSION EXPIRES
Iowa Department of Transportairion
District 6 Office OFFICE. 319-364-0235
430 Sixteenth Avenue SW FAX: 319-364-9614
P.O. Box 3150, Cedar Rapids,]A 52406-3150
September 27, 2005 Ref: STPN-151-3(121)-2J-57
Linn County
City of Fairfax
Agreement 2006-1-023
TheFlonorable William Voss,Mayor
525 Vanderbilt Street
P.O. Box 337
Fairfax, IA 52228-0337
SUBJECT: Right of Way for U.S. 151 Widening & Resurfacing Project
Dear Mayor Voss:
Attached is your original of the fully executed agreement between the City of Fairfax and the Iowa
Department of Transportation for the above referenced project. The ag-memerat addresses the process
for acquiring rights of way for widening and resurfacing on U.S. 151 within the City of Fairfax.
Thank you for your cooperation in the processing of this agreement.
Very truly yours,
Richard E. Kautz, P.E.
District Engineer
REK/ih
Attachment
cc: Jim Schnoebelen, P.E., Assistant District Engineer, Iowa DOT, Cedar Rapids, TA 52406-3150
Bruce Kuehl,P.E. District Construction Engineer, Iowa DOT, Cedar Rapids, IA 52406-3150
Tom Storey, P.E., District Staff Engineer, Iowa DOT, Cedar Rapids, TA 52404
Gretchen Gresslin, District Maintenance Manager, Iowa DOT, Cedar Rapids, IA 52404
All with copy of agreement
STAFF ACTION: S-2006-0212
RIGHT OF WAY AGREEMENT FOR
CITY STREET RELOCATIONS AND/OR 1W CONSTRUCTION
County Linn
City Fairfax
Project No. STPN-151-3(121)- -2J-57
Iowa DOT
Agree. No. 2006-1-023
I This Agreement is between the City of Fairfax hereinafter designated the "CITY", and the
Iowa Department of Transportation, Highway Division, hereinafter designated the "DOT"'
and in accordance with Iowa Code sections 28E.12 and 306A.7.
2. The CITY hereby agrees that the DOT shall acquire rights of way for widening and
resurfacing on U.S. 151 within the CITY. The project extends from the city of Fairfax
northeasterly to the junction with U.S. 30.The portion of the project which is located within
the CITY extends from Church Street northeasterly to the north corporation limits.
3. As part of this prof ect,the CITY shall be responsible for providing,without cost to the DOT
any right of way for the project which involves dedicated streets or alleys,and any other city
owned lands,except park land,which are required for the project subject to the condition that
the DOT shall reimburse:the CITY for the value of improvements situated on such other city-,
owned lands. The CITY has.apprised itself of the value of these lands, and as a portion of
their participation in the project, voluntarily agrees to make such lands available without
further compensation. The DOT shall be responsible for acquisition of all other right of way.
4. If the CITY feels that it is in the best interest of the parties involved to modify the access
rights in any way,they may petition the DOT District 6 Engineer to do so.
5. This Agreement rnay be executed in two counterparts, each of which so executed shall be
deemed to be an original and both shall constitute but one and the same instrument.
i
2
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No.
2006-1-023 as of the date shown opposite its signature below.
CI'T'Y OF FAIR AX:
y: Date ,200
Title::.. ayor
y�
) / ertify that I am the Clerk of the CITY, and
that r , who signed said Agreereot for and on behalf
of th ,-)CI I"Y was 4uly authorized to execute the same on the 1 day of
F , 200 .
Signed sue`
City Clerk of Fairfax, Iowa
IOWA DEPARTMENT CIS" T ANSPORTA`ION:
By: a-0-hva Date �- 9 ,200
Richard Kautz
District Engineer
District 6.
CONSULTANT AGREEMENT
for the
2006 Fairfax Wastewater Improvements Project
WHEREAS, the City of Fairfax, Iowa (CITY) intends to construct new municipal wastewater
collection and treatment facilities; and
WHEREAS, Hall and Hall Engineers, Inc. of Hiawatha, Iowa (HALL AND HALL) has prepared
preliminary design studies, reports, plans of action, cost estimates and schedules for municipal
wastewater collection and treatment facilities improvements(Project Facilities)for the CITY,which
are more thoroughly described in the City's Facility Plan dated dune, 2005; and
NOW THEREFORE, Hall and Hall wishes to enter into an agreement with the City of Fairfax for
services to prepare the final design, construction plans, specifications, contract documents,
construction and start up of the Project Facilities.
1. SCOPE OF SERVICES
HALL AND HALL shall provide to CITY professional engineering services for final design, permitting,
construction plans, specifications,contract documents, assistance with construction and start-up of
the Project Facilities. These services include providing professional engineering consultation and
advice, and furnishing civil and environmental engineering services. Additional services includle
assistance with project financing arrangements and helping the CITY comply with the requirements
of the financing programs.
HALL AN D HALL agrees this scope of services shall define the work to be performed by HALL AND
HALL, and subcontractor, MMS Consultants. (Subcontractor payments will be processed through
HALL AND HALL accounting system.) To this end, HALL AND HALL agrees to perform the
following services for CITY and agrees to do so in a timely manner.
A. Final Design and Construction Documents Services
1. Provide process design and supervision of all design facets forthe new wastewater treatment.
2. Provide written recommended sequence of operations during construction. Communicate with
the Iowa Department of Natural Resources (IDNR) to obtain approval of plan of operation
during construction.. Prepare applications to renew or modify NPDES discharge and
operations permits.
3. Guide and assist the CITY with gaining knowledge of the design, construction or operation
details of similar wastewater treatment facilities. Provide telephone and other communications
with vendors or users and coordinate on-site field visits to communities nearby to view
alternative equipment or,facility designs.
4. Prepare final design calculations, construction drawings and detailed specifications for
construction of the new treatment facilities and new collection system improvements.
5. Coordinate and communicate with the IDNR, other Federal and State regulatory agencies,
public utilities and transportation agencies to identify and help resolve permitting issues and
conflicts and provide services as necessary to complete the treatment facilities.
HHE Agreement-080405 1 8/512005
6. Communicate with the CITY and IDNR frequently. Submit and discuss drawings and project
status at the 50 % complete (mid-way point) and 90% (final review stage) with the CITY and
IDNR. Participate in public meetings and work sessions with the staff, City Council, land
owners, public and regulatory agencies.
7. Prepare preliminary and final quantities and an opinion of probable construction cost at the
50% and 90% completion stage for the treatment facilities.
B. Assistance with Project Financing and Environmental Clearances
1. Assist with preparing and processing applications and documents for ONSRF loan funds for
the Project Facilities, including sewers and lift stations. Provide engineering services and
information to assist with project financing arrangements including supporting documents,
cash flow projections, attending meetings, communications and reports to help the CITY
comply with the requirements of the financing programs,
C. Bidding &Award Phase
1. Assist with preparation of'bidding forms and contract documents including the proposal forms
and notices for the CITY, City Attorney and other financial interests.
Z Answer questions, give additional instructions and prepare addenda if necessary.
3. Attend a pre-bid meeting with the bidder(s), City staff and others if it is determined the meeting
may be necessary and useful.
4. Assist at the bid opening, make an evaluation and provide CITY with a recommendation of the
award of the contract(s), if requested.
D. Construction Phase
1. Attend a pre-construction meeting with the contractor(s), City staff and others. Participate in
bi-weekly progress meetings with the contractors and CITY.
2. Review, provide comments, mark,distribute and retain equipment and material shop drawings.
Evaluate substitutions requested by the contractor(s).
1 Conduct evaluations and negotiations of change orders.
4. Project engineer and supporting staff shall make periodic site visits to evaluate the contractors
activities and progress. Provide a project manager to facilitate efficient communication with
the CITY, public or other agencies involved in the Project.
5. Conduct or witness final inspections and tests of treatment process performance. Prepare a
final punch list of incomplete treatment process work.
6. Prepare Record-of-Construction plans for the completed treatment process improvements.
7. Attend periodic meetings and report frequently to Hall andl Hall Project Manager.
E. Operations Phase
IHHE Agreement-080405 2 8/5/20015
1 Prepare a site and process specific operation and maintenance manual for treatment facilities.
Describe each process and all normal and emergency operations. Incorporate "as-built"
drawings and equipment shop drawings into the manuals,as necessary,to provide a complete
set of instructions.
2. Include in the manual, site specific explanations and instructions to enable a traditional Iowa
small community with State licensed operator(s) with Grade III license to operate the new
treatment facilities and meet the permit conditions during all seasons, normal weather and the
anticipated wastewater load conditions.
3. Assemble the manual in a loose leafed notebook which is bound and organized in a logical
arrangement with convenient subsections and tabs to aids the reader to locate a particular
subject. Prepare most drawings with site specific, custom details showing operations features
without the construction details. Furnish three (3) workings draft copies for Hall and Hall, the
City, and IDNR review. Furnish four copies of the final manual to Hall and Hall with one of the
City copies having the IDNR approval stamp.
4. Update the manual after one year of operation to include any significant changes or additions
as necessary to meet the objectives stated above.
5. Be present and observe on-site start-up and training of City's operations personnel provided
by the contractor(s) or equipment vendors during the final stages of construction and assiist
with providing on-site training of City operators.
6. Provide assistance with start-up and initial operations of treatment facilities,
F. Additional Services
The following additional services will be provided by HALL AND HALL upon request. Separate
proposals will be prepared as inecessary for additional services. When requested or authorized,
these services will be provided on the basis of current hourly rates or a negotiated lump sum fee.
1. Prepare site-specific, environmental designs,wetland mitigation plans and permit applications
and correspond with the Army Corps of Engineers, Iowa Department of Natural Resources or
other regulatory agencies, if required.
G.Services or-Expenses which, shall be Provided by Hall and Hall
1. Project management and communications with the City and general public.
2. Surveying, establishing baseline and coordinate control system for the treatment site plan and
new collection system sewers.
3. Coordination with specialty consultant for soils investigations, soil borings and reports.
4. Floodway and/or floodplalin analysis of Prairie Creek.
5. Furnishing structural design, drawings and specifications for treatment process facilities.
HHE Agreement-080405 3
6. Furnishing calculations, quantities, cost estimates, drawings and specifications for treatment
site earthwork and roadway design.
7. Furnishing electrical design, drawings and specifications.
8. Coordination with CITY to determine building enclosure requirements on treatment facilities
site including space, function, style and materials of construction.
9. Primary responsibility for furnishing most of the construction general administration services.
10.Furnishing all the construction inspection services.
H. Sgrvices or Expenses which shall be Provided b Others or shall be Additional Se[MJ_ces
1. Furnishing abstracts, appraisal or legal services and documents for easements and land
purchases.
2. Payments for any application or permit fees.
3. Costs payable to landowner(s) for easements or purchase of land.
4. Expenses for all soil borings, soil investigations, soil testing, concrete testing and other
materials testing when required.
5. Furnishing all financial administration and accounting services.
6. Furnishing all specialty professional or scientific services including environmental,
archaeological or historical inventory surveys, preservation or restoration services which are
not normal to public works construction projects.
7. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid
by the CITY.
W. Services not Included in this Proposal
1. Environmental assessments and/or impact statements.
2. Investigation and/or mitigation of hazardous materials, if any.
3. Site specific wetland delineations.
4. Construction testing services.
5. Special investigations or surveys required by the US Fish and Wildlife Service or State
Historical Office.
6. Writing, copying or furnishing information or materials regarding operation, maintenance or
operator training which are not specific to the successful operation of the City treatment
facilities and where these materials are available from commercial publishers or within the
public domain or were already purchased by the City with prior purchases.
HHE Agreement-080405 4 8/512005
. . ..........
7. HALL AND HALL will furnish no tools, supplies or materials other than the operation and
maintenance manual.
3. The operation and maintenance manual will not include information regarding general
workplace or specific sewage treatment facility safety issues, personnel needs, laboratory
facilities or methods, record keeping or financial issues related to the Project Facilities.
U. TIME OF COMPLETION
HALL AND HALL shall complete the following phases of the Project in accordance with the schedule
as listed.
A. Services to Complete Final Design and Construction Documents: Final design, construction
drawings, permit applications and final cost estimates will be completed within one hundred
eighty (180) days after separate authorization by CITY.
B. Services to Assist with Project Financing and Environmental Clearances: HALL AND HALL work
will begin after separate authorization to proceed and be completed periodically during all phases
of the work.
C. Land Acquisition, Easements,, Bidding and Award Services: Separate authorization to proceed
will be required. The schedule will be determined by the CITY but approximately 45 to 60 days
are necessary.
D. Construction Staking. Construction Administration and Inspection Services; For each separate
bid, authorizations to proceed from CITY will be required. Delivery of HALL AND HALL services
during construction will be dependent on the construction schedule and progress of the work.
E. Operations Services: Separate authorization to proceed from CITY will be required, HALL AND
HALL shall begin after construction is 50% complete with the goal of completing the operator
training by the time of completion of construction. The operation and maintenance manual shall
be drafted and 50% complete before construction is 75 % complete. The manual shall be
sufficiently complete to enable start up of the treatment facility by the time the construction is
substantially complete.
Ill. COMPENSATION FOR SERVICES
A. HALL AND HALL shall be paid at the hourly rate as set forth in the attached Exhibit A for the
calendar year 2005,with the Imaximum fee for each phase to be as listed below for each phase.
The rates for calendar 2006 may be no more than 3% higher. Billing statements and written
progress reports shall be submitted monthly for payment.
B. Final Design and Construction Documents Services: HALL AND HALL maximum fee for this
phase shall be $183,000.00.
C. Services to Assist with Project Financing and Environmentg Clearances: HALL AND HALL
maximum fee for this phase shall be $23,700,00,
IHHE Agreement-080405 5 8/5/2005
D. Land Acouisition, asements. Biddina and Award Services' HALL AND HALL maximum fee for
this phase shall be $19,900.00.
E. Construction Staking, Construction Administration and Inspection Services: HALL AND HALL
maximum fee for this phase,shall be $207,860.00.
F. Operation Services: HALL AND HALL maximum fee for this phase shall be $28,000-00.
IV. INSURANCE REQUIREMENTS
A. Certificate q) 1nsuran Modification
ce Cancellation or Modifi cation
Before commencing work, HALL AND HALL shall submit to CITY, for approval, a Certificate of
Insurance meeting the requirements specified herein, to be in effect for the full contract period.
HALL AND HALL shall notify CITY in writing at least thirty(30)calendar days priorto any change or
cancellation of said policy or pollicies. Cancellation or modification of said policy or policies shall be
considered just cause of CITY to immediately cancel the Agreement and/or to halt work on the
project, and to withhold payment for any work performed on the contract.
B. Minimum Coverage
Any policies of insurance purchased by HALL AND HALL to satisfy its responsibilities under this
Agreement shall include contractual liability coverage, and shall be in the following type and
minimum amounts:
I. Comprehensive General Liability Each Occurrence Aggregate
(1) Bodily Injury $250,000.00 $500,000.00
(2) Property Damage $100,000.00
ii. Motor Vehicle Liability and
Property Damage Insurance Per Person Per Accident
(1) Bodily Injury $250,000.00 $500,000.00
(2) Property Damage $100,000.00
iii. Workers' Compensation insurance as required by Chapter 85, Code of Iowa,
C. Limitation of Liability
CITY agrees to limit the liability of HALL AND HALL to the City in the work arising out of the
professional acts, errors, or omissions or breach of contract or other cause of action, such that the
total aggregate liability to all those named shall not exceed $50,000 or the total fee for the service
rendered for this work to HALL AND HALL which ever is greater, and CITY hereby releases HALL
AND HALL from any liability above that amount.
HHE Agreement-080405 6 8/5/2005
V, GENERAL TERMS
A. HALL AND HALL shall not commit any of the following employment practices and agrees to
prohibit the following practices in any subcontracts.
f. To discharge or refuse to hire any individual because of their race, color, religion, sex, national
origin, disability, age, marital status, sexual orientation or gender identity.
2. To discriminate against any individual in terms, conditions, or privileges of employment
because of their race, color, religion, sex, national origin,disability, age, marital status,sexual
orientation or gender identity.
B. Should the CITY terminate this Agreement, HALL AND HALL shall be paid for all work and
services performed up to the time of termination. However, such sums shall not be greater than
the"lump sum"amounts listed in Section III, CITY may terminate this Agreement upon seven (7)
calendar days' written notice to HALL AND HALL.
C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided
that no assignment shall be without the written consent of allll Parties to said Agreement.
D, It is understood and agreed that the retention of HALL AND HALL by CITY for the purpose of the
Project shall be as an independent contractor and shall be exclusive, but HALL AND HALL shall
have the right to employ such assistance as may be required for the performance of the Project.
E. It is agreed by CITY that all records and files pertaining to information needed by HALL AND
HALL for the project shall be available from said CITY, upon reasonable request from HALL
AND HALL. CITY agrees to furnish all reasonable assistance in the procurement and use of
these records and files.
P. It is further agreed that no Party to this Agreement shall perform contrary to any state,federal, or
local law or any of the ordinances of the City of Fairfax, Iowa.
G.At the request of CITY, HALL AND HALL shall attend such meetings of the City Council relative
to the work set forth in this Agreement. Any requests made by Hall and Hall shall be given with
reasonable notice to HALL AND HALL to assure attendance.
H. HALL AND HALL agrees to furnish, upon termination of this Agreement and upon demand by
Hall and Hall, copies of all basic notes and sketches, charts, computations, and any other data
prepared or obtained by HAUL AND HALL pursuant to this Agreement without cost, and without
restrictions or limitation as to the use relative to specific projects covered under this Agreement.
In such event, HALL AND HALL shall not be liable for use of such documents on other projects
by the CITY, or any other party.
I. HALL AND HALL agrees to furnish all reports, specifications„ and drawings, with the seal of a
professional engineer affixed thereto or such seal as required by Iowa law.
J. CITY agrees to tender HALL AND HALL all fees in a timely manner, excepting, however, that
failure of HALL AND HALL to satisfactorily perform in accordance with this Agreement shall
constitute grounds for CITY to withhold payment of the amount sufficient to properly complete the
Project in accordance with this Agreement.
HHE Agreement-080405 7 815,'2005
K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion
shall be deemed severable from the invalid portion and continue in full force and effect.
L. Original contract drawings shall become the property of Hall and Hall. HALLAND HALL shall be
allowed to keep electronic reproducible copies for HALL AND HALL own filing use,
M.All provisions of the Agreement shall be reconciled in accordance with the generally accepted
standards of the Engineering Profession in the State of Iowa.,
N, It is further agreed that there are no other considerations or monies contingent upon or resulting
from the execution of this Agreement, that it is the entire Agreement, and that no other monies or
considerations have been solicited.
For Hall and Hall Engineers, Inc. For City of Fairfax
..........
By:
Title: Title:. William Voss, Mayor
Date:
Date:
HHE Agreement-080405 8 8/5/2005
................
HALL AND HALL ENGINEERS, INC.
2005 RATE SCHEDULE
(EFFECTIVE JANUARY 1, 2006)
WORK CODE DESCRIPTION AMOUNTIHOUR
110 ENGINEER PRINCIPAL $ 95.00
11 ENGINEER I MANAGER $ 85.00
12 ENGINEER 11 PROJECT $ 80.00
13 ENGINEER III DESIGN $ 70.00
Is ENGINEER IV $ 65.00
16 STRUCTURAL ENGINEER $ 90.00
14 EXPERT WITNESS $150.00
21 LANDSCAPE ARCHITECT 1 $ 80.00
30 LAND SURVEYOR PRINCIPAL $ 95.00
31 LAND SURVEYOR 1 $ 85.00
32 LAND SURVEYOR 11 $ 80.00
33 LAND SURVEYOR III $ 70.00
40 DESIGN TECHNICIAN $ 65.00
41 CONSTRUCTION INSPECTOR $ 60.00
42 ENGINEERING TECHNICIAN 1 $ 60.00
43 ENGINEERING TECHNICIANI 11 $ 50.00
61 CHIEF OF PARTY $ 60.00
62 INSTRUMENT MAN $ 50.00
63 RODMAN $ 50.00
64 CHIEF OF PARTY WITH
ROBOTIC TOTAL STATION $110.00
65 CHIEF OF PARTY WIGPS $110.00
66 LAND SURVEYOR TECHNICIAN $ 60.00
81 OFFICE ADMINISTRATION $ 50.00
MILEAGE $0.401MILE
PRINTING - BLACK &WHITE $0.25 PER 8- 1/2xllPAGE
PRINTING - COLOR $0.30 PER 8- %x 11 PAGE
PERMITSIFEES AT COST
Terms and Conditions
Hall & Hail Engineers, Inc. shall perform the services outlined in this agreement for the stated fee
!
Access to 8he� Unless otherwise o�t�] H�| & Hall Engineers, Inc,. �0 have access bz �e a�o �x
. . |
activities, but has not included in the fee the cost of restoration of any resulting damage.
'
Dispute Resolution: Any claims or disputes mode during design, construction or post-construction .
between the Client and Firm shall be submitted to non-binding mediation. Client and Firm agree to include o
similar mediation agreement with mlU oontrac\onu, oubcontrmctors, sub consultants, suppliers and fabricators,
thereby providing for mediation as the primary method for dispute resolution between all parties.
Billing/Payments: |nvo|oao for Hall & Hn|| Engineers, |nc.'a services ohcd| be submitted at Hall & Hall
Engineers, !nc.'e option, either upon completion of such services or on a monthly basis. |nvmi*ym ohm|| be
due and payable upon pnmmon*nmenC If the invoice is not paid within the immediate 30-dmy period following
presentment, Hall & Hall Engineers, Inc. mmy, without waiving any claim, mrright against C|ient, and without
liability whatsoever tp the Client, hanninaha the performance of the mewice. Retainers ahm|| be credited on
the final invoice.
Late Payments: Accounts unpaid 60 days after the invoice date may be subject to a monthly service
charge of1.5Y6 (or the legal rate)om the then unpaid balance. |n the event any portion or all ofanaccount
remains unpaid 90 days after billing, the Client shall pay all costs of co||ectinn, including reasonable
attorney's fees and said accounts may be assigned to a credit agency, be the basis for mechanics liens on
any and all other debt collection remedies available.
Indemnification: The Client sh6il,to the fullest extent permitted by law, indemnify and hold harmless Hall &
Hall Engineers, Inc., his or her officers, d|msotorm, emp|oyeea, agents and oubnmnuultanto from and against
all damage, liability and cost, including reasonable attorney's fees and defense costs, arising out of or in any
way connected with the performance by any of the parties above named of the services under this
agreement, excepting only those damages, ||ob|Ut|em or costs attributable to the sole negligence or willful
misconduct mf Hall &Hall Engineers, Inc.
Certifications: Guarantees and Warranties: Hall & Hall Engineers, Inc. shall not be required to execute
any document that would result in its martifying, guaranteeing or warranting the existence of conditions
whose existence Hall& Hall Engineers, Inc. cannot ascertain.
Standard of Coro: Services performed by Hm|| & Hall Engineers, Inc. under this Agreement will be
conducted in a manner consistent with that |oxe| of care and skill ordinarily exercised by members of the
profession currently practicing umidar similar conditions. No other representation expressed orimplied, and
no warranty or guarantee is included or intended in this Agnyement, or in any report, opinion document, or
otherwise.
Um|tudpn of Liability: in recognition of the relative r|mke, rewards and benefits of the project to both the
Client and Hall @ Ma|| the risks have been allocated such that the Client agrees that, to the fullest extent
permitted by |mw` Hall Q Hall Engineers, |no.^o total liability to the Client for any and all injuries, claims,
|nooeu, axpensew, damagea, or claim expenses arising out ofthis agreement from any cause or causes,
shall not exceed $50.000 or the total fee for this contract, whichever is more. Such oauoue indude, but are
not limited to, Hall & Hall Engineers, Inc.'s negligence, errors, omissions, strict liability, breach of contract or
breach of warranty.
Termination of Services: This agreement may be terminated by the Client or Hall & Hall Engineers, Inc.
should the other fail hm perform its obligations hereunder. |n the event mf termination,the client shall pay Hall
& Hail Engineers, Inc. for all services rendered to the date of termination, uU'mimbumab|u expenoeo, and
reimbursable termination services,
Ownership of Documents: All documents produced by Hm|| & Hall Engineers, Inc. under this agreement
shall remain the property of Hall & Hall Engineers, Inc. and may not be used by the Client for any other
endeavor without the written consent of Hall&Hall Engineers, Inc,
Reimburmmb|es: All expenses will be billed directly tothe client and are in addition to the contract amount,
unless indicated differently on the front uf this document.
Initial here (Hall&Hall)__________(C|ient)
Form F•�11A-3h -
is-azaosi
STATE OF IOWA
2005 16 2 057 008 1179
FINANCIAL REPORT City of Fairfax
FISCAL YEAR ENDED Clerk
June 30,2005 FO Box 337
Fairfax,IA 52228.0337
CITY OF Fairfax ,IOWA
(Please correct any error in name address cede
David A.Vaudt
• '• Auditor of State NOTE-The information Suppled In this report will be shared by the Iowa
State Capitol Building State Auditor's Office,the U.S.Bureau of the Census,various public nnlsrresl
iDes Moines IA$0319-0004 groups,and State and federal agencies.
ALL FUNDS
Item Description Governmental Proprietary Tota€actual Budget
a b d d
Revenue and Other Financing Sources
Taxes levoed Property fax _. � 238 956 238,95$ 245 713
Leas:Uncoilecir- ro arty Caxwa-levy year 0 0
.lec �.....,.. _
Not current propoLty taxes 238,956 238,956 245,713
De�lingAaecut grofpedy taxes 0 0
TIF revenues 175 619 1,76 6t9 171 945
T
Other cl taxes 140 417 0 140,417 121,366
Licenses and permits 16,505 0 16,505 10,000
Use of money and property 13,319 1,001 14,320 10,000
Inter ovemmetal 275,952 0 275,952 410.206
Char es for fees and service 4,420 313,808 318,228 278,600
5 eclat assessrnents 0 0 0
Miscellaneous 23,035 0 T3,035 22,0001
Cither f4tancing sources 281510 741,961 1023471 1198274
Total revenues and other sources 1,170,733 1,056,770 2,227,503 2,467,443
Expenditures and Other Financing Uses
Public safe 86,603 0 86,603 174 255
Public waft 142,918 0 142 918 225k043
Health and social 0 � 0 0
Culture and r(creation �. ___ 79,534 0 79 634 M_ fi34,381
�.
Corn ral.g y and ecoROmic develop ant 29 593 0 29 593 86 026
General tlnvemrnent 158.888 0 168,885 207,594
C3eGG service ,_216 006 0 216 005 216 005
Capital rp erls 73 127 0 73,127 214,072
Total government activities
expenditures 796,668 0 796,668 1,257,377
Business e Y enterprises 0 493,143 493,143 1 62,195
Tote I ALL expenditures 796,668 493,143 1,289,811 2,319,572
Other financtIng uses including transfers out 330,471 0 330471 505,274
Total ALL expenditureslAnd other
financing sources 1,127,139 493,143 1,620,282 2,824,846
Excess revenues and other sources over
(Under)Expenditures/And other
financing uses 43,594 563,627 607,22°1 -357,443
Beginnlnr4_fund balance July 1,2004 608 964 321 285 1 130 250 543615
Ending fund balance June 30,2005 852,558 884 813 1,737,471 186 172
Note•These balances do not Include $ held in non-budgeted internal service funds; $
held in Pension Trust Funds; $ held in Private Purpose Trust funds and $
held in agency funds which were not budgeted and are not available far city operations.
Indebtedness at June 30,2005 Amount-'Omit cents Indebtedness at June 30 2005 .Amount-Omit cents
General obligation debt
2.435,000 Other tong-term debt $ 0
TI Revenue debt.
$ 0 Short-term debt $ 0
Revenue debt
General obligation debt Ilinit $ 3,669,058
CERTIFICATION
THE FOREGOING REPORT IS CORRECT TO THE BEST OF MY KNOWLEDGE ANC)BELIEF
lnatciroolcltyc9erk
Oak- mark{x}one
.......
M bate Published
Date Posted
Printed Warne of cukyr clerk Area Code Number Extension
Telephone -••.►
Nancy Flickin er,Dee u Clerk 319 846-2204
PLEASE PUBLISH THIS PAGE ONLY
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'1'
Iowa Department of Transportation ,,-
District 6 Office 379364-0235 _.
430 Sixteenth Avenue SW FAX: 379-364-9674
P.O. Box 3750,Cedar Rapids,iA 52406-3750
August 1, 2005 Ref: STPN-151-3(121)--2J-57
Linn County
City of Fairfax
Agreement 2006-1-023
The Honorable William Voss,Mayor
525 Vanderbilt Street
P.O. Box 337
Fairfax, IA 52228-0337
SUBJECT: Right of Way for U.S. 151 Widening & Resurfacing Project
Dear Mayor Voss:
Attached are two (2) copies of an agreement between the City of Fairfax and the Iowa.Department of
`transportation for the above referenced project. The agreement addresses the process for acquiring
rights of way for widening and resurfacing on U.S. 151 within the City of Fairfax.
Please secure the necessary approvals and signatures of the appropriate city officials and return both
signed copies of the agreement to this office for further processing_ An original of the fully executed
agreement will be forwarded to the city after final signature by our department.
If you have any questions concerning this agreement, please contact me at the above listed phone
number.
Very truly yours,
Richard E. Kautz,P.E.
District Engineer
REK/jh
Attachment
I
STAFF ACTION:
RIGHT OF WAY AGREEMENT FOR
CITY STREET RELOCATIONS AND/OR RECONSTRUCTION
County Linn
City Fairfax
Project No. STPN-151-3121)--2J-57
Iowa DOT
Agree. No. 2006-1-023
l. This Agreement is between the City of Fairfax:hereinafter designated the "CITY", and the
Iowa Department of Transportation, Highway Division, hereinafter designated the "DO'TT"
and in accordance with Iowa Code sections 28E.12 and 306A.7.
2. The CITY hereby agrees that the DOT shall acquire rights of way for widening and
resurfacing on U.S. 151 within the CITY. The project extends from the city of Fairfax
northeasterly to the junction with U.S. 30.The portion of the project which is located within
the CITY extends from Church Street northeasterly to the north corporation limits.
3. As part of this prof ect,the CITY shall be responsible for providing,without cost to the DOT',
any right of way for the project which involves dedicated streets or alleys,and any other city-
owned lands, except park land,which are required for the project subj ect to the condition that
the DOT shall reimburse the CITY for the value of improvements situated on such other city-,
owned lands. The CITY has apprised itself of the value of these lands, and as a portion of
their participation in the project, voluntarily agrees to male such lands available without
further compensation.The DOT shall be responsible for acquisition of all other right of way.
. If the CITY feels that it is in the best interest of the parties involved to modify the access
rights in any way, they may petition the DOT District Engineer to do so.
5. This Agreerraent may be executed in two counterparts, each of which so executed shall be
deemed to be an original and both shall constitute but one and the same instrument.
2
I
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No.
2006-1-023 as of the date shown opposite its signature below:.
CITY OF FAIR AX:
By: Date °ra { ,200 .
Tit e: Mayor
I, ►[J ra lO_,, certify that I am the Clerk of the CITY, and
that ,who signed said Agreement for and on behalf
of the-,0' Y was d ly authorized to 'execute -the same on the "p M day of
200 ,.
co
Signed
City Clerk of Fairfax, Iowa
IOWA DEPARTMENT OF TRANSPORTATION:
By: Date ,200
Richard Kautz
District Engineer
District 6.
I
. STAFF ACTION:
RIGHT OF WAY AGREEMENT FOR
CITY STREET RELOCATIONS ANWOR RECONSTRUCTION
County Linn
City Fairfax
Project No. STPN-151-3(121)--2T-57
Iowa DOT
Agree. No. 2006-1-023
1., This Agreement is between the City of Fairfax hereinafter designated the "CITY",and the
Iowa Department of Transportation, Highway Division, hereinafter designated the "DOT"
and in accordance with Iowa Code sections 28E.12 and 306A.7.
2. The CITY hereby agrees that the DOT shall acquire rights of way for widening and
resurfacing on U.S. 1.51 within the CITY. The project extends from the city of Fairfax
northeasterly to the junction with U.S. 30. The portion ofthe project which is located within
the CITY extends from Church Street northeasterly to the north corporation limits.
3. As part of this project,the CITY shall be responsible for providing,without cost to the DOT,
any right of way for the project which involves dedicated streets or alleys,and way other city-
owned lands,except park land,which are required lbr the project subject to the condition that
the DOT shall reimburse the CI'T'Y for the value of improvements situated on such other city-
owned lands. The CITY has.apprised itself of the value of these lands, and as a portion of
their participation in the project, voluntarily agrees to make such lands available without
further compensation. The DOT shall be responsible for acquisition of all other right of way.
4. If the CITY feels that it is in the best interest of the parties involved to modify the access
rights in any way,they may petition the DOT District 6 Engineer to do so.
5. This Agreement may be executed in two counterparts, each of which so executed shall be
deemed to be an original and both shall constitute but one and the same instrument..
i
2
IN WI'T'NESS WHEREOF, each of the parties hereto has executed Agreement No.
2006-1-023 as of the date shown opposite its signature below:
CITY OF FAIRFAX:
By Date 2a0 .
Ti e:
4ayor
ify that I am the Clerk of the CITY, and
that , who signed said Agreement for and on behalf
of th CITY was my authorized to execute the same on the l 3 da y of
200, .
Signed
City Clerk of Fairfax, Iowa
IOWA DEPARTMENT OF TRANSPORTATION:
Date 200__
Richard Kautz
District Engineer
District 6.
0
City of Fairfax
Claims List dated 13 September 05
Cheeks 23704 - 23345
Fairfax visioning
1002 Engineering Plus, Inc. Engineering fees 3,972,00
Total Fairfax Visioning: 3,972.00
General Fund
237'09 Mid American Energy Gas 180.83
237'10 Menards-Cedar Rapids SO Supplies/parts 31.17
23711 GSTC Fuel 43.02
23713 Cathy Bayne Postage/supplies 120.30
23714 Baker&Taylor Books 198.42
237115 Baker&Taylor Books 27.36
23716 Penworthy Books 689.61
23717 Knowbuddy Resources Books 132.65
23718 Follett Software Software agreement 640.00
23719 Creative Software Services, Inc. Computer services 75.00
23720 Thomas Bouregy&Company Books 138.00
23721 Pace Supply Supplies 88.35
23722 Jim's Woodworking Repairs to concession stand 330.00
DEBUT USPO Postage 118.91
ACH Elan Postage/supplies 1,274,46
237'29 CCRFILatham&Associates CCRF participation 112.00
23730 Graybill Electronics, Inc. Case 11.95
237311 RDJ Specialties Supplies 606.77
23741 Galls, Inc. Jumpsuits 298.96
23748 Catherine Bayne Wage 820.65
23749 Kathy J.Everett Wage 16916
23750 Kathy J. Everett Wage 713.99
23751 Diane Mork Wage 105.80
23752 Beth A.Wilz Wage 17.37
23756 Fairfax State Savings Bank FICA/Fed tax 366.86
23757 I P ERS Tax 174.26
23759 ECICOG Camp plan 576.00
23760 Menards-Cedar Rapids SO Supplieslparts 53.99
237161 Fareway Stores Pop 79.20
23762 Gazette Communications, Inc. Publishing 200.30
23763 Moyer&Bergman,PLC Legal fees 2,043.00
23764 ORKIN Exterminating 49.00
23765 South Slope Telephone Phones 387.75
23766 Hynek Farts Mowing 751..00
23767 Port'O'Johnny Service 85,00
23768 Prairie Road Builders, Inc. Street work 14,553.51
23778 Hall&Hall Engineers, Inc. Engineering fees 1,474.00
23779 Alliant Energy Electricity 762.95
23785 Mar-Han, Inc. Brooms/sponges 153.00
23787 Shelton Technologies, Inc. Copier agreement 260.21
23788 RDJ Specialties Supplies 1,051,81
23793 Cathy Bayne Postagelsupplies 162.89
23794 Mid-America Books Books 166.44
23795 Penworthy Books 312.01
23796 Creative Software Services, Inc. Computer services 396.29
23797 Baker&Taylor Books 67.42
23798 Baker&Taylor Books 394.76
e
City of Fairfax
Claims List dated 13 September 05
Checks 23704 - 23845
23799 Post Master Box rent 66.00
23803 Costigan Construction Park damage 444.00
23804 Gazette Communications, Inc, Publishing 107.82
23805 CTS Textile Leasing Mat rental 76.61
238�0,6 Batteries Included Batteries 64.32
23807 Office Express Paper 105,33
23808 USPO Bulk mailing fee 150-00
23809 Iowa Codification, Inc. Code update 46,00
23810 Micheal S. Sankot Supplies 22.13
23814 Fauser Energy Resources Fuel 1,304.61
23815 US Cellular Phones 109.40
23816 Menards-Cedar Rapids SO Supplies/parts 128.33
238,19 Mid American Energy Gas 34.88
23820 Staples Credit Plan Supplies 133.61
23822 Crawford Qua"Co. Rock 236.10
23823 Kirkwood Community College Training 75,00
23825 Mid American Energy Gas 124,00
23826 1 wireless Phone 48.28
23827 Matt Parrott&Sons Company Office supplies 116.75
23840 G&H Electric Labor/parts 1,092.37
23842 Pace Supply Diamond line/MVP 54.40
Total General Fund: 36,006.52
Road Use Tax
23769 Prairie Road Builders, Inc, Street work 14,553.51
23770 Sankot's Garage U-joints 125.08
23782 Alliant Energy Electricity 912.86
23783 Sevig Construction Co. Labor/hauling/road stone 1,542.94
23802 Linn County REC Electricity 229.46
Total Road Use Tax Fund: 17,363.85
Water Fund
237'06 Iowa Department of Public Health Renewal registration 60.00
23707 Advanced Water Technology,Inc. Chemicals 399.96
23708 Mid American Energy Gas 28,90
23723 Ronald G. Dusil Wage 532.74
23724 Connie R. Frame Wage 408.44
23725 David Yanecek Wage 461.36
ACH Elan Postage 17.51
23726 Ronald G.Dusil Wage 532.74
23727 Connie R.Frame Wage 408.44
23728 David Yanecek Wage 461,36
23742 Wellmark Insurance 1,139.00
23.743 Nancy Flickinger Wage 2,635.30
DEBIT USPO Postage 160.08
23744 Ronald G. Dusil Wage 532.74
23745 Connie R. Frame Wage 408.44
23746 David Yanecek Wage 461.36
23747 Daniel R,Zamastil Wage 428,44
237:55 Fairfax State Savings Bank FICA/Fed 3,119.68
23758 IPERS Tax 1,077.55
.... . ...... .......... . ......... ..............................................
City of Fairfax
Claims List dated 13 September 05
Checks 23704 - 23845
23771 Keystone Laboratories, Inc. Lab tests 200.00
23772 Iowa One Call Digging 19.80
23773 Waterworks C&I Potassium 83.40
23774 Advanced Water Technology, Inc. Chemicals 604.58
23777 Hall&Hall Engineers,Inc. 80th St Extension 1,038.00
23781 Alliant Energy Electricity 411,07
23789 Ronald G.Dusil Wage 532.74
23790 Connie R. Frame Wage 408.44
23791 David Yanecek Wage 461.36
2379'2 Daniel R.Zamastil Wage 428.44
23800 Linn County REC Electricity 717.75
23813 Keystone Laboratories, Inc. Lab tests 34.00
23817 Menards-Cedar Rapids SO Parts/supplies 54.76
23818 Mid American Energy Gas 17.94
23828 Ronald G. Dusli Wage 532.74
23829 Connie R. Frame Wage 408.44
23830 David Yanecek Wage 461,36
23831 Daniel R.Zamastil Wage 428.44
23832 Ronald G. Dusil Wage 244.10
23833 Nancy Flickinger Wage 225.59
23834 Connie R. Frame Wage 184.51
23835 David Yanecek Wage 207,28
23836 Ronald G. Dusil Wage 549,50
23841 Mid American Energy Gas 10.00
23844 Schimberg Co. Valve box ext 174.30
Total Water Fund: 21,712.58
Sewer Fund
23780 Alliant Energy Electricity 153.42
23786 City Treasurer 28 E PVE 2,406.84
23801 Linn County REC Electricity 69.75
23811 Gazette Communications, Inc. Publishing 30.67
23821 Staples Credit Plan Postage 34.02
23824 City of Cedar Rapids 28 E PVE 763.75
23845 Schimberg Co. Rings/rope tar 415.81
Total Sewer Fund: 3,874.26
Garbage Fund
23812 Waste Management of Iowa City Trash service 4,063.80
Total Garbage Fund: 4,063,80
Lagoon Project
23776 Hall&Hall Engineers, Inc. Engineering fees 5,628.76
Total Lagoon Project: 5,628.76
Trust&Agency
23704 City of Fairfax Applied to bill 13,27
23705 Howard Still Deposit refund 76.73
23732 Jeff Krouse Deposit refund 60.00
23733 Ed Handley Deposit refund 60.00
23734 Eugene Schaufonbuel Deposit refund 120.00
23735 Christopher Boerm Deposit refund 60.00
23736 Eloise Timmerman Deposit refund 60.00
City of Fairfax
Claims List dated 13 September 05
Checks 23704 - 23845
23737 Gerald Heath Deposit refund 120.00
23738 Albert Sankot Deposit refund 120.00
23739 Bob Ramsdell Deposit refund 120.00
23740 Dennis Long Deposit refund 60.00
23753 City of Fairfax Applied to bill 32.80
23754 Susan Glenn Deposit refund 5720
Total Trust&Agency: 960.00
Total Claims: 93,581.77
|
Receipts/Expenditures by Fund'
31 July 05
AUGUST RECEIPTS
General Fund 3384.91
Road Use Tax 5476.40
i
T&A Meter Deposits 840.00
Water Fund 15487.11
Seger Fund 9678.92
Garbage Fund 5668.17
L01ST 2004-05 18677.58
Fairfax Visioning 228.00
Savings Revenue
FD (Equipment Fund 200.00
Total Revenue 60641.09
AUGUST EXPENSES
General Fund 15368.54
Road Use Tax 1554.59
Water Fund 17578.32
Sewer Fund 3603.75
Garbage Fund 3868.80
T&A- Meter Deposits 1260.00
Lagoon Aeration Project 6628.21
Visioning Committee 3972.00
Total Expenses: 54834.21
3:36 PM City of Fairfax
0�111 1/05 Balance Sheet
Accrual Basis As of August 31, 2005
Aug 31, 05
ASSETS
Current Assets
Checking/Savings |
Fairfax Visioning 7.935.50 '
Money Market- UPBR Fund 18.215.59
Certificates mfDeposit
General Fund 108.807,26 '
Sem/erFund 42.042.00
Total Certificates of Deposit 150,849�35
Checking Account
General Fund 349.617.01
Special Revenue
Housing Rehab 4.491.98
Local Option Tax 37.355.17
Road Use Tax 31.742.72
T|FFund 98.408.01
Total Special Revenue 172.05878
Capital Project~$465°000GO
Library Building 35.260.67
City Hall Roof 1.38849
Total Capital Project~$465,00UGO 36.647.16
Enterprise Fund
VVabor 80,07720
Sewer 85.348.12
Garbage 59.282.97
Capital Projects
$450,000 Bond 2,512-97
Hall 0^ Hall Project 25'877.27
Water Main Reconstruction 2'520�57
Iron Filtration Plant 36.723.43
Total Capital Projects 87.640�24
Lagoon Aeration Project 483.331.44
Trwst&Agency 20,272.00
Total Enterprise Fund 784.851.87
-----'- ------'
Total Checking Account 1.343.175.52
Savings Accounts
Local Option 20U4`2005
Street Improvements 54.919.92
Sewer Improvements 54.810�02
Any Lawful Purpose 27.450.08
Total Local Option 20,04~2U05 137.298.80
Arbor Team 1.043.06
FD Equipment
Regular Savings 13.530�86
Memorial Fund 3.475.02
Truck Memorial 8.95
Pagel
3:36 PM City of Fair-fax
091,11/05 Balance Sheet
Accrual Basis As of August 31, 2005
Aug 31, 05
Public Education 768-36
St Luke's Grant 681.00
Merle Merritt 74,60
Total FD Equipment 18,539.49
FD Truck Fund 26,925.04
FID Fireworks 7,562.62
Library Gifts & Bequests
Memorials 1,911.63
Library Gifts & Bequests - Other 7,099.54
Total Library Gifts & Bequests 9,011.17 }
Local Option 2001-02 �
Property Tax Relief 11.674.U0
Street Improvements 3.85428
--------- ----
Total Local Option 20,01-02 15.529.27
Total Savings Accounts 215.01045
--_- _-_ -_-
Tntm| Check|nQXSanings 1.734.086.41
Total Current Assets 1.734,U8G.41
_ _
TOTAL ASSETS 1,734,086.41
LIABILITIES & EQUITY
Equity
Opening Ba| Equity 1.737.470.91
Net Income -3.384.50
Total Equity 1.734.086.41
TOTAL LIABILITIES /QEQUITY 1,734,086.41
Page
i
Utility Billing Month End Worksheet
Month of_
1. Month Utilities Receivables on kJO114 ��`i •2
(Date)'
Date (Billing Register)
BILLINGS-
2. Billing of Penalties on
(Date-Penal Calculation)
3.Total Billed (Add lines 12) _ 2 ��P•��
4. Adjustments to Balance (Adjustment Report) ° `�• ��
. Net Receivables (Add/Subtract Lines 3, 4)
6. Less Payments Received (Deposits for month) —AIWA—
7. Current Utilities Receivables(Calculated) (Subtract line 5 from 6)
8. Current Utilities Receivables (Delinquent Account) 14' 1•A_
q. Current Credit Balances (Trial Balance) - A, M
14. Current Utilities Receivable (Trial Balance) r'1 •
11. Difference (Zero if balanced) (Subtract line 7 from 10)
12. Balance due City as of 6D 414161 Db -41#k 16
(Supporting documents an file)
Date Prepared' _ Date Approved
Prepared By)6J%k kxAa I ff Approved B
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